18-2145 Amending Chapter 1A, Section 1A.02(B) City's Personnel Policies and Procedures ManualORDINANCE NO.18-2145
AN ORDINANCE OF THE CITY OF LONGWOOD,
FLORIDA, AMENDING CHAPTER 1A, SECTION 1A.02(B.)
OF THE CITY OF LONGWOOD PERSONNEL POLICIES
AND PROCEDURES MANUAL; PROVIDING FOR
CONFLICTS, CODIFICATION, SEVERABLITY AND AN
EFFECTIVE DATE.
WHEREAS, the City of Longwood adopted Personnel Policies and Procedures
pursuant to Ordinance No. 89-955 on December 18-1989 and such as been amended via
ordinance from time to time; and
WHEREAS, the City of Longwood desires to amendment the policies concerning
the City Manager's authority and responsibilities as set forth in Chapter IA, Section 1A.02
of the City of Longwood Personnel Policies and Procedures Manual to clarify the City
Manager's authority concerning employee raises in between the budgeting process.
NOW, THEREFORE BE IT ORDAINED BY THE CITY COMMISSION OF
THE CITY OF LONGWOOD, FLORIDA, AS FOLLOWS:
SECTION 1. Amendment. That Chapter IA (Authority and Responsibility), Section
1A.02(B ) be amended by as follows: (striraken dff words are deletions; underlined
words are additions, provisions not included are not being changed)
1A.02 — Authority and Responsibility of the City Manager
B. The City Manager shall have the authority and responsibility for equitable and
effective implementation and general administration of these personnel policies and
procedures within their respective scope or organization as follows -
Select, employ, and supervise all personnel and fill all vacancies, positions,
or employment with final administrative authority to suspend, discharge, or
remove any employee of the City Commission except
these se for the City Clerk and the City Attorney which ealled iff the City
Charter provides for City Commission appointment and removalSection
4�
2. Obtain confirmation of the City Gemmissien en the of Department
Directors by the Cily Commission as set forth in the City Charter
3 Review and recommend to the City Commission all staffing position
addition or elimination ehaege requests outside of the budget process for
City Commissioners approval. Recommend inter -fiscal year budget
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amendments to the City Commission as may be necessary to accommodate
staffing position changes or employee compensation changes.
4. Has final administrative authority in the following:
a. All actions which involve any City employee, including employment,
promotion, transfer, suspension, termination, performance evaluation.,
recognition meF4 awards and other related actions, where appropriate.
b. Authorize the hiring of selected applicants to a position and pay rate
within the approved Step Plan or pay plan as deemed appropriate. a
mnv+mum of 10 above them of the established p made
111lAAllll li111 Vl 1 .
Authorize raises ("merit increases") for anv Citv emnlovee as nermitted
by any City Commission approved Step Plan or pav plan. Authorize the
promotion of selected appheants employees and raise their pay to a
position within the approved Step Plan or pay plan as deemed
appropriate. of 1 not bEwe the employee's hourly FaAe of pay
pfier- to- the premetien aetie l ; or-, above the miflimum of the established
pay grade r-ange, whieheyer- i ^ter. The City Commission maY adopt
or amend Step Plans or pay plans by resolution or ordinance.
d. Performance evaluations and fner4t awafds on all
Cityemployees.
e. lit Recognition tion awards on all City employees.
f. Approval of proposed new and/or revised job descriptions.
g. Authorize dual encumbrance of a position when regular incumbent is
still being paid, or receiving paid leave from the City
h. Authorize temporary appointment of individuals to established full or
part-time positions, after paid leave of regular incumbent has been
exhausted.
i. All employee/applicant appeals and employee/applicant grievances.
j. Request for payment in lieu of vacation.
k. Training and development programs for City employees.
SECTION 2: Severability If any section, subsection, sentence, clause, phrase, or
portion of this Ordinance, or application hereof, is for any reason held invalid or
unconstitutional by any court of competent jurisdiction, such portion or application shall be
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deemed a separate distinct, and independent provision of such holding shall not affect the
validity of the remaining portion thereof to the extent practicable.
SECTION 3: Conflicts. To the extent this Ordinance or any provisions thereof,
conflict with any previously enacted Ordinance of the city of Longwood, Florida, this
Ordinance shall control only to the extent any such conflicts(s) exists.
SECTION 4: Codification. This Ordinance shall be incorporated into and made a
part of the City of Longwood Personnel Policies and Procedures and such provisions may be
renumbered or relettered to accomplish such intention, and the word "Ordinance", or similar
words may be changes to "Section", "Article", or other appropriate word. The City Clerk is
a granted liberal authority to incorporate the provisions of this Ordinance as contemplated
herein and to correct typographical errors.
SECTION 5: Effective Date. This Ordinance shall take effect immediately upon
adoption.
FIRST READING this 5th day of September, A.D 2018.
SECOND READING AND ADOPTION this 17'h day of September, A.D 2018.
CITY OF LONGW
ATTEST-
Miche e L go, CMC, FCRM, City Clerk
Approved as to form and legality for the use and reliance of the City of Longwood, Florida
nnlv
Ordinance No. 18-2145
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