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CC11-17-14MinLONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES November 17, 2014 7:00 P.M. Present: Mayor John C. Maingot Deputy Mayor Joe Durso Commissioner Ben Paris Commissioner Brian D. Sackett Commissioner Mark Weller Dan Langley, City Attorney Jon C. Williams, City Manager Michelle Longo, City Clerk Troy Hickson, Police Chief William Gulbrandsen, Fire Chief Pam Barclay, Finance Director Sheryl Bower, Community Development Director Chris Capizzi, Leisure Services Director Lee Ricci, Human Resources Director Tom Smith, Streets & Fleet Division Manager Richard Kornbluh, Utilities Division Manager Chris Kintner, Planner Randy Lamb, Building Official 1. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:00 p.m. 2. OPENING INVOCATION. Pastor Eric Scholten with First Baptist Church of Longwood gave the invocation. 3. THE PLEDGE OF ALLEGIANCE 4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following announcements. A. Announce Results of the November 4, 2014 City of Longwood General Election. CC 11-17-14/1 Ms. Longo announced for the Longwood City Commissioner, District #3, Gregory Cetera received 1,887 votes and Ben Paris received 2,263 votes for a total of 4,150 votes. B. Annual Rotation of Deputy Mayor. Ms. Longo announced the Rotation of the Deputy Mayor would go to District Number 3. C. Senior Matinee will be held on Wednesday, November 19, 2014 from z 1:30 p.m. until 3:30 p.m., Longwood Community Building, 200 West Warren Avenue. This month's feature is Legends of the Fall. D. The 381 Annual Longwood Arts .and Crafts Festival will be held in Downtown Historic Longwood, from 9:00 a.m. until 5:00 p.m. on Saturday, November 22, 2014, and from 9:00 a.m. until 4:00 p.m. on Sunday, November 23, 2014. 5. PROCLAMATIONS / RECOGNITIONS A. Recognizing Commissioner Joe Durso for his service to the City as Deputy Mayor, November 2013 to November 2014. Mayor Maingot recognized Commissioner Durso for his service to the City as Deputy Mayor. He then presented him with a plaque and photographs were taken. B. District #4 Presentation of the Business Person of the Month Award for November 2014 to Mr. Nicholas C. Waggoner, President of Nicholas C. Waggoner, LLC, located at 501 East State Road 434. Commissioner Weller read a brief biography on Nicholas C. Waggoner, LLC and then presented President, Mr. Nicolas C. Waggoner with the Business Person of the Month Award for November 2014. Photographs were then taken. C. Proclamation to recognize Ms. Skye Herbig for her accomplishments, competing and volunteering for the community. Commissioner Durso read a Proclamation honoring Ms. Skye Herbig for her accomplishments and then presented it to her. Photographs were then taken. 6. BOARD APPOINTMENTS A. District #1 Nomination to the Board of Adjustment. CC 11-17-14/2 Mayor Maingot nominated Mr. Arthur Heintz for reappointment to the Board of Adjustment. Nomination carried by a unanimous voice vote. B. District #3 Nomination to the Board of Adjustment. Deputy Mayor Paris nominated Mr. Frank Scheraldi to the Board of Adjustment. Nomination carried by a unanimous voice vote. C. District #3 Nomination to the Parks and Recreation Advisory Board. Deputy Mayor Paris nominated Ms. Michelle Hendrix to the Parks and Recreation Advisory Board. Nomination carried by a unanimous voice vote. 7. PUBLIC INPUT A. Public Participation. Ms. Lindsay Sackett, 123 Ruby Red Lane, Longwood, spoke in opposition to the provisional plan put into place a couple, of months ago to allow dogs in Reiter Park. She said her house shares a back fence line with the park and stated this plan has failed miserably. She said dogs are uncontrolled, off their leash and the few that are leashed become unleashed shortly after arriving. She said there are three dogs that are making it dangerous for her daughters to cross the park to get to their school bus stop in the morning. She said she has noticed excrement is not being picked up. The doggie stations are not being utilized because they are too far away. She said dogs are entering her yard from a slight gap in her fence, it has not been a problem but can easily be a problem. She stated she had to increase her flea treatment for her dogs since this plan was put into place. She feels the City does not have the manpower to regulate the restrictions. She stated dogs are not allowed in other city parks and is unsure what makes Reiter Park any different. She said right now, it is a large field, but understands there are plans to develop it and dogs just do not fit. She stated she strongly urges the City to reverse this plan. 8. MAYOR AND COMMISSIONERS'REPORT District #1. Mayor Maingot said he received a letter from Secretary Noranne Downs, the District 5 Secretary of the Department of Transportation (DOT) for this area., Her letter referenced Police Chief Troy Hickson commending him for his work regarding an accident that resulted in a death. He said on November 3rd, he participated in the Tourism Marketing Sub -Committee of the Tourist Development Council (TDC) of Seminole County. He said it is moving forward in the right CC 11-17-14/3 direction and is making a great contribution toward the overall economic contribution of Seminole County. On November 5t', there was a ribbon cutting ceremony at