Loading...
CC11-03-14MinLON(__'V'WOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES November 3, 2014 7:00 P.M. Present: Mayor John C. Maingot Deputy 1V[ayor Joe Durso Commissiioner Brian D. Sackett Commissioner Mark Weller Dan Langley, City Attorney Jon C. Williams, City Manager Michelle ]Longo, City Clerk Troy Hickson, Police Chief William Gulbrandsen, ]Eire Chief Pam Barclay, Finance Director Sheryl Bower, Community Development Director Chris Capizzi, Leisure Services Director Craig Dunn, Information Technology Director Lee Ricci, Human Resources Director Chris Kintner, Planner 1. CALL TO ORDER Mayor Maingot called the meeting to order at 7:00 p.m. 2. OPENING INVOCATION. Commissioner Sackett: gave the invocation. 3. THE PLEDGE OF ALLEGIANCE 4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following announcements. A. The '`Downtown Longwood Cruise -In" Car Show will be held on Saturday, November 8, 2014 from 5:00 p.m. until 8:00 p.m. in the Historic District of Longwood located off of Church Avenue. B. The City of Longwood will host the second, annual "Chili Cook -Off' in conjunction with the monthly car show on Saturday, November 8, 2014 from 4:00 p.m. until 6:30 p.m. in the Historic District of Longwood located off of Church CC 11-03-14/1 Avenue. A taster's kit can be bought in advance for $5.00 or on the day of the show for $7.00. 5. PROCLAMATIONS / RECOGNITIONS A. District #4 Nomination of the Business Person of the Month Award for November 2014.. Commissioner Weller nominated Mr. Nicholas Waggoner for Business Person of the Month for November 2014. Nomination carried by a unanimous voice vote. 6. BOARD APPOINTMENTS. None. 7. PUBLIC INPUT A. Public Participation. Mr. David Huggins, 402 Hanging Moss Circle, Lake Mary, Florida, said he is representing Nations Realty regarding the Longwood Townhome project on Oak Street. He said they are concerned with the evaluation process. He said it has been suggested that the Habitat for Humanity was recommended for the award of the project and their issue is the item that set them apart from everyone else was a contribution of $50,000 to the park project that was outside the RFP. He said no one else was given the opportunity to match that offer. He said they do not think the process was fair in that regard. 8. MAYOR AND COMMISSIONERS' REPORT District #5. No report. District #1. Mayor Maingot said on Sunday October 12th he, the Police Chief and his family attended the 113th anniversary celebration of the Mt. Olive Baptist Church in Longwood. He said he participated in the Breast Cancer Awareness Event at South Seminole Hospital. On October 21't he attended the Mayors and Managers Meeting and on the 29th he attended the annual Servants of the People Luncheon, which is a rescue outreach mission. He said he attended along with the City Manager and City Clerk the University of Florida Living Leadership Summit held on October 3 l't in Winter Park at the Civic Center. District #2. Deputy Mayor Durso reminded them that November 13th and 14th is the League of Cities Legislative Conference. He mentioned drainage issues along the Longwood Canal and that he has discussed them with the City Manager. He said he found out there are some potential access points for sewers on Grant Street, Highway 17-92, and County Road 427. He said the bigger challenge will be their lift stations because they are already at solid capacity. He said he is continuing to receive concerns/complaints about lighting in the City, specifically in his district. He said all Commissioners have talked about this and whether they work CC 11-03-14/2 with Duke :Energy to determine the spots to be focused on. He would like to add an Agenda item that covers this in the near future. Mayor Maingot said regarding the canal problem, it is a County problem, and they have approached the County many times to reach an agreement and so far they have not been successful. Commissioner Sackett asked if there had ever been a map of the: dark areas drawn up of the City. Deputy Mayor Durso said at one point they had considered working with the Girl Scouts/Boy Scouts as a community project to allow them to go with adult supervision, to determine the areas that were unsafe for pedestrian use. He would like to bring this back for further discussion. District #4. Commissioner Weller said he attended the Advanced Institute of Municipal Officials on October 24th and 25tt' He said it was an excellent presentation by the League of Cities, and believes it: will help him as a City Commissioner. He said with Veteran's Day coming soon, he gave Mr. Williams the phone number for the Vietnam Traveling Wall. He would like to see if it would be possible to bring it to their City because they have two citizens who were killed in Vietnam. 