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21-2209 Adopting Budget FY 2021-2022
ORDINANCE NO. 21-2209 AN ORDINANCE OF THE CITY OF LONGWOOD, FLORIDA, ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022 AND ACCOMPANYING FIVE YEAR CAPITAL IMPROVEMENT PLAN; APPROPRIATING APPROPRIATING, AND ALLOCATING REVENUE AND EXPENDITURES OF THE CITY FOR THE FISCAL YEAR 2021/2022, PROVIDING FOR AMENDMENT BY ORDINANCE OR RESOLUTION, PROVIDING FOR CONFLICTS, SEVERABILITY, AND EFFECTIVE DATE. WHEREAS, under Section 6.04 of the City Charter of the City of Longwood, Florida, and the laws of the State of Florida, a proposed budget of the estimated revenues and expenditures and a complete financial plan of all city funds and activities for the Fiscal Year 2021/22 has been reviewed and evaluated, and WHEREAS, the City Commission is of the opinion that all of the items of anticipated revenues and expenditures for the said fiscal year are reasonable, necessary, and proper for the administration of the affairs of and the proper conduct of the business of the City of Longwood; and WHEREAS, under Section 3.10 of the City Charter, of the City of Longwood, Florida, the City Commission can by ordinance adopt or amend an administrative code or establish, alter or abolish any City department, office or agency; and WHEREAS, after further review, the City Commission desires to adopt said budget;= NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF LONGWOOD, FLORIDA, AS FOLLOWS: SECTION 1: There is hereby adopted a budget for the fiscal year 2021/22 for the ~City of Longwood, Florida, for the period beginning October 1, 2021, and ending September 30, 2022. SECTION 2: A complete copy of the entire budget for the fiscal year 2021/22 consisting of estimated revenues and expenditures is attached to this ordinance and specifically incorporated herein along with all amendments thereto made by this Commission on the date of adoption. SECTION 3: With respect to the Capital Improvement Projects (CIP) included in the line item budgets for funds or departments, such are considered subcategories within a fund, and not themselves considered separate funds or programs. Transfer of appropriations between capital projects line items in the CIP will be permissible through a budget amendment approved by City Commission through a Resolution. Modifications to the CIP affecting the total amount of appropriations in a fund or department will require City Commission approval through a budget amendment. Ordinance No. 21-2209 Page 2 SECTION 4: All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. SECTION 5: This ordinance may be amended by ordinance or resolution. SECTION 6: If any section, sentence, clause, or phrase of this ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction, the holding shall in no way affect the validity of the remaining portions of this ordinance. SECTION 7: This Ordinance shall become effective on October 1, 2021. FIRST READING (ADOPTED TENTATIVE): September 9, 2021 SECOND READING (ADOPTED FINAL): September 20,2021 PASSED AND ADOPTED THIS DAY 20th OF September A.D.,2021 Zvi ' Brian D. Sackett, M or City of Longwood, ri a Attest City of Longwood, Florida Approved as to form and legality for the use and reliance of the City of Longwood, Florida, only. w Daniel-La ngley ity tvfy oe- FISCAL YEAR 2021-Z022 PROPC)SED 'OUDG .w ET TABLE OF CONTENTS OurVision and Mission..............................................................................................2 OrganizationalChart ...................................................................................................3 Cityof Longwood Location........................................................................................4 Historyof Longwood..................................................................................................5 Longwood Demographics...........................................................................................9 Longwood City Commission and Staff....................................................................11 City Manager's Budget Message..............................................................................15 BudgetDocument.....................................................................................................22 BudgetGuiding Policies...........................................................................................24 BudgetProcess..........................................................................................................25 BudgetCalendar.......................................................................................................27 BudgetaryBasis........................................................................................................29 FinancialStructure....................................................................................................30 Major Revenue Sources............................................................................................33 Long -Range Financial ]Plan.......................................................................................42 Citywide Budget Summary........................................................................... Changes in Fund Balance Analysis............................................................... Citywide Budget Summaries........................................................................ Appropriationsby Fund................................................................................ FTE's Citywide............................................................................................. General Fund Budget Summary .......................................... City of Longwood i .44 .45 .47 .49 .50 .51 FY2021-2022'Proposed Budget General Fund: Total Sources General Fund Revenue Detail...................................................................................53 General Fund: Total Uses.........................................................................................56 General Fund Allocations.........................................................................................57 Administration..........................................................................................................58 CityCommission................................................................................................59 CityClerk............................................................................................................62 CityManager......................................................................................................67 CityAttorney......................................................................................................71 Human Resources...............................................................................................73 GeneralServices.................................................................................................77 FinancialServices.....................................................................................................80 Information Technology...........................................................................................91 LawEnforcement......................................................................................................96 Fireand Rescue.......................................................................................................101 Community Development.......................................................................................106 LeisureServices......................................................................................................110 PublicWorks-Streets..............................................................................................116 PublicWorks-Utilities.....-•.....................................................................................147 Special Revenue Funds Schedule...........................................................................120 Building and Inspection Fund.........................................................................•----...122 Police Education Fund............................................................................................126 Special Law Enforcement Trust Fund....................................................................127 SpecialAssessment Fund........................................................................................128 Parks and Events Fund............................................................................................130 Citizenson Patrol Fund...........................................................................................131 Community Emergency Response Team Fund.......................................................132 Police Impact Fees Fund.........................................................................................133 FireImpact Fees Fund.........................•--•-..............................................................134 Recreation Impact Fees Fund..................................................................................135 PW-Administrative Impact Fees Fund....................................................................136 Stormwater Management Fund...............................................................................137 Capital Project Funds Schedule ...141 ;City of Longwood ii FY 2021-2022 Proposed Budget; Public Facilities Improvement Fund..........................................................................142 CapitalProjects Fund.................................................................................................144 Enterprise Funds Schedule.........................................................................................146 PublicUtilities Fund..................................................................................................147 Public Utilities R&R Fund.........................................................................................154 Public Utilities Impact Fees Fund..............................................................................155 CAPITAL IMPROV�MENT PROGRAM Five -Year Capital Improvement Plan........................................................................156 Capital Detail Project Detail......................................................................................160 Capital Improvement Notes ... State Revolving Fund Loans.. Long Term Debt Analysis...... ...................192 ...................194 ...................196 Authorized Positions..................................................................................................197 Position Comparison by Fund....................................................................................201 PayrollAllocations.....................................................................................................202 GradeStep Schedule..................................................................................................203 Glossary of Terms .208 City of Longwood in. FY 2021-2022 Proposed Budget I 1 City of Longwood, Florida October 1.. 2021 - September 30., 2022 �0 City Commission. Brian D. Sackett Mayor District 5 Abby Shoemaker Tony Boni Matt McMillan Matt Morgan Deputy Mayor Commissioner Commissioner Commissioner District I District 2 District 3 District 4 Acting City Manager Clint Gioielli IF]"Luancial Services Director Judith Rosado., MBA., MSA City of Longwood 1 FY 2021-2,022 Proposed Budget COMMUNITY PROFILE ® OUR MISSION STATEMENT ® ORGANIZATIONAL CHART Ql CITY OF LONGWOOD LOCATION HISTORY OF LONGWOOD ® LONGWOOD DEMOGRAPHICS LONGWOOD CITY COMMISSION, MAYOR, AND CITY MANAGER City of Longwood FY 2021-2022 Proposed Budget I 1 Historic LON F l o r i d a Our Mission Statement "To foster citizen trust by practicing open, accountable and responsive government; providing quality core services; promoting long-term prosperity; encouraging smart growth in harmony with the City's unique heritage and urban surroundings; strengthening the City's standing as a preeminent destination for commercial endeavors, and promoting livability by enhancing and protecting our neighborhoods." City of Longwood 2 FY 2021-2022 Proposed Budget Historic LONGW F l o r i d a City Clerk Michelle Longo (407) 260-3441 Organizational Elected Officials Brian D. Sackett, Mayor— District 5 Abby Shoemaker, Deputy Mayor — District 1 Tony Boni, Commissioner— District 2 Matt McMillan, Commissioner - District 3, Matt Morgan; Commissioner-= District 4 Acting City Manager Clint Gioielli (407)260-3445 Human Resources Department Magdala Ridore, Interim Human Resources/Risk Management Director (407)260-3466 Financial Services Judith Rosado, Director of Financial Services Public Works Shad Smith, Public Works Director (407)260-3447 Fire Department Mike Peters, Fire Chief .(407)260-3485 Chart Community Development Chris Kintner, Community Development Director (407) 263-2320 Information Technology Department Craig Dunn, Director (407).263-2333 Leisure Services Chris Capizzi, Leisure Services Director (407)260-3494 PoliceDepartment David Dowda, Chief of Police (407) 260-3407 City Attorney Dan Langley (407)262-8400 City of Longwood 3 FY 2021-2022 Proposed Budget City of Longwood Location Longwood is located at 280 42' 5.7'N 81020'42"W28.702061°N 81.3450980W. City of Longwood 4 FY2021-2022 Proposed Budget History of Longwood Longwood has been a destination point for Florida travelers since coastal tribes used The Senator, an ancient bald cypress, to find their way over land from the St. Johns River to trading grounds at Spring Hammock. As far as American Colonial history goes, Longwood as well as most of Seminole County shares its frontier beginnings with the early settlement of Orange, Lake, Brevard, Volusia, and Osceola Counties that make up the Orlando Metro Area. Central Florida's development began after the Second Seminole War (1837-1842). By the early 1860s, both Sanford and Orlando were small settlements that had developed near the Seminole War forts built between 1837 and 1838. Settlers began arriving at what would become Longwood during the lull between the end of the Seminole Wars in the 1850s and the beginning of the Civil War. The earliest settlers to the Longwood area arrived in the early 1870s. John Neill Searcy came from Tennessee in March of 1873, and Edward Warren Henck arrived from Boston in November of the same year. Both came by steamboat up the St. Johns River to Sanford and were soon granted Longwood homesteads. A small community had begun to develop. Mr. Henck found the Hartley Family homesteading at Fairy Lake which is now the Columbus Harbor neighborhood when he first arrived. "There were no other inhabitants in what is now the corporation of Longwood," Henck wrote in a brief history of his early days in Florida for historian William Fremont Blackman's History of Orange County, Florida, published in 1927. City of Longwood S FY2021-2022 Proposed.Bi dget E.W. Henck was a railroad man, hotel owner, and real estate promoter who served with the E.W. Henck honor guard that accompanied President Abraham Lincoln's body on the train trip from Washington to Illinois. After 2 days at Mellonville's "so-called hotel," Henck set out south on foot. Fifteen miles to the south, he selected his homestead on land south of Myrtle Lake. The mail rider was replaced by Joseph Bumby's stage line when, on May 19, 1876, the Longwood Post Office was established with Henck as the first postmaster. He selected the name Longwood after a suburb of Boston, which he as a young engineer helped lay out. Henck began making horseback trips to search for a route for a railroad linking Sanford and Orlando, then a mere trading post. Henry Sanford provided some of the lands. Henck led a group of local businessmen in getting the first post -Civil War railroad, the South Florida Railroad, constructed in Florida. The South Florida Railroad began construction in the fall of 1879, and regular rail service between Orlando and Sanford started on November 15, 1880. Eventually, Henck sold controlling interest in his railroad to the Henry Plant rail system. He also initiated the construction of the Longwood Hotel, which was completed in 1886. Henck was elected Longwood's first mayor in 1885. A decade later, and under Henck's steady real estate promotions, Longwood had 5 churches, 3 hotels, including 2 built by Henck, 8 stores, and a weekly newspaper. Another early settler from Boston, Frederick Rand, together with the Searcy family, founded Christ Episcopal Church, which still stands on Church Avenue. Rand's parents raised funds in Boston to assist with the building of the church. Rand was also associated with Henck and the founding of the railroad. Although the railroad from Sanford to Jacksonville was not completed until the mid- 1880s, the railroad from Sanford to Orlando, completed in 1880, increased access to the area for those who arrived by steamship. Growth was rapid, and by 1886 the population was 1,000. Longwood was among the largest communities in Orange County (Seminole County was formed in 1913). City of Longwood 6 FY 2021-2022 Proposed Budget A0 :N = Czarist Russia. Another notable early settler of Longwood is Mr. Pyotr Alekseyevich Dementyev. The 1884-85 State Gazetteer and Business Directory lists Longwood's chief industry as the P.A. Demens and Co. sash, door, and blind factory. In those days, it was the major supplier of lumber and building materials for much of the area. The company's owner was Pyotr Alekseyevich Dementyev, whose name was later shortened to Peter Demens. He was 31 when he came to Florida in June 1881 as an expatriate nobleman who had been on the losing end of a political feud in Upon arriving in Longwood, Mr. Demens bought 30 acres of groves and a 30 percent interest in a local sawmill, later buying out his partners. His expansion plans included a contract to build railroad station houses from Lakeland to Dade City. He also supplied labor and material for buildings at Rollins College. He became the owner of a charter for a railroad to run from the community of Lake Monroe to south of Lake Apopka when its owners couldn't pay a debt. He completed the line to the new town of Oakland and later to the Tampa Bay area. The town at the end of the line became St. Petersburg, a name selected by one of his partners to honor Demens' hometown. By 1889, though, Demens sold his railroad to get out of debt and moved to North Carolina. Longwood's Historic District encompasses roughly 190 acres and has 37 contributing structures. It became part of the National Register of Historic Places in October 1990. The District, the heart and soul of the city, is well hidden near the intersection of State Road 434 and County Road 427. Describing this area as "quaint" would be a major understatement. In addition to the Longwood Hotel, the Historic District boasts a handful of historic structures, including the 1873 Inside -Outside House (now home to a small business called Culinary Cottage), the 1879 Christ Episcopal Church and the 1885 Bradlee -McIntyre House, a former winter cottage and a fine example of Queen Anne -style architecture. The Historic District also contains City Hall, the Community Building, and a number of city City of Longwood 7 FY2021-2022 Proposed Budget administration buildings. In addition, a couple of specialty stores and boutiques can be found here. One of the major goals of City Officials is to attract more residents and visitors to this charming area. The Longwood Police Department is comprised of 50 law enforcement officers and support staff providing 24- hour coverage to the City's residents, the business community, and visitors. The police department utilizes Uniform Road Patrol, Traffic Enforcement, Criminal Investigations, Community Relations, Code Enforcement/Field Services, and School Resource Programs. These programs are utilized to enforce all state and local laws, while also protecting the lives and property of the citizens of Longwood. The Longwood Police Department is committed to Our Community. The City of Longwood Fire/Rescue is a full -service fire department offering advanced life support, medical transport, fire suppression, and fire safety training. In addition to emergency scene operations, the Fire Department is proactively engaged in emergency management planning, construction plans review, and on -site code and standard compliance through fire and life safety inspections. The City of Longwood Fire Department answers 4,000 annual emergency calls to a population of 50,000 citizens residing in a suburban/industrial community. To do so, the Fire Department operates out of 2 stations strategically located throughout the city to provide a maximum response in minimum time. The City has 43.5 career fire employees who staff these 2 stations. The Longwood Fire/Rescue Department protects 6 square miles in the city limits and an additional 4 square miles with automatic aid responses with Seminole County and surrounding municipalities. City of Longwood 8 FY 2021-2022 Proposed Budget Longwood Demographics Population: CITY OF LONGWOOD POPULATION BY FISCAL YEAR Ten Principal Employers: Employer.. Orlando Health South Seminole Hospital 1032 UPS 703 D&A Building Services 338 Comprehensive Energy Services 272 Collis Roofing 231 Seminole County Schools 222 S.I. Goldman 176 City Of Longwood 170 Longwood Health & Rehabilitation 162 Arc Delray 159 Ci . oLon . f gwood _ FY2021-2022 Proposed Budget tv 9 _ „ Longwood Demographics Ten Principal Local Taxpayers: (Amounts expressed in thousands) PSAF Dev Partners LP 0.49% Longwood Maple LLC 0.62% GS Realty Inc 0.65% United Parcel Service, Inc. 1944Unionport Assoc LLC Wi 0.87% Amercian Eagle Island Lake LLC : - 1.14% Duke Energy Florida Inc. 1.25% WatervuePartners, LLC 1.51% RS Weston Park LLC :: • 2.42% AIC Longwood LLC 3.62% $- $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 $45,000 $50,000 ® Taxable Assessed Value ■ Percentage of Total Taxable Assessed Value City of Longwood 10 FY 2021-2022 Proposed Budget Longwood City Commission The City of Longwood, according to its Charter, operates under the "Commission - Manager" form of government. Policymaking and legislative authority are vested in the City Commission, consisting of five (5) City Commissioners, one (1) of whom is selected by the Commission to serve as Mayor on an annual basis. The City Commission is responsible for passing ordinances and resolutions, adopting the budget, appointing committees, and hiring the City Manager, City Attorney, and City Clerk. The City Commission is elected on a non -partisan basis by district and serves four-year (4) staggered terms. The City Manager is responsible for carrying out the policies established by the City Commission, overseeing the day-to-day operations of the City, and appointing the executive staff. Brian D. Sackett, Mayor Brian D. Sackett was first elected to the Longwood City Commission on November 4, 2003. He served as Deputy Mayor from May 3, 2004, until November 2004, from November 2016 until November 2017, and again from May 6, 2019, until November 2020. On May 5, 2008, City Commission Meeting, the Commission first elected him as Mayor and he served until May 2009. He was again elected at the May 7, 2012, City Commission Meeting and served until May 2014. He was elected again at the May 3, 2021, City Commission Meeting and will serve until May 2022. 