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CC09-04-2019Min_Rescheduled_09-09-2019LONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES September 4, 2019 Rescheduled to September 9, 2019 6:00 P.M. Present: Mayor Matt Morgan Deputy Mayor Brian D. Sackett Commissioner Abby Shoemaker Commissioner Ben Paris Commissioner Richard Drummond Dan Langley, City Attorney J. D. Cox, City Manager Michelle Longo, City Clerk David P. Dowda, Police Chief Chris Kintner, Community Development Director Lisa Snead, Financial Services Director Shad Smith, Public Works Director Greg Kirby, Purchasing Manager Phil Kersey, Building Official 1. CALL TO ORDER. Mayor Morgan called the meeting to order at 6:00 p.m. 2. MOMENT OF SILENT MEDITATION 3. THE PLEDGE OF ALLEGIANCE 11. PUBLIC HEARINGS (PART 1) A. Read by title only, set September 16, 2019, as the public hearing date and approve the first reading of Ordinance No. 19-2162, which fixes the tentative rate of ad valorem taxation for the fiscal year commencing October 1, 2019, and ending September 30, 2020. Mr. Langley read Ordinance No. 19-2162 by title only. Mayor Morgan read the following statement: CC 09-04-2019/1 The City of Longwood hereby proposes for Fiscal Year 2019/2020 a millage rate of 5.500 per $1,000 of non-exempt assessed valuation. The said rate is 6.12% higher than the rolled -back rate of 5.1827 per $1,000 of non-exempt assessed valuation as computed by Florida Statue 200.065. Mayor Morgan opened the public hearing. No one spoke in favor or in opposition to Ordinance No. 19-2162. Deputy Mayor Sackett moved to close the public hearing. Seconded by Commissioner Drummond and carried by a unanimous voice vote. Deputy Mayor Sackett moved to approve the first reading of Ordinance No. 19-2162 and set September 16, 2019, as the public hearing date. Seconded by Commissioner Drummond and carried by a unanimous roll call vote. B. Read by title only, set September 16, 2019, as the public hearing date and approve the first reading of Ordinance No. 19-2163, which adopts tentative revenues, expenditures, and fund balances for the City's fiscal year budget commencing October 1, 2019, and ending September 30, 2020. Mr. Langley read Ordinance No. 19-2163 by title only. Mayor Morgan read the following amounts that reflect the recommended changes: General Fund: $18,508,499 Public Utilities: $11,294,027 Public Facilities Improvement Fund: $3,920,457 Capital Projects: $4,935,216 Stormwater Management: $853,733 Other Funds: $1,424,568 Fund Balance — Reserves: $8,001,704 Total Resources $48,938,204 Mayor Morgan opened the public hearing. No one spoke in favor or in opposition to Ordinance No. 19-2163. Deputy Mayor Sackett moved to close the public hearing. Seconded by Commissioner Drummond and carried by a unanimous voice vote. CC 09-04-2019/2 Commissioner Drummond moved to approve the first reading of Ordinance No. 19-2163 and set September 16, 2019, as the public hearing date. Seconded by Deputy Mayor Sackett and carried by a unanimous roll call vote. 4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following announcements. A. Orlando Health South Seminole Hospital will be sponsoring the "Concert in the Park" Event on Friday, September 6, 2019, from 6:00 p.m. until 9:00 p.m. at Reiter Park, 311 West Warren Avenue. Music starts at 7:00 p.m. and the featured band will be Simple Southern Boys. B. The City of Longwood will host the Florida SMaSH Beer Festival on Saturday, September 7, 2019, from 2:00 p.m. until 7:00 p.m. at Reiter Park, 311 West Warren Avenue. This is a ticketed event and tickets will be available on the day of the event for $40.00 at the door. C. The "Downtown Longwood Food Trucks" will be held on Thursday, September 12, 2019, from 5:30 p.m. until 8:30 p.m. at Reiter Park, 311 West Warren Avenue. D. The "Downtown Longwood Cruise -In" Car Show will be held on Saturday, September 14, 2019, from 5:00 p.m. until 8:00 p.m. in the Historic District of Longwood located off Church Avenue. 5. PROCLAMATIONS / RECOGNITIONS (Added On) A. Mayor Morgan read a Proclamation to partner with the 2020 United States Census Bureau. He presented the Proclamation to Ms. Ana M. Curras. Photographs were then taken. 6. BOARD APPOINTMENTS A. District #3 Nomination to the Land Planning Agency. Commissioner Paris nominated David Gritton, for appointment to the Land Planning Agency. Nomination carried by a unanimous voice vote. B. District #4 Nomination to the Land Planning Agency. Mayor Morgan nominated Jim Hattaway, for appointment to the Land Planning Agency. Nomination carried by a four -to -one (4-1) voice vote with Deputy Mayor Sackett voting nay. CC 09-04-2019/3 7. 