Brookdale Island Lake (formerly Chambrel). He said the Council of Local Governments in Seminole County _ (CALNO) also met later that same date. On November 6t', he said he participated in Seminole County Chamber of Commerce Meet the Mayors, held at the Altamonte Hilton. His topic was on economic development in Longwood, titled, "Longwood — We're on the Move". He spoke at the Private Business Association of Seminole, Inc. (PBAS) on November 12t' and later that day he met with the Wekiva River System Advisory Committee. On November 13th, he had the monthly TDC meeting. He also gave a presentation to Longwood Club at their Home Owners Meeting. On November 14t', he said he participated in a daylong conference for Leadership Seminole Vision 5, which dealt with future needs for Seminole County. He said the biggest item that came from the conference was homelessness and providing for those in need. He said he spent the afternoon visiting the health care facilities in the City to schedule the holiday caroling. District #2. Commissioner Durso said he wanted to address the comments made by Ms. Sackett regarding Reiter Park. He said they did it as a test and if the test is not working, they are committed to revisit the issue. From what they have heard from staff and citizens, they will go back and revise it and maybe eliminate it. He asked Mr. Williams for an update on the water meter project and drainage issues on Maine Avenue. Mr. Williams said regarding the water drainage issues on Maine Avenue, staff has obtained the elevations. He said based on the elevations the best course of action for providing immediate relief would be to gain access to the property that fronts off Grant Street. He said they have approached the property owner, but have not heard back. He said staff is working with the current owner that is experiencing the problem. He said this is something they are still working on it. Commissioner Durso asked if they don't respond, what is their legal option to move forward. Mr. Williams said they would need to speak with Mr. Langley about their options before he gets into specifics. He said several months ago the Commission authorized a business case analysis with Snyder Electric and the results are back. He said he has asked them to come before the Commission at the next meeting to present the results; which does include a meter component. He said at that time they will be asked to proceed to the second phase, which will involve an agreement where they will have more specific testing to determine the amount of accuracy with meters and lighting and what projects could be funded out of that. CC 11-17-14/4 Commissioner Durso said he serves on the MyRegion.org Founders Board and made everyone aware there is a Water Forum this Friday to work on a Water Management Master Plan for a Regional Water Management Master Plan. He also reported on the Florida League of Cities Legislative Meeting that was held last week. He said the League of Cities has taken up stormwater fee recovery as one of its biggest topics. He said there are forty-seven (47) different counties in Florida where this is affected, so the League has taken the approach that every government, no matter what the nature of their services are, is required to pay the stormwater fee for the impact that is associated with their use of the system. He said in their case that primarily reflects their issue with the School Board and their refusal to pay the stormwater fee. District 93. Deputy Mayor Paris said this is his first week and he has not been to any meetings outside of the City, but he has taken the time to meet with several members of staff to get caught up on everything going on. He said during the campaign season there was a rumor that got started. The rumor was that he, Commissioner Durso, and Commissioner Sackett were intending to fire several members of the staff. He said as a former employee of the City of Longwood, there is no worse feeling than fearing you are going to lose your job. Deputy Mayor Paris made a motion for a vote of confidence for their City Manager, Jon Williams and his staff. Seconded by Commissioner Durso and carried by a unanimous voice vote. District #4. Commissioner Weller congratulated Mr. Paris on his election win. He also attended the Florida League of Cities Legislative Conference on November 13t'. He is a member of the Finance, Taxation, and Personnel Committee, and they voted to support legislation for municipal pension reform, as well as communications service tax and local business tax protection. He asked Mr. Williams for an update on the Viet Nam Memorial Wall they talked about last meeting. Mr. Williams said he had a packet of information which he distributed that contained an overview of the requirements of the wall. He said the only holiday available to them for the wall would be July 4, 2016. The cost to bring the wall to the City is about $5,500, and they need a minimum of twenty (20) people to set up and take down the wall, and two (2) people to monitor the wall 24 hours a day for the entire period. He said they need an area of approximately 310 x 60 feet and some leveling and grading would probably have to be done if the space exceeded the needed space. He will need to get back in touch with the people regarding the date soon. l Commissioner