Pension_07-21-2020MinBOARD OF TRUSTEES
City of Longwood Police Officers and Firefighters
Pension and Trust Fund
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
REGULAR MEETING
MINUTES
July 21, 2020
7:00 P.M.
(Virtual Meeting —Zoom)
Present: Robert Redditt, Chair (attended virtually)
Kevin Little, Secretary (attended virtually)
Chris Eichler, Member (attended virtually)
Bruce Kubec, Member (attended virtually)
Cole Copertino, Member (attended virtually)
Pedro Herrera, Board Attorney (attended virtually)
Jeremy Langley, Florida League of Cities (attended virtually)
Michelle Longo, City Clerk
Judith Rosado, Interim Finance Director (attended virtually)
1. Call to Order. Chair Redditt called the meeting to order at 7:00 p.m.
2. Pledge of Allegiance.
3. Approval of Minutes: May 27, 2020, Special Meeting.
Vice -Chair Kubec moved to approve the minutes as amended with
the start time of the meeting being reflected as 3:00 p.m.
Seconded by Secretary Little and carried by a unanimous voice
vote.
The Board welcomed new Member, Cole Copertino.
4. Review of Agenda Packet Material.
A. Quarterly Performance Review.
Mr. Langley went over the summary of the Quarterly Performance,
making mention the Board meets a little before the release of the newest
numbers. The packet consisted of the plan information for the quarter
ending March 31, 2020. He feels the June and July report will look good.
B. Plan Account Statements (March 2020, April 2020, and May 2020).
Mr. Langley reviewed the statements and the Beginning Balance for
March 2020 was $20,175,683.54, the Contributions were $50,067.24, The
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Losses were $2,058,998.30 the Distributions were $19,673.51, the Fees
and Expenses were $3,880.58, and the ending balance was
$18,143,192.39.
The Beginning Balance for April 2020 was $18,143,192.39, the
Contributions were $49,578.18, the Earnings were $1,336,236.62, the
Distributions were $19,673.51, the Fees and Expenses were $21,625.80,
and the ending balance was $19,487,707.88.
The Beginning Balance for May 2020 was $19,487,707.88, the
Contributions were $50,050.30, the Earnings were $718,428.35, the
Distributions were $19,673.51, the Fees and Expenses were $300.00, and
the ending balance was $20,236,213.02.
Mr. Langley provided an overview of his role, the role of the Florida
League of Cities, and what they do to support the Board.
Vice -Chair Kubec moved to accept the Plan Account Statements as
presented. Seconded by Secretary Little and carried by a
unanimous voice vote.
C. Expense Report.
Member Copertino moved to approve the Expense Report as
presented. Seconded by Secretary Little and carried by a
unanimous voice vote.
5. Other Business.
A. Adoption of Budget for all administrative expenses for fiscal year 2020-
2021.
Attorney Herrera addressed the budget and explained it is the
expectation of what the Plan believes it will spend. He advised it would
be adopted before September 30, 2020, and at the end of the year, the
final accounting of what was actually spent will be adopted.
Discussion ensued and questions were raised regarding the insurance
policy for accidental death. Attorney Herrera suggested approving the
Budget as presented, and he would discuss further with Ms. Longo.
Vice -Chair Kubec moved to adopt the Budget for all administrative
expenses for fiscal year 2020-2021 as presented. Seconded by
Secretary Little and carried by a unanimous voice vote.
6. Board Attorney Report.
Mr. Herrera reminded everyone their financial disclosure forms were due July 1,
2020. He noted they are filed with the Supervisor of Elections office in the
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county in which you reside. He answered questions.
Mr. Herrera went over the recent Executive Order (EO) issued by Governor
DeSantis related to the suspension of certain Sunshine Law requirements. The
original EO issued back in March, suspended all statutes that require a quorum
to be present in person or require a local government body to meet at a specific
public place. This has allowed the Board to meet and conduct business virtually.
He said the EO 20-150 did extend the prior order to August 1, 2020. More
recently, EO 20-166 which is the emergency management state of emergency
order, was issued July 7, 2020, and this extended several orders for an additional
60 days to September 5, 2020. He said we will be allowed to meet virtually until
September 5.
Mr. Herrera said at the previous meeting the Board discussed changing the
meeting dates. Ms. Longo provided dates for the Board to consider. The
meeting day would be moved to the first Wednesday of the month, and the first
meeting in the new fiscal year would be on November 4. The following meeting
dates would be February 3, May 5, and August 4.
Discussion ensued on meeting dates with regard to aligning them when reports
are available, and cost savings when they are held on the same day as other
municipalities. It was decided to bring back new dates for consideration at the
next meeting.
The Board agreed to keep the October meeting on the 20th and to start the
meeting at 6:00 p.m.
Mr. Herrera provided an update on the lamaio disability case. He said they have
received all of the medical records and will be setting up the Independent
Medical Examination (IME), which is required by Chapter 175/185. He noted the
claim is for Post -Traumatic Stress Disorder (PTSD). He said he would like to get
the Boards pre -approval for the fee for this examine and it can range from
$5,000 to $7,500. He asked the Board to approve a fee not to exceed $7,500 for
the IME. Mr. Herrera explained the IME. He noted it is a Board Certified
Physician the Board chooses to review the medical records from all the providers
who have treated the Member, and provides a physical examination. The
Physician also provides a report to the Board; they essentially act as the Board's
expert in the determination of whether or not the disability exists.
Member Copertino made a motion to authorize the Chairman to
approve the fee for the IME not to exceed $10,000 and participate
in the selection of the doctor. Seconded by Secretary Little and
carried by a unanimous voice vote.
7. Member Comments. None.
S. Public Participation. None.
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9. Adjournment. Chair Redditt adjourned the meeting at 8:15 p.m.
Minutes approved by the Board of Trustees: "-2020
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