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CC03-05-2018MinLONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES March 5, 2018 6:00 P.M. Present: Mayor Ben Paris Deputy Mayor Richard Drummond Commissioner Abby Shoemaker Commissioner Matt Morgan Commissioner Brian D. Sackett Dan Langley, City Attorney David P. Dowda, Acting City Manager Michelle Longo, City Clerk Clint Gioielli, Acting Police Chief Mike Peters, Fire Chief Lee Ricci, Human Resources Director Chris Kintner, Community Development Director Chris Capizzi, Leisure Services Director Lisa Snead, Financial Services Director Richard Kornbluh, Division Manager Utilities CALL TO ORDER. Mayor Paris called the meeting to order at 6:00 p.m. 2. MOMENT OF SILENT MEDITATION 3. THE PLEDGE OF ALLEGIANCE 4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following announcements. A. The City of Longwood will host the "Downtown Longwood Food Trucks" on Thursday, March 8, 2018 from 5:30 p.m. until 8:30 p.m. at the corner of Ronald Reagan Boulevard and West Church Avenue. Come out and enjoy some of the area's best food trucks and live music. B. The "Downtown Longwood Cruise -In" Car Show will be held on Saturday, March 10, 2018 from 5:00 p.m. until 8:00 p.m. in the Historic District of Longwood located off of Church Avenue. CC 03-05-18/1 5. PROCLAMATIONS / RECOGNITIONS A. District #4 Presentation of the Business Person of the Month Award for March 2018 to Mr. Michael Towers, Owner of Oakwood Construction and Development, LLC, located at 754 Fleet Financial Court. Commissioner Morgan read a brief biography on Mr. Towers and then presented him with the Business Person of the Month Award for March 2018. Photographs were then taken. Mr. Towers donated a vehicle to the Citizens on Patrol (COPS) and photographs were taken. 6. BOARD APPOINTMENTS. None. 7. PUBLIC INPUT A. Public Participation. Dee Woolford, 601 South Lake Destiny Road, Suite 400, Maitland. She said she wanted to thank Longwood for helping to support the GR8 to DON8 Race. It is hosted at Lyman High School, and this is our 9t' annual race. She said we work close with Mr. Chris Capizzi and Coach Russel Williams at Lyman. They have been amazing all nine years. She said the race begins and ends at Lyman High School, and they run all through the City of Longwood. It is always done in April, which is the National Donate Life Month for organ and tissue donation. She introduced Karen Bush to tell her story as to why she is here tonight. Karen Bush said she is a volunteer for TransLife, and her husband received a kidney transplant seven years ago, and they are passionate about working with GR8 to DON8 walk, and want to thank the City of Longwood for their support. She wanted to thank Mr. Moy for bringing Citizens on Patrol (COPs) out to help on the field for this event. Ms. Woolford said there are 1,200 volunteers that help out every year for this event. 8. MAYOR AND COMMISSIONERS' REPORT District #3. Mayor Paris said he would like to have Mr. Kornbluh come up and ask if staff can look into and see if citizens can put in separate meters for their irrigation so they can be charged for irrigation rather than palatable water. Mr. Kornbluh said it is something we are aware of, and it only affects one subdivision right now because it affects citizens that receive water from somebody other than Longwood. He said it is a very small number of people. We have been talking about it internally for the last week or so because we have the same inquiries. There may be a solution in the CC 03-05-18/2 ordinance that may be existing already, or it may be a small change we have to do but something that we can take care of rather quickly. Mayor Paris said he attended the MetroPlan MAC Meeting in Orlando. They have been looking ahead towards a lot of our transportation issues here in the City and across the entire Orange and Seminole County area. He said they are aware of some of our traffic issues with our railroad crossing, and the light timing issues going across and are putting some of our projects on their list. We are going to have to look toward funding for SunRail in the next couple of years and noted SunRail is not in the green. We have ridership, but is not the ridership that will keep it operating. He said there will be an expense that will come toward the City and other municipalities down the line, so we need to look at that now and decide on a game plan. He wanted to make everybody aware of it. He said this month, we will be hosting the Mayors and Managers Meeting in the City of Longwood, so all of the surrounding Mayors and Managers, as well as the School Board and County, will be meeting here. We are going to be discussing public safety in our schools at this particular- meeting. He thinks this is very important. The State has a lot of ideas coming down, but I am concerned about Seminole County, and specifically, the City of Longwood. District #4. Commissioner Morgan said last Friday he had a really cool experience speaking at Milwee Middle School to a group called the Younger