CC07-15-2019MinLONGWOOD CITY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MINUTES
July 15, 2019
6:00 P.M.
Present: Mayor Matt Morgan
Deputy Mayor Brian D. Sackett
Commissioner Abby Shoemaker
Commissioner Ben Paris
Commissioner Richard Drummond
Dan Langley, City Attorney
J. D. Cox, City Manager
Michelle Longo, City Clerk
David P. Dowda, Police Chief
Mike Peters, Fire Chief
Chris Kintner, Community Development Director
Chris Capizzi, Leisure Services Director
Lee Ricci, Human Resources Director
Lisa Snead, Financial Services Director
Shad Smith, Public Works Director
Liane Cartagena, Sr. Administrative Assistant
1. CALL TO ORDER. Mayor Morgan called the meeting to order at 6:00 p.m.
2. MOMENT OF SILENT MEDITATION
3. THE PLEDGE OF ALLEGIANCE
4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following
announcements.
A. Senior Matinee will be held on Wednesday, July 17, 2019, from
1:30 p.m. until 4:30 p.m., Longwood Community Building, 200
West Warren Avenue. This month's feature is Rocketman.
B. Federation of Families of Central Florida in partnership with The
City of Longwood will host the 7th annual "Be a HERO Back to
CC 07-15-2019/1
School Resource Fair" on Saturday, July 27, 2019, from 10:00
a.m. until 1:00 p.m. at the Longwood Community Building, 200
West Warren Avenue.
C. Longwood Aquatics will be providing swim lessons throughout
June and July and there will be open swim for Longwood
Residents until July 27th at Lyman High School. For information
regarding prices and registration, contact 407-869-5600 or visit
Longwood Aquatics website.
D. Orlando Health South Seminole Hospital will be sponsoring the
"Concert in the Park" Event on Friday, August 2, 2019, from 6:00
p.m. until 9:00 p.m. at Reiter Park, 311 West Warren Avenue.
Music starts at 7:00 p.m. and food will be available for purchase.
This is a free event.
5. PROCLAMATIONS / RECOGNITIONS
A. District #2 Presentation of the Business Person of the Month
award for July 2019 to Todd Morgan, Founder & President / CEO
of Comprehensive Energy Services, Inc., located at 777 Bennett
Drive, Longwood.
Commissioner Drummond read a brief biography on Todd Morgan
and then presented him with the Business Person of the Month
Award for July 2019. Photographs were then taken.
B. Presentation of the Beautification Award to Christ Episcopal
Church located at 151 West Church Avenue.
Deputy Mayor Sackett presented Reverend Mother Michelle Roach
with the Beautification Award for Christ Episcopal Church.
Photographs were then taken.
6. BOARD APPOINTMENTS
A. District #5 Nomination to the Parks & Recreation Advisory
Board.
Deputy Mayor Sackett nominated Ms. Judi Coad for
reappointment to the Parks and Recreation Advisory Board.
Seconded by Commissioner Paris. Nomination carried by a
unanimous voice vote.
7. PUBLIC INPUT
A. Public Participation.
CC 07-15-2019/2
Larry Howard. 1065 Ridge Street, Longwood. He said his concern is with
the vagrants and homeless people who live, pass out, and leave needles
in the State Road 434 and U.S. Highway 17-92 area which is close to his
house. He acknowledged the Police Department for doing a wonderful
job. They have come over there, but there is only so much they can do. I
have talked to some businesses such as the Fifth Third Bank and Pawn
Shop, and everyone has had issues and called the police. The vagrants
have two wheelchairs they change out and start begging. Another
problem is that part of that property is in the County and part of it is in
the City. We talked about a Neighborhood Watch area, but we have so
many elderly people we cannot do that. I have talked to Sims Electric
who have also had to call the police. His concern is people's thoughts on
Longwood if they see the trash and needles left behind from these
vagrants.
8. MAYOR AND COMMISSIONERS' REPORT
District #1. Commissioner Shoemaker said on July 12th, along with Mayor
Morgan and Deputy Mayor Sackett, she attended the ribbon cutting for
the American Muslim Community Clinic's new addition to their free
Dental Clinic. This is a needed service in our community and many thanks
to the American Muslim Community for making dental care available for
those who otherwise could not afford it. While there, Ms. Desta Furneu
spoke briefly about nationwide renewable energy goals and her
involvement. She emailed me information today regarding her City
adopting renewable energy goals. I forwarded her information to Mr.
Cox, and he will review it to see if this is a doable and beneficial project
for our City.
