CC11-18-2019MinLONGWOOD CITY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MINUTES
November 18, 2019
6:00 P.M.
Present: Mayor Matt Morgan
Deputy Mayor Brian D. Sackett
Commissioner Abby Shoemaker
Commissioner Richard Drummond
Commissioner Ben Paris
Dan Langley, City Attorney
Michelle Longo, City Clerk
David P. Dowda, Police Chief
Chris Kintner, Community Development Director
Lisa Snead, Financial Services Director
Lee Ricci, Human Services Director
Shad Smith, Public Works Director
Greg Kirby, Purchasing Manager
Clint Gioielli, Deputy Police Chief
Marie Regan, Planner
Absent: J.D. Cox, City Manager
1. CALL TO ORDER. Mayor Morgan called the meeting to order at 6:00 p.m.
2. MOMENT OF SILENT MEDITATION
3. THE PLEDGE OF ALLEGIANCE
4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following
announcements.
A. The Senior Matinee will be held on Wednesday, November 20,
2019, from 1:30 p.m. until 4:30 p.m. at the Longwood
Community Building, 200 West Warren Avenue. This month's
feature is "The Kitchen'.
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B. The "Concert in the Park" event will be held on Friday,
November 22, 2019, from 7:00 p.m. until 9:00 p.m. at Reiter
Park, 311 West Warren Avenue. Food and beverages will be
available for purchase. The band will be "Sandy Back Porch" and
this is a free event.
C. The Longwood Arts and Crafts Festival will be held on Saturday,
November 23, 2019, from 9:00 a.m. to 5:00 p.m. and Sunday,
November 24, 2019, from 9:00 a.m. to 4:00 p.m. Over 175 artists
and crafters will line the streets in the Historic District of
Longwood located off Church Street. There will be a free kid's
zone, food and beverages, and live entertainment. This is a free
event and additional free parking is available at Orlando Health
South Seminole.
S. PROCLAMATIONS / RECOGNITIONS. None.
6. BOARD APPOINTMENTS
A. District #3 Nomination to the Parks & Recreation Advisory
Board.
Commissioner Paris nominated Ms. Jessica Peters for
appointment to the Parks & Recreation Advisory Board.
Nomination carried by a unanimous voice vote.
7. PUBLIC INPUT
A. Presentations.
Ms. Laura Cantwell, Associate State Director of Advocacy and
Outreach with AARP to present the City with a certificate to
acknowledge the adoption of the Age -Friendly Action Plan.
Ms. Laura Cantwell presented the City with a certificate and
photographs were then taken.
Mrs. Donna Bundy, Executive Director with the Seminole
Cultural Art Council, to give a presentation on Traffic Box Art.
Mrs. Donna Bundy gave a presentation on Traffic Box Art and
answered questions on the type of art, who chooses the art, how
the art is placed on the box, and its cost. She answered questions
from the Commission.
Kimley-Horn to give a presentation on Ronald Reagan Boulevard
(County Road 427) hardscape and landscape improvements.
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Mr. Scott Mingonet, Senior Vice President, gave a presentation on
Ronald Reagan Boulevard's hardscape and landscape
improvements and answered questions on time frame it would
take to begin these improvements.
Deputy Mayor Sackett asked if these improvements can be done
on the corner of Ronald Reagan Boulevard (County Road 427) and
State Road 434.
Mr. Smith, Public Works Director said the State owns this area and
the County is using it for intersection improvements. We would
have to wait until the County finishes this project. They are aware
that the City would like to make aesthetic improvements to that
area.
Discussion ensued on the time frame of the County project.
Commissioner Drummond asked if we have money set aside for
the Ronald Reagan Boulevard's hardscape and landscape.
Mr. Kintner said we have money set aside from the penny sales
tax agreement with Seminole County. We will be working
together to get that number under where it needs to be. He
addressed the corner at Ronald Reagan Boulevard and State Road
434, saying it was unlikely that the County would turn it over to us
for permanent improvements. He said staff has been working on
getting with the County about temporary improvements that can
be done in this area and thinks they would be receptive to this
idea.
B. Public Participation.
Judi Coad, 1695 Grange Circle, Longwood. Regarding the Ronald
Reagan hardscape and landscape improvements presentation,
Ms. Coad asked how the lighting would be while driving on that
intersection at night. It is extremely dark. I was hoping this was
going to show up in his plan, and I see nothing addressing that. I
do think that is an important aspect of our completion of this
intersection and a gateway to the City.
