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CC12-15-14MinLONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES December 15, 2014 7:00 P.M. Present: Mayor John C. Maingot Deputy Mayor Ben Paris Commissioner Joe Durso Commissioner Brian D. Sackett Commissioner Mark Weller Chris Conley, City Attorney Jon C. Williams, City Manager Michelle Longo, City Clerk Troy Hickson, Police Chief William Gulbrandsen, Fire Chief Chris Capizzi, Leisure Services Director Lee Ricci, Human Resources Director Pam Barclay, Finance Director Sheryl Bower, Community Development Director Tom Smith, Streets & Fleet Division Manager 1. CALL TO ORDER Mayor Maingot called the meeting to order at 7:00 p.m. 2. OPENING INVOCATION. Pastor Justin Daily with Action Church in Winter Springs gave the invocation. 3. THE PLEDGE OF ALLEGIANCE 4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following announcements. A. Senior Matinee will be held on Wednesday, December 17, 2014 from 1:30 p.m. until 3:30 p.m., Longwood Community Building, 200 West Warren Avenue. This month's feature is Jersey Boys- B. The "Downtown Longwood Cruise -In" Car Show will be held on Saturday, January 10, 2015 from 5:00 p.m. until 8:00 p.m. in the Historic District of Longwood located off of Church Avenue. CC 12-15-14/1 5. PROCLAMATIONS / RECOGNITIONS A. Proclamation to recognize Noah Urban for his heroic actions, saving his father, himself and others from serious injury in a traffic crash. Commissioner Sackett read a Proclamation honoring Noah Urban and then presented it to him. Photographs were then taken. Chief Hickson presented Noah Urban with a Citizen Hero Award Commendation. Photographs were then taken. B. Presentation of the Employee of the Year Awards. Ms. Lee Ricci announced the Employee of the Year recipients. Photographs were then taken. C. District #5 Nomination of the Business Person of the Month Award for January 2015. Commissioner Sackett nominated WaWa on State Road 434 for the Business Person of the Month for January 2015. Nomination carried by a unanimous voice vote. D. Nomination and selection of the recipient of the Martin Luther King, Jr. Good Citizenship Award (Presentation scheduled for January 19, 2015). Commissioner Durso nominated Mr. Greg Demas who is a resident of Longwood and lives on Maine Avenue, for the Martin Luther King Jr. Good Citizenship Award. Nomination carried by a unanimous voice vote. Mayor Maingot nominated Mr. Lee Constantine, Seminole County Commissioner, for the Martin Luther King Jr. Good Citizenship Award. Nomination carried by a unanimous voice vote. Commissioner Sackett nominated Dr. Marian Cummings, Executive Director of Elementary Education at Seminole County Public Schools, for the Martin Luther King Jr. Good Citizenship Award. Nominations carried by a unanimous voice vote. 6. BOARD APPOINTMENTS. None. CC 12-15-14/2 7. PUBLIC INPUT A. Public Participation. None. 8. MAYOR AND COMMISSIONERS' REPORT District #3. Deputy Mayor Paris said, Steven Bryant, one of their police officer's sister was involved in a very serious accident. He said over the weekend she had several surgeries. He said Steven is a personal friend and they started with the City around the same time in the Parks Department. He asked everyone to keep her in their thoughts and prayers for a full recovery. District #4. Commissioner Weller said he thought the Christmas Parade was a success. He said the last parade he remembered in Longwood was on State Road 434 many years ago. He spoke with many people at the parade who also stated it was a success and would like to see it again next year. He said there were some complaints from businesses that were affected by the parade. He suggested for next year they need to have Mr. Tom Krueger to be in contact with affected businesses and let them know the route and timing of the parade. He does feel they should carry on with the parade and make it bigger and better. He said he spoke with Mr. Williams about the electronic signs discussed back in the spring and felt they would have been helpful with getting information out about the parade. He asked for a status update on the electronic signs. Mr. Williams said they submitted a first draft to enter into an agreement with CEIS. They had concerns with some specific language that proposed some changes that were contrary to the negotiations they had. He said they have been back and forth with them, and will be finalizing that agreement in time for consideration for the January 19t' Commission Meeting. He said they are looking at the installation of one sign initially, to be located in the parking lot directly in front of the Longwood Hotel. He said there will be up to four (4) additional sites that could be identified. He said they looked at placement on Ronald Reagan Boulevard but that is under Seminole County jurisdiction and there are some Ordinances in place that prohibit the placement