District #2. No report.
District #3. Commissioner Paris addressed Mr. Howard's statements as
this was in his district. I do appreciate the City Manager looking into that
on our behalf. Some of that territory is actually in Winter Springs. This is
becoming an issue all along U.S. Highway 17-92 for a lot of our residents
and business owners. The rules across the boards are not all the same.
You can have a business on one side of U.S. Highway 17-92 and directly
next door to it is the county, who are under a certain set of codes and
ordinances, and on the other side of that you can be in either Winter
Springs or Casselberry, who are under another set of rules and codes.
This includes signage, how we enforce code enforcement, and handle
panhandling. With the permission of the Commission, I would like to
start a dialogue with Winter Springs regarding this. We need to consider
annexing those properties along U.S. Highway 17-92. The best way to
start is to have a conversation with the Commission and then allow staff
CC 07-15-2019/3
to follow along behind us once we have a framework and a dialogue
started. He asked for verbal permission to get that conversation started.
It was the consensus of the Commission to allow Commissioner
Paris to reach out to Winter Springs.
Commissioner Paris said regarding Lake Horton off of Orange Avenue,
there is a retention pond and it is looking pretty good right now.
Unfortunately, with the rainstorms that happen over the summer, a lot of
trash gets washed into this little pond. It is an important pond for our
runoff, and he asked if we could have staff look into putting some sort of
catch net on there. This pond receives a lot of runoff from East
Longwood. He asked for updates on construction for Taco Bell, Publix, LA
Fitness, and the coffee shop. His most frequent calls come from people
who want to know when these developments will be done, and he has no
dates to advise on. Lastly, he has just learned there is a franchise fee for
every dumpster in the City of Longwood. We are supposed to be
collecting franchise fees from the waste management companies that
pick up these dumpsters. He is not sure they are getting passed on to
where they belong. He thinks it would be prudent for us to look into this
and reach out to all of our vendors that are doing construction, roll -off
dumpsters particularly, and get a list of who they are servicing. We can
then get a list of dumpsters in the area and see if we can reconcile to
make sure everybody is playing above deck.
District #4. Mayor Morgan said one of the reasons he had asked to start
the social media initiative with Instagram, Twitter, and Facebook was to
provide City improvement updates to keep the City informed. On
Tuesday, June 18th, he was invited to Lake Mary High School to speak to
their Transition Program which is a group of incoming freshmen that have
continuous trials, tribulations, and troubles. On his way out, he was
asked to speak to another class called the Advanced Opportunities
Incoming Class for Potential English Honors Program. These students
show a lot of promise but still get into trouble or do not take school
seriously enough. They definitely do not see the opportunity of being
part of their English Honors Program. They asked serious questions
about bullying and how to deal with it. On June 19th, he attended a
ribbon -cutting at the YMCA on Longwood/Lake Mary Road. On June 20th,
he took part in another Seminole County Opioid Council Meeting. He
emphasized the importance of therapy due to the mental health issue.
He wanted to make sure these people stay off opioids when they get the
opportunity to stay sober. He took part in the Leadership Seminole
Board Meeting and will be part of the upcoming class in August with
Commissioner Paris. On July 3rd, he went to the Advent Health
Community Advisory Board who had a meeting and later that day they
went to Red, Hot and Boom in Altamonte Springs. On July 5th, he had a
CC 07-15-2019/4
meeting with a Barrington Subdivision resident, followed by a meeting
with the City Manager which he will continue to have once a week. On
July 12th, he went to the ribbon cutting at the American Muslim
Community Center Dental Clinic. On June 20th, he received an email from
the Chamber of Commerce listing their annual list of Best Cities to Live in
Florida, and Longwood ranked number 13 out of 2,509 Florida cities. He
would like Commissioners and staff to add this tag to their signature
when they send out emails. He said Longwood youth challenged him to
get on a bike and do a jump off the BMX ramp. He asked Mr. Cox for an
update regarding the Fire Department and moving them to a new
location.
Mr. Cox asked if he could report back at the next Commission meeting.
Mayor Morgan said he wants to make sure all Commissioners get budget
workshop reports for what every penny in this city is spent on before the
next Budget Work Shop.
