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CC09-06-16MinLONGWOOD CITY COMIMSSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES September 6, 2016 6:00 P.M. Present: Mayor Joe Durso Commissioner John C. Maingot Commissioner Ben Paris Commissioner Brian D. Sackett Dan Langley, City Attorney Jon C. Williams, City Manager Michelle Longo, City Clerk Troy Hickson, Director of Public Safety Chris Capizzi, Leasure Services Director Lee Ricci, Human Resources Director Lisa Snead, Financial Services Director David Dowda, Interim Police Chief Chris Kintner, Interim Community Development Director Absent: Deputy Mayor Mark Weller (Excused) 1. CALL TO ORDER Mayor Durso called the meeting to order at 6:00 p.m. 2. OPENING INVOCATION. Dr. Robert Melhorn of Altamonte Chapel gave the invocation. 3. THE PLEDGE OF ALLEGIANCE The Mayor read a statement which Deputy Mayor Weller wished to have entered into the record. Mayor and my fellow Commissioners, unfortunately, I am unable to attend tonight's Commission Meeting, but if I were present I would vote yes to the following Agenda Items: • 11A Ordinance No. 16-2097 approving the ad valorem rate at 5.50 • 12B approving Hancock Bank CC 09-06-16/1 • 12C approving spending up to $5,900,000 for improvements to Church Avenue and Florida Central Parkway Thank you for your time and consideration and allowing me to express my support on the above Agenda Items in my absence. Mark K. Weller, Deputy Mayor, City of Longwood. 11. PUBLIC HEARINGS (PART I) A. Read by title only, set September 19, 2016 as the public hearing date, and approve the first reading of Ordinance No. 16-2097, which fixes the tentative rate of ad valorem taxation for the fiscal year commencing October 1, 2016 and ending September 30, 2017. Mr. Langley read Ordinance No. 16-2097 by title only. Mayor Durso read the following statement: The City of Longwood hereby proposes for Fiscal Year 2016/2017 a millage rate of 5.500 per $1,000 of non-exempt assessed valuation. Said rate is 3.71 % higher than the rolled back rate of 5.3030 per $1,000 of non-exempt assessed valuation as computed by Florida Statue 200.065. Mayor Durso opened the public hearing. No one spoke in favor or in opposition of Ordinance No. 16-2097. Commissioner Maingot moved to close the public hearing. Seconded by Commissioner Paris and carried by a unanimous voice vote with Deputy Mayor Weller absent. Commissioner Maingot moved to approve Ordinance No. 16-2097 as presented item I IA and set September 19, 2016 as the public hearing date. Seconded by Commissioner Paris and carried by a unanimous roll call vote with Deputy Mayor Weller absent. B. Read by title only, set September 19, 2016 as the public hearing date, and approve the first reading of Ordinance No. 16-2098, which adopts tentative revenues, expenditures and fund balances for the City's fiscal year budget commencing October 1, 2016 and ending September 30, 2017. Mr. Langley read Ordinance No. 16-2098 by title only. Mayor Durso read the following amounts that reflect the recommended changes: CC 09-06-16/2 General Fund: $18,110,451 Public Utilities $16,748,265 Public Facilities Improvement Fund: $11,906,936 Capital Projects 1 $863,733 Stormwater Management $2,298,324 Other Funds $3,982,019 Total Resources $53,909,726 Mayor Durso opened the public hearing. Ms. Joanne Rebello, 301 Loch Lomond Avenue, Longwood spoke in opposition to the budget as it is written. She said going through the budget, she had several concerns. She said one was regarding Capital Projects, Equipment Funds as it relates to fire hoses. She said that was in the budget this year, and the bunker gear was in the budget this year and approved last fall for this year's budget and was never spent. She said that is a concern because if we have worn out fire hoses and waited a year to replace them, it could be detrimental to the public's safety. She said she is wondering why those funds were not used this year. She said in the budget message it talks about having the best qualified and fully staffed departments. She said Commissioners have said on numerous times that the overtime budgets are totally unreasonable. She said she is concerned that we are understaffed, and it would be better if we add three (3) new firefighters in the Fire Department. She said that would help cut down on the overtime. She said Chief Ross mentioned at the budget workshop that it is in the early stages of adding more boots on the ground.. She thinks it would be better served to do that than have a Director of Public Safety. She said this is not a personal attack on the man, it is on the position. She said in 2003, two years after September 1 It', the citizens and voters in Longwood said we do not want this position. She has heard all the reasons behind it, but does not think any of them are valid. She noticed the City Manager has taken all the clerical in his budget and moved it to the City Clerk's budget. She said if Mr. Williams is overworked and unable to do all the extra projects that the Commissioners have put upon him, then he should have a dedicated Executive Assistant to help him. She does not understand the reasoning for moving everything