CC10-16-17MinLONGWOOD CITY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MINUTES
October 16, 2017
6:00 P.M.
Present: Mayor Joe Durso
Deputy Mayor Brian Sackett
Commissioner John C. Maingot
Commissioner Ben Paris
Dan Langley, City Attorney
Jon C. Williams, City Manager
Michelle Longo, City Clerk
Troy Hickson, Assistant City Manager
David Dowda, Interim Police Chief
Lisa Snead, Financial Services Director
Lee Ricci, Human Resources Director
Chris Kintner, Community Development Director
Chris Capizzi, Leisure Services Director
Craig Dunn, Information Technology Director
Richard Kornbluh, Division Manager Utilities
Shad Smith, City Engineer
Absent: Commissioner Mark Weller (Excused)
CALL TO ORDER. Mayor Durso called the meeting to order at 6:00
p.m.
2. OPENING INVOCATION. Reverend James Mory of Longwood Hills
Congregational Church gave the invocation.
3. THE PLEDGE OF ALLEGIANCE
4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following
announcements.
A. Senior Matinee Movie will be held on Wednesday, October 18,
2017 from 1:30 p.m. until 3:30 p.m., Longwood City Hall
(Chambers), 175 West Warren Avenue. This month's feature
is Wonder Woman.
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B. A Halloween Event will be held on Sunday October 29, 2017
from 3:00 p.m. until 5:30 p.m. in the Historic District of
Longwood, 174 West Church Avenue. There will be a
children's costume contest, a pumpkin decorating and carving
contest, free candy for children, bounce houses, games, food
vendors and more.
5. PROCLAMATIONS / RECOGNITIONS
A. District #2 Nomination for the Business Person of the Month
Award for November 2017.
Mayor Durso nominated AJ Press, located at 182 West State Road
434, #1008, Longwood for the Business Person of the month for
November 2017. Nomination carried by a unanimous voice vote
with Commissioner Weller absent.
6. BOARD APPOINTMENTS
A. District #4 Nomination to the Parks & Recreation Advisory
Board.
Nomination deferred to the next meeting.
7. PUBLIC INPUT
A. Public Participation.
Judi Coad, 1695 Grange Circle, Longwood gave her condolences
to the Weller family. She wanted to speak about the Assistant City
Manager's payment of salary coming out of the Police Department
budget. She noted that was still reflected on the budget that is on
the website. She said she was just informed that it was recently
moved to come out of the City Manager's budget. Her question is
she assumes the pension is being shifted that way because it is a
lower rate as a pension for that position being administrative. She
said we still have an Interim Fire Chief and Police Chief, and it is
time the City administration, with the urging of the City
Commission, have these people appointed as permanent positions
and not after the election as she was being told. She said we have
had more than enough time as these people have served for over
two years. She stated this should be taken care of. Plus, with the
opening of the loss of the salary out of the Police Department
budget, we should be able to hire some additional people to fill the
absentee positions we have because we are not at full staff. She is
asking the City Manager and the City Commission, to take these
thoughts into play and take some action on them because we have
been sitting as citizens for two years to see this implemented.
Mayor asked her who told her this would be taken care of after the
election.
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Ms. Coad responded two candidates running for election.
8. MAYOR AND COMMISSIONERS' REPORT
District #1. Commissioner Maingot said at National Night Out he
observed many more exhibitors. He said the Parks & Recreation staff did
a great job throughout the entire event. They were constantly on the
move, and no matter what you asked of them, they were right there willing
to assist. He said we did have an increase in the number of people who
were participating overall. He observed the Farmers' Market was quite
well laid out and looked very well attended. He also noticed how the
Food Truck Event appears to be building in popularity and has heard many
glowing comments about it. He noted he was not able to attend the Car
Show but did expect it to be well attended. He said what he has noticed in
moving throughout the City is that we still have a small amount of debris
in certain areas that needs to be picked up. He complimented the
neighborhood of Barrington as being one of the best -kept neighborhoods
he has seen. He said a lot of folks are still recovering from the effects of
the hurricane, but at the same time, they are very highly complementary
for the tremendous amount of work they have seen. This has been
provided for by the City under the guidance of our City Manager and
Deputy who are monitoring the pickups. He thanked them and all the
staff. He said there has been a general commitment by all staff concerned.