9. ANY ADDITIONS OR DELETIONS TO THE AGENDA Deputy Mayor Durso moved to approve the addition of Item 10E as presented by the City Manager. Seconded by Commissioner Sackett. Mayor Maingot said he would like to propose that they postpone Item 1 OE until November 17', when they have a full Commission. Mr. Williams said it is time sensitive, the Commission did previously authorize for six additional SAFER employees to be retained and gave a defmitive time line of October I" through December 3 1 " to evaluate the third rescue concept. He said. if they do defer it, they can certainly accommodate the deferral, but there would probably be a request for some additional time on the back side for the trial period. Motion to add Item l0E to the agenda carried by a unanimous voice: vote. 10. CONSENT AGENDA A. Approve Minutes of the October 20, 2014 Regular Meeting. B. Approve the Monthly Expenditures for October 2014. CC 11-03-14/3 C. Approve a purchase order in the amount of $36,387 to Seminole County Public Schools for the lease of Longwood Elementary School. D. Approve the final ranking and award for Request for Proposal (RFP) #01-14 for the Development and Transfer of City - Owned property known as Longwood Townhomes located at 281-347 North Oak Street. Added On. E. Approve a purchase order in the amount of $29,500 to ETR, LLC for a 2006 Freightliner Rescue. ti Deputy Mayor Durso moved to approve the Consent Agenda as presented Items IOA through 101). Mayor Maingot stated he would like to move Item 1OE to the November 17th meeting. Commissioner Sackett said he would like Item lOD removed for discussion because it had been discussed under public participation. Deputy Mayor Durso moved to approve the Consent Agenda as presented Items 1 OA through 1 OC Commissioner Weller asked a question on why they are removing Item 10D for discussion and asked if the city has already gone through the process. Mr. Williams said they have gone through the process, they solicited proposals, there was an evaluation committee that reviewed the proposals and put forth the recommendation. He said the minimum amount included in the RFP was $80,000 and the two top met that and Nations Realty went above it by $10,000. He said Habitat for Humanity did offer the $50,000 worth of improvements for Reiter Park, which differentiated that proposal over Nations Realty proposal. Mr. Langley said they should vote on the Consent Agenda Items A through C. He said any Commissioner can ask to pull something from the Consent Agenda, it does not mean they are not going to vote on it, it just means they are going to have some discussion before it is voted on. Motion to approve Items 10A through IOC, seconded by Commission Sacket carried by a unanimous roll call vote. CC 11-03-14/4 D. Approve the final ranking and award for Request for Proposal (RFP) #01-14 for the Development and Transfer of City - Owned property known as Longwood Townhomes located at 281-347 North Oak Street. Mayor Maingot called for discussion on Consent Item 10D Commissioner Sackett said the purpose for pulling Item D was for the discussion. He said when he saw the $50,000, something made the playing field a little different. Mr Williams said the minimum amounts they specified in the RFP were met with the two proposals. He said the silence of the remaining portions was left up to the creativity of the different proposers that submitted their proposal on this project. He said Habitat for Humanity made an offer for an investment into the Park, which the evaluation committee looked at as something which differentiated itself from the other two proposals He said, based upon the language that was contained in the RFP, they have the greatest amount of flexibility He said they can stay with the Committee's recommendation or direct him to go back to the two top proposals and offer one last chance for them to come back forward, but the Committee's recommendation was for Habitat for Humanity l Mr Langley said the RFP is a very broad RFP and it does give the City a lot of discretion and flexibility He said these sorts of RFPs are not required under their code in order to sell a property, it is actually an exemption. He said they are not required to go through this RFP process and there are numerous provisions in the RFP that instruct and inform the proposers that the City has the right to throw this out and negotiate individually with proposer's one on one or do whatever they would like to do He said he wanted to point out that in the proposal requirements there is a list of nmeteen (19) things that the proposal should include, one of which says the proposal should include any other terms and conditions the proposer desires to propose to the City that are not mconsistent with the requirements with the RFP He also discussed item 2 that says they propose the term to purchase including, but not limited to, the minimum purchase price of $80,000, doesn't constrain the proposer to do a straight purchase price offered to the City He said the Commission has the authority to negotiate or instruct the City Manager to negotiate with any