8. MAYOR AND COMMISSIONERS' REPORT
District #4. Mayor Morgan mentioned the Cards' family home and how
he went there to see what it really looked like in person and was amazed
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at how it got to that point. I took them to Altamonte Springs to look for
places to rent. I know Deputy Mayor Sackett has done similar things for
this family as well. At the last meeting, we had Ms. Geris here and I gave
her my word to visit and see about the perimeter yards that have been
built up. Because they had been built up, her complaint was the water
from these properties was funneling down to her property underneath
her fence. I took some pictures and videos with her and called Mr. Cox at
the time. Earlier that day, there was a staff meeting, and one of the staff
members had brought to Mr. Cox's attention that the owners of that land
were going to be building a retention pond which would take care of the
main reason for her complaint. He said a young sophomore at Lake
Brantley High School named Isabella called him and wanted to create her
very own toy drive, specifically for families that have children with cancer
who are going through difficult treatment processes. I thought it was
amazing how this girl could reach out to different people she thought
could help get the word out. She set up drop points where people could
drop off their toys to help these families that are spending huge amounts
of money on bills and treatments. I set up some interviews for her with
FOX 35 and Channel 13. She is in Altamonte Springs but reached out to
me, and I felt really honored to help her. He met with Mr. and Mrs.
Ebaugh who own the property across the street from Judy's Dolls. They
offered their property as a possible location to whoever gets The Lewis
House after they heard about efforts for the restoration of it. He
received some complaints regarding The Alta Apartments on Warren
Avenue. The vibrations from the ground are causing all kinds of things to
happen to the neighboring properties, due to the construction going on.
He reached out and spoke to the Project Manager for the apartments
who understands and cares about the neighbors and mentioned that
they are in the process of hiring a third party company to go around to
talk to the neighbors to see if any damage has been done. This week he
went to Penn State University to speak on behalf of a non-profit
organization called Turning Point USA. It is a conservative group that has
different chapters throughout college campuses. They chose me to speak
on my experience of overcoming my addiction, and what we are doing to
battle the opioid crisis in Florida. Last week we had the Heroes Strong
Event at Reiter Park lead by David Rubin. It is a very patriotic and
incredible three-day event, giving thanks and praise to our everyday
heroes. This year he was chosen by Spring Lake Elementary in Altamonte
Springs and Woodlands Elementary to speak on his life experiences and
job. He appreciates the creativity and hard work of our Leisure Services
Department and our Parks and Recreation Department because Reiter
Park looks awesome and they are not even done with Christmas Decor.
He sits on the Board for MetroPlan Orlando and they talked about
Central Florida getting ready for CAVs, Connected and Automated
Vehicles on public roads. They are going to be hosting workshops for
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residents to catch them up on what is coming down the road. I attended
one of these on November 12th, and tomorrow, you can attend one.
They have already received input from Osceola County, and now want
input from Orange and Seminole County residents. The workshop will be
held at 5:00 p.m. to 6:30 p.m. at First United Methodist Church, 142 East
Jackson Street, Orlando. He was invited to the American Muslim
Community Center to meet Imam Hassan Ali, an important guest speaker
from Kentucky. He attended Leadership Seminole. The Chili Cook -off
was amazing and everybody involved did an outstanding job. It was run in
conjunction with the Car Show, which was a very good pairing. He
congratulated Longwood Babe Ruth for winning first prize for their chili.
There were 500 to 600 people in attendance, 12 teams participated, and
we sold 300 tickets. It was very successful.
District #5. No report.
District #1. Commissioner Shoemaker said she attended the Chili Cook -
Off and sampled way too many chilies. I thought maybe the hot fudge
sundae would counter that feeling in my stomach, but that did not work.
There was awesome weather and an awesome Car Show. Thanks again to
all the volunteers, Parks and Recreation Advisory Board, and staff. We
know how to get it done in Longwood. I cannot say that enough. Last
week I was contacted by the media regarding an interview about our
Pennies for Parks. She said she was unable to attend due to deadlines
and her schedule at work but she hopes in the next few weeks to have an
opportunity to interview with the media. She wished everybody a happy
and safe Thanksgiving.