Men of Excellence Club. This is a club designed and created by Mr. Sims, who teaches at Milwee. This group consists of young males who are at risk, demographically speaking. He was asked to speak to them about not putting all your "eggs in one basket" as far as wanting to be a professional athlete. He said they want to be a football star, an MBA star, major league baseball player, etc. You have to walk the fine line of not shooting down their dreams and still encouraging them to dream big, but to also have a backup plan in place. He stated his main message was if you are looking to play professionally, you have to first go to college, and to go to college, you have to have good grades. The better grades you get, the better you look to these college coaches, and the better the college scholarship opportunities will be for you. It was very cool to speak to these guys with very similar stories to myself when I was their age. Commissioner Morgan said we had opening day at Babe Ruth ceremonies this past weekend, along with Mayor Paris and Commissioner Sackett. He threw the opening pitch at Candyland Park. He said Candyland Park will always be a pet project for him now and in years to come. Commissioner Morgan said he went to some citizens' homes to speak about Publix coming to Longwood. He is very black and white about being transparent as possible, and wanted to make sure they understood what he did before the upcoming Citizens Awareness Participation Plan (CAPP) meeting regarding Publix. CC 03-05-18/3 Commissioner Morgan said he met with Sheryl regarding putting together a charity event here in Longwood for autism for a group called CARD — Center for Autism and Related Disabilities. He said it will probably be held sometime during the fall. He spoke with a citizen who lost her son to drugs. He spent a lot of time at our skate park at Candyland Park. The family is willing to do some kind of charity event at the park like a skate boarding contest. He said he will speak about this with the Acting City Manager. Commissioner Morgan said he said he has spoken with Mr. Towers multiple times over the past couple of months about an opportunity to possibly put together a board to start helping out our small, local business owners. He said the importance of being a small community is we are a close-knit family. That is the way we need to treat each other here. He said we need to put together something similar to Seminole County, a board of successful, local small business owners that have solid business plans in place that could help those smaller businesses fight their way up and give them some tools and structure. He said no other city does this, but we are supposed to be different. Mayor Paris asked Commissioner Morgan if he would like to have Mr. Towers come up and expand upon that so the rest of the Commission would know a little more about it. Mr. Towers, 100 Palermo Vista Court, Longwood. He said what Commissioner Morgan is referring to is that Seminole County has what they call a Development Advisory Board (DVB). He said it is a Non - Sunshine Board comprised of local business owners, not so much from Seminole County, but outside Seminole County. Primarily, what staff uses in Seminole County, the Development Advisory Board for, is to run things past, such as sign ordinances, engineering manuals, code changes, things of that nature. He said it gives people that have issues more of a platform than the three minutes they would get up here. It gives people more of an opportunity to voice an opinion or a concern, and it gives us the ability to go out and seek advice from other experts. He said if it is a sign issue, then you get with your sign and marketing people. The other part that Commissioner Morgan brought to the table that we don't currently do is more of the mentorship for smaller businesses. If you look through Florida and the strip centers, there is a lot of small businesses as you can tell from the signage. They started off on a shoestring budget, and there is not a lot of marketing because they don't know how to market. They spent all their money starting up, and the income isn't there, so they don't have the disposable income to bring professionals to the table. He said we were talking about partnering with the Chamber of Commerce to be able to reach out where you have hundreds and hundreds of members there with all different types of business experience and be able to draw from those people to help the local business owners. It is like a two -fold thing where it insulates the Commission. He said we had sign ordinance CC 03-05-18/4 change in Longwood and the Chambers was packed. In Seminole County, they had to actually raise their permit fees for building. It went through the Development Advisory Board, and nobody got up and spoke. It came up before an agenda item and Commissioner Carey asked if the DVB saw it, they already approved it, it was a 5-0 vote. He said nobody in the Chamber had anything to say about it, and it was the same thing about sign ordinances, and the