Weller asked the Commission if they felt it was important to have it on a holiday. He suggested having it during a car show. CC 11-17-14/5 Commissioner Durso asked if they need to make a decision on trying to have it on a holiday or not. He felt it would be an honor to have it on any day they can get it. Mayor Maingot said they should have the item brought back to them after checking on availability of other dates into 2015. Mr. Williams will bring the item back as a separate agenda item at the December lit Commission Meeting. Commissioner Weller said he talked to some Citizens on Patrol, (COPs) and understands not all their vehicles have radios. He would like to find out what would be involved getting them some radios. Chief Hickson said none of the COP vehicles have mobile radios. They do have portable radios they carry on their side. He said a standard mobile radio compliant with a digital platform would be about $5,000 per radio. He stated when the COPS ride together they only have one radio since they do things as a team. He said he would follow up with the COP Chief to see if this truly is an issue. Commissioner Weller said he would like to re -visit the Heritage Village TOD that they have been going through and put it on the Agenda for December lst to discuss and see if they need to make any revisions to it. District #5. Commissioner Sackett said he did his own survey about dark areas in this City and they are numerous. He said they need to look at their main roads, State Road 434 by the hospital and on the opposite side of the hospital. He said it would be a wonderful project for Eagle Scouts. He has a meeting with some scout leaders and will bring it up. He said he drove by Sean Law's property and it actually looks pretty good in front, but the back still needs work. He asked the attorney for an update. Mr. Langley said they are hoping to bring some sort of settlement agreement to the table by mid -December. He said the proposal by Mr. Law is a substantial payment of all legal fees and administrative costs the City incurred, along with some sort of partial reduction of the fine. Then there would be a remaining fine that would remain intact and would be in steps, tier down, based on compliance over time. He said this will be coming for further review and discussion of the Commission in mid - December. Commissioner Sackett said he went to Candyland Park this past weekend, and the score boards are not working. He asked if that was a Babe Ruth function or a City function. Mr. Capizzi said it is Babe Ruth's responsibility, as per their contract with them. He said they have taken an active role and had an electrician there CC 11-17-14/6 to diagnose the problem and will give Babe Ruth a price to see if it is worth fixing. He stated that Babe Ruth is also looking for a sponsor for new score boards. Commissioner Sackett said there is a big concern about the tennis courts. He listed some concerns that include a new net, cracks on courts and leveling needed on the courts. Mr. Capizzi said they do have a plan to fix the concerns since the grant money to fix all three courts fell through. He said at the last minute the Governor pulled all Florida Recreation Development Assistance Program (FRDAP) grant money for the state. Commissioner Sackett mentioned some concerns of cars coming and going near the Skateboard Park shortly after meeting with people. He also said the gate was open on Saturday, which it should not be. He said he missed the Car Show and Chili Cook -Off, which he hoped were a success. He said on Saturday the baseball closing season started and said it would be a nice event to attend to see everyone get their awards. He said Brookdale is hosting another ribbon cutting on November 18t' for their facility formally known as Southland Suites. He said they are honoring some retiring employees from the Fire Department from 12:00 p.m. until 3:00 p.m. on Thursday, November 20th. He congratulated Deputy Mayor Paris on his election. 9. ANY ADDITIONS OR DELETIONS TO THE AGENDA Commissioner Durso moved to , add Item 10I to the consent agenda. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Mr. Williams asked that Items 12N and 120 be considered before Item 11 C. He also said he would like to pull Item 12P. Mayor Maingot said he would like Item IOH to be discussed with Items 12I and 12J. It was the consensus of the Commission to have Item IOH placed under Regular Business after Item 121. 10. CONSENT AGENDA A. Approve Minutes of the November 3, 2014 Regular Meeting. B. Approve the Monthly Expenditures for October and November 2014. C. Approve the Monthly Financial Report for October 2014. CC 11-17-14/7 D. Approve a purchase order in the amount of $33,000 to McDirmit, Davis & Co. for the annual audit for fiscal year 2014. E. Approve a purchase order in the amount of $25,810 to Carrier Commercial Service for the replacement of the Bosch 200 MBH Boiler. F. Approval and acceptance of, the drainage easement to be located on state lands for the Skylark Subdivision Drainage Improvements at 800 and 804 Raven Avenue. G. Approve a purchase order in the amount of $47,625 to Public Resources Management Group, Inc. for Utility Consulting Services — Water and Wastewater Rate and Charge Study. H. Approve a purchase order in the amount of $29,500 to ETR, LLC for a 2006 Freightliner Rescue and authorize the City Manager to execute all associated documents. Added On. I. Approve a purchase order for the emergency replacement of the Police Department roof. Commissioner Durso moved to approve the Consent Agenda Items 10A through 10G and 10I as presented. