CC11-05-2018MinLONGWOOD CITY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MINUTES
November 5, 2018
6:00 P.M.
Present: Mayor Ben Paris
Deputy Mayor Richard Drummond
Commissioner Abby Shoemaker
Commissioner Matt Morgan
Commissioner Brian D. Sackett
Dan Langley, City Attorney
J. D. Cox, City Manager
Michelle Longo, City Clerk
Michael Peters, Fire Chief
David P. Dowda, Police Chief
Lee Ricci, Human Resources Director
Chris Kintner, Community Development Director
Chris Capizzi, Leisure Services Director
Lisa Snead, Financial Services Director
Richard Kornbluh, Division Manager Utilities
1. CALL TO ORDER. Mayor Paris called the meeting to order at 6:00 p.m.
2. MOMENT OF SILENT MEDITATION
3. THE PLEDGE OF ALLEGIANCE
4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following
announcements.
A. The "Downtown Longwood Cruise -In" Car Show will be held on
Saturday, November 10, 2018 from 5:00 p.m. until 8:00 p.m. in
the Historic District of Longwood.
B. The City of Longwood will host the sixth annual "Chili Cook -Off"
in conjunction with the monthly car show on Saturday,
November 10, 2018 from 4:00 p.m. until 6:30 p.m. in the Historic
District of Longwood located off of Church Avenue. A taster's kit
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can be purchased in advance for $5.00 or on the day of the show
for $7.00.
C. The City of Longwood will host the Fall Festival Friday,
November 16, 2018 through Sunday, November 18, 2018.
Carnival hours are Friday, 5:00 p.m. until 9:00 p.m., Saturday,
9:00 a.m. until 9:00 p.m., Sunday, 9:00 a.m. until 6:00 p.m.
Vendor hours for Saturday and Sunday will be 9:00 a.m. until
4:00 p.m. Over 150 vendors will line the streets in the Historic
District of Longwood located off Church Avenue. There will be
live entertainment, food and drink.
5. PROCLAMATIONS / RECOGNITIONS
A. District #3 Presentation of the Business Person of the Month
Award for November 2018 to Mr. Dale Salamacha, Media 1
Signs, 150 National Place.
Mayor Paris read a brief biography on Mr. Dale Salamacha and
then presented him with the Business person of the Month Award
for November 2018. Photographs were then taken.
6. BOARD APPOINTMENTS
A. City Clerk recommends, in accordance with the requirements
of Chapters 175 and 185, Florida Statues, that the City
Commission appoint Ryan Williamson, as the fifth member to
the Board of Trustees for the Police Officers' and Firefighters'
Pension Plan.
Mayor Paris nominated Mr. Ryan Williamson for appointment to
the Board of Trustees for the Police Officers' and Firefighters'
Pension Trust Fund. Nomination carried by a unanimous voice
vote.
B. District #3 Nomination to the Parks & Recreation Advisory
Board.
Mayor Paris nominated Joe Durso for appointment to the Parks
and Recreation Advisory Board. Nomination carried by a
unanimous voice vote.
7. PUBLIC INPUT
A. Public Participation.
Butch Bundy, 241 Toms Road, Debary. He wanted to speak about
the Tiny Home Communities. He is glad to see that Longwood is
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maybe taking a leadership role in this. He said about ten years ago
he was chairman for the Florida League of Cities Workforce and
Affordable Housing Task Force and we were trying to bring these
about throughout the state. He also said we had our first annual
Monster Dash 5K, and it was a very big success. He wanted to
thank the Police Department, Public Works Department, and
Parks and Recreation. Everybody did an outstanding job, and it
was very successful. We had a little over 160 runners, and Waste
Pro sponsored it, and they have already signed up for next year.
As a token of their appreciation, he gave the Commissioners a tee
shirt that the runners wore.
Jon Ham, 107 Meadow Lark Drive, Altamonte Springs. He said
there is a certain individual that needs to be recognized tonight.
His name is Rob and he does the Farmers Market. I have gone to
the different Farmers Markets like Winter Park and other cities.