District #5. Deputy Mayor Sackett addressed the vagrancy on Ridge Road
and Talmo Street which has been going on for years. He likes
Commissioner Paris's initiative to get with Winter Springs and tackle this
issue. He brought up the two wheel chaired homeless situations he had
seen just last week. Our Police Department tries to address the problem
and is doing a good job of it. He said we need to care for these people. He
said Warren Avenue is in horrible condition and would like to know what
is being done with that. The area where the fencing is going up at the old
golf cart place, where the new high rises are coming in, is very rutted
from vehicles. That is a gateway to our City, and we cannot have those
ruts. There is a fire hydrant that is sinking along there also. The Dental
Clinic was a wonderful ribbon cutting. School grades came out recently in
Seminole County which is an A -rated school district. The surrounding
high schools, Lyman, Lake Mary, and Brantley, are B-Rated. He pointed
out Woodlands Elementary and Rocklake Middle are A -Rated. Mr. Cox
and I went to Lyman High School to do an exploratory search with them
to see what could potentially be done about getting a community pool, as
well as addressing the needs of a swim team at Lyman. It was a very
positive meeting.
9. ANY ADDITIONS OR DELETIONS TO THE AGENDA. None.
Mayor Morgan requested that Items 10E and 10G be pulled for a
separate discussion.
10. CONSENT AGENDA
CC 07-15-2019/5
A. Approve Minutes of April 15, 2019, and May 6, 2019, Regular
Meeting.
B. Approve the Monthly Expenditures for June 2019.
C. Approve the Monthly Financial Report for June 2019.
D. Approve a contract agreement and purchase order in the
amount of $100,000 to American Ramp Company to create a
design -build plan and construct an asphalt BMX Pump Track at
Candyland Park as part of a Children's FRDAP grant.
E. Authorize the City Manager to sign all necessary documents and
approve the purchase orders for the lease of two vehicles for the
Leisure Services department through the Enterprise Fleet
Management Program and allow Enterprise's remarketing
division to sell the two vehicles being replaced.
F. Approve an increase in the amount of $10,000 to purchase order
No. 19-000744 for Lynch Oil Company for fuel of citywide
generators, lift station pumps, and storage tanks.
G. Approve a purchase order in the amount of $101,320 to Kimley-
Horn and Associates, Inc. for streetscape enhancements and
landscape architectural design services related to the Ronald
Reagan Boulevard (County Road 427) Landscape Architectural
Enhancements project.
H. Approve a purchase order in the amount of $52,711.70 to
Barnes, Ferland and Associates, Inc. (BFA) for professional
engineering services related to the Grant Street Asbestos
Cement Water Main Replacement project.
Deputy Mayor Sackett moved to approve Items 10A, 10B,
10C, 10D, 10F, and 10H as presented. Seconded by
Commissioner Shoemaker and carried by a unanimous roll
call vote.
Discussion ensued on Item 10E, Ms. Snead explained the lease
program with Enterprise Leasing and questions were answered.
Commissioner Drummond moved to approve Item 10E as
presented. Seconded by Deputy Mayor Sackett and
carried by a unanimous roll call vote.
CC 07-15-2019/6
Discussion ensued on Item 10G, Mr. Cox and Mr. Smith explained
the project and process and questions were answered.
Commissioner Shoemaker moved to approve Item 10G as
presented. Seconded by Deputy Mayor Sackett and
carried by a unanimous roll call vote.
11. PUBLIC HEARINGS. None.
12. REGULAR BUSINESS
A. Set the Tentative Millage Rate for the 2019/2020 Fiscal Year
beginning October 1, 2019, and Authorize the City Manager to
complete the Certification of Taxable Value (DR-420) and
Maximum Millage Levy Preliminary Disclosure (DR-420MMP)
forms via the Department of Revenue's E-Trim System.
Ms. Snead presented the Item and stated they are proposing
setting the tentative millage rate at 5.50. She mentioned that the
tentative millage rate of 5.50 is 6.12% higher than the rollback
rate of $5.1827 for the fiscal year beginning October 1, 2019, and
ending September 30, 2020.
Deputy Mayor Sackett moved to approve the tentative
millage rate of 5.50 for the 2019/2020 fiscal year
beginning October 1, 2019. Seconded by Commissioner
Shoemaker and carried by a unanimous roll call vote.
B. Read by title only and adopt Resolution No. 19-1503, adopting a
policy for pay for employees during a declared emergency.
Mr. Cox presented the Item.
Commissioner Paris moved to adopt Resolution No. 19-
1503 as presented Item 1213. Second by Deputy Mayor
Sackett and carried by a unanimous roll call vote.