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 11. PUBLIC HEARINGS A. Read by title only and adopt Ordinance No. 14-2048, which proposes approval of a Small Scale Comprehensive Plan Amendment (SPA 03-14) at 605, 651, 675, 711 and 789 Highland Street, 750 Florida Avenue, 112 and 114 Clifford Avenue and 1065 Ridge Street. Mr. Langley read Ordinance No. 14-2048 by title only. Mayor Maingot opened the Public Hearing. No one spoke in opposition to Ordinance No. 14-2048. Mr. Harm on, 605 Highland Street, Longwood spoke in favor of Ordinance No. 14-2048. Ms. Bower was asked to explain what medium density means. She said it is the land use category and allows density from eight (8) dwelling units to fifteen (15). She said it was a lower density previously when it was in Seminole County, but there are a number of duplexes in the area and they would be non -conforming under a CC 11-17-14/8 low density in Longwood, which is why they are changing these to medium density so they all conform. Commissioner Sackett moved to close the Public Hearing. Seconded by Commissioner Durso and carried by a unanimous voice vote. Commissioner Sackett moved to adopt Ordinance No. 14- 2048 as presented. Seconded by Commissioner Durso and carried by a unanimous roll call vote. B. Read by title only and adopt Ordinance No. 14-2051, regarding the Vacation and Abandonment of Evergreen Avenue Right - of -Way. Mr. Langley read Ordinance No. 14-2051 by title only. Mayor Maingot opened the Public Hearing. No one spoke in favor of Ordinance No. 14-2051. Mr. Spencer Whitehead, 225 East Maine Avenue, Longwood spoke in opposition to Ordinance No. 14-2051. He said he has property that backs up on the south side of Evergreen, east of the WaWa store. He also owns the property that is directly east which is the large acreage.. He said Evergreen could turn into a major entrance and traffic way for that property as they develop it. He said it appears the right-of-way usage has been taken care of. He suggests the City leave all options open and maintaining the right- of-way until the development of that property comes to,fruition. Ms. Bower said this request is from WaWa on a right-of-way utilization permit to put in the parking and wanted to make it a permanent solution, so they put in a request to have that part of the right-of-way vacated. She said there is a 25%2 foot section of the right-of-way that will not be touched that should still provide access to Mr. Whitehead's property, WaWa is asking them to vacate the remainder of that right-of-way. Mayor Maingot asked if this will affect Mr. Whitehead's property or increase the value of that property. Ms. Bower said she can't answer whether it will increase the value of Mr. Whitehead's property. She said he will still have access and right-of-way on Evergreen and this request will not vacate that portion of it, but it will vacate part of the right-of-way. Mr. Langley said this request came from the property owner and the tenant WaWa, they want to have ownership of those portions of CC 11-17-14/9 the right-of-way that are attached to the Ordinance. He said it is a partial vacation and abandonment, not of the entire width of the right-of-way. The City would reserve a utility easement for underground utilities pursuant to this Ordinance, which they could use for all their utilities, and maintain the paved areas. He said they are under no obligation to approve the request, but it is a request from the property owner and tenant. Commissioner Durso asked if Mr. Whitehead could join in agreement with the property owner and WaWa for road improvements. Mr. Langley said the right-of-way would be the City's and typically they do not enter into right-of-way maintenance agreements with adjacent property owners that don't have the improvements within their right-of-way. It is possible that the parties could reach such an agreement on their own, but they could not condition the passage of this Ordinance on that. Discussion ensued about the area being vacated and abandoned and reason the property owner is requesting it. Mr. Langley said the property owner told them their position would be if they did not obtain some sort of perpetual right of use of those areas being vacated and abandoned by this Ordinance, their fear is they will lose their tenant (WaWa), and their relationship would be jeopardized. Mr. Whitehead said he suspects the reason they have the issue is there was a parking requirement that had to be met before they would build the store. If not, it is still dangerous because cars park on both sides of the road and bumpers are right at the curb on the road. He feels it is an accident waiting to happen for somebody to back out of one of those spots. He said that is another issue and they cannot put a sidewalk there. Commissioner Sackett moved to close the Public Hearing. Seconded by Commissioner Durso - and carried by a unanimous voice vote. Deputy Mayor Paris asked about WaWa wanting them to vacate the property and let them use it after they built. Mr. Langley