44 3 Commission Districts """''If y _ :,„ A'R ". titer � r♦_L � A--"" , _�,.. _ .�t'�...�• .. .�. !ak_- awrcwu-+•ours-. �. ! .+, �.i �:S".-�j� `,�r : - - '' _ - -�'� � _' r � . ..:•oil:?. - ! yam.. _.= ."---_�:<._:. ;il`•+ _ ......._ - - -- - .-_ _.Vk ;n City. of Longwood 11 FY 2021 2022 Proposed Budget Abby Shoemaker, Deputy Mayor Deputy Mayor Shoemaker was elected to the Longwood City Commission on November 7, 2017. On November 16, 2020, City Commission Meeting the Deputy Mayor rotated to District #1 and Deputy Mayor Shoemaker will be serving until November 2021. JF` WI .............. INS Tony Boni, Commissioner Commissioner Boni was elected to the Longwood City Commission in a special election on August 24, 2021. 4r' City of Longwood I2 FY2021-2022 ProposedBudget Matt McMillan, Commissioner Commissioner McMillan was elected to the Longwood City Commission on November 3, 2020. commisa.. DI.trk 4L 7 0 Matt Morgan, Comm0ssi.oner Matt Morgan was elected to the Longwood City Commission on November 7, 2017. He served as Deputy Mayor from November 2018 until May 2019. On May 6, 2019, City Commission Meeting, the Commission elected him as Mayor of the City of Longwood, and he served as Mayor until September 2020. Li UT Imo, lcc' WNGWOW, N Commission District 4 �b VrRl �)fL, oqpgwood'13' FY2021-2022 Proposed Budget Clint Gi.oielli, Acting City Manager The City Manager is appointed by and serves at the pleasure of the City Commission. As the chief administrative officer, the City Manager is directly responsible to the City Commission for the operation of all City Departments. In addition to the City Manager's duties of providing leadership, direction, and guidance to the City Departments, the City Manager is responsible for the implementation of policies and programs adopted by the City Commission. This requires the City Manager to have a professional understanding of how all city functions operate together to their best effect. The City Manager is responsible for developing an annual budget and capital improvement program which identifies the level of service required to meet community expectations. The City Manager is also extensively involved with a wide variety of economic development activities. City of Longwood 14 FY 2021-202.2 Proposed Budget I 1 BUDGET MESSAGE 0 CITY MANAGER'S MESSAGE City of Longwood FY 2021-2022 Proposed Budget I 1 I lWotir LONGW F I o r i d a September 20, 2021 Honorable Mayor Brian D. Sackett and Members of the City Commission Longwood, Florida Under State Law and according to Article VI, Section 6.02 and 6.03 of the City Charter, I am pleased and honored to present for your consideration the Proposed Fiscal Year 2021-2022 Operating Budget and the 2022-2026 Capital Improvement Program (CIP) for the City of Longwood. This proposed budget represents a balanced spending plan for the delivery of specific services and programs to the residents and businesses of the City of Longwood and reflects the City Commission's priority of continuing to provide a high level of service to our community. A balanced budget is defined as revenues and other sources equaling expenditures/expenses and other uses to include reserves. The proposed citywide combined uses of funds including operations, transfers, and fund balance for the fiscal year 2021-2022 is $57,839,432, an increase of $5,869,753 or 11% compared to the fiscal year 2020-2021 Adopted Budget. This increase is primarily due to capital projects which include $1M in Public Facilities for various small paving and sidewalk connections, $1.1M for a fire department ladder truck under the Capital Projects Fund, $1.6M in Public Utilities for AMI meter replacement, and installation, $200K for necessary lift station rehabilitation, and water plant renewal and replacement needs along with other projects. Highlights Include: • Property values have continued to trend positively since 2012. The City's most recent preliminary taxable values from the Seminole County Property Appraiser City of Longwood 15 FY2021-2022,Proposed Budget include a $68,130,977 (or a 5.29%) increase in taxable value. This will generate a total of approximately $7.5M in tax revenues. • Use of a utility payment plan program to assist citizens during the COVID-19 pandemic. • Ongoing utilization of innovative technology to ensure the City's mission continues to be fulfilled safely during the COVID-19 pandemic. • Finalization of a transition to a new police department national crime statistic program. • Furthering the involvement of the new Community and Media Relations manager to promote the City both in -person and online. • Continuing the necessary work to replace 40-year old Fire Station #15. • Supporting continued economic development initiatives to include new retail and the completion of three (3) major residential projects which will represent approximately 10% growth in both the City's population and ad valorem tax revenue when completed. • Implementation of an in-house Fire Hydrant and Valve Maintenance Program. • Facilitation of a water meter replacement program that will include advanced metering infrastructure (AMI) integrated technology. • Continue necessary sidewalk improvements in neighborhoods and along intersections. • Finalize deployment of new community development and public works software to assist staff with project tracking while providing citizens with new payment options. • Finalize the updated process to ensure all developers have the proper notes and documentation for erosion control in their approved plans. Millage Rate and Property Values Based on the preliminary data released by the Property Appraiser, the City of Longwood's property values rose 7%, which includes approximately $24.7 million in new construction. The fiscal year 2021-2022 proposed budget maintains the property tax rate of 5.5000 mills; unchanged for the ninth consecutive year. The Department of Revenue requires that the City report its "rolled -back rate," which is the millage rate that would bring in the same amount of property tax revenue as the prior year (without factoring in new construction). The proposed rate represents an increase of 5.29% over the roll -back rate of 5.2238 mills. City of Longwood 16 FY 2021-2022 Proposed Budget General Fund (001) The General Fund is the primary operating fund of the City. It funds a significant portion of the City's programs and departments to include Police, Fire, Streets, Leisure Services, Community Development, Finance, Human Resources, Purchasing, Information Technology, and Administration. The proposed budget for the General Fund totals $18,859,972, as compared to the fiscal year 2020-2021 Adopted Budget of $18,374,390; an overall increase of $485,582 or 3 %. General Fund Reserves As adopted by City Commission on May 3, 2021, the City is required by policy to maintain a minimum fund balance in the General Fund equal to two (2) months of General Fund expenditures or 17%. As of September 30, 2020, audited financial statements demonstrate the total fund balance in the General Fund was $5,285,680 or 31 % of General Fund expenditures while the unassigned fund balance was 25%. The current forecast for the fiscal year 2020-2021 at year-end provides an estimated fund balance of $5,223,933 or 29%. Provided no major unplanned emergencies impact the city next fiscal year, the estimated fund balance for the fiscal year 2021-2022 is $5,140,655 or 27%, which exceeds the minimum required fund balance. General Fund Revenues Revenues for the General Fund are projected to be $17,072,507 before transfers -in. Ad valorem tax is the single largest revenue producer for the City, accounting for 42% of General Fund revenues. At the proposed millage rate of 5.5000 per thousand of taxable value, the City will generate $7,598,123 in property taxes which is $488,637 more than the fiscal year 2020-2021. Assuming a 95% collection rate, a requirement of Florida Law, Ad valorem taxes are budgeted at $7,218,217, which represents an increase of $464,206 or 6.9% over the prior year. Transfers Transfers comprise 9% of the General Fund revenues. The transfers from Building Inspections & Permitting, Stormwater, and Public Utilities Funds are reimbursements to the General Fund for administrative support provided to each function and taxes the General Fund would receive if the utility were in private ownership. Budget estimates are based upon certain percentages of General Fund personnel, capital assets, and other expenditures attributed to Building Inspections, Public Utilities, and Stormwater. City. of Longwood 17 FY2021-2022 Proposed Budget General Fund Expenditures Wages and Benefits Personnel Services expenditures, for all employees, have been budgeted to reflect the provisions of the City of Longwood Pay Plan. This proposed budget includes a recommendation for a 4% wage increase for all employees. Funding for the increased health insurance cost of 8.4% has been factored in the proposed budget. The budget contains a total of 172.5 employees across all programs, a net increase of four and a half (4.5) FTEs from the adopted 2020-2021 fiscal year budget. The net number of full-time equivalent employees in the General Fund has increased by one and a half (1.5) — Community & Media Relations Manager approved by Commission during the fiscal year 2020-2021, the Cemetery Attendant SA Liaison and a decrease of Records Clerk PT position; the Building Fund increased by one (1) — Plans Examiner Inspector; the Public Utilities Fund increased one (1) — Fire Hydrant Technician, and refunding of a Water Plant Operator position, and the Stormwater Fund one (1) — Stormwater Supervisor position replaces the Streets/Fleet Division Manager position. Total General Fund employees, both full and part-time, are now 145 positions. Building and Inspections Fund (102) In February of 2012, the City Commission established the Building and Inspection Services Fund to separately account for the revenues and expenditures of the Building Division. One of the goals of the fund is to ensure that the fees collected would fully cover the costs of providing the service. Revenue estimates for fiscal year 2021-2022 total $1,145,000. Expenditures total $1,338,745 and include a transfer to the General Fund for administrative support. Public Facilities Improvement Fund (310) The Public Facilities Improvement fund was established to pave all soil -based streets, repave existing streets, install sidewalks and improve the City roadway system. Funding is derived from street paving assessments, 1-Cent Local Option Tax, the Local Option Gas Tax, Special Assessments (paving), grant funds from the Florida Department of Transportation, and Seminole County Interlocal funding. Revenue estimates for fiscal year 2021-2022 total $4,470,642. City ofLongrwood 18 FY2021-2022. Proposed Budget Capital Projects Fund. 320 The Capital Projects fund was established to account for the acquisition or construction of major capital facilities, equipment purchases, and general capital improvements. Just like last fiscal year, this fund includes plans for the fire station 15 facility replacement and a fire department ladder truck, however, offsetting revenue must be identified before funds can be spent for this project and equipment. All other funding for the other capital items in this fund will need to be identified as well to cover the costs or obtaining these items will not be possible. Public Utilities Fund 401 The Public Utilities Fund is an enterprise fund that accounts for the activities of the City's water and wastewater services, where the intention is to recover the cost of providing this service through user charges without subsidy from the City's General Fund revenues. City of Longwood residents and businesses are served by the City and two private utility companies. For the fiscal year 2021-2022, current user rates and fees are estimated at $6,248,594 which represents a 3% increase from the previous year. Current user rates and fees were adopted by the City Commission on October 19, 2015, and were based upon a rate study that recommended necessary adjustments to provide for operating expenses and replenishment of a prudent reserve for the Public Utility Fund. Another rate study was conducted in 2019 and is currently being updated to ensure the city can properly maintain and replace the necessary infrastructure to support the system in the future. An adjustment is not currently included in the revenue estimates presented. This budget provides for significant improvements to the City's infrastructure and services which total $11,796,101 and include funding for the AMI Meter Replacement Program, the Longdale, and East Longwood Phase II septic tank abatement projects. Renewal and Replacement Fund (402) The Renewal and Replacement Fund was established separately to fund future asset replacements for the utility system. This fund was recommended as part of the rate study that was adopted on October 19, 2015. Funding for this year includes renewal or replacement for water service lines, the water meters, an AC water main, rehabilitation of several lift stations, sanitary sewer manhole rehabilitation, and necessary water plant upkeep for a total of $1,030,000. City of Longwood 19 FY 2021-2022 Proposed Budget Impact Fees Fund (403) The Impact Fee Fund was also established as a suggestion of the rate study to account separately for water and wastewater fees and to offset the impact new development has on the system. Funds are currently appropriated to reserves. Stormwater Management Fund (406) The Stormwater Management Fund is responsible for the proper functioning of the City's drainage system. Funds for the fiscal year 2021- 2022 totaling $834,333 have been budgeted to maintain the City's NPDES Stormwater Permit Program. Major improvements for the fiscal year 2021-2022 include the Rock Lake Outfall project, the design phase for the Orange Avenue -Credo St. upgrades, and the continued work on the Bennett Drive/U.P.S. Pond project. Other Funds The Police Education Fund (116) is responsible for funding state -mandated training. Funds are derived from a portion of funding received from municipal traffic citations. Revenue estimates for the fiscal year 2021-2022 total $7,000. The Special Law Enforcement Trust Fund (117) is responsible for reducing the threat of crime through community crime prevention programs. Funds are derived from the Florida Contraband Forfeiture Act and other Law Enforcement initiatives. The beginning fund balance for the fiscal year 2021-2022 is estimated at $266,828. Expenditures total $35,500 which includes contributions to local school and community -based programs that support crime prevention. The Special Assessment Fund (130) was established to account for the collection of Special Assessment Revenue under the Neighborhood Improvement Special Assessments Program. The City has taken over the provision of managing maintenance services for participating subdivisions. Per the special assessment legislation, homeowners in these subdivisions are being assessed for the reimbursement of these costs. There are currently eight subdivisions participating in this program. The fiscal year 2021-2022 revenue estimates are $103,586 and total operating and capital expenses are estimated at $87,391. The Parks and Events Fund (131), the Citizens on Patrol (COP) (132), and the Community Emergency Response Team (CERT) (133) are mostly funded by both transfers from the General Fund as well as donations received to support each group's activities. Caty 4 Longwood 20 . FY 2021-2022 Proposed Budget This year four (4) new funds were established, the Police Impact Fees Fund (134), the Fire Impact Fees Fund (135), the Recreation Impact Fees Fund (136), and the Public Works -Administrative Impact Fees Fund (137). The establishment of these funds was recommended as part of the municipal impact fee study completed by Raftelis. The commission adopted the recommendation on November 2, 2020, recognizing the need to fund any projected additional capital needs necessary to provide services to support new growth and development. Conclusion In preparing the Proposed Operating Budget for the Fiscal Year 2021-2022 staff objectively focused on the method in which services are delivered with the ultimate goal of balancing the budget and not reducing the level of City services while allowing for an estimated 27% reserve level in the General Fund. Departments provided goals, objectives, and performance measures that are tied to the City's Mission while allocating funding appropriately to meet the City's goals. I extend my heartfelt appreciation to all Department Directors and their staff for their dedication and hard work, particularly those employees who were instrumental in the successful completion of the operating and capital budgets in a timely and fiscally responsible manner. I am grateful for the confidence, trust, and support bestowed upon us by our Mayor and City Commissioners. Respectfully, Clint Gioielli Acting City Manager City of Longwood fit �t)_I1_1_�f Judith Rosado Director of Finance 21 FY 2021-2022 Proposed Budget I 1 BUDGET OVERVIEW ® BUDGET DOCUMENT BUDGET GUIDING POLICIES BUDGET PROCESS BUDGET CALENDAR BUDGETARY BASIS FINANCIAL STRUCTURE ® MAJOR REVENUE SOURCES LONG-RANGE FINANCIAL PLAN City of Longwood FY 2021-2022 Proposed Budget BUDGET DOCUMENT The City of Longwood's budget serves as much more than just a financial plan. It also meets four essential purposes: As a Policy Document: The annual budget document informs the reader about the City of Longwood and its policies that guide prioritization for the spending of resources. The City Manager's Budget Message provides a condensed analysis of the Proposed Budget, highlighting the central issues in developing the budget as well as establishing the theme for the fiscal year. The Proposed Budget includes the organization -wide financial and programmatic policies and goals that address long-term financial issues, as well as short-term operational policies that direct the development of the annual budget. The Proposed Budget provides information about the services the City will provide for the fiscal year beginning October 1, 2021, and ending on September 30, 2022. As a Financial Plan: The annual budget document demonstrates the financial plan of the City, detailing the costs associated with providing municipal services and how the services will be funded. The Budget Summaries provide the reader with an at -a -glance view of all appropriated funds' revenue sources and expenditures/expenses by program, object category, and fund. The annual budget document explains the underlying assumptions for revenue estimates and analyzes significant revenue trends. In addition, projected beginning and ending fund balances are shown for the fiscal year demonstrating the anticipated changes in fund balances from one year to the next to assist in future planning. A five- year capital improvement plan is included, which assists management in allocating appropriate future resources for capital needs, in addition to being able to consider the operating impact of capital outlay. As an Operations Guide: The annual budget document provides detailed information on how the City and departments are organized. A summary of sources and uses is provided to review summarized information on how money is collected and spent in the current year. Within the departmental sections, the reader is provided information about the activities, services, and functions that are carried out by each department in support of the overall City Commission goals and objectives. Also included are an organization chart, authorized positions, budget highlights, performance measures, City of Longwood 22 FY 2021-2022 Proposed Budget accomplishments, and budgetary appropriation. Each department demonstrates the resources used for the operations of the various programs the City provides. As a Communications Device: The budget document provides the reader with summary information to assist with understanding revenue sources and planned fiscal spending that supports the established goals and objectives. Included in the budget document is a table of contents and a glossary to enable the reader to locate information and to understand the terminology used throughout the document. Charts, graphs, and tables are strategically used to provide a visual demonstration of the narrative presented. The City Manager's Budget Message included at the beginning of the budget document provides the reader with a condensed analysis of the financial plans for the fiscal year 2022 for the City of Longwood. Cityof Longwood 23 FY 2021-2022 Proposed Budget BUDGET GUIDING POLICIES The 2021-2022 Budget has been prepared following management and budget guiding policies. Listed below are some of the policies guiding the development and implementation of this budget: Budgeting Policies: • The City will prepare its budget using a Balanced Budget; total anticipated revenues plus other sources must equal total estimated expenditures/expenses plus other uses for each fund. • All operating funds are subject to the annual budget process and reflected in the budget document. • The enterprise operations of the City are to be self-supporting; i.e., current revenues will cover current expenditures, including debt service. • In no event will the City levy ad valorem taxes against real property and tangible personal property over 10 mills. • The City will budget 95 percent of anticipated gross ad valorem proceeds to provide an allowance for discounts for early payment of taxes. Revenue Policies: • The City will establish all user fees to recover the partial or full cost of providing a service. • The City will review fees/charges periodically to ensure they are fair and equitable to all users. Investment Policy: • Safety and Liquidity are the main objectives when investing the City's idle funds. Since the City has no formal investment policy, the City follows the Florida State Statutes (Section 218.415 - Local Government Investment Policies) and has invested conservatively. City of Longwood . 