The way that Rob is doing this, is the reason he needs to be
recognized, because he is working hard every Sunday. He said Rob
goes to all the events you are having and is bringing people in to
them. He is not only promoting the Farmers Market, but the
Coffee Shop, the Barber Shop, and lots of other businesses within
the City. He is putting the Farmers Market in Longwood on the
map. I have seen other people from other Farmers Markets
coming to this one. He said we have a gold mine here. He would
like to see this person nominated.
Mayor Paris said we usually don't respond back, but I think it is a
very good point. Maybe Mr. Capizzi and Mr. Cox can look into
something we can do to recognize him for his work.
S. MAYOR AND COMMISSIONERS' REPORT
District #1. Commissioner Shoemaker said on October 16th, along with
our City Manager, Mr. Cox, met and visited with Cornerstone Tiny
Homes. I had requested a meeting with the owners to discuss the
possibilities of a Tiny Home Community in Longwood. We toured their
design facility and discussed options and possibilities in the City of
Longwood. I will expand on this topic later in tonight's agenda, Item 12.
She said on October 181h, I along with our City Clerk, Michelle Longo,
attended the Tri-County Cities Luncheon in Orlando at Camping World
Stadium. I met and spoke with other city officials, and was in awe and
very impressed with Camping World Stadium. On the way back from that
meeting and looking at an empty parcel, there was a man standing at the
side of the car yelling, "I'm not done yet." We left, with the man still
yelling, it was interesting. On October 20th, I attended Truck or Treat at
Reiter Park. It was a very nice event, and I am looking forward to
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attending more family events at our brand new beautiful park. On
October 23rd, I met with Mr. Cox for our monthly update, and he is
certainly involved in caring about Longwood. I applaud him, and I thank
him for his dedication. On October 25th, I was in Lyman High School
Homecoming Parade, along with my fellow Commissioners. She stated it
was so awesome and thanked the Corvette Club for being there. It was a
great turnout even with the rain. I attended and volunteered at the
Longwood Historic Society's Monster Dash 5K. I was the only judge for
the costume contest. The only other Commissioner present was
Commissioner Drummond, and he was Batman, and he ran in the race.
She said I was very saddened to learn of the passing of our employee,
Robert Bailey the weekend of the 27th. My thoughts and prayers to his
family, friends and all city employees and staff.
District #2. Deputy Mayor Drummond said October 251, we had the
Lyman High School Homecoming Parade. It was raining right up until
before the parade started, and the rain stopped. They got the Corvettes
wiped off, and the Commissioners rode. There were 60 entries in the
parade. It was awesome. Thanks to the Longwood Corvette Club. The Pep
Rally held afterwards at Reiter Park was a beautiful event. We had the
Lyman High School football team, cheerleaders, and the marching band.
He thanked Principal Mike Rice from Lyman High School. They haven't
had a high school parade in over ten years. On October 27th, was the
Longwood Historic Society Monster Dash 5K and that morning was
beautiful and cool for the 160 runners. Part of the run went through the
circle at Reiter Park, and a lot of the runners were in costumes that day.
At the conclusion there were medals and awards and a meal served by
the Longwood Historic Society. He thanked Butch Bundy and all the
volunteers. He said he took third place in his category and ran with his
daughter. There was a Truck or Treat that night at Northland Church. This
was a first for them, and it was packed. It was estimated there were
between 1,500 and 2,000 people there that night. October 315t was
Halloween, and he lives in Columbus Harbor, which has to be the go -to
place for Halloween. Last Friday, Mayor Paris and I, along with
Congresswoman Murphy and Altamonte Springs Commissioner Jim
Turney, went to the emgage Forum held at the American Muslim
Community Center. It was about the Right to Vote and Amendment 4 in
Florida. It was a very nicely held event and was nice to be involved with
our Muslim community. Leadership Seminole, which Commissioner
Shoemaker and I are attending right now, was featured in the
November/December issue of Lake Mary Life Magazine. He noted that
Angie Romagosa from the Christian Sharing was also featured and will be
retiring.