explained that WaWa got a right-of-way use permit from the City, which gave them the right to install improvements within the right-of-way, where they are currently sitting. He said that right-of-way permit can be revoked by the City upon a very short notice provision. They overlooked that aspect of the CC 11-17-14/10 permission they were given and were looking for other options in order to give their tenant more assurances that the City would not have the right to revoke that right -of -use in such short fashion. He said staff and himself had meetings with their attorney and property owner to look at options. This seemed to be one of the options they most desired. He said they talked about asking for a full vacation and abandonment for the whole segment of road which the City did not want because they preferred there to be some right-of-way left so there would be public access through that area. He said the other approach was to just have a right-of-way maintenance agreement that gave more notice for the improvements to. be relocated if they were to)terminate that right. Ms. Bower said to address Mr. Whitehead's comment, none of the parking that is adjoining that right-of-way that they want vacated is required. She stated that is all above and beyond what the City requires as far as parking. Commissioner Weller moved to deny Ordinance No. 14-2051. Seconded by Commissioner Durso and carried by a unanimous roll call vote. Commissioner Durso explained he voted no on this item because WaWa currently has use of this particular property and he believes when Mr. Whitehead wants to develop his property, he will come together with the City staff and WaWa to work something out that will be productive for all three parties on that particular parcel. He said he does believe they should keep their options open. Mr. Whitehead said he would really like to see something go in there that would be an asset to the City and be a positive image for the City. 12N. Read by title only and adopt Resolution No. 14-1368, amending resolution No. 13-1336, concerning Building Permit Fees to provide the City Commission the authority to make partial deferrals of Building Permit Fees, to promote economic development where it can be shown that it is in the best interest of the City. Mr. Langley read Resolution No. 14-1368 by title only. Commissioner Durso moved to approve Item 12N as presented. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 120. Approval of a request by Weston Park L.P. to defer the payment of $60,000 in building permit fees until prior to the CC 11-17-14/11 project receiving final inspections and a Certificate of Occupancy or September 30, 2015 (whichever occurs first). Commissioner Durso moved to approve Item 120 as presented. Seconded by Commissioner Sackett. Mayor Maingot voiced his concern with the $60,000 and how it affects the Building Department budget and if it gets pushed to the 2015/2016 budget it will impact the department. He asked Mr. Wolf to address his concern. Mr. Jonathon Wolf, 149 Harston Court, Heathrow, said one of the things they have to do is to determine what the actual amount of the fees are going to be. He said they are in the process of trying to close right now and get in the ground. He believes there will be a certain portion of the fees that it will take them, as well as city staff, a number of weeks in calculating the numbers. He said both parties working decided to push this off, but they needed a date certain that this would be done. He said that date certain is on or prior to the issuance of Certificate of Occupancy (CO) for the building, which would be about nine (9) months from now. Motion carried by a unanimous roll call vote. C. Read by title only and adopt Ordinance No. 14-2052, a Development Agreement between the City of Longwood and Seminole County regarding a parking structure. Mr. Langley read Ordinance No. 14-2052 by title only. Mr. Langley said this is a quasi-judicial public matter and anyone wishing to speak on behalf of or in opposition to the following item, Ordinance No. 14-2052, is requested to stand, step forward, and be sworn in, and complete the form requesting to speak during Public Hearing and return them to the City Clerk prior to speaking. He stated the applicant shall have the right to cross examine all persons speaking concerning this agenda item, and those persons shall be allowed to cross examine the applicant. He said the County is technically the applicant and does not believe they had anyone present. Mayor Maingot opened the Public Hearing. No one spoke in favor or opposition to the Ordinance. Commissioner Durso moved to close the Public Hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. CC 11-17-14/12 Commissioner Durso moved to adopt Ordinance No. 14- 2052 as presented. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. D. City Commission to hear a public request for Special Exception (SPE 05-14), to reduce the requirement to document uninterrupted State of Florida Massage Therapy Licensure from three (3) years to one (1) year. Mr. Langley said this is also a quasi-judicial hearing. If there are any ex-parte communications, they can disclose them at this time. If there is anyone wishing to speak is requested to stand, step forward, and be sworn in, and complete -the form requesting to speak during Public Hearing and return them to the City Clerk prior to speaking. He then sworn in those wishing to speak. Mayor Maingot opened the Public Hearing. No one spoke in opposition to the Ordinance. Ms. Christina Gibbons, 383 Hickory Springs Place, Debary, said she is requesting to open her own business in Longwood for massage therapy. She has been a professional in the field of massage therapy for seven (7) years and has practiced in two (2) other states. She is requesting that the City of Longwood move it from three (3) years to one (1) year so she can practice in the City of Longwood. Commissioner Sackett moved to close the hearing. Seconded by Commissioner Weller and carried by a unanimous voice vote. Commissioner Weller moved to approve Item 11D. Seconded by Commissioner Durso. Commissioner Sackett asked if this was DK Fitness and no longer LOA Fitness. Ms. Gibbons said it is DK Fitness Center and the owner is going to be having a grand opening after the first of the month. Commissioner Durso asked for clarification on how her service will be set up and if it will be provided at DK Fitness. Ms. Gibbons stated she will rent a room inside the gym from the owner and will have a contractual relationship with DK Fitness and will be providing services connected with the gym's services. Motion carried by a unanimous roll call vote. CC 11-17-14/13 12. REGULAR BUSINESS A. Approval of an Inter -Local Agreement between the City of Longwood and Seminole County relating to Storm water Capacity, which is in connection with the Weston Park Apartment Project, Seminole County's Parking Garage Agreement and Development Agreement. Commissioner Durso moved to approve Item 12A. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. B. City Commission to consider approving a replat for Longwood Townhomes. Ms. Bower said this item helps to facilitate the item on the last agenda that approved Habitat for Humanity to do the rehabilitation on this property. She said they had to make some changes to the plat to allow them to move forward. Commissioner Weller asked if this is putting it into the Homeowners Association for the Townhomes. Ms. Bower replied it is. Commissioner Durso moved to approve Item 12B. Seconded by Commissioner Weller and carried by a unanimous roll call vote. C. Hear a waiver request from Eagles Nest Church for a Temporary Use Permit (TUP 33-14) to allow for an extension to timeframes. Commissioner Weller moved to approve Item 12C. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. D. Approval of a contractual agreement between the City of Longwood and PDCS, LLC to provide inspection, plan review and Building Official services on an "as needed" basis. Commissioner Sackett moved to approve Item 12D as presented. Commissioner Weller asked Mr. Williams to explain the Building Special Revenue Fund. CC 11-17-14/14 Mr. Williams said about, two to three years ago, the Building Department revenue and expenses were under the umbrella of the General Fund. He said they separated that out and put it into what is called a Special Revenue Fund. He said it is an enterprise -type operation where the revenues that are collected offset the expenditures incurred, along with education fees and there is a minor transfer for administration. He said it is a separate accounting of those funds. Commissioner Weller asked when they are waiving building fees is it going to affect that fund. Mr. Williams said yes, it can. Commissioner Weller seconded the motion. Mr. Williams said this gives Mr. Lamb the opportunity to call in some contractual help to assist with the administrative aspect in the office or inspections. Mr. Lamb,, Building Official, said he heard about the Commission's concerns with Altamonte before he came on board. He has been in this business over twenty -years (20), has worked with people at PDCS and they understand the level of service that is expected for the City of Longwood. Motion carried by a unanimous roll call vote. E. Approve an Alcoholic Beverage License Agreement for the Green Market at Longwood Station, which will enable Maggie's Wine Shop, LLC to legally sell beer and wine at the market. Commissioner Durso moved to approve Item 12E. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. F. Approval of a Class A Special Event permit and waiver of fees for the Mustang and Ford Powered Car Show to be held in the Historic District of Longwood on Saturday, February 28, 2015 from 6:00 a.m. until 4:00 p.m. Commissioner Weller moved to approve Item 12F. Seconded by Commissioner Durso and carried by a unanimous roll call vote. G. City Commission discussion on allowing pets in Reiter Park after the 90 day provisional period. CC 11-17-14/15 Commissioner Durso said based on the discussion they have had with staff and other information corresponding to it, they immediately suspend the policy they had implemented three months ago and take whatever formal action they have to take to revise their policies. Commissioner Weller said he has had personal experience in the park where some little kids had stepped in dog excrement and then brought it into the play area. He also recommends they not allow pets in that park. Commissioner Durso moved to suspend the policy immediately. Seconded by Commissioner Weller and carried by a unanimous roll