8. C. District #3 Nomination of the Business Person of the Month Award for September 2019. Commissioner Paris nominated Golden Thai Restaurant for the Business Person of the month for September 2019. Nomination carried by a unanimous voice vote. PUBLIC INPUT A. Public Participation. Margaret Mole, 113 Hamlin Court North, Longwood. She said she received a letter about the Longwood Grove assessments which has tripled for her. I am amazed. I do not have a problem paying my bills. What I have a problem with is how it tripled, and why the cost. What I suggest is that going forward when you send these out, just like when you get your tax assessments, put what last year was and what this year is; and, put the maintenance people and their cost. I think everybody would agree with that. I was at City Hall twice and asked about our signage out front, I was told they were no longer going to maintain it. According to this letter, now they are going to maintain it. The other thing I want to bring up is the irrigation that is on here. I do not have a problem with paying for the water out there. I do have a problem when it is running at 2:00 p.m. and 4:00 p.m. in the afternoon, the hottest part of the day. You set your sprinklers for 3:00 a.m. to 5:00 a.m. in the morning. Another thing I want to bring up is Deputy Mayor Sackett had mentioned a couple of months ago about the fire hydrant here on Warren Avenue. It is even down lower. I want everyone to know there is a possible code issue with that. Not only that, it could be a liability issue for the City of Longwood. If there is a fire with the new apartments going in, and the firemen cannot get to that hydrant to put their hose on, that is going to affect the pressure of the water coming out of that fire hydrant. It is very important that this gets addressed. When people and your own Commissioners make recommendations and still nothing gets done, it makes people not want to come to these meetings. Additionally, the potholes on Warren Avenue have gotten worse. MAYOR AND COMMISSIONERS' REPORT District #4. Mayor Morgan said we were very blessed and spared by a major storm. Who knows what it could have done and what it was predicted to do. It brings out a lot of fear. I am proud of the City of Longwood and its Staff for the amount of work they put into doing things differently this time around. Our City was ready. I am proud of how they went about their business with smiles on their faces and happy to be there. Even when it was raining on them in 90-degree weather, there was not one single complaint the entire time. You cannot pay for or write that kind of passion. We are so CC 09-04-2019/4 lucky that they work for us. I cannot continue to stress to our residents that our City Staff employees are a cut above the rest. Many of you who got sandbags would know what I am talking about. They went above the call of duty to make sure those residents got their sandbags. It was a very steady flow. He mentioned how Mr. Cox, Shad Smith with the Public Works Department, Tom Smith, Chris Capizzi with Leisure Services, and our Utility team did such a good job with this. He saw a team of Utility guys holding one of them by the feet so he could get down into a storm drain to clean out the muck. We had a whole great team in place for Hurricane Dorian. Additionally, he said our Governor was also impressive and accessible. All the City Managers from neighboring cities were on the same page with our County Manager, doing a great job. He is very proud of our entire City Staff. They more than pulled their weight and he is honored to have them on our team. District #5. Deputy Mayor Sackett said he finds it ridiculous that a fire hydrant is still sitting sunken like that, so he expects something to be done by the end of the month. That hydrant was mentioned almost two years ago. It is a travesty to travel on Warren Avenue on the Winn Dixie side with all the muck. I hope with the new subdivision building going in over there that the drain will be getting fixed. That area has always flooded like that. We want Warren and Church Avenue to be gateways to our City. The other thing is the Rosedale Avenue light I had mentioned three or four times. There has been no movement on that and now it is a bus stop for kids with no light. The County needs to move the bus stop, or more correctly, put that light in. That is something I want to be done sooner than later. He thanked the City Manager for the budget. He said the booklet is astounding and he likes the method on how accountability flows through the numbers. He wants it remembered