District #2. Commissioner Drummond thanked the Parks and Recreation
Advisory Board. The Chili Cook -off, Car Show, and weather made for a
perfect culmination of the afternoon and evening.
District #3. Commissioner Paris said he was a little surprised at how
lightly attended the Food Truck Event was since the weather has been so
great. He would like to have staff kick up extra advertising and get people
back out there. I do not want something we have had going on for years
to go away, especially with the weather turning out so good now.
Regarding Leadership Seminole, the class we took was on the
environment and economic development. We got to go around from the
Seminole State College in Oviedo to the Boombah Sports Complex and to
an old Longwood business called Consolidated Labels that have moved to
a beautiful facility in Sanford. It was very impressive and I do enjoy the
program. I am very happy the City sponsors us to get out there to see all
the different functions that go on in the Seminole County and what we
are doing to help keep that moving along.
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Mayor Morgan mentioned we have the lighting of the Christmas tree on
December 6th from 7:30 p.m. to 8:30 p.m. We will be combining the
seven -foot Santa with Sarah Hall's Children Reading Initiative, Read with
a Hero, on that same evening.
Commissioner Sackett mentioned the Longwood Carolers are back, so we
will be singing on December 15th at about four to five nursing homes.
9. ANY ADDITIONS OR DELETIONS TO THE AGENDA. None.
10. CONSENT AGENDA
A. Approve Minutes of the September 4, 2019, and September 16,
2019, Regular Meeting.
B. Approve the Monthly Expenditures for October and November
2019.
C. Approve the Monthly Financial Report for October 2019.
Deputy Mayor Sackett moved to approve Items 10A
through 10C as presented. Seconded by Commissioner
Shoemaker and carried by a unanimous roll call vote.
11. PUBLIC HEARINGS
A. Read by title only and adopt Ordinance No. 19-2168, a voluntary
annexation of 750 North U.S. Highway 17-92.
Mr. Langley read Ordinance No. 19-2168 by title only.
Mr. Kintner presented the Item.
Mayor Morgan opened the public hearing. No one spoke in favor
or opposition to Ordinance No. 19-2168.
Deputy Mayor Sackett moved to close the public hearing.
Seconded by Commissioner Drummond and carried by a
unanimous voice vote.
Deputy Mayor Sackett moved to adopt Ordinance No. 19-
2168 as presented Item 11A. Seconded by Commissioner
Paris and carried by a unanimous roll call vote.
12. REGULAR BUSINESS
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A. Read by title only and adopt Resolution No. 19-1514, which
amends the fiscal year 2018/2019 budget.
Mr. Langley read Resolution No. 19-1514 by title only.
Ms. Snead presented the Item, answered questions on
reimbursements for Hurricane Dorian funds from FEMA, and
would report the specific dollar amount to the Commission at the
next meeting.
Commissioner Shoemaker moved to adopt Resolution No.
19-1514 as presented Item 12A. Seconded by Mayor
Morgan and carried by a unanimous roll call vote.
B. City Commission discussion regarding the 45-day termination
clause in City Contracts.
Ms. Snead said Commissioner Paris wanted to discuss and review
where we stand with the 45-day notification clauses in contracts,
via Resolution from the City Commission, if we were to not to
move forward with the contract. Greg Kirby, our Purchasing
Manager, looked at the larger contracts in the City to see if we
had any clauses like this, and we do not. The Public Risk
Management of Florida (PRM) contract is the only one in the City
we are aware of that is like that. We understand your concern
and wanted to offer a few different options for you to consider
tonight. Mr. Cox had a meeting with PRM recently. The concept
was brought up to their Board and they will be taking it back to
them for an official vote in April. The request will be to remove
that requirement from the contract. We would like to suggest
waiting until the April meeting. We will still have time before next
year to make changes. Another option is to invoke the resolution,
notifying them we might terminate. This would preempt putting
ourselves in a position to have time to react if we need to. She
said she cautions against doing some kind of legislation that is
global because you did want us to put this for a competitive
process this past year. We did do that and thankfully, it did return
a reduction for us, so we are recognizing cost savings this year as
a result of that. I would hate to put some sort of legislation in
place that might prevent us from future cost savings this early in
the game. We can still look at that further down the road. We
still have time.
Discussion ensued on the PRM Board meeting and it was noted no
City staff was present at that meeting.
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Ms. Ricci said a written request was made to Bonnie Mims,
Executive Director who brought this topic. It is now on the docket
for the April meeting.