or all the purchasers to have them bid against each other, or they could move forward with the recommendation of the committee. CC 11-03-14/5 Deputy Mayor Durso stated for clanfication, there was nothing in this proposal that required or precluded any of the respondents from doing what they did. Mr Langley said as long as they met the minimum, they were not prohibited from going the extra mile or proposing something additional. He said the recommendation of the committee can be legally supported. Commissioner Sackett asked how many RFPs have gone out where they have a caveat of tossing in some extra money for something else. He said he does not remember any of this happening. He just wants to be up front and said he would rather put it up for bid again between the two and see what happens. Mr Williams said he thinks they are in a unique situation. He said the City bought this property, took title to this property, and it is an opportunity to clean up an eyesore and finish out the project. Commissioner Weller asked what would prevent Habitat from walking. Mr Langley went over options the Commission could take. First, they can reject all proposals and require the staff to reissue the RFP Second, they can cancel the RFP altogether and direct the staff to start negotiations with any one or more of the proposers. Third, they can negotiate with the top responders' proposals. Fourth, they can accept any proposal they wish, including the order in which the staff has ranked them, or out of order Commissioner Sackett said he made no proposal to change anything. Deputy Mayor Durso moved to approve Item lOD as presented. Seconded by Commissioner Weller and carried by a three to one (3-1) roll call vote with Commissioner Sackett voting nay Added On. E. Approve a purchase order in the amount of $29,500 to ETR, LLC for a 2006 Freightliner Rescue. Mayor Mamgot said he would like to postpone this Item until November 17t' Deputy Mayor Durso moved to postpone Item 10E until the next Commission Meeting on November 17, 2014 Seconded by Commissioner Weller and carried by a unanimous roll call vote. CC 11-03-14/6 11. PUBLIC HEARINGS A. Read by title only and adopt Ordinance No. 14-2050, the Vacation "and Abandonment of Lands related to the Weston Park Development Agreement. Mr. Langley read Ordinance No. 14-2050 by title: only. Mayor Maingot opened the public hearing. No one spoke in favor or opposition to the Ordinance. Deputy Mayor Durso moved to close; the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Deputy Mayor Durso moved to approve Item I I A as presented and adopt Ordinance No. 14-2050. Seconded by Commissioner Sackett and carried by a unanimous roll. call vote. B. Read by title only, hold the first public hearing on Ordinance No. 14-2052, a Development Agreement between the City of Longwood and Seminole County regarding a parking structure and set the final public hearing date for November 17, 2014. Mr. Langley read Ordinance No. 14-2052 by title only. Mr. 'Langley said this is a quasi-judicial public matter and anyone wishing to speak on behalf of or in opposition to the following item, Ordinance No. 14-2052, is requested to stand, step forward, and be sworn in, and complete the form requesting to speak during Public Hearing and return them to the City Clerk prior to speaking. He stated the applicant shall have the right to cross examine all persons speaking concerning this agenda item, and those persons shall be allowed to cross examine the applicant. He said the County is technically the applicant and does riot believe they had anyone present. Mayor Maingot opened the Public Hearing. No one spoke in favor or opposition to the Ordinance. Deputy Mayor Durso moved to close the Public Hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Deputy Mayor Durso moved to adopt Ordinance No. 14- 2052 and set November 17, 2014 as the final Public CC 11-03-14/7 Hearing date. Seconded by Commissioner Weller and carried by a unanimous roll call vote. C. City Commission to hear a public request for Special Exception (SPE 04-14) a special exception package for Heritage Village Commons, a proposed 123-unit senior living apartment complex located at 247 East Orange Avenue. Mr. Langley said this is also a quasi-judicial Public Hearing. He said anyone wishing to speak in favor or in opposition to Item 11 C, concerning the Special Exception Request for 247 East Orange Avenue, is requested to step forward and be sworn in and complete the form requesting to speak during Public Hearing and return them to the City Clerk prior to speaking. He stated the applicant shall have the right to cross examine all persons speaking concerning this agenda item, and those persons shall be allowed to cross examine the applicant. He said if there have been any ex- parte communications concerning this item, it would be proper at this time to disclose those before the Public Hearing proceeds. Commissioner Weller said