over to the City Clerk's office. She thinks it would behoove the Commission to approve a person directly for him to help him in the everyday items that need to be covered so he can work on the special projects he is tasked with. She said she also has concerns about the Stormwater Fund budget, and the fact that she has noticed the storm drains have not been taken care of. She said at one time, we had dedicated people from the stormwater fund. She said if we still do, we need to have more oversight on this because there should not be CC 09-06-16/3 grass growing out of the storm drains. She said she knows there were a lot of grants and personnel has been moved. She has noticed there is a lot of upward mobility in the Police Department in this upcoming budget, whereas there is none in the Fire Department. She asked why. She also asked why they feel the need to have a Deputy Chief when we have never had one before. She said she hopes the Commission will address some of this, and would like to see more talk about it. No one else spoke in favor or in opposition to Ordinance No. 16- 2098. Commissioner Maingot moved to close the public hearing. Seconded by Commissioner Paris and carried by a unanimous voice vote with Deputy Mayor Weller absent. Commissioner Maingot moved to approve Ordinance No. 16-2098 and set September 19, 2016 as the public hearing date. Seconded by Commissioner Paris. Commissioner Maingot asked for some of the points raised by Ms. Rebello be looked into for clarification. Mayor Durso said some points could be handled by Public Works staff, and some of the more complicated points, specifically relating to the Public Safety Director, which we are going to have a fundamental disagreement on. He said he is going to wait until there is a review of the Public Safety Director's position. He said people who oppose this should get into the salaries. He stated in 2003 it was voted to eliminate a department that was established in the City Charter. He also went on to point out salaries. He said the Fire Chiefs salary was not a part of this conversation because the Chief s position was empty, and we were going to fill that position regardless of what happened with the Public Safety Director and Police Chief. He said the Police Chief and Public Safety Director combined received a total increase of $18,000 pay raise, which is not half of one police officer. He said we know growth is coming and we will need more police, firefighters, paramedics, and public works individuals. Commissioner Maingot reminded everyone of the purchase a year ago of a huge vacuum truck to remove debris in storm drains. He stated landscape maintenance people blow debris into curbs, which ends up in the storm drains. Commissioner Sackett said he is not in favor of a Public Safety Director at this time. He does not feel we evaluated the person at six months like Commissioner Weller asked us to. He said we did CC 09-06-16/4 not do it before the budget, and he understood before this budget was to be presented, we were going to see more of it. He said at our budget hearing, we discussed the fire and police, and that things would come back to us in more detail. He stated Mr. Hickson is a terrific person. He also reiterated they didn't review this position, and thinks there is some money we could look at. For instance, he would be in favor of making Mr. Hickson chief of both departments, police and fire. He said they have gone one year with interims. He is going to vote no on this budget. Motion carried by a three to one (3-1) roll call vote with Commissioner Sackett voting nay and Deputy Mayor Weller absent. 4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following announcements. A. The "Downtown Longwood Cruise -In" Car Show will be held on Saturday, September 10, 2016 from 5:00 p.m. until 8:00 p.m. in the Historic District of Longwood located off of Church Avenue. B. City of Longwood will hold a Community Yard Sale on Saturday, September 17, 2016 from 8:30 a.m. until 12:30 p.m., Longwood Elementary School, 840 Orange Avenue. Participants are permitted an 11 ft. x 9 ft. space, the cost is $10.00 for individuals and $15.00 for businesses, there is also chair rentals for $5.00. 5. PROCLAMATIONS / RECOGNITIONS A. District #5 Presentation of the Business Person of the Month Award for September 2016 to Billy & Deanna Bilic, Owners of Luna's Pizza, located at 1002 West State Road 434. Commissioner Sackett read a brief biography on Billy & Deanna Bilic and presented them with the Business Person of the Month Award for September 2016. Photographs were then taken. 