Commissioner Paris said he wanted to make it very clear, it has
nothing to do with PRM, only the 45-day clause. He would like to
see a policy put into place that says the City will not move forward
with any vendors that have a 45-day clause in their contract. This
is about housecleaning for the City moving forward.
Discussion ensued on the PRM policy, their contract, and the 45-
day notice resolution.
Ms. Snead mentioned one of the big things in the reduction of
cost was the City changed their deductible level to $10,000 about
two years ago. This reduced the experience rations PRM was
seeing from Longwood. The cost of moving forward with a 45-day
resolution could be $181,000 for the City. That is my only caution
from a financial standpoint. She understands and appreciates
Commissioner Paris wants to protect the financial interest of the
City down the road. She just does not want to put us in a financial
situation that may lock us out of something we do not want to do
in the future. She did note this was a General Fund savings been
going through this process.
Commissioner Paris said ever since I have been on this
Commission for the last three or four years, we have missed going
out for bid because of this 45-day clause. I do not want to go
through this again with any vendor, and I want to make sure that
when I am gone that this place is safe, so we do not get stuck with
another Commission having to jump through these hoops. I think
it is more dangerous in the long run than a quick saving upfront.
Mr. Langley said the Policy Proposal would go in the Procurement
Manual as a resolution if the Commission adopts. If a Request for
Proposal (RFP) is put out for insurance, the staff would have to
follow the procurement manual, which means that any vendor
that proposed something that is contrary to that policy would be
rejected as non -responsive.
It was the consensus of the Commission to have everything ready
by the January meeting to discuss again.
13. CITY MANAGER'S REPORT
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Temporary City Manager Dowda said Director Smith has continued to
communicate with Duke Energy representatives regarding the brush that
was knocked back on the power easement on Rangeline Road. They have
not been receptive. The Police Department continues to monitor trucks
in the parking area of the old Pic N Save plaza. The same lot has been
inspected by Code Enforcement in reference to landscaping.
Unfortunately, they do not have a site plan due to the age of the
property, so it is impossible to force additions, but Code Enforcement is
continuing to enforce the maintenance of what is there. The City staff, as
well as the Mayor, have been in touch with Ms. Geris concerning the
flooding and criminal activity going on at her house. We have been in
contact with her in an effort to resolve those issues. Last Thursday
evening, he attended the Charter Advisory Committee Meeting, and they
are working diligently to complete their review. We are working on a
process to design a notification on the website for Pennies for the Park.
To date, there have been 63 individuals who have contributed a total of
$174.83. The Christmas Parade will take place on December 7th at 3:00
p.m. Celebrate the Season at Reiter Park will take place on December
13th from 6:00 p.m. to 9:00 p.m. Santa will visit Longwood on Saturday,
December 14th and Sunday, December 15th from 11:00 a.m. to 6:00 p.m.
He will be traveling through the neighborhoods east of County Road 427
on Saturday and west of County Road 427 on Sunday. He announced that
Robert Oquendo from Public Works was promoted from Maintenance
Specialist 1 to Maintenance Specialist 2. Gary Strickland was promoted
to Accounts Payable, Kimberly Curtis moved into Mr. Strickland's former
position, and Summer Raines is now a full-time Customer Service
representative in Utility Billing. Corporal Ryan Short was married over
the weekend and his canine partner, Gotcha, is going to retire shortly and
live with Corporal Short.
Commissioner Paris said he has a relationship with the Public Relations
Director at Duke Energy. He said he could reach out to see if something
could be done regarding the dead shrubs on Rangeline Road if the
Commission agrees to it.
It was the consensus of the Commission to have Commissioner Paris
reach out to Duke Energy regarding this brush issue on Rangeline Road.
14. CITY ATTORNEY'S REPORT
Mr. Langley said his partner Kurt Ardaman would be attending the
December 2"d meeting and wished everyone a Happy Thanksgiving.
15. CITY CLERK'S REPORT
Ms. Longo said they will be having a ribbon cutting and grand opening
celebration for Bayridge Sushi on Thursday, November 215t at 5:30 p.m.
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She also reminded everyone City offices will be closing at noon on Friday,
November 23d for the preparation of the Longwood Arts and Crafts
Festival.
16. ADJOURN. Mayor Morgan adjourned the meeting at 7:39 p.m.
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