District #2. Mayor Durso said the Mayor update at the Private Business
Association of Seminole went really well. He got a lot of positive
feedback and is very proud of the fact that we have 64 economic
development projects that are currently underway in the City. He said the
Planning Department has a really great map that details these things, such
as 13 infrastructure projects, 14 or 15 housing developments, and then
another 31 economic development projects that are either being built or
have been built or are in the process with our Planning Department. He
said a lot of cities did not have too much going on, but we actually have a
lot going on compared to our sister cities in Seminole County. He
attended the Seminole Action Board. He said Seminole County created
the Action Board to deal with homelessness in Seminole County. He
stated he has been a member of that board not only as his role with the
City but also as a representative with Community Based Care of Central
Florida (CBC). They are actively seeking more engagement from
individual cities and counties with regard to administering those
homelessness dollars. Seminole County has traditionally played second
fiddle to our friends in Orange County, mostly because they are bigger and
tend to bully the rest of the region around a little bit, so the folks in
Seminole County are looking to make a little more of a grab to ensure we
are getting our fair share of the resources being sent to address the issue of
homelessness. There is a new housing model called Rapid Rehousing. He
said it is not the traditional bring them in, give them a bowl of soup, and
hope for the best. It is get them in a house, get them stable, get them some
job training, and get them off the streets. That actually costs less than just
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trying to house them once or twice and giving them food and having them
come back in the cycle, because they just end up in the juvenile justice
system or criminal justice system. This cuts all those costs in half and
really serves the homeless population. He said he will continue to serve
on this Board, especially through his commitment to the CBC, but wanted
to let everybody know there is a big push to get cities more involved in
that. He also attended the Federation for Families Event. They are not
based in Longwood, but are very thankful for Longwood. He stated our
City Manager was very gracious to get them their annual event situated in
our Community Building. He attended their Black Tie Event, and in their
video, they not only mentioned us, but they also had highlights from our
building several times, and the building looked great.
District #3. Commissioner Paris said he received several phone calls
about a tree being removed by the City on Lommler Street along the wall.
He said the citizens were told by Meritage Homes that the city ordered
them to remove it.
Mr. Williams said we did not order the tree's removal. He said we did
bring a concern to them and their engineer looked at the design of the wall
and discovered there were some flow issues with the current design and
some pressure issues that was causing the wall to weep, and as a result of
the significant amount of water in the retention pond, the engineers for
Meritage made the decision to remove the tree in the interest of safety. He
said they are modifying the walls to address the flow issues that were
noted as a result of the original design.
District #4. No report.
District #5. Deputy Mayor Sackett said he attended the Chamber Event
that was held in our Community Building and filled in for the Mayor and
presented all the projects that are going on within our City. He then forgot
to go to the Food Trucks after the event. He said regarding the Farmers'
Market, the vegetables are very good and the tomatoes are fantastic. He
did give condolences to Commissioner Weller on the loss of his Mother.
He said National Night Out was one of the most successful he has seen
and was a great game between the Police and Fire. He asked about the
street set-up for the Halloween Event, and volunteered to be a judge for
costumes during that event.
Mr. Capizzi noted the Event will be held in the Historic District and they
will going door-to-door advising everyone what streets will be closed
during the event.
He noted the Chili Cook -Off is coming up and there are about 12
participants so far. He noted a representative of Waste Pro was at the
meeting and stated they have done a fine job during the hurricane clean-up
and thanked them. He said Tuesday, October 24t'there is the Special
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Service for all the people who worked and helped during Hurricane Irma
to be held at the Church on the Living Edge on Markham Woods. He will
be attending.
9. ANY ADDITIONS OR DELETIONS TO THE AGENDA
Mayor Durso stated the City Manager had an addition to Item 10S and
requests that Item 1 OR be removed from the agenda.
Item removed by a unanimous voice vote with Commissioner
Weller absent.
10. CONSENT AGENDA
A. Approve Minutes of the October 2, 2017 Regular Meeting.
B. Approve the Monthly Expenditures for September 2017.
C. Approve the Monthly Financial Report for September 2017.
D. Approve a purchase order in the amount of $92,365 to Ricoh
USA, Inc. for equipment leases on copiers, scanners and
printers.
E. Approve a purchase order in the amount of $21,151.13 to
CDWG for annual renewal of Cisco SmartNet hardware and
software maintenance.
F. Approve a purchase order in the amount of $24,041.10 to
CDWG for annual renewal of VMware software maintenance.
G. Approve a purchase order in the amount of $36,614.60 to SHI
International Corporation for the annual payment of
Microsoft Enterprise Agreement.