6. BOARD APPOINTMENTS. None. 7. PUBLIC INPUT A. Public Participation. Rex Anderson, spoke in reference to the Public Safety Director position. He saw an article in today's paper with headlines that said, "Director of Public Safety is a waste of taxpayer's dollars", which he agrees with one hundred percent. He mentioned what was in the paper regarding the statements of the City Manager relating to savings in sharing equipment and in purchasing CC 09-06-16/5 supplies. He asked if the City has a Purchasing Department, and would like to see in a line item in the budget as to what the savings are. He said he has received many phone calls about this situation, and people have voted to abolish this position. He said to the Mayor that he stated "my staff', and you have put yourself in a position to be more like a dictator to your likings instead of representing the people of this City. He said he hates to say that, but that is the way he feels about it. He has spoken to Mr. Weller, and he is kind of on the fence about this. He said he feels that we need a line item presentation on the budget regarding this, which he has not seen. Sandra Wallace, 411 Valencia Court, Longwood said she wanted to speak for Mr. Hickson. She has observed him in many different scenarios and found him to be very fair in the treatment of people, and treats people with respect. She said he maintains a professional demeanor no matter what is going on, good or bad. She said he cares about Longwood and its residents and genuinely wants to make our City the best. She said she volunteers with the Citizens on Patrol (COP) organization and he comes to their meetings and gives support, encouragement, and is a very positive influence. She stated he likes people to be accountable, helped the COPS start their trailer to raise money. She said he is honest, sincere, and is a very hardworking man and has our best interests at heart. John Wallace spoke on behalf of Director Hickson. He said the former Chief Hickson did the job as the Chief of Police to perfection. He said he realized the money the City could save by utilizing volunteers, like the COP and the Auxiliary to save the citizens money and give it a greater presence on the street in the neighborhood in these perilous times, which are only going to get worse. He said the Auxiliary brings in money through their food event and food sales, plus supports the Fire and Police Departments during fires and searching for bodies and other evidence. He said they are available to assist during major hazards with traffic and crowd control. He said there is no extra cost to the City and there will be no extra cost for Director Hickson's raise in salary because it is saved in the money saved in the patrol hours by the COPS manning traffic lights, accidents, blocking intersections during house and brush fires. He said if not for the COP a Police Officer would have to be called out at overtime pay rate. He said N Director Hickson realizes that extra boots on the ground costs a lot of money. It is not just salary, it is insurance, equipment, vehicle, overtime, vacation pay, and sick pay. He said the COP and the Auxiliaries pay for their operations. He said they account for all the money spent, give the money to the City, and it is all well documented and accounted for. He said any time the police, fire, CC 09-06-16/6 COP, auxiliary, and CERT if they care to be part of the greater good of the community, would only improve overall City services by working under one Commander as multiple parts of one unit, just like our great military does. He said the only reason he could envision this would not be more efficient, is if one of the organizations does not want to be held accountable for what they do. Ed Benore, Chaplain with the Police Department and COPS, and is also the Pastor at The Longwood Christian Center said he was interviewed by Chief Dowda and Eugene Gray and they told him he would have to talk to the Director of Public Safety, Mr. Hickson. He talked with him and saw where his heart was. He said he was concerned about Longwood. He said he took the position because of Mr. Hickson's vision for Longwood. He said we recently started a Chaplain Corp Volunteer Group of local pastors where we are connecting the community with the churches. He said the churches are the heart of the City, and we are able to do some communication between the City and churches, which then are able to communicate to the citizens of Longwood. He said many times you need a lead man in order to make your organization run smooth and save finances. He said he sees the importance of having first responders all under one house, and he thinks the Commission has the right man in Troy Hickson for that. Johnny Richardson, 1050 Alameda Drive, Longwood said he wanted to express his concerns and condemnation regarding a recent Orlando Sentinel article titled "Longwood residents protest new Public Safety Director job". He has known Director Hickson for several years and has never known this man to lie, distort the truth or mislead his employees or the public in any way whatsoever. He said Director Hickson has demonstrated time and time again his sincere dedication and devotion to duty, and has unselfishly given his all by working only in the best interests of the City of Longwood and its residents. He said the recent inflammatory and irresponsible comments being directed against Director Hickson during previous commission meetings, and through this deliberate and malicious attempt to further discredit his integrity and personal reputation by a few disgruntled residents who were responsible for the printing of this article further demonstrates their poor lack of judgement, credibility, and irresponsibility. He went on to say, who