that we need two meetings, one where you initially do things, and the other where we can discuss it further after the team presents. This way we can get a full grasp on what people will be asking us about the budget. The budget preparation was phenomenal and the presentation was wonderful. It is easy to read. He asked Mr. Langley about a letter received today about 5G technology and if that is something the City needs to be concerned about. Mr. Langley said the City does not regulate 5G technology. It is extremely constrained by Federal and State regulations. The State told the cities you do not have Home Rule on this issue. He said we are looking at our City Code right now and trying to make some amendments to make it consistent with State law and try to make it as strong as we can with respect to aesthetic quality with some protections for the City. It is tough when we get that sort of complaint and we are so constrained by what we can do as a local government on that issue. CC 09-04-2019/5 Deputy Mayor Sackett said he just wanted Mr. Langley to put it on record as to how constrained we are by that. The Smash Beer Festival was fun, and I got to vote. He gave kudos to our City's Emergency Medical Technicians who were at the event. He said there were a couple of thousand people attending. He went on Facebook and saw the pictures of our Fire, Police and Public Works Department during Hurricane Dorian and that made him so proud of all of them. He mentioned Babe Ruth has their opening day this upcoming weekend. District #1. Commissioner Shoemaker said she is very grateful to all who assisted in the preparation of Hurricane Dorian. Great teamwork by all. It is so reassuring to know that we work with our sister cities and public safety. Everyone has everyone's back. It is very comforting. On September 6th, I did go to the Simple Southern Boys Concert in Reiter Park. It was a very nice event although not very well attended. I am not sure why the concerts do not gather more attendance. I suppose in time we will be better able to gauge. Some of the reasons why it may not be well attended, could possibly be the summer heat or the rain, it could be that it is an outdoor event, or it is held on a Friday night. The band complimented our beautiful park. I am hoping more entertainers want to come to our park, but more importantly, more patrons want to come to our park to enjoy the entertainment. District #2. Commissioner Drummond thanked the City and staff for what they did during Hurricane Dorian. He did send a reply to the 5G email today, and I told her the same things we talked about. I share her concerns with all of the radiation that 5G wireless is sending out. Our hands are tied. The Federal and State governments are taking that away from us. He is asking to be excused from the September 16th meeting as he will be on vacation with his family. District #3. Commissioner Paris said regarding the Rosedale Avenue light, he has received a couple of phone calls about that. He suggested designating Deputy Mayor Sackett to start a dialogue with the School Board to get to Duke Energy and let them know this is beyond an aesthetic issue. This is a safety issue with kids at bus stops on busy roads and no light out there. This is going to take political pressure and letting them know people are in danger. It was the consensus of the Commissioners to allow Deputy Mayor Sackett serve as the City liaison on this issue and address the Seminole County School Board. He said he received a positive feedback email from Dennis Warren congratulating our Public Works Department, Leisure Services, and Water Department for our sandbag operation. This is a long term resident who CC 09-04-2019/6 said this is the best he has ever seen the City. He asked for a follow up on the 45-day with Public Risk Management of Florida (PRM). Mr. Cox said PRM advised they were unable to do that. It was voted on by the Board, which is made up of several cities. Commissioner Paris asked Mr. Cox to explain the 45-day period and if it was correct that we will not know what our rate is going to be until after the 45 days. He also asked if we are essentially agreeing to something before we know what the number is and when we get the number we have no recourse to even get out of it. Mr. Cox replied yes, that is correct. He said the lead time used to be even longer and they decreased it several years ago to 45 days. Commissioner Paris said, in reality, you need more time than that to do two public hearings for the Ordinance to even take it out. He finds it hard to believe this is good business practice and that the