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District #3. Mayor Paris said he extended his thanks to the Corvette Club,
and especially to Dave Putz for letting me ride in his candy apple red
Corvette. Also, we are now in November and participating in Movember
and refraining from shaving until the end of the month and donating to
PanCan and doing a run, which is more of a walk I do every year. He said
my father-in-law passed away from Pancreatic Cancer, so we raise money
for that. He hopes some of our Police Department can participate and
some other employees in this great event. He extended his condolences
to Robert Bailey, our Building Official, and his family. He was a really
great man.
District #4. Commissioner Morgan said tomorrow is the last day to vote,
so everybody get out and vote. He also extended his condolences to
Robert Bailey's family. He thanked the COPS for working on Halloween.
He saw them everywhere, along with our Longwood Police Department.
He received a call about a sidewalk in the Markham Hills neighborhood.
He stated, you have to avoid this sidewalk in order to get around. He
wanted to thank the Public Works Department because they had to take
out three to four big oak trees in order to address this. The roots were all
over the sidewalk. He noticed the new parking sign by the Clock Tower
Park. He asked Mr. Cox if we were still going to put that sign ahead of
time so people coming down Ronald Reagan Boulevard can catch that
sign in advance, so they know when to turn to park.
Mr. Cox said we will follow up on that. The first goal was to get the
signage in the area.
Commissioner Morgan said there has been graffiti on the cell tower
where Longwood Hills Road meets Ronald Reagan Boulevard. He
mentioned Rock Lake Middle School had their version of a field day called
Rock Lake Raider Day. Principal Rodriguez is a very forward thinking
principal and aggressive in a good way of doing whatever it takes for his
students. He wanted to raise money so instead of hiring a third party like
a lot of these schools do, he did it himself and got the kids engaged
enough to go out and raise money, with a goal of raising a $10,000 mark.
If they did, he promised the kids a field day to top all field days. They hit
that mark in one month. He said for the field day, he had a video game
truck there, where the kids go inside and play video games. They had an
outdoor laser tag court set up with little tents and hiding places set up
over the entire school back yard property area. Parents were
volunteering, and all kinds of soda and chips were available, and pizza
too. Seminole County Police Department was there with their snow cone
truck. The $10,000 went toward basic things such as hand-held devices
for those with disabilities that cannot speak. Things for these kids to
learn, but in a different way. He said they don't have that kind of budget
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to afford those things, so Principal Rodriguez thought outside the box,
and is to be commended for it. Included were laptops also, so
congratulations to Principal Rodriguez. Commissioner Morgan said he is
still setting up a Longwood City Youth Council. It is a very lengthy process
but we are definitely going to be doing that. He said the Lyman
Homecoming Parade was outstanding, and he thanked everyone who
came out for that and braved the weather. He attended Northland
Church Trunk and Treat with his family. It was so packed and impressive.
He said tomorrow night he will be walking around the City of Longwood
with a local Longwood Girl Scout Den to point out the top three historic
monuments in Longwood and talk about them with the scouts. The girls
wanted to see the Paint the Trail paintings on Ronald Reagan Boulevard.
That has become a travel destination. He also noted he thinks he found
some potential donors to contribute funding for the anti -concussion
football helmets for Lyman High School. He is still planning to put on his
wrestling event at Reiter Park to raise money for Lyman High School, but
if we can do it this way, we can do it faster to get those kids the helmets.
He said rumor has it that by the Senator Tree at Reiter Park, some eight
year old boys saw a seven foot tall Santa Claus. This Santa comes out of
hibernation once a year, and this year it will be December 9th at 2:30 p.m.
at Reiter Park welcoming everyone that doesn't want to wait in long lines
at shopping malls with all the stress, and a chance to come stand next to
the world's largest Santa Claus. I am sure the city will have this on their
Facebook page soon. He is looking forward to meeting this large Santa
and look him in the eye.