have little or nothing more to offer to the City of Longwood but their continued criticism and condemnation, especially when it does not fit their own self- serving narrative or their personal agendas. He said the residents of the City of Longwood expect and deserve the best their citizen volunteer groups have to offer. He said as a CERT member since its early beginning, he has seen time and time again the ineptitude, CC 09-06-16/7 inefficiency, complacency, lack of organizational structure, mismanagement, and most importantly, its poor leadership by some of its own members. He said two of its prominent members are on a personal vendetta to discredit Director Hickson and further divide and destroy the best CERT organization in the state through their reckless and careless disregard for the truth beyond the restructure of the CERT organization in an effort to become more efficient, better trained, well organized to meet emergency needs during both man-made and natural disasters. He asked the Commission to consider the source from which these pathetic, irresponsible and repugnant comments came from and stand firmly and united behind our Public Safety Director, Troy Hickson. Paul Jenny, 122 Rock Lake Road, Longwood said he has been a resident for twenty-five (25) years and been with the COP organization for one and a half (1 %) years. He said last month we put in approximately 500 volunteer hours. He does not know what the hourly rate would be for that. Fran Leeson, stated she is COP #6, which means she was one of the original ones. She said she agrees with what Mr. Richardson said. She has known and worked with Troy Hickson for over five (5) years and has never known anyone more decent, professional, honest, caring about the people of the organizations and of this City. She said he treats everyone with utmost respect and has saved money when he was Chief of Police and did a fantastic job. She knows he will save money with this organization bringing it under one group and not duplicating a lot of different efforts. She votes for him 100 percent. Judy Coad, 1695 Grange Circle, Longwood said she came here to talk about the environment that is going on within City property and City Hall. She said all people should be able to address this Commission, and stated the Mayor spoke to this and she was glad to hear that. She said all people should be able to address this Commission without having unsolicited bullying, intimidating, character assassination repercussions during or after the meeting from other attendees. She said the purpose of this type of behavior is to prevent people of opposing positions from speaking to their Commissioners in public forum and giving their opinion on the City's actions. She said providing a hostile environment should not be the decorum our City wants to project. She said these types of actions should not be tolerated on City property. She said after speaking with our City Manager, this type of behavior is having to be tolerated also by many City employees and administrators. She said there is a freedom of speech, but not the kind that is going on with bullying and belligerent talk. She said no one should have to be subject with having to tolerate this kind of behavior at all. She CC 09-06-16/8 said we will not always agree with issues, but the manner in which they are handled and discussed can be. She asked the Commissioners to create a policy to protect employees and attendees from having to deal, on a constant basis, with people who behave in a bullying, unsolicited, belittling manner to those while on City property. She said she really does appreciate what Mayor Durso said because this is becoming a problem, and it obviously became a problem tonight in public speaking. She said we do not all have to agree or disagree, but can talk about this in a fair and fine manner. She said it was very disturbing to her, with her conversation with Mr. Williams, that this is constantly going on with City employees. She said she hopes the .Commission will address this and a policy is provided with repercussions. Mayor Durso said that a potential policy does exist, and it needs to extend not just to City property because our employees are all over the City all the time. He said the second thing is something that clearly happened at the last meeting and he is not privy to, and was. not sure if other members of the Commission are. Ms. Coad stated some are. Commissioner Sackett said he is. Mayor Durso said he would love to talk with her about what that was and none of the Commissioners support that type of behavior. Ms. Coad said she would like to see some enforceability. Commissioner Sackett said he directed her after that meeting to have a sit-down with the City Manager. JoAnne Rebello, 301 Loch Lomand Avenue, Longwood said she has at past meetings voiced her objection to the Public Safety position. She said it has nothing to do with Troy Hickson, it has to do with the position. She said she has listened to all the comments tonight that she is assassinating him. She stated she is not assassinating him, it is the position. She said she has in the past fought for him and she would like to get that