City would like to continue doing this. I think it is bad for our voters and taxpayers to tell them we are essentially giving a blank check to a vendor. He said he would like to have a serious discussion at the next meeting about vendors that use this practice. Also, it is not a good look to have staff sitting on the Board of one of our vendors. If anything, it should be an elected official. If there are no complaints from the Commission he would like to see this item on the agenda for the next meeting. Mr. Cox said it is the City's choice whom they send to the Board. He asked if we were to put this on the agenda, would the Commission like PRM to attend the meeting. Commissioner Paris said he did not think it necessary for them to be here. It would be the Commission's choice. He is more concerned with our choice of continuing with their business practice. It was decided to have this on the agenda for discussion at the first meeting in October to accommodate Commissioner Drummond's absence. Mayor Morgan brought up they had a good meeting at Seminole County along with our whole team to talk about the Complete Streets on U.S. Highway 17-92 and what needs to be done on that street. It is a huge artery in the heart of our City and we have started the process of getting the County to help us. 9. ANY ADDITIONS OR DELETIONS TO THE AGENDA. None. CC 09-04-2019/7 10. CONSENT AGENDA A. Approve Minutes of the June 17, 2019, Regular Meeting. B. Approve the Monthly Expenditures for August 2019. Commissioner Paris moved to approve Items 10A and 10B as presented. Seconded by Commissioner Shoemaker and carried by a unanimous roll call vote. 11. PUBLIC HEARINGS C. Read by title only and adopt Resolution No. 19-1507, which creates the 2019 Wastewater Assessment Area, confirms the Initial Assessment Resolution, and establishes the maximum annual assessment. Mr. Langley read Resolution No. 19-1507 by title only. Ms. Snead presented the Item. Mayor Morgan opened the public hearing. No one spoke in favor or opposition to Resolution No. 19-1507. Deputy Mayor Sackett moved to close the public hearing. Seconded by Commissioner Drummond and carried by a unanimous voice vote. Deputy Mayor Sackett moved to adopt Resolution No. 19- 1507 as presented Item 11C. Seconded by Commissioner Drummond and carried by a unanimous roll call vote. D. Read by title only and adopt Resolution No. 19-1508, which creates the 2019 Avex Properties Project, confirms the Initial Assessment Resolution, and establishes the maximum annual assessment. Mr. Langley read Resolution No. 19-1508 by title only. Ms. Snead presented the Item and answered questions. Mayor Morgan opened the public hearing. Samuel Radyvonyuk, 829 East Wildmere Avenue, Apartment #103, Longwood. He asked if there are ways to be able to review some of the details in these public hearings. In reading through this, I hear the exchanges going on between Commissioners and those coming to the podium, but as I read through this, some of it is kind of CC 09-04-2019/8 mumbo jumbo to me for lack of a better term. I would like to know if there is a way to be able to review this before these meetings. Mayor Morgan asked if he would stay after the meeting and he would talk with him about his question. He also asked if he would fill out the Request to Speak During a Public Hearing form. No one else spoke in favor or opposition to Resolution No. 19-1508. Deputy Mayor Sackett moved to close the public hearing. Seconded by Commissioner Shoemaker and carried by a unanimous voice vote. Deputy Mayor Sackett moved to adopt Resolution No. 19- 1508 as presented Item 11D. Seconded by Commissioner Drummond and carried by a unanimous roll call vote. E. Read by title only, set September 16, 2019, as the final public hearing date and approve Resolution No. 19-1509, adopting the annual non -ad valorem rolls for various wastewater, road, and neighborhood beautification assessments for the 2019 tax rolls. Mr. Langley read Resolution No. 19-1509 by title only. Mayor Morgan opened the public hearing. The following people spoke. Karime Lomeli, 565 Ridgeline Run, Longwood. She said she hoped everyone received the letter that was dropped off on Friday, September 6th that was sent to all the Commissioners, the City Manager, and Lisa Snead. As part of the Markham Maintenance Assessments Community Lead, I do want to thank Lisa Snead and her team for working with us over the years. We worked together and were able to resolve a lot of issues we have with our maintenance assessment activities. They have helped us uncover problems and suggested solutions to resolve our maintenance and