District #5. Commissioner Sackett said he walked in the Lyman
Homecoming Parade with a borrowed umbrella, and caught a cold. I
don't ride in cars in a parade because I love to talk to people along the
parade route. At the end, Principal Mike Rice danced with the kids. It was
a huge celebration for so many kids that I have taught before, and a great
day. For the Christmas Parade, I will be walking again. He said I spoke to
local scouts recently about community service and what they can do
when they get older to help out their City. There are more and more
scouts becoming Eagle Scouts and they need projects. He said he went to
Truck or Treat and enjoyed that. Robert Bailey was such a kind soul, and
he helped me with a few things in the Building Department, and he will
be missed. Seminole County's Arts Alive had a slight -of -hand artist who
was eight years old and tricked me. At the same show, he recognized the
Director of the Seminole High School Dancers called The Dazzlers, who he
taught back in 1990. He asked about getting a light for Rosedale Street, it
is very dark on that street. He noticed that Reiter Park has become a park
for dogs, and he can see why. There is one sign there that reads Dogs Not
at the Park, but people aren't paying attention to that. He also brought
attention to the sign situation on State Road 434 that says big pancakes
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and now has a coffee sign that seems to be a temporary use sign that
they probably don't have a permit for. He said it seems that if they alter a
sign they need a permit and asked that it be checked out. He said he will
be at the Chili Cook -Off. He also mentioned there was a bike rodeo this
past weekend in Longwood, and 45 children came out to have their bikes
checked for helmet safety by all our crossing guards in this area. He
brought up the punch list for Reiter Park and what we need to be doing
for that. He said we may need to think about reinventing the Christmas
Carolers that Mr. Maingot did for many years.
9. ANY ADDITIONS OR DELETIONS TO THE AGENDA None
10. CONSENT AGENDA
A. Approve Minutes of the September 17, 2018 Regular Meeting.
B. Approve the Monthly Expenditures for October 2018.
C. Approve the award for Janitorial Services to D&A Building
Services, Inc. and approve a purchase order in the amount of
$28,139.69 and authorize the City Manager to execute all
required documents.
D. Approve waiving the rental fees excluding the attendant fee at
the Community Building for Jared Roberson an employee of the
City of Longwood.
Approve a purchase order in the amount of $337,974 to Helping
Hand Lawn Care, Inc. for mowing services provided to the City of
Longwood.
Commissioner Sacket requested that Item 10D and 10E be pulled
for separate discussion.
Commissioner Sackett moved to approve Items 10A
through 10C as presented. Seconded by Commissioner
Shoemaker and carried by a unanimous roll call vote.
Discussion ensued on Item 10D.
Mayor Paris moved to approve Item 10D, waiving the fees.
Seconded by Commissioner Shoemaker and motion failed
by a two -to -three (2-3) roll call vote with Deputy Mayor
Drummond, Commissioner Morgan and Commissioner
Sackett voting nay.
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Discussion ensued on Item 10E.
Commissioner Shoemaker moved to approve Item 10E as
presented. Seconded by Deputy Mayor Drummond and
carried by a unanimous roll call vote.
Mayor Paris went back to Item 10D since no official action was
taken.
Commissioner Shoemaker moved to reduce the rental fees
to the resident rate. Seconded by Deputy Mayor
Drummond and carried by a three -to -two (3-2) roll call
vote with Commissioner Morgan and Commissioner
Sackett voting nay.
11. PUBLIC HEARINGS
A. Read by title only and adopt Ordinance No. 18-2147, amending
Ordinance No. 17-2143 and Authorizing the Issuance of Debt in
the amount of $4,571,304 to finance the South Longwood Septic
Tank Abatement — Phase II Project, Lake Ruth Septic Tank
Abatement Project, Springwood Septic Tank Abatement Project,
and the Ronald Reagan Boulevard (CR 427) Sewer Extension
Project.
Mr. Langley read Ordinance No. 18-2147 by title only.
Mayor Paris opened the public hearing. No one spoke in favor or
opposition to Ordinance No. 18-2147.