clarified. She said she has talked about the fact that the.citizens voted to remove the position, and that the Charter states the Police Chief and Fire Chief report directly to the City Manager. She said that is another layer of bureaucracy our small City does not need, and it is not the best use of our tax dollars. She said so far, the reasons she heard for keeping it are the fear factor, savings, and the City Manager is overworked. She said if we have qualified people, than the Police Chief and Fire Chief should be able to handle their departments. She said she has confidence in the departments when they are fully CC 09-06-16/9 staffed, and they are able to handle the situations. She said numbers can be misleading, as you can see, by what she gave the Commission. She said the original form you received talked about a $500,000 in savings. She said it also has to do with something Mr. Williams stated in the budget workshop, that there was $500,000 savings. She said no matter how you add those numbers up in operating expenses, it is not $500,000. She said if you start eliminating things like the cost of fuel from that savings, and it was directly tied to the Public Safety Director's position, then it doesn't make sense. She said it should not be part of that plus, there are a lot of hidden costs involved. She said if the City Manager feels overwhelmed, then he should have a dedicated Executive Assistant. She said if he does not wish to deal with either the Fire Department or the Police Department, then that is a concern as they make up the bulk of the employees. She said she hopes they will review her spreadsheets, as the conclusions are in disagreement to that original form she requested as a public records request. She said not having transparency or her concerns addressed is what led her to contact the Orlando Sentinel. She said she hated to do it, but does not see transparency, and she has not had her concerns addressed. Jeffrey MacBeth, 125 Citrus Tree Lane, Longwood said he has lived in Longwood for about thirty (30) years, and we are growing and some people are opposed to that. He said he likes growth and is in favor of change. He personally wants to apologize to Director Hickson for what is being said about him, not at his meeting but at the last meeting. He said he worked for a Fortune 500 company for thirty (30) years and retired from it. He said he ran the East Coast and didn't know everybody's job when he worked there that he managed, but he did manage people. He said that is exactly what Director Hickson does. He said he is COP #31, and believes in what we are doing. He said he works for the Park Rangers at Candyland Park and they have not had an incident there since they have been there. George Moy, 121 Rock Lake Road, Longwood said he has been in Longwood for over thirty-two (32) years, having moved here because it is supposed to be a very quiet and safe City. He said the City is growing. He met Mr. Hickson when he was the Police Chief five and a half (5 %2) years ago and he is a real.professional. He said he is a COP also. He has the utmost confidence in Police Chief Dowda and Fire Chief Ross, but if there should be an emergency, I think we want Director Hickson in a management position to coordinate both departments. Jack Caldwell, 319 Bonnie Trail, Longwood said he has lived here for sixteen (16) years and is with the COPs. He said he is in favor CC 09-06-16/10 of the department of Public Safety. He said during the last four (4) years he had the opportunity to go to all the Home Owner Association (HOA) and Neighborhood Watch meetings, and got to know the people in the neighborhoods. He feels privileged to share the speaking platform with some of the Commissioners at these meetings and getting to know the people of the City. He said they are here to serve the people and the safety concerns of this community. He said one of the big concerns is safety and getting z information about. it. He said if there is a problem, we need to be organized and ready to act. He said whether it is a storm, resurrection, drug problems, we need knowledgeable trained people on the street ready to react. He thinks Troy Hickson is a unique, select gentleman to run the organization. Ed Morrow, said he was there to talk about the Director of Public Safety. He stated he was a city councilman in the town of Kearny for several terms. He said he was both police and fire commission, and came to know both departments from both perspectives and to what they give to a community. Be said he also worked in law enforcement for over forty (40) years. He said he developed academies for first responders, and training programs. He said because of that experience, he was asked by the Department of Justice, Homeland Security, and the Department of Defense to help prepare programs for the government with regard to putting people together and making them work. He said he met police department chiefs from all across this country, and never met one as noble as Chief Hickson. He said another thing Commander Richardson forgot to mention is we started a magazine five (5) years ago at the behest of the Chief. He said that magazine soon