of those types of signs. He said they will have to work on those issues and details. He said they hope to finalize for the January Commission Meeting. Commissioner Weller said he talked with people and they had concerns about not knowing what was going on in the City. He felt the information was pretty readily found. He recommended that the City do something with the website, to be used as a resource where if there is going to be a construction project funded by the City, they can get onto the website and find out when it will start and end. District #5. Commissioner Sackett gave accolades to Mr. Capizzi and Leisure Services for the location of events and timing of everything for CC 12-15-14/3 their Celebrate the Season event. He said the tree lighting and ice skating events were all perfectly done. He said that was the most effective use of time and space he has seen at this event ,and the crowd was huge and very responsive to all that was going on. He also enjoyed the Christmas Parade, which was a wonderful way to kick off the season. He noted that he had thirteen (13) gifted children in his class who have been tasked with "Project Create", which is a Federal Program for gifted students to participate in. He said because of this program, his students have won a trip to Disney. He said they are working on understanding that Orlando is a horrible place for bicycle and pedestrian safety. He said thirty-eight (38%) percent of the fatalities are because of bicycle or pedestrian accidents. His students are charged with making this whole County a better bike and pedestrian safe place. He said Ms. Bower came to his class to speak to his students about this project and what can be done in Longwood. He said his students wrote her thank you notes. He read one of them and said it contained a good idea in it that included "daylighting" on Church Avenue. He said a majority of his students agreed it is not safe to ride their bikes to school. District N. Mayor Maingot added a comment about what Commissioner Sackett was talking about regarding bicyclists. He said he feels bicycle riders are principal offenders who do not stop at traffic lights or stop signs and group riders who do the same things and who ride three abreast. He went through the meetings/events he attended. He said on December 2" d he participated in Seminole County's Hero Memorial Groundbreaking and participated in the Board of County Commissioners' work shop on Ethics, The Sunshine Law, and Public Records. On December 6t', it was the 15t' anniversary of the Longwood Caroling Group. He said they went to six (6) senior centers and South Seminole Hospital. He thanked Commissioner Sackett and his family, as well as the student singers and instrumentalists. On December 10th, they had the groundbreaking for the Weston Park Development at the Longwood SunRail Station. On December 11t' they had the Employee Appreciation Awards at the Community Building. He said he also participated in the Tourism Awards Luncheon at the Westin Hotel in Lake Mary, and received an award. On December 11t' he and Commissioner Sackett attended the Private Business Association of Seminole, Inc. (PBAS) function at Heathrow Woods, and on December 12t' they both attended the musical production by the Central Florida Community of Arts at Northland Church. He also thought the COP Christmas Parade was a success. He added he felt those that complained were given adequate notice of the parade and could have created a flyer and invited attendees into their business. He mentioned how Trustco Bank was very happy with Mr. Randy Lamb and his team for helping them to get everything done on time. He said he has noticed many homes do not have their numbers on their house at all or it was painted on the driveway. He said that would not be noticed at night if their police, fire trucks or ambulances were looking for an address. He wanted notices CC 12-15-14/4 sent to these people to get numbers up on their houses to be easily identified at night. District #2. Commissioner Durso said he wanted to make some points regarding the Ethics training. He said if they take it now, it will not count, be sure to take it after January 1' for it to count for next year. He said he has had conversations about development in his area similar to Commissioner Weller. He also agrees the information people are seeking is readily available. He would like to revisit a reverse 911 system and create something where the residents can drop their email address and allow them to send a weekly link to the website noting that certain things are happening. He said this would make them a little more pro -active in notification and helping people. He said regarding the Parks & Recreation program at Lyman and the potential for some new stuff at Longwood Elementary, including a girls' softball complex. He said he has had a meeting with the Principle at Lyman High School. He