Mr. Cox distributed a spreadsheet to the Commission.
Deputy Mayor Drummond moved to close the public
hearing and carried by a unanimous voice vote.
Deputy Mayor Drummond moved to adopt Ordinance No.
18-2147 as presented Item 11A. Seconded by
Commissioner Morgan and carried by a unanimous roll call
vote.
12. REGULAR BUSINESS
A. Commissioner Shoemaker requests a discussion regarding
Pocket Tiny Home Communities.
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Commissioner Shoemaker presented the Item. She invited Ms.
Kim Hiltbrand with Cornerstone Tiny Homes to give a
presentation on their company.
Ms. Kim Hiltbrand, Cornerstone Tiny Homes, 1687 Timocuan Way,
Longwood. She passed out information on her company and gave
a presentation on the types of homes these are. She noted the
ones being proposed for Longwood do not have wheels, have
foundations and would be permanent dwellings. She also advised
that Rockledge and Wildwood have passed to allow for Tiny
Homes and Brevard County has had its first reading on them and
should be passed at the next meeting.
Mr. Kintner went over some code changes that would have to be
made.
It was the consensus of the Commission to have staff
move forward with looking into Pocket Tiny Home
Communities.
B. Read by title only, set November 19, 2018 as the public hearing
date and approve the first reading of Ordinance No. 18-2148
amending the Internal Revenue Codes for the City of Longwood
Police Officers and Firefighter Pension and Trust Fund.
Mr. Langley read Ordinance No. 18-2148 by title only.
Deputy Mayor Drummond moved to approve Ordinance
No. 18-2148 and set November 19, 2018 as the public
hearing date. Seconded by Commissioner Morgan and
carried by a unanimous roll call vote.
C. Read by title only, set November 19, 2018 as the public hearing
date and approve the first reading of Ordinance No. 18-2149,
amending the City Code with respect to Homestead Property Tax
Exemptions for certain low-income Seniors.
Mr. Langley read Ordinance No. 18-2149 by title only.
Commissioner Shoemaker moved to approve Ordinance
No. 18-2149 and set November 19, 2018 as the public
hearing date. Seconded by Commissioner Morgan and
carried by a unanimous roll call vote.
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D. Read by title only and adopt Resolution No. 18-1483, which
amends the Authorized Strength tables in the Fiscal Year
2018/2019 Budget.
Mr. Langley read Resolution No. 18-1483 by title only.
Mr. Cox presented the Item.
Commissioner Morgan moved to adopt Resolution No. 18-
1483 as presented Item 12D. Seconded by Commissioner
Sackett and carried by a unanimous roll call vote.
Approve a Historic District Matching Grant Application (HG 01-
18) from Longwood Historic Society for the property located at
135 West Church Avenue.
Mr. Kintner presented the Item.
Commissioner Sackett moved to approve Item 12E as
presented. Seconded by Commissioner Shoemaker and
carried by a unanimous roll call vote.
F. Approve the Agreement with the Longwood Professional
Firefighters Association Local 3163 for the period of October 1,
2018 to September 30, 2021 and make this retroactive to
October 1, 2018.
Commissioner Morgan moved to approve Item 12F as
presented. Seconded by Deputy Mayor Drummond and
carried by a unanimous roll call vote.
13. CITY MANAGER'S REPORT
Mr. Cox said we were saddened by the passing of Robert Bailey this past
week. He will be missed, and he was well respected in the community for
the job he did, and our thoughts are with his wife, Sarah and his family.