possibly when first elected, he might have spoken about this with Mr. Wolf briefly. Mr. Kintner said he was there to answer any questions and to briefly go over the special exception. He stated primarily they are related to going from three stories to four and reducing the parking spaces from 246 to 154 spaces and reducing the size of those spaces. Mayor Maingot said he read there was some difficulty in that particular site, which triggered a number of these requests for variances. Mr. Kintner said they have run into flood plain issues and storm water management issues that has required them to get creative with storm water retention. He said that is what is driving some of the parking and parking space size requests. Mayor Maingot opened the Public Hearing. No one spoke in favor or opposition to the Ordinance. Deputy Mayor Durso moved to close the Public Hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Deputy Mayor Durso moved to approve Item 11 C as presented. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. CC 11-03-14/8 12. REGULAR BUSINESS A. Read by title only, set November 17, 2014 as the public hearing date, and approve the first reading of Ordinance No. 14-2048, which proposes approval of a Small Scale Comprehensive Plan Amendment (SPA 03-14) at 605, 651, 675, 711 and 789 Highland Street, 750 Florida Avenue, 112 and 114 Clifford Avenue, and 1065 Ridge Street. Mr. Langley read Ordinance No. 14-2048 by title only. Deputy Mayor Durso moved to approve Ordinance No. 14- 2048 and set November 17, 2014 as the public hearing date. Seconded by Commissioners Weller and carried by a unanimous roll call vote. B. Read by title only, Set November 17, 2014 as the public hearing date and approve the first reading of Ordinance No. 14-2051, the Vacation and Abandonment of a portion of Evergreen Avenue and set the final public hearing date for November 17, 2014. Mr. Langley read Ordinance No. 14-2051 by title only. Deputy Mayor Durso moved to approve Ordinance No. 14- L 2051 and set November 17, 2014 as the public hearing date. Seconded by Commissioner Weller acid carried by a unanimous roll call vote. C. City Commission to re -visit waiving of the fees associated with the 38' Annual Central Florida Society for Historic Preservation (CFSHP) Arts and Crafts Festival. Mr. Capizzi said it is the recommendation of staff to waive the security deposit, as well as the fee for the Fire Department and Police Department services for this event. He said the :Fire Department and Police Department would be on call and anyone .associated with the event would call 911 should the need arise. Mayor Maingot said the total amount presented was $7,075 and asked what the adjusted amount was. Mr. Capizzi said that would be a saving of $2,105, which would make the new total $4,970. Commissioner Sackett said he brought this up at the last meeting and is in favor of waiving all fees, with a caveat that the $4,970 somehow be used by the City, to help with the hurting buildings in their City. CC 11-03-14/9 Mr. Williams stated they used to have a separate Historic District Fund but at the recommendation by their auditors they merged it into the General Fund. Ms. Bundy with the Historic Society explained that when the City had a Preservation Board, the money that they paid in, the City kept in a separate fund and there was a grant process that people in the district could apply for a grant. Discussion ensued on the process used today, what fees have been waived, fees paid in years past and partnership with the City. Commissioner Sackett moved to accept the City's recommendation for this proposal. Seconded by Deputy Mayor Durso. Mr. Williams said it sounds to him that the door is open to have a discussion about the partnership with the Historic Society. He.said there are some limitations based upon their abilities and profits, so they will re -approach. Motion carried by a unanimous roll call vote. 13. CITY MANAGER'S REPORT Mr. Williams said Mr. Wolf of Weston Park has requested a Special Meeting for November 13, 2014 to accommodate final approval of all documents which will greatly assist in his closing on the project. Mr. Wolf said if this date presents a hardship for them, then he can do it on November 17tb. He said their investment and bankers, Mutual of Omaha, had requested to get things concluded during that week of November l3th. He felt the 17th would not present a problem. 14. CITY ATTORNEY'S REPORT. No report. 15. CITY CLERK'S REPORT A. Consider cancelling the January 5, 2015 Regular Commission Meeting. Commissioner Sackett moved to cancel the meeting on January 5, 2015. Seconded by Deputy Mayor Durso and carried by a unanimous roll call vote. 16. ADJOURN. Mayor Maingot adjourned the meeting at 7:56 p r` John CrM*innt, Mayor CC 11-03-14/ ATTEST, laic elle Longo, - Clerk CC 11-03-14/11 - - -- - - -- ---- - - --- -- - , - -- - -- - -- -- - - - -- This Page Left Blank Intentionally. CC 11-03-14/12