has asked Mr. Williams to organize a meeting for the first part of next year so they can start working with the School Board on both of those potential programs. He said anything they wish to do on the property at the school will have to be approved by the School Board. He said he has been part of a group and honored to be a founding part of a program called Fuel Program, Fueling and Understanding of Energy Locally. He said it is a pilot program he is working on through his connection with the Foundation for Seminole County Public Schools and the CBC. He is asking that the City get involved in it as well. He said they are trying to create a pipeline from Milwee Middle School to Lyman High School, Lyman to Seminole State College, and Seminole State to a job in one of the industrial parks. They have plenty of new, growing engineering businesses and energy efficiency businesses, and they are trying to focus on work force development and creating opportunities for businesses to know they have a stream of kids coming out of schools ready to work. He said it allows them to set up tutoring, mentoring and other options, which will allow for jobs at the end of the line. He thanked Mr. Williams for coming with him to Milwee Middle School to an engineering fair to see some of the things the kids are working on with energy efficiency and meet Ms. Carol Unterreiner who is the teacher working on this with him. He agreed with the comments already made about the parade and said when you do something new there are some challenges. He said he does not think anyone was intentionally trying to hurt anyone. He said next year with proper planning paying attention to those things brought up they will be in good shape. He feels the business owners should be given the opportunity to be aware of the route and be able to participate in it. He wished everyone a Merry Christmas and Happy Holidays. 9. ANY ADDITIONS OR DELETIONS TO THE AGENDA CC 12-15-14/5 Commissioner Durso moved to remove Item 12A and add Item 12D to the agenda as presented by the City Manager. Seconded by Commissioner Sackett and carried by a unanimous voice vote. 10. CONSENT AGENDA A. Approve Minutes of the December 1, 2014 Regular Meeting. B. Approve the Monthly Expenditures for November and December 2014. C. Approve the Monthly Financial Report for November 2014. D. Acceptance of Federal Fiscal Year (FFY) 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) Direct Program Funding in' the amount of $2,997. E. Approve appointment of Mr. Jon C. Williams as board member and Ms. Lee Ricci as the alternate board member for the Public Risk Management (PRM) Group Health Trust Board. F. Approve a purchase order in the amount of $106,613 to Cribb Philbeck Weaver Group, Inc. for the Church Avenue (from West Church to Rangeline Road) Project Design and Permitting Services. G. Approve the Award for Vehicle Maintenance and the Purchase Orders Associated with each award. Commissioner Durso asked a question on Item l0E and if there is compensation for that role. Mr. Williams advised there is no compensation. Commissioner Durso moved to approve the consent agenda as presented. Seconded by Commissioner Sackett. Mayor Maingot said regarding Item 1 OF he wanted to add a note to properly grade the existing storm drainage catchments, since there is a problem with runoff on that road. Mayor Maingot asked who is going to be designated to be responsible for cost control, quality performance, and quality of work being done for Item 1 OG. Mr. Williams said each one of the Directors will be responsible to him and he is ultimately responsible to the Commission. CC 12-15-14/6 Commissioner Sackett asked if there was any room for a bike lane in Item 1 OF. Mr. Williams said they will be addressing that with the engineer group. Motion carried by a unanimous roll -call vote. 11. PUBLIC HEARINGS A. Read by title only and adopt Resolution No. 14-1364, establishing the City's Notice of Intent to use the Uniform Method for Collecting Non -Ad Valorem Assessments in 2015. Mr. Langley read Resolution No. 14-1364 by title only. Mayor Maingot opened the public hearing. No one spoke in favor or opposition to the Ordinance. Commissioner Durso moved to close the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Commissioner Sackett moved to adopt Resolution No. 14- 1364 as presented. Seconded by Deputy Mayor Paris. Mayor Maingot referenced Section 2, Item 3, residential and non- residential improvements near a potential light rail station for the purpose of promoting economic redevelopment and water and/or wastewater services and facilities improvements, he asked why this was added. Mr. Williams said three years ago when TOD was in its early stages they were looking at options that might be necessary to fund various improvements. He said this does not provide a guarantee they would not utilize a non -ad valorem assessment to fund an