became The COP Observer under the command of Johnny Richardson, who did one of the most magnificent jobs of putting a publication together. He said that has given us credibility in almost every community in this country with a police chief or a fire chief, county chiefs, it doesn't matter. He said we have a great reputation as a citizenry, and a great reputation as a council forward -looking. He said the Mayor said it best, when he stated we are going to have things happen, we are going to have change, and it comes of necessity and need. He said our community is changing and the needs that may not have been needed ten (10) years ago are needed today with our growth. He said Chief Hickson started this COP organization and has done marvels for this community, saving money, putting people together, and the caliber of people you have in this COP organization are so noble and giving. Mr. Hap Clark, 480 Cornwall Court, Longwood said he has been to Commission Meetings over the last forty (40) years and has heard worse than he heard tonight. He said he has even seen people fighting with one another. He does not think the people objecting CC 09-06-16/11 to this new position really understand the necessity for it. He said he is a member of the COP, he is in charge of the RUOK Program. He said he has many members who visit shut-ins and live-alones. He said we have taken that job over from the police department. He gave an example of what they do, he stated a traffic light was knocked out at Grant Street and State Road 434 and two of their men directed traffic from 10:00 p.m. until 2:00 a.m. until the light was fixed. He states also in a rainstorm, two (2) of their people stood at Raymond Avenue and State Road 434 and directed four (4) lanes of traffic with one (1) police officer. He said it would have been very difficult if they had not been there. He stated he does not begrudge anyone from disapproving of this position, they are entitled to their opinion. He commented that Elsie Richardson, not Johnny Richardson, runs the magazine. 8. MAYOR AND COMMISSIONERS' REPORT District #3. Commissioner Paris said he attended the Florida League of Cities Conference last month. He said it was a very informative event and was asked about Longwood and what we are doing. He congratulated the Mayor for being appointed to be the Chairman of the Federal Action Strike Team for Florida League of Cities. He said the Mayor will be going to Washington D.C. on our behalf and working on the federal level, which is a big honor. He said he received calls about some flooding, which he has talked with the Public Safety and Public Works Director about those issues and they are being addressed. District #4. No report. District#5. Commissioner Sackett said he was appointed to the Transportation Committee for the Florida League of Cities. He talked about the City of Boynton Beach, which has a transparency clause within their website, and he would like to have a sit down with the City Manager to review further and see if Longwood could put something on their website. -He also stated it is opening season for baseball, and he is a speaker at the opening ceremony, which begins at 9:00 a.m. this Saturday. District N. Commissioner Maingot said he thinks the topics at the Florida League of Cities Conference need some improvement, and he intends to write a note and make some suggestions. He said on August 20', he participated in a service at the Mt. Olive Baptist Church for Pastor Norweida Maxwell and presented her with a Proclamation. On August 12t', John Mica organized a meeting with a lot of people from Central Florida regarding the Zika virus. On September 2nd, he met with Christina Jensen with News 13, and gave her a briefing on what was being planned for our City in reference to the Zika virus. He stated the City was being proactive iii a public awareness campaign. On September 3rd, Tanya. Slade, Epidemiology Program Manager with Florida Health Seminole CC 09-06-16/12 County gave a detailed briefing about Zika to our CERT group. He said also attending this briefing were Channels 6, 9, and 13 News. He said Seminole County had nineteen (19) recognized cases of Zika. He noted to use mosquito spray containing DEET. He said on, September 29ffi there will be a meeting in our City dealing with the further widening by Department of Transportation (DOT) of State Road 434 from Rangeline Road to Highway 17-92. He said this widening is not to compliment the City of Longwood, but to help Seminole County to expand into a special economic zone for State Road 417 (Central Florida Geeneway). He said we have to play tough regarding our position safeguarding our best interests. He said the City has reached 14,897 people, which is up from the 2010 census. He said In Too Deep, the car sales location that had the Commission approve certain elements with pictorial content, and he stands firmly we approved what we wanted to have there, and no backing down on that. Commissioner Sackett stated he spoke to the City Manager today regarding the Zika virus and is disappointed in the County's plan. He asked if there was any spraying going on in our ponds. Mr. Williams said he would