engineering manual. He said what it does is it helps staff out from the people actually in the trenches, so if you have a development or engineering issue that you are dealing with, you could actually reach out to the people that are in the trenches, whether it be developers, engineers, builders, and they could bring some other ideas to the table. He said when I first got on that Board, they were working on Seminole County Engineering Manuals, which was a very impressive process. Staff worked hand in hand with the Development Advisory Board, and it worked extremely well. He said it is an independent board, so it doesn't get political. There are no appointments, people on the Board are brought on by the Board members themselves. With Seminole County, we usually have building official, planning and development manager, sometimes the County Manager or the Assistant County Manager will attend, usually we have the Public Works Director and the Assistant Public Works Director will attend as well. He said it is a good segment of staff that they can bring things to and bounce things off the people in the business and individual business owners. If Mr. Krueger is working with people and sees problems, he can direct those people to the Development Advisory Board and work with them. He thinks for Longwood, it would be more practical. District #5. Commissioner Sackett said he attended the baseball opening ceremony this weekend, and he noticed it was smaller than ever before. He said normally, it is about 700 people but this year it was about 400. He thinks it has something to do with all the Live, Work and Play that are going on in celebration in all our Cities and our County. He said Seminole County at the five point area built a beautiful softball facility, so now Longwood Babe Ruth only has three girls' softball teams. He said the number has decreased in Longwood. He also learned that many young men, 15 and 16 year olds were not there because their high schools do not let them play spring baseball. Hopefully, the number gets back up in the fall. He said the fields were in fantastic shape, so thank you Mr. Manager and your team for doing that. He mentioned that we can bring the World Series of Baseball to Longwood and host the ten and under division. He said we can do that within a two-year period, so I think that would be exciting to look at. We are already having district competitions in June, so we can host that. He gave accolades to our Citizens on Patrol (COPS). The parking was the best ever and it was easy in and easy out, it was a great coordinated effort. He said some mention was made about the pitcher's mound needing more clay. He also mentioned there is a storage shed at Candyland Park that is scheduled to be demolished in thirty to forty days because it is in deplorable condition. We need to build a CC 03-05-18/5 replacement for it because of the things that are stored in it. He said half of it is taken up by Longwood Babe Ruth and the other half is the golf cart and things for the CON that work at the park. He doesn't know how expensive that would be, and it has been condemned by the City since it was a victim of the hurricane. Commissioner Sackett said the Bike Rodeo is coming up at Woodlands Elementary this weekend from 10:00 a.m. to 12:00 p.m., so if the COPS could be there with their helmets, that would be fantastic. He said CERT training is happening and is happy to see that. Commissioner Sackett said the Publix meeting is this Wednesday at 6:00 p.m. at the Longwood Community Building and should be very well attended. He said Mr. Bundy put in a request about flooring being eligible for the Historic Grant and asked if anyone has reached out to him. He stated he understands there is no more grant money available. Mr. Kintner said that is easy to change, and we can bring that back. He said we have reached out to the group that has an application in front of him, and we have one grant that is outstanding that was issued this year that has not started the work yet. He said we are not sure they are going to complete it within the six month period. If one of those becomes available, we will reach out to the applicant and let them know they can apply this fiscal year. Commissioner Sackett said he does not think the money will be available for this, so if we can change some of the wording within it, that would be good. He said he drove by a Day Care on State Road 434 and found it to be incredible because they had their playground in one of our swales, and that needs to be looked at. He said he does not know how that was ever permitted. Commissioner Sackett said it is probably that time of year where we get placed or requested for the Florida League of Cities Committees. Mayor Paris said if you didn't apply at the last Florida League of Cities meeting, you can email President Ziffer and make your request. Commissioner Sackett noted if you die in Longwood and you don't have a doctor, you have to have a medical examiner involved. The medical examiner that we contract with is through