H. Approve a purchase order in the amount of $23,960 to
Edmunds & Associates, Inc. for annual maintenance of the
financial management system.
I. Approve the 2017-2018 Service Agreement between the City of
Longwood and SS Solutions for contractual services provided
by Richard Kornbluh and approve the purchase order in the
amount of $106,241.59 to SS Solutions.
J. Approve waiving the purchasing policies and approve a
Professional Service Agreement with T&T Builders of Volusia
County, Inc. for building inspection and plan review services.
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K. Approve a purchase order in the amount of $25,284 to Life
Extension Clinics for employee physicals.
L. Approve waiving the rental fees excluding the attendant fee at
the Community Building for Jimmie Pocklington an employee
of the City of Longwood.
M. Approve a purchase order in the amount of $284,030 to
Helping Hand Lawn Care, Inc. for the Mowing Services
Contract.
N. Approve a purchase order in the amount of $21,600 to SSTM.
H, Southern Soils Turf Management, for the baseball fields at
Candyland Park.
O. Approve a purchase order in the amount of $45,000 to
Advanced Data Processing, Inc. a Subsidiary of Intermedix for
ambulance transport billing and related professional services.
P. Approve a purchase order in the amount of $40,000 to Bound
Tree Medical for the purchase of medical supplies.
Q. Approve a piggyback agreement with Ferguson Waterworks
for water and sewer materials and approve a purchase order in
the amount of $100,000 to Ferguson Waterworks.
Removed R. Approve the award for the Construction Service Agreement to
Cathcart Construction Company for the South Longwood
Septic Abatement Phase H, Lake Ruth and Springwood Septic
Tank Abatement Project and approve a purchase order in the
amount of $2,261,149 to Cathcart Construction Company.
S. Approve Change Order #1 to the Construction Services
Agreement for the Florida Central Commerce Park Irrigation
Supply Pond and Pump Station Project ITS #2232017-2 in the
amount of $555,000 and authorize an increase of the original
purchase order in an amount not to exceed $1,900,309.35 to
GHD Services Inc.
Commissioner Maingot moved to approve Item I OA
- through IOQ, and IOS as presented. Seconded by
Commissioner Paris and carried by a unanimous roll call
vote with Commissioner Weller absent.
11. PUBLIC HEARINGS
A. Read by title only, set November 6, 2017 as the second public
hearing date and approve the first reading of Ordinance No.
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17-2126, amending the Longwood Comprehensive Plan related
to water supply planning requirements.
Mr. Langley read Ordinance No. 17-2126 by title only.
Mr. Kintner presented the Item.
Mayor Durso opened the public hearing. No one spoke in favor or
opposition to the Ordinance No. 17-2126.
Commissioner Paris moved to close the public hearing.
Seconded by Commissioner Maingot and carried by a
unanimous voice vote with Commissioner Weller absent.
Commissioner Maingot moved to approve Ordinance No.
17-2126 and set November 6, 2017 as the second public
hearing date. Seconded by Deputy Mayor Sackett and
carried by a unanimous roll call vote with Commissioner
Weller absent.
It was stated that if the comments are not received back from
Florida Department of Economic Opportunity in time for the
second public hearing date of November 61 the Item will be
postponed.
B. City Commission to hear a public request for Special
Exception (SPE 03-17), to allow a reduction in rear setbacks
for a house extension located at 458 Freeman Street.
Mr. Langley stated this is a quasi-judicial matter and anyone
wishing to speak on behalf or in opposition to this agenda item is
requested to step forward, stand and be sworn in. He said if you
have not already done so, please complete the form Request to
Speak at a public hearing and return to the City Clerk. He said the
applicant may have the right to cross examine anyone who speaks
for or against the item and those who speak have the right to cross
examine the applicant. He then swore in those wishing to speak.
Mr. Kintner presented the Item.
Mayor Durso opened the public hearing. No one spoke in favor or
opposition to Special Exception 03-17.
Commissioner Paris moved to close public hearing.
Seconded by Commissioner Maingot and carried by a
unanimous voice vote with Commissioner Weller absent.
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Commissioner Maingot moved to approve Item 1113 as
presented. Seconded by Commissioner Paris.
Questions were asked by the Commission and answered by Mr.
Kintner.
Motion carried by a unanimous roll call vote with
Commissioner Weller absent.
12. REGULAR BUSINESS
A. Approve a request to enter into a Construction Services
Agreement with Florida Safety Contractors to provide
Construction Services as part of a federally funded Florida
Central Parkway Complete Street Project.