have to check to confirm. Commissioner Sackett stated he wondered if it is a matter of funding. Mayor Durso said the Federal Government voted today against the Zika funding. Commissioner Maingot said under the direction of the Florida Department of Health, the entire location of the nineteen (19) people who have tested positive will be sprayed. He also noted all doctors in Seminole County who find the Zika virus must report this right away. District #2. Mayor Durso thanked Commissioner Maingot for his efforts regarding the Zika virus situation. He also thanked Commissioner Maingot for delivering the Proclamation to Pastor Maxwell. He said we are bigger than Lake Mary now and doing really well with population growth. He received several thanks regarding the efforts they are about to undertake with the septic systems on Church Street and Central Commerce Parkway. He said all are overdue, and the rains recently have caused many people to have problems with their septic systems. He said he received a letter of thanks from the Federation of Families for our participation in the "Be a Hero Back to School Resource Fair" at the Longwood Elementary School and at the La Prensa Building, which were very successful. He said we gave out book bags, and the City of Longwood participated in that program. He said the Florida League of Cities appointments have been mailed out. 9. ANY ADDITIONS OR DELETIONS TO THE AGENDA CC 09-06-16/13 Mayor Durso stated the City Manager requests that Item 12C be removed from the Agenda. Item removed unanimously with Deputy Mayor Weller absent. 10. CONSENT AGENDA A. Approve Minutes of the August 15, 2016 Regular Meeting. B. Approve the Monthly Expenditures for August 2016. C. Approve a Voluntary Cooperation and Operational Assistance Mutual Aid Agreement between the City of Longwood and University of Central Florida. D. Approve an Interlocal Agreement with Seminole County related to funding for the Ronald Reagan Boulevard Context Sensitive Improvement Project. E. Approve an Interlocal Agreement with Seminole County related to the maintenance of Ronald Reagan Boulevard as part of the Ronald Reagan Context Sensitive Improvement Project. r Commissioner Sackett moved to approve Items I OA through I OE as presented. Seconded by Commissioner Paris and carried by a unanimous roll call vote with Deputy Mayor Weller absent. Mr. Williams said regarding Items IOD and IOE will appear before the Seminole County Board of County Commissioners on September 13t', and he suggests attendance because these items relate directly to the Context Sensitive Improvements for Ronald Reagan Boulevard that we have been working on for such a very long time. 11. PUBLIC HEARINGS (PART II) C. Read by title only and adopt Resolution No. 16-1408, which imposes the 2016 Wastewater Assessments. Mr. Langley read Resolution No. 16-1408 by title only. Mayor Durso opened the public hearing. No one spoke in favor or opposition to the Resolution No. 16-1408. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Maingot and carried by a unanimous voice vote with Deputy Mayor Weller absent. CC 09-06-16/14 Commissioner Sackett moved to adopt Resolution No. 16- 1408 presented as Item 11 C. Seconded by Commissioner Maingot and carried by a unanimous roll call vote with Deputy Mayor Weller absent. D. Read by title only and adopt Resolution No.16-1409, the State Revolving Fund (SRF) Loan Program adopting the Facilities Planning Report for the South Longwood Septic Tank Abatement Project. Mr. Langley read Resolution No. 16-1409 by title only. Mayor Durso opened the public hearing. No one spoke in favor or opposition to Resolution No. 16-1409. Commissioner Maingot moved to close the public hearing. Seconded by Commissioner Sackett and motion carried by a unanimous voice vote with Deputy Mayor Weller absent. Commissioner Sackett moved to adopt Resolution No. 16- 1409 as presented Item 11D. Seconded by Commissioner Maingot and carried by a unanimous roll call vote with Deputy Mayor Weller absent. E. Read by title only and adopt Resolution No.16-1410, which confirms the annual non ad valorem rolls various wastewater, road and neighborhood beautification assessments. Mr. Langley read Resolution No. 16-1410 by title only. Mayor Durso opened the public hearing. No one spoke in favor or opposition to Resolution No. 16-1410. Commissioner Maingot moved to close the public hearing. Seconded by Commissioner Sackett and motion carried by a unanimous voice vote with Deputy Mayor Weller absent. Commissioner Sackett moved to adopt Resolution No. 16- 1410 as presented Item 11E. Seconded by Commissioner Maingot. Discussion ensued regarding Longwood Groves and if that assessment was close to being completed. Ms. Snead stated she would need to look into it. Motion carried by a unanimous roll call vote with Deputy Mayor Weller absent. CC 09-06-16/15 12. REGULAR BUSINESS A. Read by title only, set September 19, 2016 as the public hearing date and approve the first reading of Ordinance No. 16-2095, for the vacation and abandonment of a portion of Evergreen Avenue. Mr. Langley read Ordinance No. 16-2095 by title only. Commissioner Maingot moved to approve Ordinance