call vote. H. Read by title only, set December 1, 2014 as the public hearing date, and approve the first reading of Ordinance No. 14-2053, which provides for the issuance of a Capital Improvement Revenue Note with Old Florida Bank for the purchase of a 2015 Vactor Sewer Cleaning Truck. Mr. Langley read Ordinance No. 14-2053 by title only. Mr. Williams said this equipment will serve multi -purposes, primarily it will be set up for Public Works and Stormwater. Right now they have in excess of 300 catch basins that require on -going maintenance, which require staff to lift the grates, climb in, and clean it out by hand. He said this will allow staff to work more thoroughly in these systems and they will have a broad jet hose wheel on the front to allow them to send lines up into the storm drains and sewer lines to pull debris and blockage out. He said at some point they will bring forward a request for a camera attachment, which will allow them to do visual inspection of the underground utilities as well. Discussion ensued on the use of the camera, cost associated with purchasing one, . how many staff members will be trained on the equipment and maintenance on the 300 catch basins. Deputy Mayor Paris moved to adopt Ordinance No. 14- 2053 and set December 1, 2014 as the public hearing date. Seconded by Commissioner Durso and carried by a unanimous roll call vote. I. Read by title only, set December 1, 2014 as the public hearing date, and approve the first reading of Ordinance No. 14-2054, which provides for the issuance of a Capital Improvement CC 11-17-14/16 Revenue Note with Old Florida Bank for the purchase of a 2006 Freightliner Ambulance and new Fire/Ambulatory Equipment. Mr. Langley read Ordinance No. 14-2054 by title only. Commissioner Durso moved to approve Ordinance No. 14- 2054 and set December 1, 2014 as the public hearing date. Seconded by Commissioner Sackett. Mayor Maingot had concerns about the purchasing of the equipment. Mr. Langley said this item would approve the issuance of a note or loan for the City to be able to use those funds in order to purchase the equipment that is listed in the loan agreements. a Mr. Williams said this is just the first reading there will be another reading before that would be final. Commissioner Weller asked for clarification, they have two (2) ambulances right now and one (1) that is reserve. He asked if this ambulance is to replace the one that is in reserve. Chief Gulbrandsen said that is correct, the current reserve unit is a 2000 model and industry standards and certification requirements tell them that type of .vehicle has about a fifteen (15) year expectancy and they are at the end of that. Commissioner Weller asked how this relates to the third rescue. Chief Gulbrandsen explained there are two capital lease agreements and went on to describe items referenced as ambulatory equipment. He said the issue is that once they can get approval the manufacturer has a six month delay before the unit could be received. He said the vendor that met the low bid and met their specs for the 2015 unit has offered them a 2006 unit instead of updating the 2000 unit. Commissioner Weller asked if the third rescue does not work out, what happens then. Chief Gulbrandsen said there are several options. He showed a visual comparison of the 2000 and 2006 freightliner and explained the differences. CC 11-17-14/17 Discussion ensued about thermal imaging cameras and if they were approved in the budget. Further discussion ensued on how Item 1 OH related to Item 12I. Motion carried by a unanimous roll call vote. J. Read by title only, set December 1, 2014 as the public hearing date, and approve the first reading of Ordinance No. 14-2055, which provides for the issuance of a Capital Improvement Revenue Note with Old Florida Bank for the purchase of a 2015 Freightliner Ambulance. Mr. Langley read Ordinance No. 14-2055 by title only. Commissioner Sackett moved to approve the first reading of Ordinance No. 14-2055 and set December 1, 2014 as the public hearing date. Seconded by Commissioner Durso. Mayor Maingot stated he had some concerns about this item and asked what the justification for this additional unit is. Chief Gulbrandsen said this is the unit approved in the budget and part of their five year plan. He said upon delivery of this unit, they can dispose of the 2000 unit and 2006 unit at that time. He said their only spare right now is the 2000 unit, which has had numerous repairs. Discussion ensued on the units and their condition. Commissioner Durso asked questions about the two (2) active trucks they have right now and about the conversations that took place during the budgetary process regarding South Seminole Hospital and the use of a third rescue for a trial period. Discussion ensued. Mr. Williams said Seminole County is in support of the third rescue and they have been in conversation with them about renewing the mutual aid agreement and Station 19. He said they have had a good history with re -chassis and suggested tabling this item until December 1'. He said they can provide some cost estimates for re-chasseing the 2000 unit and do a cost comparison to see what makes more financial sense. Commissioner Durso made a motion to table Item 12J until December 1'. Seconded by Commissioner Weller and carried by a unanimous roll call vote. CC 11-17-14/18 10H. Approve a purchase order in the amount of $29,500 to ETR, LLC for a 2006 Freightliner Rescue and authorize the City Manager to execute all associated documents. Commissioner Durso moved to approve Item 10H as presented. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. K. Read by title only and adopt Resolution No. 14-1366, establishing a Moratorium on Developer Assistance Fees for Non -Residential Development as an Economic Development Inceniive. Mr. Langley read Resolution No. 14-1366 by title only. Commissioner Weller moved to approve Resolution No. 14-1366. Seconded by Commissioner Durso. Mr. Williams said if this Resolution is approved, approve it with the clarification that the development assistance fees only apply to the City's fees. He said there is a County component that still needs to be paid. Commissioner Weller moved to approve Resolution No. 14-1366 with the addition that it is for City fees only. Seconded by Commissioner Durso and carried by a unanimous roll call vote. L. Read by title only and adopt Resolution No. 14-1367, which designates certain lands known as Myrtle Street as part of the City Right -Of -Way. Mr. Langley read Resolution No. 14-1367 by title only. Commissioner Sackett moved to adopt Resolution No. 14- 1367 as presented. Seconded by Commissioner Durso and carried by a unanimous roll call vote. M. Approve the acceptance of Old Florida Bank's commitment to provide a line of credit in the amount of $7.65 million for future capital infrastructure improvements and capital equipment purchases. Commissioner Sackett moved to approve Item 12M as presented. Seconded by Commissioner Durso. Commissioner Durso asked if this is just giving them the flexibility to do things as they need them. CC 11-17-14/19 Mr. Williams said that is correct and each item would come back for separate authorization by the Commission. Mayor Maingot mentioned his concerns with the dollar amount and the perception of the public. Discussion ensued on how this line of credit will work. Mr. Langley stated essentially the bank is saying this is what they are willing to lend the City today. He said each time they go back to the bank with a project and to borrow money, the bank will have an opportunity to re-evaluate the City financials based on the facts and circumstances that exist at the time. He said they are not asking them to sign any sort of line of credit agreement upon approval. This is essentially them saying this is what they are willing to do for them as a customer today. He said if they desire to move forward with any part of this, then they will implement ordinances that will go through the approval process and take some of that credit off the table. , Motion carried by a unanimous roll call vote. P. City Commission to hear a request from Ms. Janice Petteway with EXIT Real Estate Results to mitigate a Code Enforcement Lien in the amount of $45,950 on the property located at 764 Meadowlark Court. Item was requested to be pulled by Ms. Janice Petteway. Commissioner Durso requested an item be added to the next meeting agenda. He said he would like to have a discussion regarding Longwood Elementary School and the use of the fields for recreation purposes. 13. CITY MANAGER'S REPORT Mr. Williams said regarding Agenda Item 12L that puts the final approvals in place for the Weston Park Project, it has been a big challenge and wanted to recognize everybody involved in it. Mayor Maingot said he wanted to thank his fellow Commissioners on this also. Mr. Williams said he met with Secretary Downs, Mr. Frank O'Day, and Mr. John Booker to discuss construction activities within the City of Longwood. He said with the State Road 434 widening there ' are two ponds at Interstate 4 interchange that they want and discussed their desire to turn them into an attractive entry -way into the City, which was received very well. He said they also discussed the Rangeline and State Road 434 CC 11-17-14/20 pond. He said they also asked about renaming State Road 434 to be renamed Longwood Boulevard and they said that is left up to the City Commission to approve. He said they are going to look into this to be sure there is no issue with the State. Mr. Williams said he would like to propose closing all City Offices, with the exception of Public Safety (Police and Fire), on Friday, December 26t' and January 2nd as employee appreciation days. Commissioner Durso moved to approve. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Mr. Williams said he will be out of the office on November 24t', 25t', and 26t'. 14. CITY ATTORNEY'S REPORT Mr. Langley said he will be absent from the next Commission Meeting and his partner, Mr. Kurt Ardaman will be attending. 15. CITY CLERK'S REPORT Ms. Longo asked for City Commission consensus on whether to assess or waive the $101 fine for those candidates who did not remove their political signs within 7 days of the November 4, 2014 General Election. Mayor Maingot made a motion to waive the $100 fine. Seconded by Commissioner Weller. Motion did not carry by a one -four (1-4) roll call vote with Deputy Mayor Paris, Commissioner Durso, Commissioner Weller, and Commissioner Sackett voting nay. 16. ADJOURN. Mayor Maingot adjourned the meeting at 9:5 7p.m ATTEST• Mic elle Lon o, City 6 erk 1 CC 11-17-14/21