13. CITY MANAGER'S REPORT
A. Emergency Preparedness Update.
Chief Peters gave an update on the emergency preparedness. He said
the Atlantic Hurricane Season begins June 1st and ends November 30th. In
preparation for a possible impact, the City staff has been working
diligently to develop plans to protect and assist our citizens. To
accomplish this task, we conducted preparedness meetings with
leadership staff here at the City and reviewed the roles and
responsibilities of each person during an emergency. We participated in
CC 07-15-2019/7
refresher training at the Seminole County Emergency Operation Center
(EOC), detailing the duties of our representatives assigned there during
an emergency. We have completed post -storm damage assessment
training that has been conducted with the latest software for our crews
here in the field. We have established agreements for debris collection
with five different contractors and secured a multi -year agreement for a
debris collection site here in the City. We will also be bringing an
agreement to the Commission for approval in the near future for a debris
monitoring contractor. These agreements will provide for improved
record -keeping in strict compliance with FEMA regulations for faster
reimbursement. It may cause our debris collection to be a little slower.
Next, emergency storm season fuel supplies have been topped off.
Annual service of emergency generators have been completed, and any
deficiencies are being addressed. We have a stock of sandbags to be
distributed through the Sandbag Distribution Plan in coordination with
Seminole County. Reminder notices have been provided to our
employees to begin preparing their personal affairs in case they are
required to serve during or after an event. Awareness and Preparation
Guides have been distributed to our citizens through newsletters and
social media. We continue to refine and revise the way we respond to
the challenges these events pose with each post -response review. We
must remain flexible and adaptive if we are to provide the best possible
service to our citizens. He answered questions.
B. City Manager Report.
Mr. Cox said regarding Ronald Reagan Complete Streets, we are moving
forward with the hardscaping part of the project. As of today, Shad
Smith advised the project is another two weeks behind schedule. They
were supposed to be paving this week, but they are probably a couple of
weeks out. Florida Department of Transportation (FDOT) has issued their
seventh letter of concern to the contractor. They are at a point of 143%
of the time where only 44% of the money has been used, and their
liquidated damages have accumulated to $200,000. He did not have an
update for when the tennis courts at Reiter Park will be completed. We
reached out to them today, and hopefully will be hearing back in the next
few days on the completion date. Regarding liquidated damages, we
sent West Construction the letter regarding the total of liquidated
damages we came up with at $66,000. They have replied to that with a
much lower number, however, we had a consultation with our City
Attorney, and they still owe us a number of close-out documents. The
completion of the liquidated damages is still premature at this point until
they can close out all the documents they owe us. Also, sub -contractors
have contacted us and we have answered their questions without getting
in the middle between a contractor and a sub -contractor. Regarding the
CC 07-15-2019/8
Lewis House, we had a second potential investor expressing interest in-,
that building. He said this might be a great discussion item for the
Commission to consider doing a Request for Proposal (RFP) since we have
multiple interests of parties now. That will be targeted for the August
19th meeting. There is a new building going up where the old Patio Grill
site was on 821 West State Road 434. There will be three new tenants,
and one of them will be a Subway Restaurant. Our Economic
Development Manager, Tom Krueger, has added a business spotlight link
to the City's website on the first icon on the left. This link highlights one
of our businesses on a regular basis. This month's feature is Nutrakey.
We have a few things going on in August. On August 5th at 4:00 p.m. we
scheduled our Budget Work Session. We hope to have all the loan
documents for the East Longwood Project ready. We will begin the
annual renewal of Special Assessments. There will be a presentation and
award for the Property and Casualty Insurance Bid. There will be Request
for Proposal discussions that sponsor City facilities and Parks, and
discussion on the redevelopment of our downtown area. Craig Dunn, our
Information Technology Director, will provide you with an update on
Cyber Security, which is becoming a great concern across the nation. We
will have the Florida League of Cities Conference, all the follow-up items
from the East Longwood Project, additional discussions regarding the
Round -Up Program Commissioner Shoemaker initiated earlier, updates
on the Lewis House, and finally, a possible discussion on the swimming
pool.
14. CITY ATTORNEY'S REPORT. None.
15. CITY CLERK'S REPORT
Ms. Longo said she would like to present a plaque to Mayor Morgan from
Judge Jessica Recksiedler on behalf of the Seminole County Adult Drug
Court Program. It is a thank you for being the Keynote Speaker at their
graduation ceremony on May 30, 2019. She read the letter and
photographs were then taken.
16. ADJOURN. Mayor Morgan adjourned the meeting at 7:29 p.m.
Matt organ, Mayor
CC 07-15-2019/9
ATTEST:
rOlchel1'e'Lgo, ;fMC, FCRM
City Clerk
f'.
CC 07-15-2019/10