No. 16-2095 and set September 19, 2016 as a public hearing date. Seconded by Commissioner Paris. Mr. Kintner went over the Item and answered questions. He stated there is enough room for two 12 foot travel lanes. He mentioned one of the concerns we have is a sidewalk on a portion of it, the applicant provided us with a sketch of a sidewalk on the south side that would run onto their property. He said they are going to provide an easement for that prior to the next public hearing. He said with that issue resolved, staff is comfortable with the connectivity issue being addressed. Commissioner Maingot said he wanted to go on record with this and be sure there is nothing that will prevent property owners from having access to their property in the future, including the WAWA and Mr. Whitehead's property. Mr. Kintner said his office did reach out to Mr. Whitehead to make sure he got the information and they have not heard anything back positive or negative. He said vehicle access from Evergreen is still there and pedestrian access is still there, so we are comfortable with that. He stated it would have no impact on the development. Motion carried by a unanimous roll call vote with Deputy Mayor Weller absent. B. Approve the selection of Hancock Bank to finance the Transportation Improvement Revenue Note Series 2016. Mr. Williams said this Item is to authorize staff, our legal counsel and financial advisor to work on terms of the loan agreement to be presented for the first reading on September 19, 2016, with final reading to occur on October 3, 2016. He said the Hancock Bank proposal requires we take this action within twenty (20) days -of date of the receipt of the proposal. He said the interest rate being offered by Hancock, which was the lowest, was 1.45%. He said Mark Gavin with First Southwest was resent to answer any other questions specifically relating to the loan or the selection of Hancock Bank. CC 09-06-16116 1 Commissioner Maingot moved to approve Hancock Bank as the authorized bank that the City will deal with for this project, and authorize staff, our financial advisor, and legal counsel to work on the terms of this loan agreement to be presented on September 19, 2016 as the first reading and final reading at the October 3, 2016 meeting. Seconded by Commissioner Paris. Discussion ensued regarding the security for the loan. Motion carried by a unanimous roll call vote with Deputy Mayor Weller absent. C. Read by title only, set September 19, 2016 as the public hearing date, and approve the first reading of Ordinance No. 16-2096, which provides for the issuance of a Transportation Improvement Revenue Note, Series 2016, not to exceed $5,900,000 in aggregate principal for the purpose of paying for the Church Avenue Resurface/Reconstruction Project and the Florida Central Commerce Parkway Project. Item was removed from the Agenda. D. Read by title only, set September 19, 2016 as the public hearing date and approve the first reading of Ordinance No. 16-2099, approving the extension of the Non -Exclusive Franchises for the Collection of Commercial Solid Waste and/or Recovered Materials for an additional twelve (12) months. Mr. Langley read Ordinance No. 16-2099 by title. only: Commissioner Sackett moved to approve -Ordinance No. 16-2099 and set September 19, 2016 as the public hearing. Seconded by Commissioner Maingot and carried by a unanimous roll call vote with Deputy Mayor Weller absent. E. Approve Cost -Share Agreement No. 28734 for the South Longwood SeptieTank Abatement Phase II,project and Cost - Share Agreement No. 28735 for the North -County Road 427 and Lake Ruth Septic Tank Removal project: -- . Commissioner Sackett moved to approve Cost -Share Agreement No. 28734 for South Longwood Septic Tank Abatement Phase 11 Project, and Cost -Share Agreement No. 28735 for the North County Road 427 and Lake Ruth Septic Tank Removal Project as presented Item 12E. CC 09-06-16G17 Seconded by Commissioner Maingot and carried by a unanimous roll call vote with Deputy Mayor Weller absent. 13. CITY MANAGER'S REPORT. Mr. Williams said over the next fiscal year staff and he will be extremely busy with starting and hopefully completing some of these major capital projects. He said we did receive Local Agency Program Project Specific Certification. He said we did receive some Florida Department of Transportation (FDOT) funding for the installation of sidewalks throughout the Florida Central Commerce Parkway, and one of the requirements in receiving that federal highway funding was to obtain this FDOT certification. He said to his knowledge, the City has never been certified in that. He thanked Greg Kirby, Purchasing Manager, along with Chris Kintner, Richard Kornbluh, Tom Smith, Warren Wahl and Debbie Renfro, who all pulled together in obtaining this certification. He said there is a lot of staff we have challenged to go after these projects, so it is going to be a very busy year and a need for a lot of patience because there will be a lot of construction going on. , 14. CITY ATTORNEY'S REPORT. No report. 15. CITY CLERK'S REPORT. No report. 16. ADJOURN. Mayor Durso adjourned the meeting at 7:58 p.m. CC 09-06 16/18 I 1