24 FY 2021-2022 Proposed Budget BUDGET PROCESS The City's fiscal year runs from October lst through September 30th. The formal budget process is approximately eight months starting in February and proceeding through the end of September. February - Budget Update February is the beginning of the Budget Process. The Finance Department meets with Departments Directors for updates and to plan for the upcoming budget process. March - Budget Guidelines During March budget guidelines, information, and forms are provided to each department. Departments prepare their budget requests, which include operating, 5- year capital plan, equipment replacements, and personnel. June - Budget Review The City Manager reviews the details of each proposed budget for efficiency and compliance with the Commission's direction and makes any necessary adjustments to the requested budget. July — Budget Workshop The City Manager presents its recommendations and proposed annual budget to the City Commission during the budget workshop. This budget workshop provides Commissioners an opportunity to review the operating and capital budgets to ensure that the requests meet the best interests of the City of Longwood and its citizens. September - 1st and 2nd Public Hearings The City Commissioners' first public hearing date is normally set during the second week of September. During the first public hearing, the proposed millage rate, and budget are tentatively approved. The second hearing date is usually set for the fourth week of September. The final public hearing is when the millage rate and the approved budget are adopted. The public is invited and encouraged to attend the hearings and participate in the budget process. City. of Longwood 25 FY 2021=2022 Proposed Budket Once all public budget hearings are completed, and the Florida Department of Revenue certification is finalized, the "Adopted Budget" becomes the Financial Plan, Operations Guide, Budget Policy Document, and Communications Device for the fiscal year. Amending the Budget After the annual budget is adopted, any changes in appropriations that cause an increase or decrease to fund totals are considered a Budget Amendment. A Budget Amendment requires formal legislative action by the City Commission through approval at a publicly held City Commission meeting during the fiscal year. Appropriations that are re -allocated within a fund and/or division at the object level within a department and do not change the original budget appropriation require approval from the Department Director, the Director of Financial Services, and the City Manager. Transfer of appropriations for any capital project or modifications to the CIP must be approved by the City Commission through a budget amendment and resolution. Department directors are accountable for expenditures over budget. Monthly budget reports are submitted to the Commission and City Manager comparing year-to-date totals with the budget. City of Longwood 26 FY 2021-2022 Proposed Budget BUDGET CALENDAR The Budget Calendar is developed in conjunction with Florida State Statute requirements and local ordinances. The calendar lists major events and responsibilities for all parties involved. DATE RESPONSIBILITY Tuesday, March 2, 2021 Department Directors Distribute Budget Materials/Training Finance Director Session Friday, March 19, 2021 Department Directors Submit updated CIP Budgets to Finance Friday, April2, 2021 Department Directors Submit Operating Budget Request to Finance Monday, April 12, 2021 Finance Director Finance reviews Budget Requests and returns with questions to Departments Monday, April 19, 2021 Departm ent Directors Departments return Budget Requests with all questions Finance Director Health, Liability, Property and Workers Monday, April 19, 2021 Human Resources Compensation, Insurance Cost Director Estimates Due City Manager Week of May 3 - May 7 Department Directors Budget Review Meetings Finance Director Tuesday, June 1, 2021 Property Appraiser Preliminary estimate of taxable value Section 200.065 (7), Florida submitted to City Statutes Friday, June 11, 2021 City Manager Draft of Proposed Budget to City Finance Director Manager Tuesday, June 22, 2021 City Manager Proposed Budget subm ifted to Section 200.065 (2)(a)2, Commission Florida Statutes Thursday, July 1, 2021 Property Appraiser pp Certification of Taxable Value submitted Florida Statutes, Section to City 200.065 (1), Florida City Commission Monday, July 12, 2021 City Manager Budget Workshop Department Directors City Commission Last Regular Meeting to approve Monday, July 19, 2021 City Manager tentative millage rate and hearing schedule. Notification to Property Appraiser of Not later than August 3 Finance Director proposed millage rate rolled back tax Section 200.065 (2)(b), rate, and date, time and place of First Florida Statutes Public hearing. City of Longwood 27 FY2021-2022 Proposed Budget BUDGET CALENDAR DATE RESPONSIBILITY Tuesday, August 10, 2021 City Manager Final Changes to budget completed Finance Director Mailing of Notice of Proposed Property Section 200.065 (2)(b), Not later than August 24 Property Appraiser Taxes (TRIM notice) - DR474 Florida Statutes, Section 200.069, Florida Statutes City Commission First Public Hearing to adopt proposed Section 166.241 (3), Florida Thursday, September 9, 2021 City Manager millage rates and budget Statutes, Section 200.065 Finance Director (2)(c)-(e), Florida Statutes Newspaper advertisement of Second Section 200.065 (2)(d), Wednesday, September 15, 2021 Finance Director public Hearing and Budget Summary Florida Statutes, Sections City Clerk Statement 200.065 (3),(a),(b) and (h)- (1), Florida Statutes City Commission Second and Final Public Hearing to Section 200.065 (4), Florida Monday, September 20, 2021 City Manager adopt final millage rates and budget Statutes Finance Director Submission of approved millage Not later than September 23 Finance Director resolution and budgetto Property Section 200.065 (4), Florida City Clerk Appraiser, Tax Collector and Florida Statutes Department of Revenue City of Longwood 28 FY2021-2022 Proposed Budget BUDGETARY BASIS The City of Longwood has developed and follows a program -based budget format for all City funds. The budget is prepared per Generally Accepted Accounting Principles (GAAP). Modified Accrual Basis for Governmental funds (General Fund, Special Revenue Funds, Capital Projects Funds) - are budgeted using the modified accrual basis of accounting, whereby expenditures are recognized in the accounting period when the liability is incurred, if measurable, and revenues and other resources are recognized in the accounting period when they become available and measurable. Revenues are considered to meet the availability test if they are collectible within the current period or soon enough thereafter for use in payment of liabilities of the current period. Accrual Basis for Proprietary funds (Enterprise Funds) - are budgeted under the accrual basis of accounting. Revenues are recognized in the period in which they are earned, and expenses are recognized in the period in which the liabilities are incurred. Depreciation is not budgeted, and principal debt payments are budgeted in the applicable funds. The annual budget addresses only the Governmental and Proprietary funds and does not control resources that are managed in a trustee or fiduciary capacity. All appropriations unspent at year-end lapse unless funds are encumbered as the result of the issuance of a purchase order. Encumbrances represent commitments related to unperformed contracts for goods or services. Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of funds are recorded to reserve that portion of the applicable appropriation. Encumbrances outstanding at year-end are reported as commitments or assignments of fund balances and do not constitute expenditures or liabilities since the commitments will be honored during the subsequent year. For budgetary purposes, encumbrances outstanding at year-end and the related appropriation are carried forward to the new fiscal year. Encumbrances constitute the equivalent of expenditures for budgetary purposes. City qfLongwood 29 . „FY2021-2022.Proposed Budget FINANCIAL STRUCTURE The City of Longwood uses funds to budget for operations and to account for the results of those operations. ]Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain functions or activities. Budgets are adopted for funds that are either governmental funds or proprietary funds. Each category is also divided into separate fund groups. The following are the funds of the City of Longwood in which the City Commission adopts an annual budget. Governmental Funds: The Governmental Funds consist of the General Fund, the Special Revenue Funds, and the Capital Projects Funds. General Fund - The General Fund is the general operating fund of the City. This fund was established to account for the revenues and expenditures involved in operating general governmental functions of a non-proprietary nature. Major revenue sources for this fund include ad -valorem tax, franchise and utility taxes, telecommunications/sales tax, license and permit fees, and charges for current services. The major operating activities supported by the General Fund include police and fire services, community development, information technology, streets, leisure services, and other general governmental service functions. Special Revenue Funds - The Special Revenue Funds are used to account for particular governmental activities created by receipt of specific taxes, grants, and other restricted revenues. Below are the City's Special Revenue Funds. ➢ Building Fund ➢ Police Education ➢ Special Law Enforcement Trust ➢ Special Assessment Fund ➢ Parks and Events Fund ➢ Citizens on Patrol Fund ➢ Community Emergency Response Team Fund ➢ Police Impact Fees Fund ➢ Fire Impact Fees Fund ➢ Recreation Impact Fees Fund ➢ Administrative-PW Impact Fees Fund ➢ Stormwater Management Fund City of Longwood 30 FY 2021-2022 Proposed Budget Capital Project Funds — The Capital Project Funds are used to account for and report financial resources earmarked for the replacement of capital equipment, acquisition or construction of major capital facilities, and other project -oriented activities (other than those financed by proprietary funds). The City has two capital project funds the Public Facilities Improvement Fund and the Capital Projects Fund. Proprietary Funds: Proprietary Funds account for those external business -type activities that are provided on a basis consistent with private enterprise. They are accounted for on an "accrual" basis of accounting. Enterprise Fund - An enterprise fund is used to accounting for the City's organizations and activities that are similar to those found in the private sector. An enterprise fund is self-supporting, deriving its revenue from charges levied on the users of the services. The Public Utilities Fund is the major proprietary fund of the City of Longwood. City of Longwood 31 F. Y 2021-2022 Proposed B,udggt CITY COMMISSION -$100,432 CITY CLERK $309,806 CITY MANAGER $382,289 .CITY ATTORNEY $180,000 GENERALSVCS HUMANRESOURCES $813,750 INFORMATION TECHNOLOGY PURCHASING $111,867 FINANCE $409,372 .OTILITY BILLING $.1,196,000 POLICE FIRE . $5,152,642 DEVELOPMENT. LEISURE SERVICES $1,94,2;097 STREETS $1,272,217 BUILDING PERMITS (102) I I PUBLIC FACILITIES (310) I (PUBLIC UTILITIES (401 $1,338,745 $5,599,181 $11,796,101 POLICE EDUCATION (116) I I CAPITAL PROJECTS (320) $3,500 $5,332,488 CONFISCATION (117) $35,500 SPEC ASSESSMTS (130) $87,391 PARKS & EVENTS (131) $101,750 I COPS (132) I $11,675 CERT (133) $8,100 POLICE IMP FEES (134) $143,400 FIRE IMP FEES (135) $105,000 REC IMP FEES (136) $21,529 PW-ADM IMP FEES (137) $99,600 STORMWATER (406) $834,333 PW R&R (402) I $1,334,000 I IMPACT FEES (403) I $0 MAJOR REVENUE SOURCES Revenue Estimates Revenues are estimated each year by reviewing historical trends, estimates from the State of Florida, regression analysis, and other forecasting methods. The growth assumptions used in long-range fund projections are unique for each fund and updated as needed with the publication of the Proposed Budget and the Adopted Budget. General Fund Taxes Ad Valorem Taxes — A tax on property paid by owners of real and personal property within the city limits. A millage rate is adopted on an annual basis and is applied as one dollar of tax for each $1,000 of estimated taxable assessed value based on an assessment by the Seminole County Property Appraiser of the market value of property and improvements. A tax rate of one mill produces $1 of tax revenue on each $1,000 of taxable property value. Except for voted levies, Florida Statutes, Section 200.081 limits ad valorem taxes against real properties and tangible personal property to 10 mills. Millage Rate — The City's fiscal year 2022 millage rate of 5.5000 mills remains at the level first adopted in the fiscal year 2013. The City budgets for property taxes at a 95% collection rate, in compliance with Florida Statutes, which will generate approximately $7,218,217, which represents 42% of total General Fund revenues. $8.00 $7.00 $6.00 $5.00 c 0 $4.00 $3.00 $2.00 $1.00 $0.00 AD VALOREM TAXES FY 2018 Actual FY 2019 Actual FY 2020 Actual FY 2021 Adopted FY 2022 Proposed City 0 f Longwood 33 FY2021-2022_ Proposed Budget Communication Service Tax - The Communications Services Tax took effect October 1, 2001, and represents a combination of the former Cable Television and Telecommunication Franchise Fees as well as the Public Service Tax on telecommunications services. Revenue estimates are based on expected growth and historical trends. Collections from Communications Service Taxes are estimated at $734,337 for the fiscal year 2021-22, representing approximately 4% of total General Fund Revenues. $800.00 $700.00 $600.00 R $500.00 3 0 $400.00 $300.00 $200.00 $100.00 CST FY 2018 Actual FY 2019 Actual FY 2020 Actual FY 2021 Adopted 734,337 FY 2022 Proposed Intergovernmental ]Revenues - Intergovernmental revenue consists of revenues that are received from other government agencies. The majority of these revenues consist of State Sales Tax, State Shared Revenue, Occupational, and Mobile Home Licenses. Other revenues in this category consist of Federal, State, and Local grants. Revenue estimates are based on expected growth and historical trends. Collections from Intergovernmental Revenues are estimated at $2,248,168 for fiscal year 2021-22; this represents $595,705 for Municipal Revenue Sharing, $2,000 for Mobile Home Licenses Tax, $5,000 for Crash Reports, $24,000 for Alcoholic Beverage License Tax, $1,155,737 for Half -Cent Sales Tax, $13,000 for Occupational Licenses, $13,470 for Firefighters Supplemental Compensation, $93,786 for Other Transportation, $182,500 for School Resources, and $162,970 in federal and state grants. Intergovernmental Revenues represent approximately 13% of total General Fund Revenues. City of Longwood 34, FY2021-2022 Proposed Budget $3.50 $3 00 $2 m f $2 00 &$IK $1. 00 $o K $o 00 INTERGOVERNMENTAL 2,573,065 2,639,519 S ��\ FY&aActual RkaActual $oat #6 FY&&Actual 21286 ke 2,248 Ga FY &aa«ted R 202R«ad Utility Tale - A tax leVied oat e purchase 0{ electricity, naturalgas, pr pane, and water. This revenue isbased on a contracted percentage applied to the taxa1 amounts charged bythe seller oft e service The City collects utility ta&Csf for electric, water, and gas. Revenue estimates are based on expected growth and historical trends. Collections from utility taxes are estimated at $2,000,822 for fiscal year 2021- 2; Which represents $1, 99; OJ for electricity, $316; 19 for water, $85,000 for gas. Utility Tax revenue represents approximately 12° oftotal General Fund Revenues. UTILITY TAXES $2 K 22 m tss7 m71,708,651 \ "$1K ; } �$100 m $o 50 00m:..._�.�� 1,soam4 R 202aual R &aActua R &»ate &Ooo 22 1,825 S6 x « R maAdopted Rz2Proposed .... .,.\ y o f0n�60' / y « \ `^� : ,\\ /i°\ © \ Fy20 7- 0 2 P o o £/fkd e .. . . . . . . . . .. .. .... . . Franchise Fees - Franchise Fees are levied on a corporation or individual by the local government in return for granting a privilege or permitting the use of public property subject to regulations. The City receives franchise fees for electricity, solid waste, and propane gas. Collections from franchise fees are estimated at $1,876,506 for the fiscal year 2021-22; which represents approximately 11% of total General Fund revenues. FRANCHISE FEES $2.00 $1.80 1,624,373 $1.60 rf. $1.40 :r ,n $1.20 $1.00 $0.80 $0.60 $0.40 $0.20 $0.00 _....,_. __._ _.,....,........... _. FY 2018 Actual FY 2019 Actual FY 2020 Actual FY 2021 Adopted FY 2022 Proposed Charges for Services - Charges for Services represent fees charged as a result of direct benefit or in lieu of other charges. Charges for service revenue represent all fees collected by General Fund departments for services provided to residents and non- resident users. These charges include fees for public safety fees; fees for parks and recreation services such as team sports activities; special events rentals, and facilities usage fees (Community Building, Reiter Park, etc.). Other charges for services include miscellaneous protective inspection fees, EMS transport fees, and other miscellaneous fees. For the fiscal year 2021-22, charges for service fees are estimated at $2,342,326, which represents approximately 14% of General Fund revenues. City of Longwood 36 FY 202172022 Proposed Budget CHARGES FOR SERVICES $2.50 2,029,255 $2.00 . $1.50 c $1.00 $0.50 2,167,320 1,972,594 ;': ; $0.00 FY 2018 Actual FY 2019 Actual FY 2020 Actual FY 2021 Adopted FY 2022 Proposed Did;you know? 7be = ty af_ Longwood, has: not raised :the- d Vf Iorem Property Ttix.: 1Ulillage Rate inc F�sc l `l it 013, Administrative Reimbursement Other Revenues — Transfers -In includes various reimbursements to the General Fund from the City's Building Fund and Enterprise Fund. This includes an administrative charge representing an annual allocation distributing the estimated costs for General Fund administrative support departments such as Information Technology, Human Resources, Finance, Administration, Purchasing, and General Services. The Administrative Reimbursements (Transfers -In) are budgeted at $1,704,187 for fiscal 2021-22, which represents approximately 9% of General Fund revenues. City of -Longwood 37 FY.2021-202.2 Proposed Budget $2.50 $2.00 1,777,228 . $1.50 $1.00 $0.50 $0.00 :..w_. _ �... _,.... OTHER REVENUES 2,197,568 FY 2018 Actual FY 2019 Actual Miscellaneous Revenues 1,804,402 l FY 2020 Actual FY 2021 Adopted FY 2022 Proposed 1,704,187 1,616,668 Fines & Forfeitures - Includes revenues received from court fines and public safety ordinances. For the fiscal year 2021-22, Fines and Forfeitures are estimated at $166,400 which represents 1 % of General Fund revenues. FINES AND FORFEITURES $180.00 $160.00 166,400 $140.00 120,2'19. 122,674 113,201 $120.00 3 100.00 o - $80.00 $60.00 - $40.00 20.00 FY 2018 Actual FY 2019 Actual FY 2020 Actual FY 2021 Adopted FY 2022 Proposed City of Longwood 38 FY 2021-2022 Proposed Budget Miscellaneous Revenues — Includes revenues received from Disposition of Property, Rents & Royalties, Contributions and Donations, Cemetery Lots sales, and Interests. For the fiscal year 2021-22, Miscellaneous Revenues are estimated at $229,500, which represents 1% of General Fund revenues. MISCELLANEOUS REVENUE $700.00 607,601 $600.00 $500.00 �$400.00 3 F$300.00 $200.00 $100.00 $0.00 FY 2018 Actual FY 2019 Actual FY 2020 Actual Special Revenue Funds 242,100 229,500 ram';%% %>• FY 2021 Adopted FY 2022 Proposed Licenses and Permits - Licenses and permits include building permits, utility permits, impact and development fees, inspections, and other licenses and permits of a local nature. The revenues from this category are used for the building activities of the City. Licenses and permits revenues are projected using both historical trends for received revenue and estimates of the level of growth for the upcoming year. For the fiscal year 2021-22, revenues are estimated at $2,688,728, which represents approximately 90% of Special Revenue Funds revenues. City of Longwood , 39 FY 2021-2022 Proposed Budget LICENSES AND PERMITS $a « $2 K $2& 1.686 24 tso2 m6 . . - ® §; S$I5 «y\ y = $Im � d °°5:/'» $o & ta5@ Ko R 202Actum R &gActua R&&Actual R 2021a7ted FY202 Epek Enterprise Fun Charge for Service - Charges paid byresidents and businesses foIt the use of water and sewer services. Water and sewer charge are billed monthly and include a monthly minimum charge to Cove administrative Costs and specified monthly minimum gallons. Theser venue are accounted for in the Pubic Utility Fund. For the fiscal year 2021- 2, Water and Sewer Revenue are estimated at $6; 48,594, which represents approximately 54° 0{ Enterprise Fund revenues. CHARGES FOR SERVICES $7 2 6,091,224 $� m 5,182,549 > ? %a23 AB %a4o e1 ' $0 /�. ($400 ` \ \: k$a00 ` : $ 10 c« a ;\� 999 . _. - y� 222 .w..... _.,...�........ �,.:�. R 22 Actual R &2Actual R &&ate FYmaAdopted «24a g4 R »£Pr9ok - City o Longwood 40 . <~ /f20 7- 0 2 Proposed Budget Impact Fees — Impact fees are collected for commercial and residential developments. For the fiscal year 2021-22, Water Impact Fees Revenues are estimated at $480,000, and Sewer Impact Fees Revenues are estimated at $600,000 for a total of $1,080,000, which represents 9% of the total Enterprise Funds revenues. IMPACT FEES $1.20 $1.00 $0.80 c 0 563,416 2 $0.60 %- 286,398 $0.40 $0.20 ==` 77,652 FY 2018 Actual FY 2019 Actual FY 2020 Actual FY 2021 Adopted 1,080,000 FY 2022 Proposed City of Longwood 41 - - FY 2021-2022 Proposed Budget LONGwRANGE FINANCIAL PLAN The City updates its long-range financial plan each year after the completion of the annual financial audit and before the adoption of the annual budget. Therefore, the amounts shown in the long-range financial plan for 2022 are shown as projections and do not agree with the budgeted amounts reflected in the other sections of this document. General Fund Long -Range Financial Forecast ($ in thousands) 2020 2021 2022 2023 2024 2025 2026 Actual Budget Forecast Forecast Forecast Forecast Forecast Revenues and Sources: Taxes 9,097,102 9,551,957 10,286,159 10,800,467 11,340,490 11,907,515 12,502,891 Licenses & Permits 1,780,088 1,869,092 1,962,547 2,060,674 2,163,708 2,271,893 2,385,488 Intergovernmental 3,042,366 2,286,049 2,354,630 2,425,269 2,546,533 2,673,859 2,807,552 Charges for Services 1,972,594 2,071,224 2,174,785 2,283,524 2,397,700 2,517,585 2,643,465 Fines and Forfeits 113,201 160,500 212,274 242,832 277,790 317,780 363,526 Miscellaneous Revenue 656,610 292,100 306,705 697,107 700,736 701,377 858,562 Transfers -In 1,804,402 1,616,668 1,697,501 1,721,898 1,895,244 1,969,002 2,043,167 Total Revenue and Sources 18,466,363 17,847,590 18,994,602 20,231,772 21,322,201 22,359,012 23,604,651 Expenditures and Uses: Administration 2,435,085 2,701,003 2,753,143 2,890,800 3,035,340 3,187,107 3,346,463 Financial Services 1,712,349 1,691,219 1,711,939 1,797,536 1,887,412 1,981,783 2,080,872 Public Safety 9,279,571 10,155,024 10,398,343 10,918,260 11,464,173 12,037,382 12,639,251 Community Services 694,728 698,863 773,684 812,368 852,987 895,636 940,418 Leisure Services 1,855,337 1,977,302 1,990,858 2,090,401 2,194,921 2,304,667 2,419,900 Public Works 997,955 1,135,979 1,136,920 1,193,766 1,253,455 1,316,128 1,381,934 Transfers -Out 133,850 15,000 65,086 15,000 15,000 15,000 15,000 Total Expenditures and Uses 17,108,875 18,374,390 18,829,973 19,718,132 20,703,288 21,737,703 22,823,838 Total Revenue Over/UnderExpenditures 1,357,488 (526,800) 164,629 513,641 618,913 621,309 780,813 BEGINNING FUND BALANCE 3,928,192 5,285,680 4,758,880 4,923,508 5,437,149 6,056,062 6,677,371 ENDING FUND BALANCE 5,285,680 4,758,880 4,923,508 5,437,149 6,056,062 6,677,371 7,458,184 City 0 f Longwood 42 FY 2021-2022 Proposed Budget Building Fund Long -Range Financial Forecast ($ in thousands) 2020 2021 2022 2023 2024 2025 2026 Actual Budget Forecast Forecast Forecast Forecast Forecast Revenues and Sources: Taxes - - - Licenses & Permits 689,267 825,000 950,000 1,035,500 1,118,340 1,185,440 1,256,567 Miscellaneous Revenue 70,915 36,649 50,049 68,466 93,906 129,150 178,162 Transfers -In - - - Total Revenue and Sources 760,182 861,649 1,000,049 1,103,966 1,212,246 1,314,590 1,434,729 Expenditures and Uses: Salaries 313,728 248,274 258,205 268,533 279,275 290,446 302,063 Benefits 93,214 101,642 105,708 109,936 114,334 118,907 123,663 Operating 98,901 347,504 354,454 361,543 368,774 376,150 383,672 Capital - - - - - - - Miscellaneous - 10,000 10,000 10,000 10,000 10,000 10,000 DebtService 4,421 4,337 4,337 4,255 4,174 4,091 4,010 Transfers -Out 656,516 501,395 516,437 526,766 537,301 548,047 559,008 ,Total Expenditures and Uses 1,166;780 1,213,152 1,249,141 1,281,033 1,313,857 1,347,641 1,382,417 Total Revenue Over/Under Expenditures (406,598) (351,503) (249,092) (177,067) (101,611) (33,050) 52,312 . BEGINNING FUND BALANCE 1,510,688 1,104,090 752,587 503,495 326,428 224,817 191,767 ENDING FUND BALANCE 1,104,090 752,587 503,495 326,428 224,817 191,767 244,079 Public Utilities Fund Long -Range Financial Forecast ($ in thousands) 2020 2021 2022 2023 2024 2025 2026 Actual Budget Forecast Forecast Forecast Forecast IForecast Revenues and Sources: Licenses and Permits - - - - - - - Intergovernmental 1,618,240 1,666,787 1,750,127 1,837,633 1,929,515 2,025,990 2,127,290 Charges for Services 5,482,549 5,960,345 6,317,966 6,886,583 7,506,375 8,181,949 8,918,324 Miscellaneous 12,881 13,267 13,665 14,212 14,638 15,078 15,530 Other Financing Sources - 3,680,000 3,500,000 2,000,000 2,500,000 2,500,000 2,500,000 Total Revenue and Sources 7,113,670 11,320,400 11,581,758 10,738,428 11,950,528 12,723,017 13,561,144 Expenditures and Uses: Salaries 918,004 963,904 1,012,099 1,052,583 1,094,687 1,138,474 1,184,013 Benefits 511,659 527,009 542,819 559,104 575,877 593,154 610,948 Operating 2,996,722 3,086,624 3,179,222 3,274,599 3,372,837 3,474,022 3,578,243 Capital 4,921,128 5,019,551 5,220,333 5,376,943 5,484,481 5,594,171 5,706,054 Miscellaneous (5,062,101) - - - - - - DebtService 60,902 62,729 64,611 66,549 68,546 70,602 72,720 Transfers -Out 1,668,923 1,718,991 1,770,560 1,823,677 1,878,388 1,934,739 1,992,781 Total Expenditures and Uses 6,015,238 11,378,808 11,789,645 12,153,456 12,474,816 12,805,162 13,144,760 Total Revenue Over/Under Expenditures 1,098,432 (58,408) (207,688) (1,415,028) (524,288) (82,146) 416,384 BEGINNING FUND BALANCE 1,274,232 2,372,664 2,314,256 2,106,369 691,341 167,053 84,907 ENDING FUND BALANCE 2,372,664 2,314,256 2,106,369 691,341 167,053 84,907 501,291 Ci • q -Lon ... ood:. 43._ FY2021-20 22:Proposed Budget CITYWiI[lE BUDGET 0 CITYWIDE BUDGET OVERVIEW ® CHANGES IN FUND BALANCE ANALYSIS 0 CITYWIDE SOURCES 0 CITYWIDE USES - APPROPRIATIONS AND TRANSFERS BY FUND ® FTE'S CITYWIDE City of Longwood FT 202172022 Proposed Budget i 1 CITYWIDE BUDGET SUMMARY CITY OF LONGWOOD - BUDGET SUMMARY - ALL FUNDS SPECIAL GENERAL REVENUE CAPITAL ENTERPRISE FUND FUNDS FUNDS FUND TOTAL ESTIMATED REVENUES: Ad Valorem Taxes - Millage 5.5000 7,218,217 - - - $7,218,217 Sales and Use Taxes 210,321 - 1,434,504 - 1,644,825 Franchise Fees 1,876,506 - - - 1,876,506 Utility Service Taxes 2,000,822 - - - 2,000,822 Communication Service Tax 734,337 - - - 734,337 Licenses and Permits 45,910 2,688,728 - 1,080,000 3,814,638 Intergovernmental 2,248,168 - 3,126,138 1,820,067 7,194,373 Charges for Services 2,342,326 67,750 - 6,248,594 8,658,670 Fines and Forfeitures 166,400 44,000 - - 210,400 Miscellaneous 229,500 177,786 16,000 82,200 505,486 Other Financing Sources - 5,239,945 2,000,000 7,239,945 Total Estimated Revenues: 17,072,507 2,978,264 9,816,587 11,230,861 41,098,219 Transfer In 1,704,187 10,086 55,000 568,324 2,337,597 ESTIMATED EXPENDITURES: General Government 3,911,431 - Public Safety 9,945,733 1,065,656 Physical Environment 1,196,000 - Transportation 1,217,217 948,393 Culture & Recreation 1,544,491 123,279 Debt Service 910,013 33,118 Other Uses 70,000 29,068 Total Estimated Expenditures: 18,794,886 2,199,514 Transfer Out 0•. 591,010 18,859,972 2,790,524 143,689 428,557 4,483,677 4,998,799 - 16,010,188 3,685,373 10,258,910 15,140,283 1,130,000 - 3,295,610 140,000 - 1,807,770 833,808 761,133 2,538,072 99,068 10,931,669 11,448,600 43,374,668 10,931,669 13,130,101 45,712,266 Fund Balance/Reserves/Net Assets 5,140,655 1,897,090 982,032 4,107,389 12,127,166 and Reserves The tentative, adopted, and/or final budgets are on file in the office of the above mentioned taxing authority as a public record. City of Longwood 44 FY2021-2022 Proposed Budget CHANGES IN FUND BALANCE 001 General Fund 102 Building Fund 116 Police Education Fund 117 Police Confiscation Fund 130 Special Assessments Fund 131 Parks and Events Fund 132 Citizens on Patrol Fund 133 CERT Fund 134 Police Impact Fees 135 Fire Impact Fees Fund 136 Recreation Impact Fees 137 PW-Administrative Impact Fee 310 Public Facilities Fund 320 Capital Projects Fund 401 Public Utilities Fund 402 Renewal & Replacement Fund 403 Impact Fees Fund 406 Stormwater Management Fund ANALYSIS 5,223,933 1,184,941 (1,125) 266,828 7,979 87,407 11,329 11,540 2200 4,815 5,360 1,395 2,110,571 (68,457) 3,172,015 1,057,761 1,208,529 116,595 18,776,694 1,145,000 7,000 38,350 103,586 69,600 7,500 5,586 142,896 284,233 322,894 98,205 4,470,642 5,400,945 10,145,861 568,324 1,085,000 763,500 (18,859,972) (1,338,745) (3,500) (35,500) (87,391) (101,750) (11,675) (8,100) (143,400) (105,000) (21,529) (99,600) (5,599,181) (5,332,488) (11,796,101) (1,334,000) (834,333) (83,277) (193,745) 3,500 2,850 16,195 (32,150) (4,175) (2,514) (504) 179,233 301,365 (1,395) (1,128,539) 68,457 (1,650,240) (765,676) 1,085,000 (70,833) 5,140,655 -2 991,195 -16 2,375 311 269,678 1 24,174 203 55,257 -37 7,154 -37 9,026 -22 1,696 -23 184,048 3722 306,725 5622 - -100 982,033 53' - 100 1,521,774 -52 292,085 -9 2,293,529 90' 45,762 -61' Fund balance is the excess of assets over liabilities. Fund Balance does not necessarily mean funds available for expenditure. Fund Balance can be restricted, committed, or assigned. A negative fund balance is often referred to as a deficit. On the May 3", 2021 Regular Meeting, the City Commission passed Resolution No. 21-1559 formally adopting a Fund Balance Policy for the General Fund, per Government Finance Officer Association (GFOA) recommended best practices and formalized the City's compliance with Governmental Accounting Standards Board (GASB) Statement No. 54 Fund Balance Reporting and Governmental Fund Type Definitions. City of Longwood . 45. FY 2021-2022 Proposed Budget The Policy sets a minimum level of Unrestricted Fund Balance as stated below: "The desired unrestricted general fund balance shall be no less than two months or 17% of general fund operating expenditures." Also, the City committed an amount equal to five (5) percent of general fund expenditures for an Economic Stabilization Reserve. This reserve will protect the City from adverse financial impacts in the event of unexpected economic events. The Economic Stabilization Reserve would only be used in extraordinary or unforeseen circumstances and with the majority vote of the City Commission. FY2021-2022 Expenditures 17% of Operating Expenditures Economic Stabilization Reserve Assigned Fund Balance Unassigned Fund Balance 18,859,972 3,143,329 942,999 487,501 1,712,829 3,143,329 City of Longwood 46 FY 2021-2022 Proposed Budget CITYWIDE BUDGET SUMMARIES TOTAL SOURCES $57,839,432 ood 47 FY 2021-20 - Czty of Longw 22 Proposed Budget CITYWIDE BUDGET SUMMARIES TOTAL USES $57,839,432 Physical Environment $15,140,283 26% Aditions to Reserves $12,127,166 21% City of Longwood 48 FY 2021-2022 Proposed Budget 2022 APPROPRIATIONS BY FUND The following funds are appropriated on an annual basis according to the Budget Process for the City of Longwood General Fund 18,859,972 Building and Inspection Fund 1,338,745 Police Education Fund 3,500 Special Law Enforcement Trust Fund 35,500 Special Assessments Fund 87,391 Parks and Events Fund 101,750 Citizens on Patrol (COPS) 11,675 CERT Fund 8,100 Police Impact Fees Fund 143,400 Fire Impact Fees Fund 105,000 Recreation Impact Fees Fund 21,529 PW-Administrative Impact Fees Fund 99,600 Stomiwater Management Fund 834,333 Public Facilities Improvement Fund 5,599,181 Capital Projects Fund 5,332,488 Public Utilities Fund 11,796,101 Public Utilities R&R Fund k i*` 1,334,000 Public Utilities Impact Fees Fund - -- Total 45,712,266 City of Longwood _ . 49 FY 2021-2022 Proposed Budget FTE'S CITYWIDE FY 2021-22 Administration Financial Services Law Enforcement Fire Department Community Development/Building Leisure Services Public Works Total FTE's City of Longwood 50 12.0 9.5 50.0 43.5 12.5 13.0 32.0 172.5 FY2021-2022 Proposed Budget i 1 GENERAL FUND BUDGET 0 GENERAL FUND BUDGET SUMMARY ® GENERAL FUND TOTAL SOURCES GENERAL FUND REVENUE DETAIL GENERAL FUND TOTAL USES ® GENERAL FUND ALLOCATIONS City of Longwood FY 2021-2022 Proposed Budget i 1 GENERAL FUND BUDGET SUMMARY FUND BALANCE, OCTOBER 1 $ 3,928,192 $ 4,339,647 $ 5,285,680 $ 5,223,933 Taxes 9,097,102 9,491,472 9,585,414 10,163,697 Licenses and Permits 1,780,088 1,874,564 1,827,944 1,922,416 Intergovenmental 3,042,366 2,286,049 2,522,665 2,248,168 Charges for Services 1,972,594 2,271,168 2,151,022 2,342,326 Fines and Forfeitures 113,201 160,500 101,500 166,400 Rents and Royalties 49,009 50,000 20,000 20,000 Miscellaneous Revenue 607,601 242,100 186,443 209,500 Total Sources 16,661,961 16,375,853 16,394,988 17,072,507 Transfers In 1,804,402 1,616,668 1,616,668 1,704,187 Use of Fund Balance - 381,869 - 83,277 City Commission 81,024 99,693 95,686 100,432 City Clerk 429,523 426,444 400,111 309,806 City Manager 183,020 180,705 189,332 382,289 City Attorney 199,943 180,000 160,000 180,000 General Services 133,967 157,283 167,053 160,209 Human Resources 628,650 885,526 814,655 813,750 Information Technology 778,959 771,352 774,993 777,207 Financial Services 1,712,349 1,691,219 1,674,319 1,717,239 Law Enforcement 4,633,153 5,107,144 5,112,240 5,274,400 Fire & Rescue 4,646,417 5,047,880 4,894,136 5,151,556 Planning/Economic Development 694,728 698,863 691,733 773,684 Leisure Services 1,855,337 1,977,302 1,928,855 1,937,097 Public Works Streets 997,955 1,135,979 1,155,291 1,217,217 Jscs Total tT I I 18,058,403:, Transfers Out 133,850 15,000 15,000 65,086 Total Revenue (Over/Under) Expenditures 1,357,488 - (61,748) - I I FUND BALANCE, SEPTEMBER 30 5,285,680 4,339,647 5,223,933 5,140,655 % OPERATING RESERVE 31% 24% 29% 27% City of Longwood 51 FY 2021-2022 Proposed Budget GENERAL FUND TOTAL SOURCES $189859,972 Licenses and Permits $1,922,416 10% Intergovernmental $2,248,168 12% Taxes $10,163,697 54% Charges for Services $2,342,326 12% P Fines and Forfeitures $166,400 <1% Use of Reserves) $83,277 Rents and Royalties 1% Transferin $20,000 $1,704,187 <1% 9% Miscellaneous Revenue $209,500 1% City of Longwood 52 FY 2021-2022 ProposedBud GENERAL FUND REVENUE DETAIL Taxes 311-0000 Ad Valorem Taxes 5.5000 6,324,934 6,754,011 6,822,039 7,218,217 312-0000 Sales & Use Taxes 84 100 100 100 314-1000 UtiilityTax/Electric 1,455,297 1,440,915 1,502,821 1,599,503 314-3000 Utility Tax/Water 280,356 301,741 301,741 316,319 314-4000 Utility Tax/Gas 73,051 83,000 78,713 85,000 315-0000 Communication Service Tax 777,468 746,705 715,000 734,337 316-0000 Local Business Tax 185,913 165,000 165,000 210,221 Licenses and Permits 322-0000 Permits, Fees & Licenses/Building Permit 586 600 100 600 323-1000 Franchise Fees - Electric 1,298,369 1,363,990 1,333,130 1,387,178 323-4000 Franchise Fees - Gas 23,917 30,000 30,000 30,000 323-7000 Franchise Fees - Solid Waste 415,910 442,374 427,114 459,328 329-1000 Miscellaneous Permit 19,210 18,600 18,600 20,210 329-2800 Fire Inspections 22,095 19,000 19,000 25,100 Total LicensGs and Permits 1,780,088 , Intergovernmental 331-2100 Federal Grants/AFG Program - - - 55,111 331-2200 Federal Grants/BMTA Grant 8,716 20,000 30,000 30,223 331-2400 Federal Grants/COPS - - - - 331-2500 Federal Grants/OJPBullet Proof Vest 3,139 5,000 5,000 5,200 331-2600 Federal Grants/JAG Grant 3,668 4,000 4,000 4,300 331-2700 Federal Grants/DOJ-Byrne Grant - 15,000 15,000 19,500 331-2900 Federal Grants/Cares Act/Covid-19 83,018 - 56,085 - 331-2900 Federal Grants/DOJ 2020 CERF - - - 48,636 331-5000 FederalGrants/FEMA 707,125 301,390 26,123 - 334-4900 MOT Contract Agreement 110,824 119,000 117,425 93,786 335-1200 State Shared Revenue 487,714 518,043 580,460 595,705 335-1400 Mobile Home Licenses Tax 1,667 1,600 1,800 2,000 335-1500 Alcoholic Beverage License 21,654 22,000 22,000 24,000 335-1600 Crash Reports 4,790 5,000 5,000 5,000 335-1800 Half -Cent Sales Tax 999,770 1,062,063 1,092,466 1,155,737 335-2100 Firefighters Supplemental Compensation 11,163 9,900 18,470 13,470 335-2300 Firefighters Supplemental Compensation 353,595 - 357,030 - 337-2000 School Resource Officer 236,746 190,053 181,805 182,500 338-2000 County Occupational License 8,779 13,000 10,000 13,000 City of Longwood 53 FY 2021-2022 Proposed Budget GENERAL FUND REVENUE DETAIL Charges for Services 341-3000 Cost Recovery Builders 29,045 75,891 75,891 75,891 341-4000 WayfmderFees - 1,400 1,400 1,400 342-1000 Police Services 3,266 8,200 8,200 8,200 342-1010 Police Services/OCDETF-DOJ 13,556 16,000 16,000 16,000 342-2000 O$'DutyDetail 40,605 42,000 42,000 61,463 342-6000 Ambulace Fees 659,293 789,337 710,801 791,300 343-4000 Garbage Billing Fees 1,123,275 1,117,140 1,137,388 1,147,572 347-2025 Parks & Recreation/Special Events Fees 100 2,500 - - 347-2028 Park & Recreation/Donations - 2,500 - - 347-2030 Parks & Recreation/Community Bldg Rentals 48,734 95,000 60,000 95,000 347-2031 Parks & Recreation/Reiter Park Rentals - 2,500 4,992 5,000 347-2045 Parks & Recreation/Field Rentals 1,675 2,600 16,000 18,000 347-2046 Parks & Recreation/Pavilion Rentals - - 1,600 2,000 347-2050 Parks & Recreation/Miscellaneous Activity 1,572 3,000 1,500 3,000 347-2060 Parks & Recreation/LBR-Field Use Agreement - 13,500 6,750 13,500 347-2070 Parks & Recreation/Concession Babe Ruth - 3,000 1,500 3,000 347-2080 Parks & Recreation/Summer Camp 22,734 55,000 40,000 55,000 347-5000 Budding Attendant Services 14,688 30,000 13,000 30,000 349-1011 Development Impact Fees 14,051 11,600 14,000 16,000 To I Charges forServices 1,972,5946: 2,151,022 Fines and Forfeits 354-1000 Parking Fees 2,610 2,500 4,000 4,500 354-2000 Security Alarm Fees 16,615 13,000 13,000 16,900 354-3000 Other Fines 39,243 83,000 53,000 85,000 354-3010 Other Fines -Investigative Cost Recovery 25,384 26,000 18,000 26,000 354-3020 Court Ordered Restitution 80 3,000 500 1,000 354-3030 Other Fines -Code Enforcement Fines 29,269 33,000 13,000 33,000 Total Fines and Foifeits 113,201 160,500 101,500 166,400 Miscellaneous Revenue 361-1000 Interests 17,762 5,000 5,000 10,000 362-3000 Rents & Royalties 49,009 50,000 20,000 20,000 364-1000 Cemetery Lots 33,310 30,000 48,000 50,000 364-4000 Sale of Equipment 9,510 - 74,543 60,000 365-1000 Scrap Sales - - 600 - 366-0000 Donations Private Sources 1,890 3,000 3,000 3,000 366-3000 Donations Private Sources/Employee Events 3,500 3,500 3,500 3,500 Gaty of Longwood 54 „ FY2021 2022 Proposed,Budge GENERAL FUND REVENUE DETAIL 369-0000 Other Miscellaneous Revenue 502,812 120,000 25,300 50,000 369-3000 Other Miscellaneous Revenue 31,373 80,000 25,000 32,000 369-9000 Candidate Sign Deposits 4,419 - - - 369-9100 Candidate Qualifying Fee 3,025 600 1,500 1,000 -----Total Miscelkileous Revenue I 292,100 206,443II Transfers In 382-1000 Administrative Transfer- Public Utilities 1,100,599 1,075,320 1,075,320 1,113,177 382-3000 Administrative Transfer - Stormwater Fund 47,287 39,953 39,953 25,000 382-4000 Administrative Transfer - Building Fund 656,516 501,395 501,395 566,010 Use of Fund Balance 381,869 83,277 ■ .. .�.18,466,36318,374,390 18,011,656' City ofLong►vood 55 FY2021-2022 Proposed Budget GENERAL FUND TOTAL USES $1898599972 PublicSafety $9,945,733 53% Physical Environment $1,196,000 6% _ _Transportation General Government $1,217,217 $3,911,431 7% 21% Other Uses._--� $70,000 Culture & Recreation <0% Transfer Out $1,544,491 $65,086 8% <1% Debt Service $910,013 5% City ofLongw9od 56 FY12 ,1 022 Proposed Budget GENERAL FUND ALLOCATIONS The General Fund reflects an increase in total expenditures of $485,582 or 3% from $18,374,390 in FY2020-21 to $18,859,972 in FY2021-22. Estimated revenues increased by $784,173 or 4% from a total budget of $17,992,521 in FY2020-21 to $18,776,694 in FY2021-22. An additional $83,277 of fund reserves will be used to balance the total General Fund revenues to $18,859,972. City of Longwood 57 FY2021-2022 Proposed Budget DEPARTMENTS ADMINISTRATION ® HUMAN RESOURCES/RISK MANAGEMENT FINANCIAL SERVICES INFORMATION TECHNOLOGY ® LAW ENFORCEMENT ® FIRE AND SCUE COMMUNITY DEVELOPMENT ® LEISURE SERVICES ® PUBLIC WORKS STREETS City of Longwood FY2021-2022 Proposed Budget Elected Officials City Clerk Acting City Manager Michelle Longo Clint Gioielli (407)260-3441 (407)2150-3445 Community & Media Relations Manager Records Coordinator J I Executive Assistant to the City Manager I Administrative Assistant I Facilities Construction & Maintenance Specialist City of Longwood 58 FY2021-2022 Proposed Budget CITY COMMISSION The City of Longwood is governed by a City Commission/City Manager form of government, which combines the political leadership of elected officials with the managerial experience of an appointed administrator. The Commission shall elect from among its members who shall have the title of Mayor. The Mayor is the presiding officer at Commission Meetings and Workshops and shall be recognized as the head of the City Government for all ceremonial purposes. The City Commission is made up of five (5) district Commissioners. The City Commission provides leadership and sets policies for the City, sets the general direction of the government, and possesses all powers provided for general law by the City Charter. In addition, the City Commission authorizes the execution of all City contracts, except as set forth by ordinance. The City Commission serves as the legislative and policy -making body of the municipal government. Goals: To provide all citizens of Longwood with legislative representation by enacting ordinances, resolutions, policies, and programs that improve and protect the community, promote desirable levels of municipal services, and plan for the future. Objectives: • Adopt policies and programs that improve the quality of life in the community and promote desirable levels of municipal services and plan for the future. • Encourage continued participation in community activities and governmental affairs. • Support a strong commercial and industrial tax base in the City. • To meet the needs and concerns of the residents and businesses of the City of Longwood with fiscally responsible representation and legislation. Accomplishments: ✓ Adopted 22 ordinances and 30 resolutions in 2019-2020; 5 ordinances and 28 resolutions as of June 2021. Adopted to improve the quality of life for the residents of Longwood. City of Longwood 59 FY 2021-2022 Proposed Budget CITY COMMISSION SUMMARY Mayor 1 1 1 1 Commissioners 4 4 4 4 TOTAL 5 5 5 5 Personnel Expenses 70,208 70,728 66,586 70,142 Operating Expenses 10,816 28,965 29,100 309290 Capital Expense - - - - TOTAL 819024 999693 959686 1009432 General Fund 81,024 99,693 9506 100,432 City of Longwood 60 FY 2021-2022 Proposed Budget CITY COMMISSION LINE ITEM DETAIL 001-1000-511-1100 Executive Salaries 60,002 60,000 57,002 60,002 001-1000-511-2100 F.I.C.A. 4,060 4,590 3,772 4,002 001-1000-511-2200 Retirement Contribution 6,000 6,000 5,700 6,000 001-1000-511-2400 Workers Compensation 145 138 112 138 Subtotal Personnel Services 70,208 70,728 66,587 70,142 001-1000-511-3400 Other Contractual Services 001-1000-511-4020 Commission Development 600 15,150 15,150 16,150 001-1000-511-4100 Communications 2,880 3,600 3,600 3,600 001-1000-511-4800 Community Relations 3,014 5,000 5,000 5,000 001-1000-511-4900 Other Charges & Obligations 78 850 850 850 001-1000-511-5400 Books, Pubs, Subs & Memberships 4,245 4,365 4,500 4,690 Subtotal Operating 10,816 28,965 29,100 30,290 001-1000-511-6400 Capital Equipment - - - - Subtotal Capital - - - - TOTAL CITY COMMISSSION 81,024 99,693 95,687 100,432 City owd 1 PposedfLBudget CITY CLERIC The Office of the City Clerk is the custodian of the City's records. The City Clerk is also responsible for maintaining city codes, all official documents which include contract implementation and records management, conducting City elections, overseeing the City's legal advertisement obligations, writing and preparing meeting agendas for City Commission meetings, participating in all City Commission meetings and workshops, transcribing minutes of City Commission meetings and workshops, processing incoming and outgoing mail, issuing permits under the jurisdiction of the Clerk, overseeing the City's Cemetery, and administering oaths to all elected officials. Goals: To authenticate, record, index, and maintain the City's official legislative acts, thus preserving the history of the City of Longwood; to issue all required permits which fall under the jurisdiction. of the City Clerk's authority; to provide required advertising per