Mr. Kintner presented the Item.
Deputy Mayor Sackett moved to approve Item 12A as
presented. Seconded by Commissioner Maingot and
carried by a unanimous roll call vote with Commissioner
Weller absent.
B. Read by title only, set November 6, 2017 as the public hearing
date and approve the first reading of Ordinance No. 17-2130,
amending and extending the Residential Solid Waste and
Recycling Collection Services Contract with Waste Pro of
Florida, Inc.
Mr. Langley read Ordinance No. 17-2130 by title only.
Mr. Williams presented the Item.
Commissioner Maingot moved to approve Ordinance No.
17-2130 as set November 6, 2017 as the public hearing
date. Seconded by Deputy Mayor Sackett and carried by a
unanimous roll call vote with Commissioner Weller absent.
13. CITY MANAGER'S REPORT
Mr. Williams said the Longwood Citizen Volunteers will once again be
doing the Santa Visits Longwood on December 8, 9, and 10, 2017 and a
flyer was placed on the dais. He said this information will also be posted
on the City's website and Facebook pages. He gave the update on the
hurricane debris removal quantities as of Friday, October 13t', stating the
City removed 2,370.5 tons. He said we anticipate the final debris removal
will be completed by Wednesday, all staff will be returning to normal
operations, and any contractors will be released. He said some time ago
we discussed converting commercial, non-exclusive franchise for solid
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waste to exclusive. He said we are stepping back and taking another look
at that to see if we really want to do that conversion. He said we may keep
it as a non-exclusive, but come forward with some limited numbers. He
has asked Mr. Langley to research state statutes and once we get through
that research, we will put it on the agenda. He said the Fire Station
incurred some flooding during Hurricane Irma, and subsequent to that, he
asked Interim Chief Peters to appear here tonight to address what we have
done since then.
Interim Chief Peters said the last occurrence of flooding was on
September 29t' and before the flooding had receded, we had the first
mitigation company on -site. He said they began water removal and
functions of drying the station and dehumidifying it. He said we did
change contractors in mid -stream and the end result is that the station has
been certified dry by the restoration company. He said we had an air
sampling test done as well. He said we have those results back as well,
and the air is safe. He said there are no air quality problems or mold
present. He said the station was built at a very low elevation in 1980, so
flooding has always been an issue. He said to try to prevent further
flooding at the station, we have taken some short term actions to try to
mitigate that. He said the retention pond at South Seminole Hospital has
been pumped down so they could maintain more capacity there. He said
they have also been served with a letter asking them to perform immediate
maintenance on their pond to restore it back to the original capacity it was
permitted for. They have responded and they have their engineering firm
working on that. He said we have also installed a sump pump in the drain
in front of the station to take some of the load off that drain and pump it
over the hill and get it on Milwee Street and get it down the street. He
said we have also staged a large pump there when significant rain events
were expected. These are all actions to do what we can right now. He
said we are exploring some long term solutions, having some discussions,
and trying to vet out the best direction for us to go.
Mayor Durso said this is a thirty year old problem. He has been a big
proponent of moving these older buildings and getting them away from
this area. He said we should have businesses in the Historic District areas.
Commissioner Maingot asked Chief Peters what time frame has been
given to the hospital regarding the retention pond because that is the key
to the flooding.
Mr. Williams said they have a time frame for compliance, but he didn't
know off -hand what it is. He said he will follow up on this.
Deputy Mayor Sackett stated he agrees with the Mayor regarding adding
businesses in the Historic District and asked how information is being
distributed to the employees regarding the Fire Station being clear of mold
and passed all the tests.
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Interim Chief Peters stated on Friday, he sent out a status report to the
department detailing what had been done and included the air quality test
results in that.
14. CITY ATTORNEY'S REPORT. No Report.
15. CITY CLERK'S REPORT
Ms. Longo brought up for Commission consideration, a request to cancel
the November 20ffi Regular Commission Meeting and stated it does fall the
week of Thanksgiving.
Commissioner Maingot moved to cancel the November 20, 2017
meeting. Seconded by Commissioner Paris and carried by a
unanimous voice vote with Commissioner Weller absent.
Mayor Durso stated at this meeting would be when they would select a
new Mayor. He said he would post election, call a Special Meeting to
elect a new Mayor.
16. ADJOURN. Mayor Durso adjourned the meeting at 6:43 p.m.
Mayor
ATTE T:
1 0 , CMC, FORM, City Clerk
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