financial status. However, some of the problems we are having financially, rather than just initiating with financing, they come from other departments that end up trickling down causing us financial problems. Many of these issues have been reflected in our financial status, where we are now with a deficit. We look forward to working with all the departments involved within the City. As I mentioned, it is not just financing that we have the issue with, it is the maintenance, the lack of documentation that we have provided, and the lack of communication that we have with the City on certain CC 09-04-2019/9 items. She asked if this Resolution states a timeline increase and if so, is there an end date for the increase you are proposing. She also asked what the assessment amount per property is. This problem is a headache for a lot of the Commissioners because I think there is a couple of neighborhoods in every single district. I know this comes up and is a constant issue and problem that we need to get a hold of. I think the City owes it to the residents of each one of these communities. I think everyone needs to come to the table and find a resolution. Having to do this every couple of years is not fair to anybody. I think what we are paying for needs to be resolved and needs to come out and be fixed. Doug Woehr, 410 Valencia Court, Longwood. He said he is part of the association, Longwood Grove. He said a lot of the work has been done. There is an increase, and some residents are having concerns about the increase. I approve of the increase because we have to pay it all in one year and not over five or ten years as we did in the past, which caused concerns of trying to find the money at a later time to replace, not just to maintain. I want to thank Lisa Snead and her team for their work on this. I do not know if the City has the money to hire somebody specifically to address these neighborhoods rather than to put it on somebody to take this over. Mayor Morgan asked Ms. Snead to address these concerns. Ms. Snead addressed the first neighborhood, Markham Hills. We are increasing the rate from $140.88 to $189.32 because there was a fence replacement that was done in the neighborhood. The way the assessment works is we collect the taxes after the work is done. When we know it is going to affect their rate, we ask the representatives to go out to their community and get a petition signed showing that at least 60% of the homeowners in the neighborhood agree and acknowledge they want this work done, and they realize it is going to potentially cause a rate increase in the future. The Resolution is set annually, and we will work with them this year to evaluate the discrepancies they have between their numbers and ours, and then we will come up with a new rate next year based on everybody working the details out. She addressed the second neighborhood, Longwood Grove. For years the neighborhood has not had working lights and a lot of the signs were mildewed. Their signs are much nicer now and the neighborhood looks nicer. Hopefully, the values of the properties in the neighborhood will be reflected. We are thankful that these residents are coming forward and connecting with their neighbors in trying to make improvements for their neighborhoods. CC 09-04-2019/10 Discussion ensued on assessments, the increase in the neighborhood, the process followed to initiate work, and staff working on scheduling a workshop. Questions were answered. Jean Williamson, 1415 Arborhouse Court, Markham Hills, Longwood. She said we recently had an assessment increase to rebuild our fence, and Ms. Snead very clearly walked us through the requirements, so I think that may be approved. We knocked on every door and asked if they were the actual owner. If not, we sent letters to the owner. In the title it had exactly what it was for, the year it would be paid back, and the exact dollar amount also. Judi Coad, 1695 Grange Circle, Longwood. She said she has been involved in this program since its inception, and there is a protocol to follow. In Barrington, we actually called for a meeting of our subdivision which was held. The people that attended were given a review and given the opportunity to sign their name and address, and we went door to door to collect the rest of them. Our letter did tell them an approximation. We had to tear down the back of our island, get the lights up and running, and we needed landscaping. We had already had some bids so we had an estimate. We also set up a reserve fund of $15.00 per household, so when these items roll around, the City is not trying to pay for it in advance, but