Seminole County, who actually contracts with Volusia County, so we don't have a medical examiner who can handle these things within Seminole County, which surprised him. Commissioner Sackett said the Dog Park is getting the dog wash station this week. He noted that the State Road 434 landscaping starts Saturday. CC 03-05-18/6 Commissioner Sackett mentioned the Orlando Business Journal's, "Book of Lists". He said there is a meeting honoring the Longwood people at the Orlando Museum of Art on March 15 at 6:00 p.m. He thinks we should invite these honorees to our April meeting to say thank you for doing business in Longwood and employing over 700 employees. He said this week, he learned that Orlando is the sandwich capitol of the United States, and the number one on that sandwich list is AJ Press, right here in Longwood. Commissioner Sackett said Longwood is 140 years old this year. He thinks with Reiter Park reopening and celebrating a renewal, we should coordinate a birthday party for the City of Longwood within the park. He said we will have the concert stage there, and it will bring our neighbors together. He mentioned his Mother is not well and is not expected to live more than three months and he asks to be excused from the next Commission Meeting. He has made arrangements to fly to New York during spring break to spend time with her. District #1. No report. District #2. Deputy Mayor Drummond said he wanted to thank Commissioner Morgan because tonight is being streamed live and is the premier of Face Book Live. 9. ANY ADDITIONS OR DELETIONS TO THE AGENDA. None. 10. CONSENT AGENDA A. Approve Minutes of the February 19, 2018 Regular Meeting. B. Approve the Monthly Expenditures for February 2018. C. Approval to award a Construction Service Agreement for the Grant Street and Longwood North Subdivision AC Water Main Replacement Project and issuance of a purchase order in the amount of $374,908 to Cathcart Construction Company. D. Approve a donation in the amount of $2,000 to the Central Florida Council Boy Scouts of America from the State Law Enforcement Confiscation Fund. E. Approve a purchase order in the amount to $29,780 to Cathcart Construction Company for the construction of stormwater improvements at Fire Station 15. F. Approve a purchase order in the amount of $63,772.92 to Duke Energy to provide power at Reiter Park. CC 03-05-18/7 [IF G. Approval of the lease of two vehicles through Enterprise Fleet Management and issuance of the appropriate purchase order. H. Approve a Lot Split request from Oakwood Construction and Development at 270 West Bay Avenue (Historic District). Commissioner Sackett moved to approve Items I OA through IOH as presented. Seconded by Commissioner Shoemaker and carried by a unanimous roll call vote. PUBLIC HEARINGS A. Read by title only and adopt Resolution No. 18-1456, which amends the General Fund for fiscal year 2017/2018 in the amount of $29,918 to recognize the insurance reimbursement and donation funds for the cost to replace a damaged police vehicle. Mr. Langley read Resolution No. 18-1456 by title only. Ms. Snead presented the Item. Mayor Paris opened the public hearing. No one spoke in favor or opposition to Resolution No. 18-1456. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Shoemaker and carried by a unanimous voice vote. Commissioner Sackett moved to adopt Resolution No. 18- 1456 as presented Item 11A. Seconded by Commissioner Morgan and carried by a unanimous roll call vote. B. Read by title only and adopt Resolution No.18-1457, which amends the fiscal year 2017/2018 budget in the amount of $98,197 reflecting changes to the Building Division. Mr. Langley read Resolution No. 18-1457 by title only. Mr. Kintner presented the Item. Mayor Paris opened the public hearing. No one spoke in favor or opposition to Resolution No. 18-1457. Deputy Mayor Drummond moved to close the public hearing. Seconded by Commissioner Shoemaker and carried by a unanimous voice vote. CC 03-05-18/8 Deputy Mayor Drummond moved to adopt Resolution No. 18-1457 as presented Item 11B. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 12. REGULAR BUSINESS A. Approve a purchase order in the amount of $28,235.98 to Bartow Ford for a 2018 Ford Police Interceptor Utility Vehicle. Acting Police Chief Gioielli presented the Item. Commissioner Shoemaker moved to approve Item 12A as presented. Seconded by Commissioner Morgan and carried by a unanimous roll call vote. B. Approve two change orders totaling $85;000 one in the amount of $40,000 to purchase order #18-00293 for Universal Engineering and $45,000 to purchase order #18-00830 for T&T Builders for building inspection and plan review services. Mr. Kintner presented the Item. Commissioner Morgan moved to approve Item 12B as presented. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. C. Read by title only and adopt Resolution No.17-1451, which provides an overall reduction in Building Division permit fees. Mr. Langley read Resolution No. 17-1451 by title only. Mr. Kintner presented the Item and answered questions. Commissioner Sackett moved to adopt Resolution No. 17- 1451 as presented Item 12C. Seconded by Commissioner Shoemaker and carried by a unanimous roll call vote. D. Hear a waiver request from Mr. Leonard Nolan of Connolly's Pub for a Temporary Use Permit (TUP 03-18) for a St. Patrick's Day event to be held on Saturday, March 17, 2018. Mr. Kintner presented the Item. Discussion ensued on the Item and questions were answered. The waiver from City Code Chapter 38, Article III — Noise, Section 38- 65 — Operation of outdoor sound amplifying devices was discussed. Staff s recommendation was to allow until 12:00 a.m. rather than the 2:00 a.m. as requested by the applicant and after CC 03-05-18/9 further discussion it was decided to allow until 1:00 a.m. on March 18t'. It was also suggested to notify the residents in the apartments. Commissioner Shoemaker moved to approve Item 12B as presented allowing for outdoor sound amplifying devices until 1:00 a.m. Seconded by Commissioner Morgan. Commissioner Sackett asked if there would be food served and if the sidewalk in the front of the business would be used. There was nothing noted on the permit application. Motion carried by a unanimous roll call vote. E. Read by title only, set March 19, 2018 as the public hearing and approve the first reading of Ordinance No. 18-2137, approving the extension of the Non -Exclusive Franchises for the Collection of Commercial Solid Waste and/or Recovered Materials for an additional six (6) months. Mr. Langley read Ordinance No. 18-2137 by title only. Commissioner Sackett moved to approve Ordinance No. 18-2137 and set March 19, 2018 as the public hearing date. Seconded by Deputy Mayor Drummond and carried by a unanimous roll call vote. F. Commission discussion and approve the process for the interview and selection phase of the City Manager. Ms. Ricci presented the Item and reviewed what has been done so far. She also advised they have received over ninety (90) applications. She said all of the candidate applications have been forwarded to our ICMA representatives, the Senior Advisors, Mr. Neron and Mr. Kelton. On Friday, March 9 h, Mr. Kelton will have a committee meeting with Mr. Neron who will be attending by a conference call. They will be taking those ninety (90) candidates and culling them down to the top ten or eleven for the Commission to consider. She stated, my understanding is they have been getting them all along, and they each individually have been determining who the top candidates are. They will go back and forth with their top picks until they determine who they want to push forward to the Commission to consider. She said this is a public meeting as well. Mayor Paris asked what time that meeting was taking place. CC 03-05-18/10 Ms. Ricci stated 1:30 p.m. She went on to say they,could-submit that final list of candidate applications via email and her hope_is----_ that they would do that the following Monday. She said that - _ leaves it to the next meeting to really cull down from there. She-__ said with Commissioner Sackett not being here; we will -have to figure out those steps as we go. She reviewed the previous process - for hiring a City Manager and noted .that the City Clerk had forwarded that in an email. She noted we don't have to follow that same pattern, and if you talk to other cities, there" is many different ways to do this. She said there is an interest to do one-on-one, interviews, and there are ways to accommodate that. She thinks the Community Building idea is a neat idea, but a little awkward for the candidates and the Commission. At this point, what we want to do is determine when we are going to do our first Special Meeting. At that meeting, I would propose we look at the candidates from ICMA's culled down list, and then review our interview process to determine if we want one-on-one and/or group interviews and how we want to go forward. How quickly we move is also very important. We are all anxious to move quickly, and I am sure Chief Dowda is also anxious to move quickly. She recommended a first meeting possibly held on the 14'h of next week to determine who we want to interview, how the interview will go, review the interview questions, and look at creating a profile of what it is you are looking for above and beyond a degree and experience. She said she was asked a question about whether Commissioners can talk to Directors about their candidates. She thinks it is a good thing to ask your Directors, if they get a chance to meet the candidates, what their feelings are towards them. You want to do that politely and delicately for it not to be awkward. She wanted to remind them to be mindful of the sunshine laws. It was the consensus of the Commission to have a Special Meeting on Wednesday, March 14u' at 5:30 pm. 13. ACTING CITY MANAGER'S REPORT. No report. 14. CITY ATTORNEY'S REPORT. No report. 15. CITY CLERK'S REPORT. No report. 16. ADJOURN. Mayor Paris adjourned the meeting at 7:11 p.m. Ben aris, Mayor CC 03-05-18/11 ATTEST• C , CRM, City Clerk 1 1 1 CC 03-05-18/12