state and local laws, and to supervise all City elections. Objectives: • Leading and managing the Office of the City Clerk to ensure the city's vision for continuous improvement: Continue to operate in compliance with State Law, local ordinances, internal policies, and procedures. Continue to provide excellent customer service to our citizens, City Commissioners, and staff, through professionalism, openness, and transparency in government. Continue to provide information to the public in a fair, impartial, and efficient manner. • Administrative support to enable the City Commission to make decisions: Provide advice, record proceedings of and maintain Commission records, and timely publication of the agenda packets and minutes. • Maintain fiscal responsibility: Oversight and delivery of services through timely, complete, and accurate information. • Citywide Records Management Program: Ongoing inventory of citywide records, prepare record retention schedules per state law, and analyze and evaluate Record Management Program filing systems for modifications and improvements. Implement citywide training. • Training: City Boards and Committees: Update city board member booklet and training for recording secretaries, and implement annual training. City of Longwood 62 FY 2021-2022 Proposed Budget CITY CLERK • Automation: Preparing, implementing, and schedule training for new agenda management software. Continue review/research for needed improvements for Longwood Memorial Gardens; implement online mapping tools and cemetery software. This will help visitors and staff quickly find graves without assistance, and search for available plots. • Continuous Improvement: Evaluate and discuss with clerk staff areas of training and professional seminars/conferences required to improve their organizational performance. Consult with clerk staff on their perception of their performance and ways to improve the department. • Manage the municipal election process to ensure readiness for an election whenever one is called or required: Election 2022 FY 2020-2021 Highlights: ✓ Held the 2020 General Election for Districts #1, #25 & 44; a Special Election for District #3 to fill an unexpired term that ends in November 2022; and Referendum for eight (8) City Charter amendment questions. ✓ Modifications and accommodations to hold official City Commission and Board meetings using Communications Media Technology (CMT) to provide access to the public during the ongoing COVID-19 pandemic. ✓ Updated and implemented a more streamlined and electronic process for Lien/Property Searches to reduce paper records. ✓ Expanded use of social media to connect with the community with a government page on Nextdoor. Continued to update website calendar with all city events and meetings, implemented publishing meeting agendas to the calendar when posted on the website, continue to capture and preserve all the social media content our organization posts, and engages with to stay compliant with public records laws, regulations, and recordkeeping. City ofLongrvood 63 FY2021-2022 Proposed Budget CITY CLERIC Performance Measures: Actual Actual Expected Proposed i i2021-2022 Commission Agendas Prepared 26 26 26 Pension Board Agendas Prepared 4 4 4 Minutes Prepared 30 30 30 Ordinances Prepared for Adoption 22 15 20 Resolutions Prepared for Adoption 30 40 40 Public Records Requests Processed 311 320 320 Records Reviewed/Scanned/Verified for Disposition 110,967 100,000 100,000 Records Disposed (cubic feet) 118.25 125 125 Cemetery: Lots Sold 28 30 30 Cemetery: Burials 17 30 30 Legal Advertisements 56 50 50 Lien/Property Search 456 500 500 Garage Sale Permits 123 130 130 RV Permits 1 0 0 Political Sign Permits (GE Nov 3 2020) 35 2 15 Ribbon Cuttings 9 10 10 Recorded Documents 36 40 40 Laserfiche Documents Scanned 11,792 15,000 15,000 City of Longwood 64 FY 2021-2022 Proposed Budget CITY CLERIC SUMMARY City Clerk 1 1 1 1 Administrative Assistant 1 1 1 0 Records Coordinator 0 0 0 1 Records Clerk 0 0.5 0.5 0 Senior Admin Assistant 1 1 1 0 Executive Assistant 1 1 1 0 TOTAL 4 4.5 4.5 2 Personnel Expenses 2985614 3121048 308,795 190,745 Operating Expenses 68,498 1141396 91,316 119,061 Capital Expense 62,412 - - - TOTAL 429,523 4269444 4009111 3099806 General Fund 429,523 426,444 400,111 309,806 City of Longwood 65 FY 2021-2022 Proposed'Budget CITY CLERK LINE ITEM DETAIL 001-1200-512-1200 Regular Salaries and Wages 225,768 235,489 236,489 144,776 001-1200-512-1400 Overtime 149 - - - 001-1200-512-2100 F.I.C.A. 16,900 18,015 17,688 11,075 001-1200-512-2200 Retirement Contributions 21,744 21,911 21,994 14,477 001-1200-512-2300 Life and Health Insurance 33,535 36,091 32,208 20,084 001-1200-512-2400 Workers Compensation 518 542 416 333 Subtotal Personnel Services 298,614 312,048 308,795 190,745 001-1200-512-3100 Professional Services 1,062 2,600 2,600 2,600 001-1200-512-3400 Other Contractual Services 11,722 22,388 22,388 24,688 001-1200-512-4020 Employee Development 2,017 4,950 2,020 4,950 001-1200-512-4100 Communications 1,189 1,153 1,153 1,153 001-1200-512-4200 Postage 9,000 18,000 15,000 18,000 001-1200-512-4300 Utility Services 13,484 14,500 14,500 14,500 001-1200-512-4400 Rentals and Leases 2,269 2,620 2,620 2,620 001-1200-512-4600 Repair and Maintenance 482 2,500 500 2,500 001-1200-512-4700 Printing and Binding 9,353 14,300 10,000 14,300 001-1200-512-4800 Community Relations 1,346 5,300 2,000 5,000 001-1200-512-4900 Other Charges Obligations 12,095 17,000 13,000 18,600 001-1200-512-5100 Office Supplies 601 1,000 1,000 1,000 001-1200-512-5200 Operating Supplies 1,127 4,150 1,600 5,150 001-1200-512-5220 Repurchase of Lots 2,125 3,000 2,000 3,000 001-1200-512-5400 Books, Pubs, Subs & Memberships 624 935 935 1,000 Subtotal Operating 68,498 114,396 91,316 119,061 001-1200-512-6400 Capital Equipment 62,412 - - - Subtotal Capital 62,412 - - - TOTAL CITY CLERK 429,523 426,444 400,111 309,806 City of Longwood 66 FY 2021-2022 Proposed Budget CITY MANAGER The City Manager is responsible for the efficient operations of all departments and the effective implementation of policy directives collectively from the Commission. In addition to carrying out policy directives, the Administration department ensures the financial stability of the City, assesses major issues facing the City, focuses on organizational improvements, and recommends the execution of contractual agreements. The City Manager, head administrator, attends Commission meetings and workshops to present legislation for the City Commission's consideration. The City Manager adopts administrative policies, submits an annual budget, advises the City Commission on the financial condition of the City, and performs other duties as required by established Ordinances and Resolutions. The City Manager is appointed by the Mayor and Commissioners and serves at their discretion. Goals: To efficiently and effectively implement and administer the policies, programs, and services approved by the City Commission. Objectives: • Promote citizen engagement and build strong partnerships with other government entities, private sector partners, city staff, and community members. • Continue offering constant, high -quality municipal services to the citizens of Longwood while helping support a good quality of life. • Ensure staff compliance with all policies established by City Commission efficiently and effectively. • Facilitate a fiscally conservative approach to city expenditures and the creation of the proposed city budget. • Maintain a fiscally sound organization. • Continue to communicate with citizens and employees. City. of Longwood : 67 FP-2021-2022 Proposed Budget CITY MANAGER FY 2020-2021 Highlights: ✓ Leisure Services - held numerous events while maintaining COVID-19 restrictions, masks, and social distancing. Implemented new banner program for Ronald Reagan Blvd., Marketing campaign started for Community Building rental, social media blitz for events planned. ✓ Community Development - Completed and opened Circle K, Publix, South Seminole Hospital expansion, Alta Longwood Apartments, and LA Fitness. The following projects have started - Alta Cypress, UPS expansion, Longwood Cove, Legacy at Sunbranch, Grandview at Lake Wildmere. The following projects have been approved - Kiwi I - Site Plan, Don Pablo Townhomes at Myrtle Street -Preliminary Plat, LuvNCar Vet Hospital -Site Plan Review. New Businesses - Nan & Pop's Ice Cream Shop, F&D Woodfired Italian Kitchen, Bayridge Sushi opened new expanded location. ✓ Public Works - East Longwood Phase I Septic Tank Abatement, Grant Street AC Water Main Replacement, and the I-4 Pond Landscaping projects have been completed. The following projects have been started: Longdale Septic Tank Abatement, Cross Seminole Trail Connector Sidewalk project which adds sidewalk and bike facilities along Church Avenue and Grant Street with Direct access to the Cross Seminole Trail. Completed W. Warren Avenue paving from SR 434 to E. of Milwee Ave. and started a complete street study in cooperation with Fla. Dept of Transportation. ✓ Fire Department - Architectural and engineering design teams selected for the new fire station. New fire rescue vehicle for Station 17 and technology improvements were made to emergency vehicles including mobile routers installed which improves communication with the dispatch center. ✓ Financial Services - new budget development started for FY 21/22. $88,573 reimbursed for COVID-19 expenses. ✓ Human Resources - Blue-collar Worker and Police contract negotiation and agreements reached with Teamsters, Updated Personnel Policy Manual, New Accident Review Board Policy implemented, COVID-19 Policy on safety precautions, sick pay, and remote work policy. ✓ Police Department - Quarterly Community Forum meetings, Body -worn cameras for all officers. City of Longwood 68 FY 2021-2022 Proposed Budget CITY MANAGER ✓ Commission - Reviewed all agendas and packets for Commission meetings, executive sessions, and workshops. Reviewed all Ordinances. Met with Directors before each Commission meeting. ✓ Community Relations - Developing social media procedures. SUMMARY City Manager 1 1 1 1 Executive Assistant to City Mgr 0 0 0 1 Administrative Assistant 0 0 0 1 Community & Media Relations Mgr 0 0 1 1 TOTAL 1 1 1 4 Personnel Expenses Operating Expenses Capital Expense Other Expenses 173,592 170,025 181,413 371,609 9,428 10,680 75920 10,680 TOTAL 183,020 1809705 1899333 3829289 General Fund 183,020 180,705 189,333 382,289 City o, f Longwood 69 FY2021-202-2 Proposed Budget LINE ITEM DETAIL 001-1400-512-1200 Regular Salaries and Wages 001-1400-512-1400 Overtime 001-1400-512-2100 F.I.C.A. 001-1400-512-2200 Retirement Contributions 001-1400-512-2300 Life and Health Insurance 001-1400-512-2400 Workers Compensation Subtotal Personnel Services 001-1400-512-3100 Professional Services CITY MANAGER 129,312 130,950 135,127 274,496 9,554 10,018 9,575 20,999 14,447 13,095 19,044 27,450 17,237 15,661 12,469 42,621 3,041 301 5,197 6,043 173,592 170,025 181,413 371,609 001-1400-512-3400 Other Contractual Services 5,406 - 1,465 - 001-1400-512-4020 Employee Development 647 3,000 500 3,000 001-1400-512-4100 Communications 1,012 1,080 1,080 1,080 001-1400-512-4200 Postage - 200 200 200 001-1400-512-4610 Repair and Maintenance - 1,000 500 1,000 001-1400-512-4700 Printing and Binding 86 250 25 250 001-1400-512-4800 Promotional Activities 136 2,000 2,000 2,000 001-1400-512-4900 Other Charges Obligations - - - - 001-1400-512-5100 Office Supplies 49 350 350 350 001-1400-512-5200 Operating Supplies 620 800 800 800 001-1400-512-5400 Books, Pubs, Subs & Memberships 1,472 2,000 1,000 2,000 Subtotal Operating 9,428 10,680 7,920 10,680 TOTAL CITY MANAGER 183,020 180,705 189,333 382,289 City of Longwood 7.0 FY 2021-2022 Proposed Budget CITY ATTORNEY Representing the interests of the City and its Commission, the law firm of Fishback, Dominick, LLP provides legal advice to the City covering municipal law, liability issues, and contractual reviews, as well as recommending additional legal expertise when needed. Goals: To provide legal advice to the City Commission and City staff, to review all legal instruments of the City, and to coordinate all litigation and other legal services for the City. Objectives: • Respond to requests from the City Commission and City staff for legal opinions on specific matters. • Draft local ordinances in response to state and federal legislation concerning the City. • Provide defense/prosecution involving matters of litigation concerning the City. • Provide other legal services on specific matters. Ci o i1° f.Loo 0P.ed Budget22 n od 71 FY221 20roPos CITY ATTORNEY SUMMARY Personnel Expenses - - - - Operating Expenses 199,943 180,000 171,000 180,000 Capital Expense - - - - Other Expenses - - - TOTAL 199,943 1809000 1719000 180,000 General Fund 199,943 180,000 171,000 180,000 LINE ITEM DETAIL 001-1100-514-3100 Professional Services General 184,547 155,000 155,000 155,000 001-1100-514-3110 Professional Services Litigation 15,396 25,000 5,000 25,000 Subtotal Operating 199,943 180,000 160,000 180,000 TOTAL CITY ATTORNEY 199,943 180,000 160,000 180,000 City of Longwood 72 FY 2021-2022 Proposed Budget Elected Officials Acting City Manager Clint Gioielli (407) 260-3440 Human Resources Department Magdala Ridore Interim Human Resources / Risk Management Director (407) 260-3466 Payroll / HR Coordinator I I HR Generalist bty of Longwood 73 YY 2021-2022 Proposed Budget HUMAN RESOURCES The Human Resources/Risk Management Department is responsible for optimizing the City's human resources capability by acquiring, maintaining, developing, and retaining a diverse, highly qualified, motivated, and productive workforce. The Department is responsible for managing payroll, coordinating benefits and employee incentives, such as the Employee Assistance Program, the Employee of the Year Program, and the Drug -Free Workplace Program. The Department also manages worker's compensation, liability insurance, and unemployment claim issues. Goals: To provide personnel and risk management that anticipates and responds to changes in the nature and composition of the workplace, external social and economic pressures, organizational structures, and technology. Objectives: • Automate Onboarding Process. • Continue to streamline payroll processing. • Work with the Safety Committee's monitoring of the Accident Review Board program and reports. • Transition to paperless. FY 2020-2021 Highlights: ✓ Successfully navigated COVID-19 pandemic through citywide directives and complying with State and Federal Executive Orders and Legislation. ✓ Ratification of two Collective Bargaining Agreements. ✓ Established a new identification badging program. ✓ Successfully minimized the potential economic impact of worker's compensation claims and implemented a citywide Accident Review Board program. ✓ Established Fiscal Committee for oversight of deferred compensation plans and non -union pension plans. City of Longwood 74 FY2021-2022 Proposed Budget HUMAN RESOURCES Performance Measures: Actual Actual Expected Proposed Activity 11' 1' I I I I I2021-2022 Applications Processed 871 831 851 850 New Hires Onboarded 21 30 25 30 Turnover Ratio 7.78% 13.70% 10% 10% Pay Adjustments 153 146 157 155 Payroll Corrections 5 5 WC Claims Processed 14 37 25 15 P & L Claims Processed 13 13 15 15 HR & Risk Management Director 1 1 1 1 PayroHIR Coordinator 1 1 1 1 HR Generalist 1 1 1 1 Personnel Expenses Operating Expenses Capital Expense Other Expenses TOTAL 3 3 3 3 314,073 312,482 2,095 328,816 456,710 350,301 309,999 434,354 453,751 - 100,000 30,000 50,000 TOTAL 628,650 885,526 814,655 8139750 General Fund 628,650 885,526 814,655 813,750 Cary of Longwood 75 FY 2021-2022 Proposed Budget HUMAN RESOURCES LINE ITEM DETAIL 001-1300-513-1200 Regular Salaries and Wages 238,858 240,139 271,776 222,087 001-1300-513-1400 Overtime 270 500 649 300 001-1300-513-2100 F.I.C.A. 17,680 18,409 17,922 17,012 001-1300-513-2200 Retirement Contributions 23,256 24,014 24,303 22,209 001-1300-513-2300 Life and Health Insurance 25,776 27,501 26,197 30,180 001-1300-513-2400 Workers Compensation 550 553 408 511 001-1300-513-2500 Unemployment Compensation 272 7,000 7,135 7,000 001-1300-513-2800 Employee Programs 7,412 10,700 1,911 10,700 Subtotal Personnel Services 314,073 328,816 350,301 309,999 001-1300-513-3100 Professional Services 32,482 75,150 60,000 69,900 001-1300-513-3400 Other Contractual Services 20,482 20,000 8,000 22,295 001-1300-513-4020 Employee Development 499 3,656 1,000 3,656 001-1300-513-4100 Communications 1,440 1,440 1,440 1,440 001-1300-513-4200 Postage 38 100 50 100 001-1300-513-4500 Liability Insurance 254,896 352,000 361,000 352,000 001-1300-513-4520 Insurance Deductible - - - - 001-1300-513-4700 Printing and Binding 630 1,000 1,000 1,000 001-1300-513-4900 Other Charges Obligations 625 1,500 700 1,500 001-1300-513-5100 Office Supplies 784 1,200 500 1,200 001-1300-513-5200 Operating Supplies - - - - 001-1300-513-5400 Books, Pubs, Subs & Memberships 605 664 664 660 Subtotal Operating 312,482 456,710 434,354 453,751 001-1300-513-6400 Capital Equipment 2,095 - - - Subtotal Capital 2,095 - - - 001-1300-513-9800 Reserve for Contingency - 100,000 30,000 50,000 Subtotal Other - 100,000 30,000 50,000 Total Human Resources/Risk Management 628,650 885,526 814,655 813,750 City of Longwood 76 FY 2021-2022 Proposed Budget GENERAL SERVICES Under the direction of the City Manager, General Services provides preventative maintenance of City -owned buildings to help prolong usefulness and prevent services in maintaining all City facilities. Provide ongoing preventive maintenance of properties, respond to all building emergencies, monitor and repair minor building deficiencies. Goals: To provide preventive maintenance of City -owned buildings to prolong their usefulness and prevent more costly repairs. Objectives: • Provide ongoing preventive maintenance of properties. • Respond to all building emergencies promptly. • Monitor and repair minor building deficiencies. FY 2020-2021 Highlights: ✓ City buildings are maintained and repaired internally saving funds on costly labor and repairs charges from outside services. Performance Measures: City of Longwood 77 FY 2021-2022 Proposed Budget GENERAL SERVICES SUMMARY Facilities Const. & Maintenance Specialist 1 1 1 1 TOTAL 1 1 1 1 Personnel Expenses Operating Expenses Capital Expense Other Expenses 64,019 63,813 68,083 66,739 69,949 93,470 98,970 93,470 TOTAL 133,967 157,283 167,053 160,209 General Fund 133,967 157,283 167,053 160,209 City of Longwood 78 FY 2021-2022 Proposed Budget GENERAL SERVICES 001-1610-513-1200 Regular Salaries and Wages 001-1610-513-2100 F.I.C.A. 001-1610-513-2200 Retirement Contribution 001-1610-513-2300 Life and Health Insurance 001-1610-513-2400 Workers Compensation Subtotal Personnel Services 001-1610-513-3400 001-1610-513-4100 001-1610-513-4300 001-1610-513-4600 001-1610-513-4610 001-1610-513-5100 001-1610-513-5200 001-1610-513-5240 45,248 44,654 48,022 46,441 3,393 3,416 3,596 3,553 4,523 4,465 4,800 4,644 8,734 9,175 9,761 9,913 2,121 2,103 1,904 2,187 64,019 63,813 68,083 66,739 Other Contractual Services 14,063 17,000 17,000 16,150 Communications 720 720 720 720 Utility Services 34,430 41,000 41,000 41,000 Repair and Maintenance 8,584 15,000 10,000 15,000 Repair and Maintenance -Vehicles 1,898 750 750 750 Office Supplies - - - 4,000 Operating Supplies 9,855 17,500 28,000 14,350 Fuel/Diesel/Lubricants 399 1,500 1,500 1,500 Subtotal Operating 69,949 93,470 98,970 93,470 TOTAL GENERAL SERVICES 133,967 157,283 167,053 160,209 Qty, of Longwood 79 FY2021-2022 Proposed Budget Elected Officials Acting City Manager Clint Gioielli (407) 260-3445. Financial Services Judith Rosado, Director of Financial Services (407) 260.3475 Finance/Grants Coordinator Account Clerk II Customer Service Reps Meter Reader I Field Service Rep Part Time City of Longwood 80 FY2021-2022 Proposed Budget FINANCIAL SERVICES In a manner of excellence, integrity, and dedication, the Financial Service Department is committed to providing fiscally responsible management, appropriate internal control, and cooperative guidance to City Staff, the City Commission, and the Citizens of Longwood. The Financial Services Department is comprised of three (3) divisions: Finance, Purchasing, and Utility Billing. These divisions are responsible for managing the City's resources effectively and efficiently. Responsibilities also include safeguarding the City's assets, cash management (disbursements and collections), fixed assets, long-range financial planning, accurate and timely financial reporting, debt administration, investments, and providing financial support to all City departments and divisions. In addition, the department coordinates the preparation of the Annual Budget, monitors budget compliance, coordinates the annual audit conducted by an external independent audit firm. Goals: To provide quality, cost-effective public services, and control fiscal programs to meet all legal, professional, and management requirements. Objectives: • To provide complete and accurate financial data on a timely basis. • To continue to produce a Comprehensive Annual Financial Report that meets the GFOA Award for Excellence guidelines. • To publish a balanced annual budget that provides information on the City's revenues, appropriations, and capital projects that delivers fiscal responsibility and transparency. • To submit for the Government Finance Officers Association Distinguished Budget Award in the hope of achieving this recognition again for the City. FY 2020-2021 Highlights: ✓ Completed eight (8) hours of continuing education in subjects or courses of study related to investment practices and products. ✓ Created and produced monthly financial reporting for City Commission. ✓ Grants Administration and Accounting Policy - Adopted by City Commission. ✓ Fund Balance Policy - Adopted by City Commission. City.of Longwood 81 FY 2021-2022 Proposed Budget FINANCIAL SERVICES Performance Measures: Activity Actual Actual Expected Proposed e e e e e e e e2021-2022 Number of AP Transactions 3286 2852 1793 3000 Number of Journal Entries Updated 298 455 450 400 Budget Transfers Processed 95 82 80 78 Budget Amendments Processed 4 8 12 7 Receive Certificate for Excellence in Financial Reporting Award Yes Yes Yes Yes (GFOA) Unqualified Audit Opinion Yes Yes Yes Yes City of Longwood 82 - FY2021""-2022 Prbposed Budget . � ... FL.IVANCIAL,_VI SER CES Financial Services Director 1 1 1 1 Accounting Manager 1 1 1 1 Finance/Grants Coordinator 1 1 1 1 Accounting Clerk II 1 1 1 1 TOTAL 4 4 4 4 Personnel Expenses 274,210 312,323 284,586 309,834 Operating Expenses 199,014 76,680 86,680 99,538 Capital Expense - - - - Other Expenses - - - - TOTAL 473,224 389,003 3719266 409,372 General Fund 473,224 389,003 371,266 409,372 Lon ood 83 FY 2021 2022 IFroposed Budget g'w FINANCIAL SERVICES LINE ITEM DETAIL 001-1600-513-1200 Regular Salaries and Wages 218,067 242,914 226,847 246,217 001-1600-513-1400 Overtime 251 - 35 300 001-1600-513-2100 F.I.C.A. 16,510 18,583 17,711 18,858 001-1600-513-2200 Retirement Contribution 21,805 24,291 22,686 24,652 001-1600-513-2300 Life and Health Insurance 17,077 25,977 16,899 19,241 001-1600-513-2400 Workers Compensation 501 558 408 566 Subtotal Personnel Services 274,210 312,323 284,586 309,834 001-1600-513-3200 Accounting and Auditing 10,000 37,500 37,500 37,500 001-1600-513-3400 Other Contractual Services 125,458 20,500 20,500 26,500 001-1600-513-4020 Employee Development 404 4,000 4,000 7,500 001-1600-513-4100 Communications 720 720 720 2,160 001-1600-513-4200 Postage 14 260 260 260 001-1600-513-4600 Repair and Maintenance 124 100 100 140 001-1600-513-4625 Hurricane Dorian 2019 7,984 - - - 001-1600-513-4626 Coronavirus 37,313 - - - 001-1600-513-4700 Printing and Binding 382 1,000 1,000 1,165 001-1600-513-4900 Other Charges & Obligations 12,421 9,000 19,000 19,000 001-1600-513-5100 Office Supplies 974 1,000 1,000 1,000 001-1600-513-5200 Operating Supplies 2,157 1,850 1,850 3,250 001-1600-513-5400 Books, Pubs, Subs & Memberships 1,064 750 750 1,063 Subtotal Operating 199,014 76,680 86,680 99,538 001-1600-513-6400 Capital Equipment - - - - Subtotal Capital - - - - TOTAL FINANCIAL SERVICES 473,224 389,003 371,266 409,372 City of Longwood 84 FY 2021-2022 Proposed Budget PURCHASING Purchasing is responsible for the centralized management of the procurement function to maximize the City's purchasing power. The program provides standard purchasing guidelines and ensures fair and equitable treatment of City vendors. This division also administers the purchasing/procurement card process. Goals: To procure goods and services most efficiently and effectively to achieve the best value while meeting the quality and delivery requirements of the City, and to maximize the purchasing power of public funds, while promoting fair and open competition. Objectives: • Contractual and Policy Compliance - ensures legal compliance by using language with clearly defined penalties. • Purchase Order Accuracy - ensure no mistakes are made with purchase orders. Inaccuracy can drive up operating costs. • Price Competitiveness - ensure vendors do not enjoy a monopoly over other suppliers or contractors. Have each department get proper quotes and select the most cost-efficient vendor. • Cost Savings - ensure proper quotation is obtained or that bids go to the lowest, most responsive, and responsible bidder. FY 2020-2021 Highlights: ✓ FEMA Reimbursement for Hurricane Irma. ✓ CARES Act Reimbursement for COVID-19 Relief. ✓ Implemented Web -Based Public Bids via ZOOM. City of Longwood 85 FY 20212022 Proposed Budget PURCHASING Performance Measures: Activity Actual Actual Expected Proposed i Contractual and Policy 100% 100% 100% 100% Compliance Purchase Order 100% 100% 100% 100% Accuracy Cost Savings 100% 100% 100% 100% Price Competitiveness 100% 100% 100% 100% SUMMARY Purchasing Manager 1 1 1 1 TOTAL 1 1 1 1 Personnel Expenses 103,157 105,666 106,503 110,647 Operating Expenses 47 550 550 1,220 Capital Expense - - - - Other Expenses - - - - TOTAL 103,204 106,216 107,053 1119867 General Fund 103,204 106,216 107,053 111,867 City of Longwood 86 FY 2021-2022 Proposed Budget LINE ITEM DETAIL 001-1500-513-1200 001-1500-513-1400 001-1500-513-2100 001-1500-513-2200 001-1500-513-2300 001-1500-513-2400 001-1500-513-4020 001-1500-513-4100 001-1500-513-4900 001-1500-513-5100 001-1500-513-5200 001-1500-513-5400 Regular Salaries and Wages 76,464 76,870 78,392 79,945 Overtime - - - - F.I.C.A. 4,836 5,881 4,895 6,116 Retirement Contribution 7,647 7,687 7,839 7,995 Life and Health Insurance 14,036 15,051 15,235 16,407 Workers Compensation 175 177 142 184 Subtotal Personnel Services 103,157 105,666 106,503 110,647 Employee Development 47 100 100 100 Communications - - - 720 Other Charges & Obligation - 50 50 - Office Supplies - 100 100 100 Operating Supplies - 100 100 100 Books, Pubs, Subs & Memberships - 200 200 200 Subtotal Operating 47 550 550 1,220 TOTAL PURCHASING 103,204 106,216 107,053 111,867 tY . f Cz o Longwood 87 FY2021-2022 Proposed Budgei UTILITY BILLING Utility Billing provides meter reading, monthly billing, and collection services to customers who utilize the City's water, sewer, and solid waste collection services by efficiently providing timely and responsive support to their needs concerning their utility account. Goals: To provide meter reading, monthly billing, and collection services to customers who utilize the City's water, sewer, and solid waste collection services by efficiently providing timely and responsive support to their needs concerning their utility account. To assist customers with various services, complaints, and problems while ensuring compliance with department processes and City ordinances. Objectives: • Convert Meter Reading System to AMI - increase billed meter consumption as well as enhance data for improved customer service. FY 2020-2021 Highlights: ✓ Created remote procedures to establish new utility services. ✓ Developed a payment plan program to assist residents during COVID-19. Performance Measures: Activity Actual Actual Expected —Proposed I I' i' I I I I I2021-2022 Printed and Mailed Bills 74,321 75,470 73,526 73,000 Emailed Bills 4,854 5,471 7,440 7,700 Meters Read 76,825 79,673 79,748 79,948 Consumption Billed 633,486 663,877 600,000 700,000 Bank Draft Payments 8,968 9,863 9,980 10,000 Initial Accounts Established 1025 982 966 1030 City of Longwood 88 FY2021-2022 Pmposed Budget UTILITY BILLING SUMMARY Utility Billing Manager 1 1 1 1 Customer/Field Service Rep 2 2 2 2 Field Service Representative 0 0 0.5 0.5 Meter Reader 0 0 1 1 TOTAL 3 3 4.5 4.5 Personnel Expenses Operating Exp ens es Capital Expense Other Expenses General Fund Public Utility Fund City of Longwood 236,111 263,729 264,057 1,258, 845 1,348,480 1,348,480 276,657 1,347,900 TOTAL 1,494,956 1,612,209 1,612,537 1,624,557 1,135,921 1,196,000 1,196,000 1,196,000 359,035 416,209 416,537 428,557 FY 2021-2022 Proposed Budget UTILITY BILLING LINE ITEM DETAIL 401-1615-513-1200 Regular Salaries and Wages 172,127 187,221 . 191,262 195,481 401-1615-513-1400 Overtime 161 1,000 1,000 1,300 401-1615-513-2100 F.I.C.A. 12,322 14,399 13,326 15,028 401-1615-513-2200 Retirement Contribution 16,491 18,822 17,422 19,645 401-1615-513-2300 Life and Health Insurance 33,084 39,855 38,995 42,664 401-1615-513-2400 Workers Compensation 1,927 2,432 2,053 2,538 Subtotal Personnel Services 236,111 263,729 264,057 276,657 001-1615-534-4310 Solid Waste Disposal 1,135,921 1,196,000 1,196,000 1,196,000 401-1615-513-3400 Other Contractual Services 27,878 20,350 20,350 15,350 401-1615-513-4020 Employee Development - 3,000 3,000 5,000 401-1615-513-4100 Communications 536 480 480 1,200 401-1615-513-4200 Postage 35,000 43,000 43,000 43,000 401-1615-513-4400 Rentals & Leases 6,073 8,500 8,500 8,500 401-1615-513-4600 Repairs and Maintenance - - 3,000 1,000 401-1615-513-4610 Repairs and Maintenance -Vehicles 151 2,000 2,000 1,000 401-1615-513-4900 Other Charges & Obligations 48,933 65,000 62,000 65,000 401-1615-513-5100 Office Supplies 731 1,000 1,000 1,000 401-1615-513-5200 Operating Supplies 2,614 3,000 3,000 6,700 401-1615-513-5240 Fuel/Diesel/Lubricants 861 6,000 6,000 4,000 401-1615-513-5400 Books, Pubs, Subs & Memberships 148 150 150 150 Subtotal Operating 1,258,845 1,348,480 1,348,480 1,347,900 401-1615-513-6400 Capital Equipment - - - - Subtotal Capital - - - - TOTAL UTILITY BILLING 1,494,956 1,612,209 1,612,537 1,624,557 City of Longwood 90 FY 2021-2022 Proposed Budget Elected Officials Acting City Manager Clint Gioielli (407) 260-3440 Information Technology Craig Dunn, Director (407).263-2333 Information Technology Business Analyst City of Longwood 91 FY 2021-2022 Proposed Budget INFORI�/IATION TECHNOLOGY The Information Technology Department facilitates the current and future business technology needs of the City of Longwood by providing reliable and progressive technology solutions. It is dedicated to the principle of high -quality customer support to ensure the efficient utilization of technology resources and investments. The Information Technology Department manages the delivery of quality services in the areas of technology administration, systems support, hardware and software maintenance, helpdesk support, network operations, telecommunications, and business system analysis. Goals: To utilize the most innovative, effective, and efficient forms of technology for optimal service delivery and communication, and to maintain all hardware and software utilized for the City's computer and telecommunications systems. Objectives: • Continue Help Desk functionality for City users with an expectation between 1900-2000 support tickets submitted. • Continue to maximize IT staffing to support the mission of the City. • Deployment of 50 new Police Department laptops, replacement of Cisco Meraki switching and Wi-Fi infrastructure, and replacement of existing fleet of copiers and printers. • Continue to maximize the use of information security products to best ensure City is not impacted by malware and ransomware threats. • Continue administering and maintaining City's IT infrastructure (physical servers, virtual servers, mail systems, database systems, phone systems, audio- visual, virtual desktops, backup systems and appliances, switching, networking, and various departmental software applications). City of Longwood 92 FY 2021-2022 Proposed Budget . INFORMATION TECHNOLOGIC FY 2020-2021 Highlights: ✓ Performed all backend work to stand up Windows 10 user environment and migrate all users to Windows 10. ✓ In March 2021 the Florida Government Information System Association conducted a study of the ratio of IT staff to employees. The state-wide ratio of IT staff to users is 57.09 while the City of Longwood maintains a ratio of 110 to 1. Thus, the City is utilizing its IT staff much more effectively in comparison with other municipalities in Florida. ✓ Continued ongoing daily IT support for 205 system users. This consisted of 1,919 IT requests for service last calendar year that averaged 7.58 requests per business day. ✓ Continued ongoing efforts maintaining IT infrastructure consisting of a physical server and switch stacks, Windows Servers, Exchange, SQL Server, Cisco Unified Communication, and all departmental software applications. ✓ Continued fulfilling role of the CJIS LASO position along with ensuring City network as secure as possible from malware and ransomware. This is accomplished via rigorous patching of all servers and desktops each month and utilizing appropriate technology for email security, endpoint protection, DNS protection, and extensive firewall presence. ✓ Utilized appropriate technology to ensure the City's mission continues to be fulfilled during COVID-19 and any required work from home directives are effectively executed. Performance Measures: City of Longwood 93 FY2021-2022 Proposed Budget INFORMATION TECHNOLOGY SUMMARY Information Technology Director 1 1 1 1 Information Technology Analyst 1 1 1 1 TOTAL 2 2 2 2 Personnel Expenses 232,248 236,907 240,548 247,746 Operating Expenses 427,155 456,691 456,691 472,277 Capital Expense 64,014 20,933 20,933 - Debt Services 55,542 56,821 56,821 57,184 Other Expenses - - - - TOTAL 778,959 771,352 774,993 777,207 General Fund 778,959 771,352 774,993 777,207 City of Longwood 94 FY 2021-2022 Proposed Budget INFORMAT10N TECHNOLOGY LINE ITEM DETAIL 001-1640-513-1200 Regular Salaries and Wages 179,469 180,422 183,995 187,640 001-1640-513-1400 Overtime - - - - 001-1640-513-2100 F.I.C.A. 12,766 13,802 12,943 14,354 001-1640-513-2200 Retirement Contribution 17,947 18,042 18,400 18,764 001-1640-513-2300 Life and Health Insurance 21,653 24,226 24,876 26,557 001-1640-513-2400 Workers Compensation 414 415 334 432 Subtotal Personnel Services 232,248 236,907 240,548 247,746 001-1640-513-3100 Professional Services 1,649 4,000 4,000 4,000 001-1640-513-3400 Other Contractual Services 310,993 304,187 304,187 307,343 001-1640-513-4020 Employee Development 2,550 3,775 3,775 1,000 001-1640-513-4100 Communications 24,919 22,853 22,853 25,273 001-1640-513-4400 Rentals & Leases 64,027 72,422 72,422 79,664 001-1640-513-4600 Repair and Maintenance 702 10,000 10,000 10,000 001-1640-513-5100 Office Supplies - 100 100 100 001-1640-513-5200 Operating Supplies 22,114 39,154 39,154 44,697 001-1640-513-5400 Books, Pubs, Subs & Memberships 200 200 200 200 Subtotal Operating 427,155 456,691 456,691 472,277 001-1640-513-6400 Capital Equipment 64,014 20,933 20,933 - Subtotal Capital 64,014 20,933 20,933 - 001-1640-513-7100 Capital Lease Principal 45,194 47,338 47,338 48,882 001-1640-513-7200 Capital Lease Interest 10,347 9,483 9,483 8,302 Subtotal Debt Service 55,542 56,821 56,821 57,184 001-1640-513-9800 Reserve for Contingency - - - - Subtotal Other - - - - TOTAL INFORMATION TECHNOLOGY 778,959 771,352 774,993 777,207 City o,-Longwood 95 FY 2021-2022 -Proposed Budget Enforcement Bureau Patrol Lieutenant Patrol Sergeants Patrol Officers ElectedOfcials Acting City Manager Clint Gioielli - (407) 260-3445 Police Department David Dowda, Chief of Police (407)260-3407, peputy Chief ::` Special Operations Lieutenant Special Operations Sergeants Investigators & Traffic Officers Evidence Custodian Sr. AdininistrafideAssistant Administrative Services Bureau Support Lieutenant Support Sergeant Support Corporal Community Relations Officer Administrative Manager Accreditation Officer Sr. Administrative Assistant Administrative Assistant City of Longwood 96 FY 2021-2022 Proposed Budget LAW ENFORCEMENT The police department provides management and organizational support to all levels of city operations. The department manages and supervises all personnel and program functions in support of law enforcement operations. The department is responsible for maintaining and protecting the health, safety, and welfare of the community. The department enhances training for individuals and develops modern crime prevention techniques, utilizing advanced and innovative equipment and procedures to protect and serve the citizens of Longwood. The department has recently grown community relation efforts to highlight the significance of transparency and community outreach. These actions are designed to strengthen positive relationships and further develop trust in the community. Goals: To ensure the community receives the highest caliber police office capable of performing to their expectations with the available budgetary considerations. Objectives: • Reduce Response Times for all calls for service by 10% annually. • Have all officers training in supervisory roles by the end of their third year of employment. • Reduce violent crime by 10% annually. • Fill vacant positions to have full staffing. • Reduce property crime by 10% annually. FY 2020-2021 Highlights: ✓ The department demonstrated 100% compliance with all applicable Commission for Florida Law Enforcement Accreditation (CFA) standards during the tri-annual agency assessment in 2021. As a result, the agency was granted re -accredited by CFA for the fifth time. ✓ The department deployed body -worn cameras to supplement existing in -car camera systems. A policy was created to ensure best practices to benefit the public and department personnel. ✓ The department implemented the use of PowerDMS software which enables comprehensive documentation of online training by department personnel. The system further provides enhanced record management capabilities, including police policy development, review, and management. City of Longwood 97 _-` FY2021-2022 Proposed Budget LAW ENFORCEMENT ✓ The department increased transparency by adding the entire Police Policy Manual to the agency's website. In addition, comments provided by several citizens were incorporated into the site to better enable public communications. ✓ The department developed a Citizen's Engagement Group, comprised of a diverse panel of community leaders. The group worked with police department staff to create the Community Forum program designed to enhance citizen involvement and grow public trust. ✓ The department has received state-wide recognition for efforts partnering with local non -profits to improve the lives of seniors in our community. This hard work was acknowledged by The Florida Department of Elder Affairs and AARP, resulting in Longwood being designated an Age -Friendly Community. ✓ The department greatly expanded the Business Watch Program; a crime prevention measure. The program includes personnel and ongoing contact by the department. With the increase in membership, businesses have access to Business Connect, a program that has expanded participation to over 800 businesses since its inception. Performance Measures: Property Offenses 399 259 380 350 Violent Offenses 44 35 42 40 Calls for Service 10,010 8,802 11,638 13,750 Response Time to Calls for Service (All) 5.67 min 5.20 min 4.88 min 4.28 min Response Time to Calls for Service (Priority 1) 2.58 min 2.58 min 2.21 min 2.15 min Response Time to Calls for Service (Priority 2) 3.46 min 3.44 min 2.96 min 2.90 min Response Time to Calls for Service (Priority 3) 5.88 min 5.37 min 5.06 min 4.90 min Officers Completed Specialized Training 10 11 6 10 Officers Completed Leadership Training 4 2 1 4 Officers Completed Management Training 2 3 6 10 Admin Staff Completed Advanced Training 4 5 (All) 3 5 (All) City of Longwood 98 FY 2021-2022 Proposed Budget LAW ENFORCEMENT SUMMARY Police Chief 1 1 1 1 Deputy Police Chief 1 1 1 1 Police Lieutenant 3 3 3 4 Police Sergeant 6 6 6 6 Police Corporal 7 7 7 6 Police Officer 26 27 27 27 Police Evidence Custodian 1 1 1 1 Police Administrative Manager 1 1 1 1 Senior Administrative Assistant 3 2 2 2 Administrative Assistant 1 1 1 1 TOTAL 50 50 50 50 Personnel Expenses 4,226,195 4,497,478 4,245,937 4,592,346 Operating Expenses 320,809 357,525 406,161 412,914 Capital Expense 13,970 - - - Debt Services 72,180 252,141 252,141 249,140 Other Expenses 20,000 5,000 5,000 24,000 TOTAL 4,653,153 5,112,144 4,909,240 5,278,400 General Fund 4,653,153 5,112,144 4,909,240 5,278,400 City of Longwood 99 FY2021-2022Troposed Budget LAW ENFORCEMENT LINE ITEM DETAIL 001-2600-521-1200 Regular Salaries and Wages 2,628,513 2,844,587 2,728,635 2,851,829 001-2600-521-1240 Holiday Pay 105,514 85,204 106,043 106,368 001-2600-521-1250 Extra Duty Detail 35,305 58,463 25,794 56,709 001-2600-521-1260 Special Assignment Pay 5,960 5,770 4,104 5,597 001-2600-521-1400 Overtime 113,910 171,397 154,562 184,685 001-2600-521-1520 Education Incentive 28,500 27,960 28,539 27,121 001-2600-521-2100 F.I.C.A 215,791 244,294 220,601 245,506 001-2600-521-2200 Retirement Contribution 593,513 492,153 436,272 525,317 001-2600-521-2300 Life and Health Insurance 384,346 443,651 436,821 466,640 001-2600-521-2400 Workers Compensation 114,842 123,999 104,566 122,574 Subtotal Personnel Services 4,226,195 4,497,478 4,245,937 4,592,346 001-2600-521-3100 Professional Services - - - 2,350 001-2600-521-3400 Other Contractual Services 43,592 44,300 44,300 51,092 001-2600-521-4020 Employee Development 2,302 - - 6,500 001-2600-521-4100 Communications 40,501 36,420 36,420 35,800 001-2600-521-4200 Postage 123 200 200 200 001-2600-521-4300 Utility Services 37,398 37,000 37,000 37,000 001-2600-521-4400 Rental and Leases 15,065 7,830 7,830 25,830 001-2600-521-4600 Repair and Maintenance 9,203 13,000 13,000 13,000 001-2600-521-4610 Repair and Maintenance - Vehicles 43,564 51,000 51,000 51,000 001-2600-521-4700 Printing and Binding 589 1,000 1,000 1,000 001-2600-521-4800 Community Relations 2,955 3,500 3,500 3,500 001-2600-521-4900 Other Charges & Obligations 211 500 500 1,300 001-2600-521-5100 Office Supplies 1,630 3,000 3,000 3,000 001-2600-521-5200 Operating Supplies 56,548 82,900 82,900 65,152 001-2600-521-5210 Program Related Grant Supplies - - 48,636 34,200 001-2600-521-5240 Fuel/Diesel/Lubricans 64,993 75,000 75,000 80,000 001-2600-521-5400 Books, Pubs, Subs & Memberships 2,135 1,875 1,875 1,990 Subtotal Operating 320,809 357,525 406,161 412,914 001-2600-521-6400 Capital Equipment 13,970 - - - Subtotal Capital 13,970 - - - 001-2600-521-7100 Principal 58,985 223,498 223,498 227,912 001-2600-521-7200 Interest 13,195 28,643 28,643 21,228 Subtotal Debt Service 72,180 252,141 252,141 249,140 001-2600-521-9300 Transfer to COP Fund 20,000 5,000 5,000 4,000 001-2600-521-9800 Reserve for Contingency - - - 20,000 Subtotal Other 20,000 5,000 5,000 24,000 TOTAL LAW ENFORCEMENT 4,653,153 5,112,144 4,909,240 5,278,400 City of Longwood 100 FY 2021-2022 Proposed Budget Fire Marshal Fire Inspector Fire Battalion Chief (A Shift) I Fire Lieutenant I FIREFIGHTERS I *Not Funded Elected Officials Acting City Manager Clint Gioielli (407)260-3445 Fire Department Michael Peters, Fire Chief (407)260-3485 Chief Sr. Administrative Assistant Training Officer* i Fire Battalion Chief (BShift) I Fire Lieutenant I I FIREFIGHTERS 1 Fire Battalion Chief (CShift) I Fire Lieutenant I I FIREFIGHTERS I City of Longwood 101 FY202;1 2022 Proposed Budget FIRE AND RESCUE The Fire Department provides timely responses to matters of health and safety through a variety of services. Department members routinely respond to all hazards within our coverage area including fires, hazardous materials incidents, environmental emergencies, etc. Advanced Emergency Medical Services are also provided to include medical transport to any of our area hospitals. Fire Prevention information and instruction are provided to students through presentations given at schools and events throughout the city. Our fire prevention efforts are further demonstrated through comprehensive construction plans review for fire code compliance and regular inspections of existing buildings to address hazards and deficiencies. Goals: To provide comprehensive services for the protection of citizens from the damages of fire and medical emergencies and to provide prevention and education services that are responsive to the needs of the community. Objectives: • Provide fire protection and emergency response to a variety of hazards. • Provide emergency medical care and transport within our response area. • To provide fire prevention and awareness information to the community. • Identification and mitigation of fire hazards within businesses in our community. • The collection of detailed building/structure information before an emergency response. Strategic plan development activities. • The review of construction