we have the money. With Ms. Snead, we now have that under control in Barrington. I believe that should happen in all of them. Having been an original member of this program, I think the program has gotten a little out of line from what it was intended for. It was intended to improve the subdivisions in Longwood that were pretty nasty looking, and Barrington was one of them. What the City did not know when the program started under the previous administration was that they already owned this property. It was a deal the City worked out with the developers back then. I find it something the City needs to relook at. I believe you should not be taking on new homeowners associations that have associations and taking over their work and having their property deeded to you. The original documents will talk about deeding the property over to you, and that was only because, at the time of its inception, they did not realize that all the ones they were basically talking about were all FRC Developments. That was the deal worked out with FRC to get them to come here to make Longwood grow. I really believe this thing needs to be looked over. I think that those that already have a Home Owners Association (HOA) should put a moratorium on not accepting any of those. This program should only be able to involve those where the City owns all these common areas that the CC 09-04-2019/11 residents are willing to compromise, such as Barrington did thirteen years ago, to take over the maintenance of that. I have all the paperwork from day one. They have no record. Ms. Snead has worked very hard. We need to get a scratch start from here with everybody on the same playing field and go forward. You need to contemplate a workshop and reviewing this. No one else spoke in favor or opposition to Resolution No. 19-1509. Commissioner Shoemaker moved to close the public hearing. Seconded by Commissioner Drummond and carried by a unanimous voice vote. Commissioner Drummond moved to set September 19, 2019 as the final public hearing date and approve Resolution No. 19-1509 as presented Item 11E. Seconded by Commissioner Shoemaker and carried by a unanimous roll call vote. Read by title only, set September 16, 2019, as the final public hearing date and approve the first reading of Ordinance No. 19- 2156, a General Longwood Development Code Update. Mr. Langley read Ordinance No. 19-2156 by title only. Mr. Kintner presented the Item and answered questions. Mayor Morgan opened the public hearing. No one spoke in favor or opposition to Ordinance No. 19-2156. Deputy Mayor Sackett moved to close the public hearing. Seconded by Commissioner Drummond and carried by a unanimous voice vote. Deputy Mayor Sackett moved to approve Ordinance No. 19- 2156 and set September 16, 2019, as the second public hearing date. Seconded by Commissioner Paris and carried by a unanimous roll call vote. G. Read by title only, set September 16, 2019, as the second public hearing date, and approve the first reading of Ordinance No. 19- 2158, a Longwood Development Code Amendment for Floodplains and Flood Zones and a City Code Amendment for Chapter 18. Mr. Langley read Ordinance No. 19-2158 by title only. CC 09-04-2019/12 Mr. Kintner presented the Item and Mr. Smith answered questions. Mayor Morgan opened the public hearing. No one spoke in favor or opposition to Ordinance No. 19-2158. Commissioner Drummond moved to close the public hearing. Seconded by Deputy Mayor Sackett and carried by a unanimous voice vote. Commissioner Shoemaker moved to approve the first reading of Ordinance No. 19-2158 and set September 16, 2019, as the second public hearing date. Seconded by Commissioner Drummond and carried by a unanimous roll call vote. H. Read by title only, set September 16, 2019, as the second public hearing date, and approve the first reading of Ordinance No. 19- 2159, a Longwood City Code Amendment for Buildings and Building Regulations. Mr. Langley read Ordinance No. 19-2159 by title only. Mr. Kintner presented the Item. Mayor Morgan opened the public hearing. No one spoke in favor or opposition to Ordinance No. 19-2159. Deputy Mayor Sackett moved to close the public hearing. Seconded by Commissioner Drummond and carried by a unanimous voice vote. Commissioner Drummond moved to approve the first reading of Ordinance No. 19-2159 and set September 16, 2019, as the second public hearing date. Seconded by Commissioner Shoemaker and carried by a unanimous roll call vote. 12. REGULAR BUSINESS A. Read by title only, set September 16, 2019, as the public hearing date, and approve the first reading of Ordinance No. 19-2165, approving