improvement, but if the need arises throughout the year, this preserves their right to utilize it. He, said the water and wastewater services and facility improvement is something the City has utilized for many years and has financed the cost of people making connections to the wastewater system. He said this is a preservation of their right. Motion carried by a unanimous roll call vote. 12. REGULAR BUSINESS A. City Commission to hear a request from Ms. Janice Petteway with EXIT Real Estate Results to mitigate a Code Enforcement CC 12-15-14/7 Lien in the amount of $45,950 on the property located at 764 Meadowlark Court. Item was withdrawn from the agenda. B. Read by title only and adopt Resolution No. 14-1365, which amends the Fiscal Year 2013/2014 budget. Mr. Langley read Resolution No. 14-1365 by title only. Commissioner Sackett moved to adopt Resolution No. 14- 1365 as presented. Seconded by Commissioner Weller and carried by a unanimous roll call vote. C. Approve an addendum to the Interlocal Agreement between the Cities of Longwood, Altamonte Springs, Casselberry and Maitland for the implementation of the Flexbus Demonstration Project. Commissioner Durso moved to approve Item 12C. Seconded by Commissioner Sackett. Commissioner Durso said regarding all the challenges they have faced with this, he fully supports extending the deadline through the end of 2016 because it gives them more time and flexibility to study the numbers of ridership on SunRail. He said it allows them to make adjustments. He said LYNX just killed a route through town, so this is going to be the lifeblood for them. He fully supports the extension. Discussion ensued on funding and challenges. Motion carried by a unanimous roll call vote. Add on. D. City Commission to hear a request from Mr. Ryan Von Weller with Orange Crowne to mitigate a Code Lien in the amount of $1,263.15 on the property located at 247 Orange Avenue. Mr. Williams said this is a request from Orange Crowne Partners to mitigate a code enforcement lien in the amount of $1,263.15 on property located at 247 Orange Avenue, along with a vacant lot directly to the east. He said Mr. Von Weller was there to make the presentation request. Mr. Ryan Von Weller, Orange Crowne Partners, 507 North New York Avenue, Winter Park, said they are very close to closing this property and begin development of their 120 unit senior affordable CC 12-15-14/8 1 housing community. He said they owned this property for some time and what happened was they have had the property mowed and maintained monthly for several years. The code enforcement officer in their area sent them registered notice that their property was out of compliance. He said they do not get registered mail at this address because it is a P.O. Box. He said they have requested over the years to just call, email or send by regular mail to alert them if there was a problem. He said in this instance they did not receive notice,they were being fined until about thirty (30) days after the clock had started ticking. He said they made immediate and corrective action and alerted code enforcement but never got a response back because their landscaper had missed a spot, which let the clock run for another thirty (30) days. It is a six (6) acre site and it was too wet to mow the day he went out there. He said they feel they are good neighbors at that property and always take corrective action. He has been in touch with the new code enforcement officer already and have been back and forth on email and phone calls. He said they are trying to get this closed and would like to see the fine removed so they can move forward. Mayor Maingot asked what the cost of the project is. Mr. Von Weller said it is about $15 million dollar project and is funded by the State of Florida via ninety (90%) percent tax credits, so they have already been awarded the funding. Commissioner Weller moved to waive the fines. Seconded by Commissioner Durso and carried by a unanimous roll call vote. Commissioner Sackett asked how the registered mail works for code enforcement. Mr. Williams described briefly the process. He said what he would like to do is get someone from the City Attorney's office to come and go over the Code Enforcement process and have a general discussion about the Code Enforcement process with the Commission. 13. CITY MANAGER'S REPORT. Mr. Williams said earlier tonight Mr. Smith brought over the new Vactor Truck, so hopefully they had an opportunity to walk around it and admire it. He wanted to wish everyone a very Merry Christmas and a Happy New Year and that it is full of health, wealth, and happiness. CC 12-15-14/9 14. CITY ATTORNEY'S REPORT. Mr. Langley wished everyone a Merry Christmas and Happy New Year. 15. CITY CLERK'S REPORT. Ms. Longo wished everyone a very Merry Christmas and a Happy New Year as well. 16. ADJOURN. Mayor Maingot adjourned the meeting at 8:04 1 1 CC 12-15-14/10