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CC12-03-2018MinLONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES December 3, 2018 6:00 P.M. Present: Mayor Ben Paris Commissioner Abby Shoemaker Commissioner Richard Drummond Commissioner Brian D. Sackett Dan Langley, City Attorney J. D. Cox, City Manager Michelle Longo, City Clerk Michael Peters, Fire Chief David P. Dowda, Police Chief Chris Kintner, Community Development Director Lee Ricci, Human Resources Director Craig Dunn, Information Technology Director Lisa Snead, Financial Services Director Shad Smith, Public Works Director Absent: Deputy Mayor Matt Morgan (Excused) 1. CALL TO ORDER. Mayor Paris called the meeting to order at 6:00 p.m. 2. MOMENT OF SILENT MEDITATION 3. THE PLEDGE OF ALLEGIANCE 4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following announcements. A. Celebrate the Season/Tree Lighting event will be held on Friday, December 7, 2018 from 6:00 p.m. until 9:00 p.m. at Reiter Park, 311 West Warren Avenue. There will be ice-skating, train rides, food, games, a chance to visit with Santa Claus, the lighting of the tree around 6:15 p.m. and a laser light show finale. CC 12-03-18/1 B. The "Downtown Longwood Cruise -In" Car Show will be held on Saturday, December 8, 2018 from 5:00 p.m. until 8:00 p.m. in the Historic District of Longwood. C. Santa Visits Longwood neighborhoods on Friday, December 14th, Saturday, December 15th and Sunday, December 16th from 6:00 p.m. until 9:00 p.m. or however long it takes to finish each area. Routes are as follows: Friday: North of State Road 434 between U.S. Highway 17-92 and Ronald Reagan Boulevard (this includes a few neighborhoods just East of U.S. Highway 17-92 and North of State Road 434). Saturday: North of State Road 434, West of Ronald Reagan Boulevard as far as Sleepy Hollow. Sunday: South of State Road 434, West of U.S. Highway 17-92. D. Don't miss the opportunity to take a picture with Reiter Park's own 7-foot Santa on Sunday, December 16, 2018 from 2:30 p.m. until 5:00 p.m. at Reiter Park, 311 West Warren Avenue. There will be bounce houses and light refreshments available for purchase. Please bring your own camera for pictures. This is a free event. S. PROCLAMATIONS / RECOGNITIONS. None. 6. BOARD APPOINTMENTS A. District #2 Nomination to the Parks & Recreation Advisory Board. Commissioner Drummond nominated Mr. Tom DeNegre for appointment to the Parks & Recreation Advisory Board. Nomination carried by a unanimous voice vote with Deputy Mayor Morgan absent. B. District #3 Nomination to the Parks & Recreation Advisory Board. Mayor Paris nominated Mr. Ian McCracken to the Parks & Recreation Advisory Board. Nomination carried by a unanimous voice vote with Deputy Mayor Morgan absent. 7. PUBLIC INPUT A. Public Participation. CC 12-03-18/2 Ashley Morisette, 902 Bucksaw Place, Longwood. She said she wanted to bring to the Commissioners attention the lack of street lighting along West Church Avenue, between South Milwee Street and Wilma Street. When people start to park near Reiter Park to access events near the downtown area they will be moving along those roads. She said, friends and I visited the Longwood Fall Festival in November, and we parked at the Reiter Park parallel parking along Milwee Street, and it was very dark as we walked to the festival and activities. She stated, even though the Police Department is right there, and the rest of the city seems to be well lit, that particular area is not and should be. Mayor Paris said we have been working with Duke Energy on lighting around the city and will add this area to the list to be addressed. 8. MAYOR AND COMMISSIONERS' REPORT District #3. Mayor Paris said he is going to forego his report. It is the holiday season and second night of Hanukkah, and I look forward to getting back to my home and family. He said I will give a long report next time. District #4. No report. District #5. Commissioner Sackett said he has been on the City Commission 15 years and glad when the Christmas Parade came back to town, along with Santa visiting the neighborhoods again. It is a wonderful time of the year, and that parade, thanks to our Citizens on Patrol (COPs) and everybody else involved with Parks, and every other team that was there. What a phenomenal float Public Works had. He said attendance at that parade was the heaviest I have ever seen. He did mention it use to go down State Road 434. There were easily over 5,000 people there. Well done! District #1. Commissioner Shoemaker said she enjoyed the Christmas Parade immensely. Kudos to everybody involved, and glad to be out of the hospital. She is ecstatic to be part of Longwood. District #2. Commissioner Drummond said the parade was amazing, and glad he was at the beginning so he could sneak around and watch it all from the sidelines. Thanks to the parade committee who worked so hard to make it such a great event. Regarding the Farmers Market on Sundays, they are looking forward to moving to Reiter Park once the park is finished. He had a new item he would like put on the radar, and that is the Longwood Water Tower. It was repainted before myself and CC 12-03-18/3 Commissioner Shoemaker took office, but there is no logo on it. He said there was some discussion to put a logo on it once the logo was revised, and that has been done. He would like Mr. Cox to look into this and make it into a giant billboard for the city. 9. ANY ADDITIONS OR DELETIONS TO THE AGENDA. None. 10. CONSENT AGENDA A. Approve Minutes of the October 15, 2018 Regular Meeting. B. Approve the Monthly Expenditures for November 2018. C. Approve a purchase order in the amount of $3,578 to EEG Enterprises for access to the Falcon software and Lexi automated closed -captioning service. D. Approve a purchase order in the amount of $36,304.34 to Kimley- Horn and Associates, Inc. for Professional Consulting Services related to the Americans with Disabilities Act (ADA) Self Evaluation and Transition Plan. Commissioner Shoemaker moved to approve Items 10A through 10D as presented. Seconded by Commissioner Sackett. Commissioner Shoemaker said a constituent spoke with her about the amount of money the city is paying for consultants. She said this is on her radar and has spoken with both Mr. Cox and Ms. Snead about similar situations like this, and understands there are times when we have to pay outside services that may be outside the city expertise. She knows this is one of those situations and does not like to spend this kind of money but that is where we a re. Motion carried by a unanimous roll call vote with Deputy Mayor Morgan absent. 11. PUBLIC HEARINGS A. Read by title only and adopt Resolution No. 18-1481, establishing the City's Notice of Intent to use the Uniform Method for collecting Non -Ad Valorem Assessments in 2019. Mr. Langley read Resolution No. 18-1481 by title only. CC 12-03-18/4 Mayor Paris opened the public hearing. No one spoke in favor or opposition to Resolution No. 18-1481. Commissioner Drummond moved to close the public hearing. Seconded by Commissioner Shoemaker and carried by a unanimous voice vote with Deputy Mayor Morgan absent. Commissioner Drummond moved to adopt Resolution No. 18-1481 as presented Item 11A. Seconded by Commissioner Sackett and carried by a unanimous roll call vote with Deputy Mayor Morgan absent. B. City Commission to hear a public request for Special Exception (SPE 04-18), to allow a reduction in the side and rear setbacks of the Longwood Development Code to allow a decrease in the setback requirements for an accessory structure at 1040 Alameda Drive. Mr. Langley stated this is a quasi-judicial matter and anyone wishing to speak on behalf or in opposition to this agenda item is requested to step forward, stand and be sworn in. He then swore in those wishing to speak. Only one person was sworn in. Mr. Langley asked for disclosure of ex parte communications by the Commissioners. There were no ex-parte communications. Mr. Kintner presented the Item. Mayor Paris opened the public hearing. No one spoke in favor or opposition to Special Exception 04-18. Commissioner Sackett moved to close public hearing. Seconded by Commissioner Drummond and carried by a unanimous voice vote with Deputy Mayor Morgan absent. Commissioner Drummond moved to approve Special Exception 04-18 for 1040 Alameda Drive to reduce the rear setback from 7 feet to 0 feet, reduce the west side setback from 7 feet to 4 feet. Seconded by Commissioner Shoemaker. It was requested to have the diagram of the property shown on the screen and discussion ensued on the utility easement location, if the pool is conforming, questions about the patio, and CC 12-03-18/5 the paving. Mr. Kintner addressed the questions and confirmed it was permitted properly at the time it was built and it is considered as legally conforming. He said what is being done is not adding to what or changing what currently exists. He also confirmed they do send letters to the surrounding property owners for questions/comments and they received nothing back. Motion carried by a unanimous roll call vote with Deputy Mayor Morgan absent. 