the extension of the Non -Exclusive Franchises for the Collection of Commercial Solid Waste and/or Recovered Materials for an additional twelve (12) months. Mr. Langley read Ordinance No. 19-2165 by title only. CC 09-04-2019/13 Deputy Mayor Sackett moved to approve the first reading of Ordinance No. 19-2165 and set September 16, 2019, as the public hearing date. Seconded by Commissioner Shoemaker and carried by a unanimous roll call vote. B. Read by title only and adopt Resolution No. 19-1505, adopting the Fiscal Sustainability Plan (FSP) Longwood Septic Tank Abatement Program for the City's Wastewater Utility System Improvements. Mr. Langley read Resolution No. 19-1505 by title only. Mr. Smith presented the Item. Deputy Mayor Sackett moved to adopt Resolution No. 19- 1505 as presented Item 1213. Seconded by Commissioner Shoemaker and carried by a unanimous roll call vote. C. Read by title only and adopt Resolution No. 19-1506, which establishes a voluntary one year Pilot Utility Billing Round -Up Program to fund Parks and Events. Mr. Langley read Resolution No. 19-1506 by title only. Ms. Snead presented the Item. Commissioner Shoemaker moved to adopt Resolution No. 19- 1506 as presented Item 12C. Seconded by Deputy Mayor Sackett and carried by a unanimous roll call vote. D. City Commission approval of the final plat from Avex Homes for Grand View at Lake Wildmere. Mr. Kintner presented the Item. Deputy Mayor Sackett moved to approve Item 12D as presented. Seconded by Commissioner Paris and carried by a unanimous roll call. E. Read by title only, set September 16, 2019, as the public hearing date, and approve the first reading of Ordinance No. 19-2166, authorizing increased purchasing authority of the City Manager to award bids and contracts, and purchase supplies, equipment, services and materials and approving the City's Procurement Policies and Procedures Manual. CC 09-04-2019/14 Mr. Langley read Ordinance No. 19-2166 by title only. Mr. Kintner, Mr. Smith, and Chief Dowda presented the Item. Deputy Mayor Sackett moved to approve the first reading of Ordinance No. 19-2166 and set September 16, 2019, as the public hearing date. Seconded by Commissioner Shoemaker and carried by a unanimous roll call vote. 13. CITY MANAGER'S REPORT Mr. Cox said he wanted to thank the Commission in providing your support for staff, and he thanked Mayor Morgan for his video which he thought was awesome. We will be doing an after -action review by the Emergency staff members next week. For us, this was a tremendous trial run in our preparedness for any hurricane in the future. He wanted to share that he received notification in the last few days of a couple of court rulings that have been very favorable for cities that are enduring ADA lawsuits against them. We have had to take a lot of our stuff down off the website. It was recommended by our insurance firm to do that, and we have done that. We are still going to bring in somebody on a temporary basis and have them concentrate on those documents to get everything ready, but it is still a tremendous burden for us to have those documents in that kind of format every time, all the time, for every agenda item. Hopefully, we will get a concise ruling and clarity where we can go ahead and make some decisions and put the other stuff back up online. Regarding the fire hydrant on Warren Avenue, I actually thought we had already completed that, but we will follow up on it, as well as the potholes on Warren Avenue. He said he made a note about the speakers on the dais to be looked into. He also said he will get the 45-day item on the agenda for our October meeting, and we will invite PRM. Complete Streets may be coming up in October as well, and he will follow up with Ms. Snead about the assessments, and we certainly will want to do the workshops sometime a little bit later after the budget. 14. CITY ATTORNEY'S REPORT Mr. Langley said the PRM appointed defense counsel, Donovan Roper, has asked that we appoint a representative for the City to attend the mediation in the F.N. Goodall versus Longwood case that is being held on September 25th. You may want to consider Mr. Cox as the City's representative. As the City Manager, he is able to communicate more freely with you one on one versus if you had a Commissioner. Deputy Mayor Sackett moved to make Mr. Cox the representative at the mediation. Seconded by Commissioner Shoemaker and carried by a unanimous voice vote. CC 09-04-2019/15 15. CITY CLERK'S REPORT. No report. 16. ADJOURN. Mayor Morgan adjourned the meeting at 8:01 p.m. ATTEST:, r ' iYA"elle o , C , FCRM City Clerk CC 09-04-2019/16 1 1