Regarding Reiter Park, the irrigation is complete, weed control has been
treated, and landscaping seems to be getting better. The first palm tree
will be replaced as part of the punch list. The Splash Pad is now fully
functional. We are waiting for the Health Department to inspect it and
give us clearance to operate. We anticipate running that about nine
months out of the twelve months of the year, which is consistent with
Central Florida and other cities around the state. The misting fountain,
we anticipate it being operational later this week. Bathrooms were a
mess, and all the hard work is done and now all that is left is the painting
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inside and general cleanup. The sinks run and toilets flush. Dead bolts
need to be installed on the doors as well. The railings on the boardwalks
that go over the ponds are up, but there is still some mesh that needs
placing, so it still not open yet. Those are some of the items that are
between reaching substantial completion. After we do those, we can go
on with the punch list. There is still some lighting that has to be done in
the park. We feel we don't have substantial lighting there when we have
events, so we will be following up on that. The tennis courts are still a
mess because that is where all the staging is. After the site is
demobilized, then we can let the contract go ahead to address the tennis
courts, that is under a different contract. We are also looking to be an
age -friendly community. We are planning to have an event on November
7tn with AARP and Meals on Wheels Neighborhood at the Longwood Hills
Congregational Church. This is to get feedback for to develop an age -
friendly program for our community. The link for our survey is on our
website.
Mr. Cox thanked Northland Church for allowing us to use their property
in case of a hurricane to be a staging area for us in case of an emergency
situation. Regarding FEMA, it appears we are finally having some
movement on that front.
Mr. Cox said on the budget, we are putting together a plans for the
2019/2020 budget. We may try something new this year and different
from doing the Capital Improvement Plan first and then Operational
Budget. We will talk with Department Directors tomorrow about
potentially doing both at the same time as a trial this year. For a long
time I have wondered if that might be a better process.
Mr. Cox said I have been continuing my efforts to meet and get to know
area communities. I have been to Oviedo and Casselberry this past week.
Upcoming, I anticipate going to Winter Springs and Lake Mary in the near
future.
Mr. Cox said we are activating the Roundup Program and Tiny Homes.
Mr. Kintner and I are doing a little research on Strategic Plan
Development and potential for night life in the community. Adult and
youth leadership programs with Commissioner Morgan and anticipate
meeting with him very soon to continue that discussion.
Mr. Cox said we have posted the Public Works Director position and
anticipate that being filled relatively soon. We have had departmental
and team meetings to discuss that. It does require Commission consent,
so I am hoping by the next meeting we will have a recommendation to
bring back to you. Richard Kornbluh is wishing to move further into
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retirement and less time here as the Utilities Division Manager. We have
been working with him to move him into more of a consultant role now
and will be here to advise and help staff. We posted that position
internally and had an applicant and had a hiring interview and an offer
was made and accepted, so I would like to announce Pat Smith as our
new Utilities Division Manager in Public Works. That created a vacancy
for Utilities Supervisor. We will post that internally first. In the Police
Department, he announced Adam Bryant has been promoted to Police
Sergeant and Steve Bryant has been promoted to Police Corporal.
Mr. Cox said he received a letter from the Principal of Lyman High School,
Mike Rice, thanking the City for the support given to them this past week
for homecoming events. He read the letter out loud. He thanked the
IAFF. He said we started out with a lot of ground to cover, and everyone
was always polite, respectful and very professional. He thanked Frank
Herndon for all his hard work.
Mr. Cox said we anticipate having a Joint Planning Agreement with
Altamonte Springs for future annexation areas on the November 19th
Agenda for your consideration. We also anticipate having the 100th
anniversary celebration for Orlando Health at the next Commission
meeting as well. He said we looked into the question of piggy -backing
and it is cooperative procurement. This last week marked my six month
anniversary here, and it has been wonderful. I have truly enjoyed it here.
14. CITY ATTORNEY'S REPORT. No report.
15. CITY CLERK'S REPORT
Ms. Longo stated the 2018 General Election is tomorrow and the polls
will be open from 7:00 a.m. until 7:00 p.m. The Longwood Community
Building is set to go and is a polling location for Longwood. As a reminder
the two Longwood Districts #3 and #5 were unopposed. The annual
rotation of the Deputy Mayor will be on the next agenda and it will go
from District #2 to District #4, since District #3 is currently serving as
Mayor. She also reminded the Commission she will be out of the office
this coming Thursday and Friday.
16. ADJOURN. Mayor Paris adjourned the meeting at 7:49 p.m.
W O' is, Mayor
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