12. REGULAR BUSINESS A. Read by title only and adopt Resolution No. 18-1484, extending the deadline for a Final Site Plan Approval for the Longwood TOD Townhome Project from December 30, 2018 to July 31, 2019. Mr. Langley read Resolution No. 18-1484 by title only. Mr. Kintner presented the Item. Commissioner Drummond moved to adopt Resolution No. 18-1484 as presented Item 12A. Seconded by Commissioner Sackett and carried by a unanimous roll call vote with Deputy Mayor Morgan absent. B. Approve a change order in the amount of $18,690 to purchase order #18-01771 for Cathcart Construction for the Florida Central Parkway Irrigation Pipeline Project. Mr. Smith presented the Item. Commissioner Drummond moved to approve Item 12B as presented. Seconded by Commissioner Shoemaker and carried by a unanimous roll call vote with Deputy Mayor Morgan absent. C. Read by title only and adopt Resolution No. 18-1487, which amends the Fiscal Year 2018/2019 Budget to provide for a transfer of funds to cover the requested change order to the Cathcart Construction purchase order #18-01771 for the Florida Central Parkway Irrigation Pipeline Project. - Mr. Langley read Resolution No. 18-1487 by title only. CC 12-03-18/6 1 1 1 Commissioner Shoemaker moved to adopt Resolution No. 18-1487 as presented Item 12C. Seconded by Commissioner Drummond and carried by a unanimous roll call vote with Deputy Mayor Morgan absent. D. Read by title only, set December 17, 2018 as the public hearing date and approve the first reading of Ordinance No. 18- 2150, authorizing the Issuance of Debt in the amount of $3,410,044 to finance the Longwood Septic Tank Program — Transmission Main Project (Altamonte Force Main) and authorize the execution of a State Revolving Fund (SRF) loan No. WW590520. Mr. Langley read Ordinance No. 18-2150 by title only. Mr. Smith presented the Item and answered questions. An estimated debt service document was distributed to the Commission to go along with this Item. Commissioner Drummond moved to approve Ordinance No. 18-2150 and set December 17, 2018 as the public hearing date. Seconded by Commissioner Sackett and carried by a unanimous roll call vote with Deputy Mayor Morgan absent. 13. CITY MANAGER'S REPORT Mr. Cox gave an update on Ronald Reagan Boulevard (CR 427), which is currently under way. The end date was projected to be early 2019.:They- do not anticipate working through the holidays- so they ar—e probably looking at mid to late February at best case scenario. When they finish the inner lanes, they will move to the outer lanes for construction. The U.S. Highway 17-92 project is something we are working with.Florida Department of Transportation (FDOT) on. We are probably looking at some time after July 15Y for more information on that. He said on Reiter Park, the missing fountain and boardwalk are now complete, and the only thing remaining and not yet complete is the Splash Pad. We will be following up on those items, and there is a punch list as well. The City Attorney and I will be getting together this week to discuss penalties and how to best go forward with that. He said we have begun the work on the City Personnel Policy. He said Ms. Ricci and her staff are doing great work on that. He noted we have signed a contract with a company to provide Building Official services for us. He also noted, regarding FEMA, we have submitted three claims for three different submittals, and we have received approval in Phase One, amounting to about $30,000. CC 12-03-18/7 He said he and Chief Dowda, Mr. Kintner, and Mr. Capizzi will be making a trip to Winter Haven for more Community Development Research. He congratulated Jared Roberson on being appointed Fire Marshall and Kevin Simon as our new Economic Development Coordinator. He also agreed with the comments regarding the Christmas Parade. He was very impressed with staff and the volunteers. He said Celebrate the Season is coming this Friday. Commissioner Shoemaker noted that she agrees that Church Avenue from Reiter Park to City Hall is dark. Commissioner Sackett commented on the lights remaining on late at Reiter Park, and the sprinklers along the chain link fence are running for too much time. 14. CITY ATTORNEYS REPORT. No report. 15. CITY CLERK'S REPORT. No report. 16. ADJOURN. Mayor Paris adjourned the meeting at 6:34 p.m. Paris, Mayor OWN CC 12-03-18/8 1