plans for fire code compliance within our community. • Provide prompt responses to requests for records maintained within the fire department. • Provide emergency medical transport to local hospitals. FY 2020-2021 Highlights: ✓ Provided response and mitigations strategies to confront the COVID-19 pandemic. ✓ Continued to provide training for our department in Leadership, Cancer Prevention/ Awareness, Active Shooter scenarios, and Incident Command. City of Longwood 102 FY 2021-2022 Proposed Budget FIRE AND RESCUE ✓ Three of our employees completed the year -long course to become State Certified Paramedics. ✓ All of our emergency response vehicles received upgraded equipment to improve dispatching and communication capabilities. ✓ A new rescue unit was designed and built to serve on the east side of our city. ✓ The Department took the initial steps to replace the now 40 -year-old Fire Station #15. Performance Measures: Actual Actual Expected Proposed Activity 2021-2022 Fire Related Emergency Reponses 1,975 1,681 2,238 2,350 Emergency Medical Responses 2,937 3,134 3,894 4,089 Public Relations Events 66 32 7 40 Fire Prevention Inspections 707 487 545 1,200 Pre Fire Building Surveys 288 192 108 150 Fire Code Plans Reviewed 172 148 82 170 Public Records Request Processed 72 71 70 70 Medical Transports 2,507 2,245 2,799 2,939 City of Longwood 103, FY 2021-2022 Proposed Budget SUMMARY Fire Chief Deputy Fire Chief Fire Battalion Chief Fire Marshal Fire Lieutenant Firefighter Fire Inspector Training Officer Senior Administrative Assistant Personnel Expenses Operating Expenses Capital Expense Debt Services Other Expenses .FIRE AIV� . ® RESCU E 1 1 1 1 1 1 1 1 3 3 3 3 1 1 1 1 6 6 6 6 30 30 30 30 1 1 1 0.5 1 1 0 0 1 1 1 1 TOTAL 45 45 44 43.5 3,964,764 4,222,378 3,897,511 4,426,211 427,508 516,184 516,184 514,262 4,395 - - - 249,750 309,318 309,318 211,083 10,000 5,000 5,000 1,086 TOTAL 4,656,417 5,052,880 4,728,013 5,152,642 General Fund 4,656,417 5,052,880 4,728,013 5,152,642 City of Longwood 104 FY 2021-2022 Proposed Budget _ .. .. Fig _ E AN® RESCUE LINE ITEM DETAIL 001-2800-522-1200 Regular Salaries and Wages 2,273,728 2,498,530 2,250,029 2,623,682 001-2800-522-1240 Holiday Pay 114,516 147,573 135,945 136,106 001-2800-522-1400 Overtime 202,068 178,083 231,565 176,306 001-2800-522-1410 Overtime Garcia 149,476 156,950 131,549 158,331 001-2800-522-1520 Education Incentive 16,298 15,720 18,509 15,675 001-2800-522-2100 F.I.C.A. 203,584 229,259 209,480 237,923 001-2800-522-2200 Retirement Contribution 516,185 470,175 407,037 519,738 001-2800-522-2300 Life and Health Insurance 339,529 363,518 370,899 389,746 001-2800-522-2400 Workers Compensation 149,381 162,570 142,498 168,704 Subtotal Personnel Services 3,964,764 4,222,378 3,897,511 4,426,211 001-2800-522-3100 Professional Services 24,856 28,604 28,604 28,604 001-2800-522-3400 Other Contractual Services 108,699 136,988 136,988 135,848 001-2800-5224020 Employee Development 13,068 34,500 34,500 34,500 001-2800-522-4100 Communications 18,459 13,682 13,682 13,980 001-2800-522-4200 Postage 375 400 400 375 001-2800-522-4300 Utility Services 26,804 30,000 30,000 30,000 001-2800-522-4400 Rentals & Leases 3,963 7,380 7,380 7,380 001-2800-522-4600 Repair and Maintenance 13,696 26,250 26,250 25,500 001-2800-522-4610 Repair and Maintenance - Vehicles 70,138 76,100 76,100 76,100 001-2800-522-4700 Printing and Binding 57 300 300 200 001-2800-522-4800 Community Relations - 2,000 2,000 2,000 001-2800-522-5100 Office Supplies 633 1,800 1,800 1,000 001-2800-522-5200 Operating Supplies 118,067 126,455 126,455 128,850 001-2800-522-5240 Diesel/Fuel/Lubricants 26,096 27,000 27,000 27,000 001-2800-522-5400 Books, Pubs, Subs & Memberships 2,598 4,725 4,725 2,925 Subtotal Operating 427,508 516,184 516,184 514,262 001-2800-522-6400 Capital Equipment 4,395 - - - Subtotal Capital 4,395 - - - 001-2800-522-7100 Principal 222,731 278,044 278,044 187,990 001-2800-522-7200 Interest 27,020 31,274 31,274 23,093 Subtotal Debt Service 249,750 309,318 309,318 211,083 001-2800-522-9300 Transfer to CERT Fund 10,000 5,000 5,000 1,086 Subtotal Other 10,000 5,000 5,000 1,086 TOTAL FIRE AND RESCUE 4,656,417 5,052,880 4,728,013 5,152,642 City. of Longwood, 405 FY2021:-2022 Proposed'Budget Building Building Official Plans Examiner/Inspector Building Inspector Code Compliance Officer Permit Clerks 1 PT Records Clerk 1 Elected Officials Acting City Manager Clint Gioielli Community Development Chris Kintner Director (407)263-2320 Economic Development Manager Economic Development Coordinator I Community Development I Coordinator Planning I Senior Planner 1 i Planner II i City of Longwood 106 FY 2021-2022 Proposed Budget COMMUNITY DEVELOPMENT Planning and Economic Development promotes the physical and economic development/redevelopment of property within the City in a manner consistent with proposed plans, regulations, and policies. Provides planning, organization, direction, and supervisory services necessary to implement the functions managed under the jurisdiction of the program. Goals: To promote the physical and economic development/redevelopment of property within the City in a manner consistent with proposed plans, regulations, and policies. Provides planning, organization, direction, and supervisory services necessary to implement the functions managed under the jurisdiction of the program. Objectives: • Complete the West Warren Avenue Complete Streets Study. • Complete design of a relocated Fire Station #15 and/or combined Public Safety facility. • Continue to promote the redevelopment of properties, including annexation opportunities where applicable. FY 2020-2021 Highlights: ✓ Finalized approval of three major multi -family projects that will represent an approximate 10% increase in both the City's population and ad valorem tax revenue when completed. ✓ Supported the sale of the old Township Plaza, now Longwood City Center property, the single most important redevelopment piece in the city. ✓ Began the West Warren Avenue Complete Street study, which is the first phase of the re -development of this critical facility. City of Longwood 107 FY2021=2022 Proposed Budget COMMUNITY DEVELOPMENT Performance Measures: Activity Actual Actual Expected Proposed Site Development Plan Reviews 14 5 4 4 Land Use Changes 1 4 4 4 New Business Tax Receipts 227 123 125 200 Business Tax Renewals 1,245 1,126 1,200 1,300 SUMMARY Community Development Director Economic Development Manager Senior Planner Planner H Code Compliance Officer Community Development Coordinator Economic Development Coordinator Personnel Expenses Operating Expenses Capital Expense 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 TOTAL 7 7 7 7 544,648 487,310 480,180 497,287 150,080 211,553 211,553 276,397 TOTAL 694,728 698,863 691,733 773,684 General Fund 694,728 698,863 691,733 773,684 City of Longwood 108 FY 2021-2022 Proposed Budget COMMUNITY DEVELOPMENT LINE ITEM DETAIL 001-3100-515-1200 Regular Salaries and Wages 407,201 364,670 355,195 369,143 001-3100-515-1400 Overtime 46 - - - 001-3100-515-2100 F.I.C.A. 30,607 27,897 27,713 28,240 001-3100-515-2200 Retirement Contribution 42,011 36,467 37,599 36,914 001-3100-515-2300 Life and Health Insurance 61,564 55,792 56,698 60,430 001-3100-515-2400 Workers Compensation 3,219 2,484 2,975 2,560 Subtotal Personnel Services 544,648 487,310 480,180 497,287 001-3100-515-3100 Professional Services 35,000 40,000 40,000 105,000 001-3100-515-3120 Cost Recovery 38,908 20,000 20,000 20,000 001-3100-515-3400 Other Contractual Services 8,700 27,158 27,158 19,428 001-3100-515-4020 Employee Development 5,790 12,000 12,000 11,700 001-3100-515-4100 Communications 2,870 2,394 2,394 3,160 001-3100-515-4200 Postage - 100 100 3,000 001-3100-515-4400 Rental & Leases 4,125 3,312 3,312 4,125 001-3100-515-4600 Repair and Maintenance 95 750 750 750 001-3100-515-4610 Repair and Maintenance - Vehicles - 160 160 - 001-3100-515-4700 Printing and Binding - 700 700 2,450 001-3100-515-4800 Promotional Activities 34,134 35,000 35,000 35,000 001-3100-515-4810 Promotional Activities - REEP 5,782 45,000 45,000 45,000 001-3100-515-4900 Other Charges & Obligations 7,775 10,000 10,000 10,000 001-3100-515-5100 Office Supplies 594 1,700 1,700 1,700 001-3100-515-5200 Operating Supplies 1,350 950 950 2,600 001-3100-515-5240 Fuel/Diesel/Lubricants 174 1,200 1,200 1,200 001-3100-515-5400 Books, Pubs, Subs & Memberships 4,784 11,129 11,129 11,284 Subtotal Operating 150,080 211,553 211,553 276,397 001-3100-515-6400 Capital Equipment - - - - Subtotal Capital - - - - TOTAL COMMUNITY DEVELOPMENT 694,728 698,863 691,733 773,684 City of Longwood 109 FY 2021-2022 Proposed Budget Parks: Parks Service Supervisor I Parks Service Specialists III * Parks Service Specialists II Parks Service Specialists I PT Parks Service Specialist I *Not Funded Citizens of • • ••• Elected Officials Acting City Manager Clint Gioielli (407) 260-3445 Leisure Services Chris Capizzi, Leisure Services Director (407) 260-3484 "Community Bwlding '.:, Recreation. ; ., Admin Assit/Comm Bldg Recreation Manager Coordinator I I E: PT Park Attendants PT Event Specialists Seasonal Camp Director I Seasonal Camp Counselors I City of Longwood 110 FY 2021-2022 Proposed Budget LEISURE SERVICES The Leisure Services Department promotes public welfare by providing a vibrant and livable community in which we achieve economic, social, and environmental sustainability through parks and recreation activities to the residents and visitors of the City of Longwood. The department has a parks division that maintains the grounds and landscaping located within city parks as well as city facilities. The parks division also provides personnel to assist with special events. The recreational division includes administrative staff that plans and implements programs and special events, maintains grants, and oversees the maintenance of the Longwood Community Building as well as Reiter Park. The Leisure Services department provides oversite for the citywide mowing contract in addition to the special assessment program. Goals: To promote public welfare by a providing vibrant and livable community in which we achieve economic, social, and environmental sustainability through parks and recreation activities to the residents and visitors of the City of Longwood. Objectives: • The Leisure Services' overall objective is to exhibit a standard of excellence and commitment to citizens and visitors through providing parks and recreation opportunities for all. Whether someone is visiting one of our nine (9) parks, attending a special event, partaking in our weekly Farmer's Market, or renting our Community Building, it is our goal for everyone to have an enjoyable experience. To provide programs, resources, and facilities that are relevant, attractive, and affordably accessible to the public. • To make our skate park and pump track one of the most popular destinations within the central Florida area. With the upgrades to the pump track and renovations to the skate park, these features will draw thousands of patrons yearly. The pump track alone is a major draw, so the additions to the skate park will increase participation. • To increase rentals at the ball fields at Candyland Park to utilize the fields more and increase revenue. City of Longwood „ 171 FY 2021-2022 Proposed Budget LEISURE SERVICES • A major initiative of the department is to continue to expand the number of special events that the city is offering through more partnerships and co- sponsors. Reiter Park is a fantastic venue for special events and must be utilized to its full potential. We are aiming to host over 100 events (including our reoccurring events) next fiscal year! • Continue to coordinate with community organizations as well as internal staff to increase awareness as to what the city has to offer in way of parks and recreation. We want everyone to know all of the good things that are occurring in Longwood! Our number of advertising outlets has been steadily increasing over the past couple of years. • Continue to find grants that can assist with the updating of parks around the city. FY 2020-2021 Highlights: ✓ Leisure Services acquired a Shade Structure Grant that will assist in paying for a substantial 12' X 28' shade structure at Reiter Park. ✓ Expansion of butterfly garden at Reiter Park. We now have hundreds of butterflies pass through the park when the season is here. ✓ Various renovations at Candyland Park such as complete bathroom overhaul, new fencing, roof replacements for dugouts and concession stand, installation of bollards where fencing was previously, complete renovation of the staff building, re -floored batting cages, new water fountains, re -milling of the parking lot, etc. ✓ Waiting on pending approval for two $50,000 FRDAP grants from DEP that would replace playground equipment at Smallworld park and resurface all courts at Candyland Park in addition to replacing all backstop fencing at Candyland Park. ✓ Held the first successful two-day event (Arts and Crafts Festival) in the entire county since the onset of COVID-19 without incident. Attendance was upwards of 15,000 for the weekend of the event. ✓ Continuing to expand partnerships between organizations such as Orlando Prowlers, St. Andrews Society of Central Florida, School of Rock, etc. for hosting more events. We have hosted five new events because of the relationships gained from these new partnerships. More to come! City of Longwood 112 FY 2021-2022 Proposed Budget ...- LEISURE SERVICES ✓ Collaboration with the local store owner (Chad DeGroot from Mr. B's Bikes n' Boards) will allow the city to install thousands of dollars' worth of new skate park equipment to update the skate park. ✓ Applied for a Florida Wildflower grant that will go towards additional plant material in Reiter Park. ✓ The addition of several red cedar trees at the cemetery will eventually form a significant privacy barrier between the park and the cemetery. Performance Measures: Actual Actual Expected Proposed Activity Community Building Rental 86,641 48,734 50,000 85,000 Farmer's Market Revenue 4,268 3,804 4,300 4,500 Number of Events Offered 99 87 95 102 (including reoccurring events) Grant Funding Received 108,000 280,000 308,000 100,000 Summer Camp Revenue 53,555 22,734 50,000 55,000 Ci o 'Lon ..00d . - gj, f g�; 113 FY 2021-2022 Proposed Bcdget ........ _ ._. LEISURE SERVICES SUMMARY Leisure Services Director 1 1 1 1 Recreation Manager 1 1 1 1 Parks Services Supervisor 1 1 1 1 Admin. Asst/Community Bldg Coordinator 1 1 1 1 Parks Service Specialist III 1 1 1 1 Parks Service Specialist II 1 1 1 1 Parks Service Specialist I 4 4 4 3 Park Attendant PT (3) 1 1.5 1.5 1.5 Event Specialist I PT (3) 0.5 0.5 0.5 1.5 Event Specialist PT (2) 1 1 1 1 TOTAL 12.5 13 13 13 Personnel Expenses Operating Expenses Capital Expense Debt Services Other Services General Fund 684,868 787,492 681,423 737,691 764,290 797,830 797,830 806,800 14,462 - 57,622 - 391,717 391,980 391,980 392,606 103,850 5,000 5,000 5,000 TOTAL 1,959,187 1,982,302 1,933,855 1,942,097 1,959,187 1,982,302 1,933,855 1,942,097 City of Longwood 114 FY 2021-2022 Proposed Budget LEISURE SERVICES LINE ITEM DETAIL. 001-3210-572-1200 Regular Salaries and Wages 486,349 554,865 482,288 531,003 001-3210-572-1400 Overtime 33,188 43,000 34,849 41,710 001-3210-572-2100 F.I.C.A. 38,313 45,737 38,003 43,813 001-3210-572-2200 Retirement Contribution 36,529 39,321 35,202 38,460 001-3210-572-2300 Life and Health Insurance 74,584 85,199 77,118 64,902 001-3210-572-2400 Workers Compensation 15,906 19,370 13,963 17,803 Subtotal Personnel Services 684,868 787,492 681,423 737,691 001-3210-572-3100 Professional Services 3,590 5,000 5,000 5,000 001-3210-572-3400 Other Contractual Services 366,989 376,386 376,386 372,086 001-3210-572-4020 Employee Development 1,535 1,900 1,900 1,900 001-3210-572-4100 Communications 7,255 7,779 7,779 9,459 001-3210-572-4300 Utility Services 121,609 140,100 140,100 130,100 001-3210-572-4400 Rentals & Leases 26,358 24,650 24,650 30,640 001-3210-572-4600 Repair and Maintenance 97,376 106,050 106,050 108,650 001-3210-572-4610 Repair and Maintenance - Vehicles 10,510 8,000 8,000 10,000 001-3210-572-4700 Printing and Binding 1,375 1,575 1,575 1,075 001-3210-572-4800 Community Relations 682 - - - 001-3210-572-4900 Other Charges & Obligations 1,464 2,000 2,000 2,000 001-3210-572-5100 Office Supplies 751 800 800 600 001-3210-572-5200 Operating Supplies 108,052 102,890 102,890 114,590 001-3210-572-5240 Fuel/Dielsel/Lubricant 6,582 10,600 10,600 10,600 001-3210-572-5210 Program Supplies 620 1,100 1,100 9,000 001-3210-572-5400 Books, Pubs, Subs & Memberships 9,542 9,000 9,000 1,100 Subtotal Operating 764,290 797,830 797,830 806,800 001-3210-572-6300 Improvement Other Than Building 14,462 - 57,622 - 001-3210-572-6400 Capital Equipment - - - - Subtotal Capital 14,462 - 57,622 - 001-3210-572-7100 Principal 280,585 287,517 287,517 296,383 001-3210-572-7200 Interest 111,132 104,463 104,463 96,223 Subtotal Debt Service 391,717 391,980 391,980 392,606 001-3210-572-9300 Interfund Transfer to Fund 131 103,850 5,000 5,000 5,000 Subtotal Other 103,850 5,000 5,000 5,000 TOTAL LEISURE SERVICES 1,959,187 1,982,302 1,933,855 1,942,097 City of Longwood 115 FY 2021 2022 Proposed Budget PUB11 L1. IC WORIGS/STREETS Public Works is a big part of the overall City operation in terms of budget, customer service, employees, projects, and essential functions. The Streets and Engineering Division manage the City roadways, sidewalks, bicycle lanes, and public rights -of -way efficiently within the allotted financial and labor resources. In addition, they maintain sidewalk, lighting, and landscaping trees on SR 434 and US 17-92 in the City limits. They are also in charge of city maintenance issues such as tree trimming, street signing, and pavement markings, and street lighting. Staff also picks up trash and debris on all of the city, county, and state roads which includes dead animals and tree branches. Goals: Use innovative ideas and processes that will improve maintenance programs, plans, and direction which ensure that City resources and personnel are trained and educated at their most efficient and productive level. FY 2020-2021 Highlights: ✓ Sidewalk improvements including removal and replacement of sidewalks in Columbus Harbour, Tiberon, and Rangeline Road. ✓ Repaired large pipe and drainage structure failure at FDOT Pond at 601 E. SR 434. ✓ Paved W. Warren Avenue from St. Laurent Street to Milwee Street. ✓ Maintained lighting on SR 434 and US 17-92. ✓ Completed I-4 Pond Landscaping Project. ✓ Completed Cross -Seminole Trail Project. ✓ Completed Gateway Landscaping Project at the I-4 and SR434 Pond on the south side of the road. ✓ Finished design and opened bids for the Cross Seminole Trail Connector Project which includes Bike and Pedestrian improvements from the Sunrail Station down Church, then north on Grant Street onto Timocuuan Way which then connects to the trail. The majority of this $1.2 million project is from a Federal Grant through FDOT. ✓ W. Warren Avenue Complete Streets Study is underway to create a pedestrian and mobility -friendly corridor into the heart of Longwood. Receiving a $300,000 grant from FDOT. City of Longwood 116 " FY 2021-2022 Proposed Budget IPURLIC W6R.'KS/ STREE TS' Performance Measures: Actual Actual Expected Proposed Activity 1 1' I' I I 1 1 12021-2022 ADA Ramps Replaced (Per location) No Data 3 5 10 ADA Detectable Warnings Mats installed (per Ramp) No Data 10 25 50 Signs replaced or installed (Each) 200 200 200 200 Sidewalk replaced or constructed (sq. ft.) 11,500 5,500 500 LF 500 LF Potholes Filled (total locations) 840 850 800 20 Trees Removed (each) 23 18 18 15 Streets Paved (Lane Miles) 2.3 0 1.43 1 Sidewalk Joints Ground (Feet) 100 600 550 200 Pavement Striping (LF) 12,205 2,800 13,230 7,000 City of Longwood 1,17 FY 2021-2022 Proposed Budget PUBLIC WORKS/STR E E°TS SUMMARY Public Works Director 0.5 0.5 0.5 0.5 Principal/Public Works Engineer 0 0 0 1 Streets Division Manager 1 1 1 0 Public Works Streets Supervisor 1 1 1 1 Public Works Coordinator 1 1 1 1 Senior Administrative Assistant 1 1 1 1 Cemetery Attendant -SA Liaison 0 0 1 1 Public Works Maint. Specialist III 1 1 1 2 Public Works Maint. Specialist II 3 3 3 3 Public Works Maint. Specialist I 5 5 5 4 TOTAL 13.5 13.5 14.5 14.5 Personnel Expenses Operating Expenses Capital Expense Other Expenses General Fund City of Longwood 505,389 535,899 555,211 594,737 492,566 600,080 600,080 622,480 - - - 55,000 TOTAL 997,955 1,135,979 1,155,291 1,272,217 997,955 1,135,979 1,155,291 1,272,217 118 FY 2021-2022 Proposed Budget PUBLIC W®RKS/STREETS LINE ITEM DETAIL 001-3520-541-1200 Regular Salaries and Wages 303,498 319,675 336,295 355,079 001-3520-541-1400 Overtime 35,813 51,880 39,979 49,325 001-3520-541-2100 F.I.C.A. 26,828 27,197 30,485 30,874 001-3520-541-2200 Retirement Contribution 38,135 35,821 43,321 40,756 001-3520-541-2300 Life and Health Insurance 66,265 67,276 75,677 78,679 001-3520-541-2400 Workers Compensation 34,850 34,050 29,454 40,024 Subtotal Personnel Services 505,389 535,899 555,211 594,737 001-3520-541-3400 Other Contractual Services 63,574 79,710 79,710 71,935 001-3520-541-4020 Employee Development 1,224 3,000 3,000 4,000 001-3520-541-4100 Communications 8,454 9,120 9,120 9,240 001-3520-541-4200 Postage - 100 100 100 001-3520-541-4300 Utility Services 291,870 342,000 342,000 342,300 001-3520-541-4400 Rentals & Leases 7,644 5,000 5,000 5,000 001-3520-541-4401 Rentals & Leases - Vehicles - 14,400 14,400 9,605 001-3520-541-4600 Repair and Maintenance 24,388 41,300 41,300 67,610 001-3520-541-4610 Repair and Maintenance - Vehicles 27,412 25,000 25,000 25,000 001-3520-541-4700 Printing and Binding - 500 500 500 001-3520-541-4900 Other Charges & Obligations 11 - - 100 001-3520-541-5100 Office Supplies 529 400 400 550 001-3520-541-5200 Operating Supplies 27,002 26,100 26,100 29,800 001-3520-541-5230 Safety Supplies 12,053 6,750 6,750 7,700 001-3520-541-5240 Fuel/DieseULubricants 19,791 35,000 35,000 35,000 001-3520-541-5300 Road Materials and Supplies 6,425 9,000 9,000 11,600 001-3520-541-5400 Books, Pubs, Subs & Memberships 2,188 2,700 2,700 2,440 Subtotal Operating 492,566 600,080 600,080 622,480 001-3520-541-6400 Capital Equipment - - - - Subtotal Capital - - - - 001-3520-541-9300 Transfer to Capital Projects Fund - - - 55,000 Subtotal Other - - - 55,000 TOTAL STREETS 997,955 1,135,979 1,155,291 1,272,217 City f. Longwood 119 FY2021-2022 Proposed Budget SPECIAL REVENUE FUNDS 0 SPECIAL REVENUE FUNDS SCHEDULE ® BUILDING AND INSPECTION FUND 0 POLICE EDUCATION FUND ® SPECIAL LAW ENFORCEMENT TRUST FUND ® SPECIAL ASSESSMENTS FUND PARKS AND EVENTS FUND CITIZENS ON PATROL (COPS) FUND ® COMMUNITY EMERGENCY RESPONSE TEAM (CERT) FUND ® POLICE IMPACT FEES FUND ® FIRE IMPACT FEES FUND ® RECREATION IMPACT FEES FUND Q PW-ADMINISTRATIVE IMPACT FEES FUND STORMWATER MANAGEMENT FUND City of Longwood FY 2021-2022 Proposed Budget SPECIAL REVENUE FUNDS REVENUE AND EXPENDITURES SCHEDULE Building & Police Special Special Parks & Inspection COPS Education Law Enf Assessment Events Xse of Fund Balance S 193,745I S , ,1754 Revenues: Licenses and Permits 1,080,000 - - - - - Charges for Services - - - - 60,450 2,800 Fines and Forfeitures - 7,000 37,000 - - - Miscellaneous 65,000 - - 103,586 4,150 700 Transfer In: - - - - 5,000 4,000 Total Revenues and Transfers 1,145,000 7,000 37,000 103,586 69,600 7,500 Expenditures: Public Safety 758,481 3,500 35,500 - - 11,675 Transportation - - - 68,323 - - Culture & Recreation - - - - 101,750 - Debt Service 4,255 - - - - - Other Uses 10,000 - - 19,068 - - II 35,500 87,391101,750 11,675-4 Transfer Out: 566,010 - - - - Total Expenditures and Transfers 1,338,745 3,500 35,500 87,391 101,750 11,675 Total Revenue Over/Under - 3,500 1,500 16,195 - - Expenditures Appropriations ,Reserves 1,338,745 7,000 37,000 103,586 1019750 11,675 City of Longwood 120 FY 2021-2022 Proposed Budget SPECIAL REVENUE FUNDS REVENUE AND EXPENDITURES SCHEDULE Revenues: Licenses and Permits Charges for Services Fines and Forfeitures Miscellaneous Transfer In: Police Fire CERT Impact Impact Recreation PW Admin Total Fees Fees pact Fees Impact Fees ;.6 284,233 322,894 11 4,500 142,896 284,233 322,894 1:• 98,205 1,928,228 - 67,750 44,000 173,436 10,086 Total Revenues and Transfers 5,586 142,896 284,233 322,894 98,205 2,223,500 Expenditures: Public Safety 8,100 143,400 1,100 - - 961,756 Transportation - - - - 99,600 167,923 Culture & Recreation - - - 21,529 - 123,279 Debt Service - - - - - 4,255 Other Uses - - - - - 29,068 Total Expenditures: 11 143,400 1,100 21,529 " .II 1,286,281W Transfer Out: - - - - - 566,010 Total Expenditures and 8,100 143,400 1,100 21,529 99,600 1,852,290 Transfers Total Revenue Over/Under _ _ 283,133 301,365 - 605,693 Expenditures City of Longwood - 721 FY 2021-2022Proposed Budget BUILDING AND INSPECTION FUND The Building Division is responsible for the permitting and inspection of all construction activities throughout the city. The Building Division coordinates with Planning, Public Works, the Fire Marshal, and Code Enforcement to assist in the enforcement of compliance with city ordinances, the fire prevention code, and applicable fair housing requirements. Goals: To organize the services necessary to implement the functions managed under the jurisdiction of the Building Division. To ensure that all construction within the City conforms to all applicable state and local codes and improve the image, reputation, and attractiveness of the City to its current and potential residents. Objectives: • Continue to transition residents and contractors to digital plan submittals and educate people on utilizing SmartGov. • Oversee the simultaneous construction of three multi -family facilities and continue to do so at our expected level of service while maintaining responsiveness to the community. FY 2020-2021 Highlights: ✓ The Building Division began implementing a new permitting software that will provide a more reliable and user-friendly online experience for users to submit permits and check permit and inspection statuses. The software will also increase coordination between reviewers and streamline internal review processes to increase turnaround for customers. ✓ FY2021 continued a strong upward trend in the number of inspections, which were mostly completed by in-house staff rather than outside agencies. This is in part due to the number of major projects, including Alta Longwood and the expansion of UPS. ✓ Implementation of a new Florida Building Code cycle, which included an education effort by the Building Official to make owners and contractors aware of the new requirements and how those changes impact them. City of Longwood 122 FY2021-2022 Proposed Budget BUILDING AND INSPECTION FUND Performance Measures: Building Official 1 1 1 1 Building Inspector 1 1 1 1 Plans Examiner/Inspector 0 0 0 1 Permit Clerk 2 2 2 2 Records Clerk Part -Time 0.5 0.5 0.5 0.5 TOTAL 4.5 4.5 4.5 5.5 City of Longwood 123 FY 2021 2022 ,Proposed Budget BUILDING AND INSPECTION" FUJ. N'® FUND BALANCE, OCTOBER 1 Revenues: 1,510,688 871,684 1,104,090 1,184,941 102-0000-322-0000 Building Permits 599,867 750,000 1,100,000 990,000 102-0000-322-3000 Re -Inspections 18,175 15,000 28,000 30,000 102-0000-322-4000 Plan Review 71,225 60,000 60,000 60,000 102-0000-361-1000 Interest Earnings 11,375 3,000 3,000 3,000 102-0000-369-0000 Miscellaneous Revenue 59,540 33,649 62,000 62,000 Total Revenues 760,182 861,649 1,253,000 1,145,000 Total Revenues and Fund Balance 2,270,870 1,733,333 2,357,090 2,329,941 Expenditures: Personnel Services 406,943 496,682 489,083 611,426 Operating Expenses 98,901 167,334 167,334 147,055 Capital Expenses - - - - Other Expenses 660,937 515,732 515,732 580,265 Total Expenditures 1,166,780 1,179,748 1,172,149 1,338,745 City of Longwood 124 FY 2021-2022 Proposed Budget BUILDING AND INSPECTION FUND Personnel Services: 102-2900-524-1200 Regular Salaries and Wages 313,728 376,152 373,073 460,106 102-2900-524-1400 Overtone 814 2,240 1,663 1,725 102-2900-524-2100 F.I.C.A. 22,816 28,894 27,296 35,263 102-2900-524-2200 Retirement Contribution 29,603 36,663 35,540 44,799 102-2900-524-2300 Life and Health Insurance 34,530 46,525 45,215 61,288 102-2900-524-2400 Workers Compensation 5,451 6,208 6,296 8,245 Subtotal Personnel Services 406,943 496,682 489,083 611,426 Operating Expenses: 102-2900-524-3100 Professional Services 7,750 24,500 24,500 24,500 102-2900-524-3400 Other Contractual Services 45,249 86,300 86,300 45,000 102-2900-524-4020 Employee Development 627 6,000 6,000 6,000 102-2900-524-4100 Communications 2,549 2,540 2,540 1,500 102-2900-524-4200 Postage - 100 100 100 102-2900-524-4400 Rental & Leases - 3,600 3,600 3,650 102-2900-524-4600 Repass and Maintenance 18,396 5,000 5,000 5,000 102-2900-524-4610 Repairs and Maintenance - Vehicles 1,219 5,160 5,160 2,000 102-2900-524-4700 Printing and Binding 44 300 300 300 102-2900-524-4900 Other Charges & Obligations 7,836 - - - 102-2900-524-5100 Office Supplies 2,706 3,000 3,000 2,500 102-2900-524-5200 Operating Supplies 8,478 21,885 21,885 50,891 102-2900-524-5240 Fuel/DieseULubricants 2,889 4,000 4,000 4,000 102-2900-524-5400 Books, Pubs, Subs & Memberships 1,159 4,949 4,949 1,614 Subtotal Operating Expenses 98,901 167,334 167,334 147,055 Capital Expenses: 102-2900-524-6400 Capital Equipment - - - - Subtotal Capital Expenses - - - - Other Expenses: 102-2900-524-7100 Principal 3,697 3,697 3,697 3,697 102-2900-524-7200 Interest 724 640 640 558 102-2900-524-9300 Administrative Transfer 656,516 501,395 501,395 566,010 102-2900-524-9800 Reserve for Contingency - 10,000 10,000 10,000 Subtotal Other Expenses 660,937 515,732 515,732 580,265 City of Longwood 125 FY 2021-2022 Proposed Budget _ ..... POLICE EDUCATION FUND FUND BALANCE, OCTOBER 1 (2,768) (4,170) (4,175) (1,125) Revenues: 116-0000-351-3000 Law Enforcement Education 3,765 7,000 6,151 7,000 116-0000-361-1000 Interest Earnings - - - - Total Revenues 3,765 7,000 6,151 7,000 Total Revenues and Fund Balance 997 2,830 1,976 5,875 Expenditures: 116-2600-521-4020 Employee Development 5,172 2,830 3,101 3,500 116-2600-521-6400 Equipment - - - - Total Expenditures 5,172 2,830 3,101 3,500 City of Longwood 126 FY 2021-2022 Proposed Budget SPECIAL LAW ENF1. 0AU-- /IENT TRUST FUND BALANCE, OCTOBER 1 $ 144,930 $ 147,430 $ 146,478 $ 266,828 Revenues: 117-0000-351-2000 Confiscated Property (State) 2,075 20,000 67,000 15,000 117-0000-351-2010 Confiscated Property (Federal) 17,683 21,354 70,000 22,000 117-0000-361-1000 Interest Earnings 131 - 150 150 117-0000-361-1020 Interest /Sun Trust/I7easury 1,115 - 1,200 1,200 Total Revenues 21,004 41,354 138,350 38,350 Total Revenues and Fund Balance 165,934 188,784 284,828 305,178 Expenditures: 117-2600-521-4020 Employee Development - - - - 117-2600-521-4900 Other Charges & Obligations (State) 7,500 20,000 6,000 20,000 117-2600-521-4901 Other Charges & Obligations (Federal) 11,956 15,500 12,000 15,500 Total Expenditures 19,456 35,500 18,000 35,500 Caty of Longwood „ 127 ' FY 2021 2022 Proposed Budget SPECIAL ASSESSMENT FUND FUND BALANCE, OCTOBER 1 Revenues: 130-0000-325-1000 Special Assessment 130-0000-325-1002 Longwood Groves 130-0000-325-1003 Markham Hills 130-0000-325-1004 Golden Grooves 130-0000-325-1005 Sleepy Hollow 130-0000-325-1006 Longwood Hills 130-0000-325-1007 Barrington 130-0000-325-1008 Shadow H& 130-0000-325-1009 TberonCove 130-0000-361-1000 Interest Earnings 130-0000-369-0000 Miscellaneous Revenue Total Revenues (88,871) (57,361) (44,088) 7,979 2,921 3,102 3,102 3,102 18,099 18,502 18,502 18,502 11,752 12,116 12,116 12,116 3,143 3,264 3,264 3,264 11,090 11,573 11,573 11,573 2,809 2,925 2,925 4,200 13,536 14,043 14,043 14,043 17,797 18,825 18,825 18,825 13,944 14,461 14,461 14,461 2,631 3,500 3,500 3,500 97,721 102,311 102,311 103,586 Total Revenues and Fund Balance 8,850 44,950 58,223 111,565 Expenditures: Operating Expenses Other Expenses 52,938 51,270 50,244 68,323 - 18,970 - 19,068 Total Expenditures 52,938 70,240 50,244 87,391 City of Longwood 128 FY2021-2022 Proposed Budget SPECIAL ASSESSMENT FUN Operating Expenses: 130-3520-541-3102 Longwood Groves - Professional Svcs 838 936 839 936 130-3520-541-3103 Markham Hills - Professional Svcs 805 896 811 896 130-3520-541-3104 Golden Groves - Professional Svcs 767 854 766 854 130-3520-541-3105 Sleepy Hollow - Professional Svcs 807 897 807 897 130-3520-541-3106 Longwood Hills - Professional Svcs 764 842 764 764 130-3520-541-3107 Barrington - Professional Svcs 819 912 820 912 130-3520-541-3108 Shadow Hills - Professional Svcs 856 958 853 958 130-3520-541-3109 Tiberon Cove - Professional Services 820 913 822 913 130-3520-541-3402 Longwood Groves - Other Contractual Svcs 3,095 4,199 4,199 9,105 130-3520-541-3403 Markham Hills - Other Contractual Svcs 1,650 2,379 2,079 6,740 130-3520-541-3404 Golden Groves - Other Contractual Svcs 1,486 2,229 2,229 2,229 130-3520-541-3405 Sleepy Hollow - Other Contractual Svcs 4,460 5,448 5,448 5,448 130-3520-541-3406 Longwood Hills - Other Contractual Svcs 630 1,851 1,851 2,500 130-3520-541-3407 Barrington - Other Contractual Svcs 2,040 2,640 2,640 2,640 130-3520-541-3408 Shadow Hills - Other Contractual Svcs 16,331 5,622 5,622 9,740 130-3520-541-3409 Theron Cove - Other Contractual Svcs 2,267 3,003 3,003 4,382 130-3520-541-4302 Longwood Groves - Utilities 1,683 2,006 2,006 2,365 130-3520-541-4303 Markham Hills - Utilities 1,586 1,854 1,854 1,854 130-3520-541-4304 Golden Groves - Utilities 381 454 454 454 130-3520-541-4305 Sleepy Hollow - Utilities 873 961 961 961 130-3520-541-4306 Longwood Hills - Utilities 382 422 422 422 130-3520-541-4307 Barrington- Utilities 3,087 3,168 3,168 3,168 130-3520-541-4308 Shadow Hills - Utilities 3,794 4,031 4,031 5,390 130-3520-541-4309 Theron Cove - Utilities 2,717 3,795 3,795 3,795 130-3520-541-9808 Shadow Hills Reserves - 18,970 - 19,068 Total Operating Expenses 52,938 70,240 50,244 87,391 TOTAL EXPENDITURES - ' I 1 50,244 87,39JE City of Longweod 129 FY 2021-2022 Proposed Budget FUND BALANCE, OCTOBER 1 PARKS AND EVENTS FUN® 96,319 108,057 87,407 Revenues: 131-0000-347-2010 Fundraising Event -Chili Cook -Off 3,024 4,000 4,000 4,000 131-0000-347-2020 Fundraising Event -Bark Fest 1,450 1,450 1,450 1,450 131-0000-347-2030 Event Sponsorships 16,875 18,000 18,000 18,000 131-0000-347-2031 Special Events Fees 36,821 37,000 37,000 37,000 131-0000-361-1000 Interest Earnings / Interests 338 - - - 131-0000-366-0000 Memorial Donations 1,700 3,500 3,500 3,500 131-0000-366-0100 Donations/Contributions - - 8,000 - 131-0000-366-0200 Roundup Donations 673 650 650 650 131-0000-381-1000 Interfund Transfer 16,500 5,000 5,000 5,000 131-0000-381-2000 City Contribution-Interfund Transfer 87,350 - - - Total Revenues 164,730 69,600 77,600 69,600 Total Revenues and Fund Balance 164,730 165,919 185,657 157,007 Expenditures: Operating Expenses 131-3210-574-4801 Halloween 1,746 2,000 2,000 2,000 131-3210-574-4802 Celebrate the Season 4,981 5,000 5,000 5,000 131-3210-574-4803 Barkfest 513 500 500 500 131-3210-574-4804 National Night Out 841 1,000 1,000 1,000 131-3210-574-4805 Car Show 5,464 6,000 6,000 6,000 131-3210-574-4806 Chili Cook-Off/CommunityAfair 1,123 5,000 5,000 5,000 131-3210-574-4807 Reiter Park Concerts 11,028 13,000 13,000 13,000 131-3210-574-4808 Christmas Parade 1,130 1,000 1,000 1,000 131-3210-574-4809 Fall Festival 16,449 20,000 20,000 20,000 131-3210-574-4810 Fourth of July - - - 15,000 131-3210-574-4811 Food Trucks 1,325 3,600 3,600 3,600 131-3210-574-4812 Cheat American Camp Out - 2,000 2,000 2,000 131-3210-574-4813 Pirate Seafood Festival 1,650 18,000 18,000 18,000 131-3210-574-4814 Father/Daughter Dance - 750 750 750 131-3210-574-4815 Breakfast with Santa 356 500 500 500 131-3210-574-4816 Special Events/New Events 5,516 5,000 5,000 5,000 131-3210-574-4817 Special Events/Board Promotions 4,552 - 11,500 - 131-3210-574-4830 Special Events/Miscellaneous Events - 3,400 3,400 3,400 Total Operating Expenses 56,673 86,750 98,250 101,750 Capital Expense: 131-3210-574-6400 Capital Equipment - - - - Total Capital Expense - - - - Total Expenditures Fund Balance, 56,673 86,750 98,250 101,750 City of Longwood Septenibei-30 130 1: FY 2021-2022 Proposed Budget CITIZENS ON PATROL (COBS) FUND BALANCE, OCTOBER 1 Revenues: 13,999 17,504 11,329 132-0000-347-4001 Food Sales 2,730 2,800 2,800 2,800 132-0000-361-1000 Interest Earnings / Interests 49 500 100 100 132-0000-366-0000 Donations 300 500 600 600 132-0000-381-1000 City Contributions-Interfimd Transfer 20,000 5,000 5,000 4,000 Total Revenues 23,079 8,800 8,500 7,500 Total Revenues and Fund Balance 23,079 22,799 26,004 18,829 Expenditures: Operating Expenses 132-2600-521-4410 Concession Supplies/Propane 573 1,375 1,375 1,375 132-2600-521-4610 Gras for Vehicles 676 2,000 2,000 2,000 132-2600-521-4611 Maintenance for Vehicles 602 800 800 1,800 132-2600-521-4800 Community Relations 1,000 1,500 1,500 1,500 132-2600-521-4801 Award Meet and Greet Dinner 971 1,500 1,500 1,500 132-2600-521-5210 Uniforms/Equipment 1,753 4,500 4,500 3,500 132-2600-521-9810 Reserves for Contingency - - - - Total Operating Expenses 5,575 11,675 11,675 11,675 Capital Expense 132-2600-521-6400 Capital Equipment - 3,000 3,000 - Total Capital Expense - 3,000 3,000 - Total Expenditures 5,575 14,675 14,675 11,675 Fund Balance, September30 17,504 8,124 11,329 7,154 City of Longwood 131 FY 2021-2022 Proposed Budget C E RT F U Nb -0- FUND BALANCE, OCTOBER 1 5,195 10,940 11,540 Revenues: 133-0000-347-4010 Fund Raising -Celebrate the Season 1,526 1,400 1,400 1,400 133-0000-347-4020 Fund Raising -Mustang Show 612 1,100 500 1,100 133-0000-347-4030 Fund Raising -Easter Egg Hunt - 500 - 500 133-0000-347-4040 Fund Raising -Other Events 453 1,500 700 1,500 133-0000-361-1000 Interest Earnings / Interests 36 - - - 133-0000-381-1000 City Contributions- Interfund Transfer 10,000 5,000 5,000 1,086 Total Revenues 12,628 9,500 7,600 5,586 Total Revenues and Fund Balance 12,628 14,695 18,540 17,126 Expenditures: Operating Expense: 133-2800-522-4400 Rentals and Leases 1,036 - - - 133-2800-522-4600 Repair and Maintenance 299 350 350 4,000 133-2800-522-4800 CERT/Promotional Activities 25 - - 150 133-2800-522-5200 Operating Supplies 328 3,500 3,500 3,100 133-2800-522-5501 Continuing Education/Training for - 490 490 850 Total Operating Expense 1,688 4,340 4,340 8,100 Capital Expense: 133-2800-522-6400 Capital Equipment - 2,660 2,660 - Total Capital Expense - 2,660 2,660 - Total Expenditures 1,688 7,000 7,000 8,100 City of Longwood 132 FY2021-2022 Proposed Budget FUND BALANCE, OCTOBER 1 POLICE IMPACT FEES FUND 2,200 Revenues: 134-0000-324-1100 Impact Fees Residential -Police - - 2,200 140,090 134-0000-324-1200 Impact Fees Commercial -Police - - - 2,806 134-0000-361-1000 Interest Earnings / Interests - - - - Total Revenues - - 2,200 142,896 Total Revenues and Fund Balance - - 2,200 145,096 Expenditures: Operating Expense: 134-2600-521-5200 Operating Supplies - - - 8,400 Total Operating Expense - - - 8,400 Capital Expense: 134-2600-521-6400 Capital Equipment - - - 135,000 Total Capital Expense - - - 135,000 Total Expenditures - - - 143,400 Fund Balance, September30 11 69& City of Longwood 133 FY 2021 2022 Proposed Budget FUND BALANCE, OCTOBER 1 Revenues: FIRE I M PA .� CT FEES FUND 4,815 135-0000-324-1100 Impact Fees Residential -Fire - - 4,815 278,378 135-0000-324-1200 Impact Fees Commercial -Fire - - - 5,855 135-0000-361-1000 Interest Earnings / Interests - - - - Total Revenues - - 4,815 284,233 Total Revenues and Fund Balance - - 4,815 289,048 Expenditures: Operating Expense: 135-2800-522-5200 Operating Supplies - - - - Total Operating Expense Capital Expense: 135-2800-522-6400 Capital Equipment - - - 105,000 Total Capital Expense - - - 105,000 Total Expenditures - - - 105,000 Fund Balance, September30 - - 4,815 184,048 City of Longwood 134 FY 2021-2022 Proposed Budget RECREATI®N II OACT FEES FUND FUND BALANCE, OCTOBER 1 5,360 Revenues: 136-0000-324-6100 Impact Fees Residential -Recreation - - 5,360 - 136-0000-324-6200 Impact Fees Commercial -Recreation - - - 322,894 136-0000-361-1000 Interest Earnings/Interests - - - - Total Revenues - - 5,360 322,894 Total Revenues and Fund Balance - - 5,360 328,254 Expenditures: Operating Expense: 136-3210-572-5200 Operating Supplies - - - 3,974 Total Operating Expense - - - 3,974 Capital Expense: 136-3210-572-6400 Capital Equipment - - - 17,555 Total Capital Expense - - - 17,555 Total Expenditures - - - 21,529 Fund Balance, September30 I 306,72M City of Longwood 13 FY2021-2022 Proposed Budget PW/A®MIN IMPACT FEES FU'Nb- FUND BALANCE, OCTOBER 1 - - - 1,395 Revenues: 137-0000-324-7100 Impact Fees Residential -Administrative - - 1,395 96,559 137-0000-324-7200 Impact Fees Commercial -Administrative - - - 1,646 137-0000-361-1000 Interest Earnings / Interests - - - - Total Revenues - - 1,395 98,205 Total Revenues and Fund Balance - - 1,395 99,600 Expenditures: Operating Expense: 137-3520-541-5200 Operating Supplies - - - 7,100 Total Operating Expense - - - 7,100 Capital Expense: 137-3520-541-6400 Capital Equipment - - - 92,500 Total Capital Expense - - - 92,500 Totalid" III Fund Balance, September30 - - 1,395 - City of Longwood 136 FY 202172022 Proposed Budget STORMWATER MAN -A -GEM NT FUND Public Works keeps the city compliant with annual stormwater regulations established by the Environmental Protection Agency (EPA) and with the National Pollutant Discharge Elimination System MS4 (NPDES) permit for the discharge of stormwater from Municipal Separate Storm Sewer Systems. The Public Works Stormwater division worked together with property owners to improve and clean various lakes and ponds to reestablish stormwater capacity. The Public Works Stormwater division also provided storm event information and preparedness to our community, continuously clearing and maintaining storm drains, monitoring lake levels as well as implementing a countywide sandbag operation program. Goals: To provide for the health, safety, and welfare of residents by regular maintenance programs to ensure the proper functioning of drainage systems and facilities. Objectives: • Document all private developments for NPDES requirements monthly or when required rainfall occurs. • Increase the number of public street sweepings from 5 to 6. • Line underground storm pipe on Bay Ave. • Created a separate Stormwater Division with a Stormwater Supervisor to focus on the needs of the city and meet the requirements of our NPDES MS4 permit. FY 2020-2021 Highlights: ✓ Worked with UPS development to construct a regional pond to help alleviate flooding issues along Bennett Drive. ✓ Reconstructed Storm outfall for the East Longwood area into the 601 E SR 434 Pond. Included 100' of new 3 0 " pipe, 100' of a new fence, new sodding, and a new control drainage structure. ✓ Updated process to make sure all developers have the proper notes and documentation for erosion control in their approved plans. ✓ Repaired and replaced storm piping and drainage catch basin in front of the Police Department. ✓ Regraded ditches on Florida Central Parkway to alleviate localized flooding. City 'of Longwood 137 FY 2021-2022 Proposed Budget gimQ[9-9=14A - ' 1. F9 ami �� A - __ ✓ Performed shoulder rework to allow for proper drainage around the intersection of Milwee and W. Warren Avenue. Performance Measures: Actual Actual Expected Proposed Activity I I' 1' 1 1 i i I2021-2022 Design Plan Requirements 25 21 19 20 Inspect Major Outfalls 4 44 44 44 Inspect Baffle Boxes 4 4 4 16 Inspect S-W Lift Station 2 4 4 8 Pumps Inspect Exfiltration Trenches 0 1,245 1,570 1,570 Re-establish Ditch Lines to 610' No Data 500' 1000' Original Flow (LF) Stormwater Supervisor 0 0 0 1 TOTAL 0 0 0 1 City of Longwood 138 FY 2021-2022 Proposed Budget ST®RMWATER MANAGEMENT FUND FUND BALANCE, OCTOBER 1 351,424 226,577 350,876 116,595 Revenues: 406-0000-329-1250 Stormwater Utility/Service Charges 695,294 734,000 734,000 760,000 406-0000-329-1260 Stormwater Utility/Inspection Fees 50 - 500 500 406-0000-361-1000 Interest Earnings 2,757 3,000 3,000 3,000 406-0000-369-0000 Miscellaneous Revenue - - - - 406-0000-382-1000 Transfer In - - - - Total Revenues 698,101 737,000 737,500 763,500 Total Revenues and Fund Balance 1,049,525 963,577 1,088,376 880,095 Expenditures: Personnel Expenses 251,858 267,672 243,593 268,290 Operating Expenses 240,198 291,660 270,841 302,180 Capital Expenses 95,082 511,000 388,441 210,000 Other Expenses 111,512 68,906 68,906 53,863 Total Expenditures 698,649 1,139,238 971,781 834,333 City. of Longwood 139 FY 2021-2022 Proposed Budget Personnel Expenses 406-3520-541-1200 Regular Salaries and Wages 406-3520-541-1400 Overtime 406-3520-541-2100 F.I.C.A. 406-3520-541-2200 Retirement Contribution 406-3520-541-2300 Life and Health Insurance 406-3520-541-2400 Workers Compensation Subtotal Personnel Expenses Operating Expenses 406-3520-541-3100 Professional Services 406-3520-541-3400 Other Contractual Services 406-3520-541-4020 Employee Development 406-3520-541-4100 Communication 406-3520-541-4300 Utility Services 406-3520-541-4401 Rentals and Leases - Vehicles 406-3520-541-4600 Repair and Maintenance 406-3520-541-4610 Repair and Maintenance -Vehicles 406-3520-541-4700 Printing and Binding 406-3520-541-4900 Other Charges & Obligations 406-3520-541-5200 Operating Supplies 406-3520-541-5240 Fuel/Diesel/Lubricants 406-3520-541-5400 Books, Pubs, Subs & Memberships Subtotal Operating Expenses 176,125 178,665 182,848 165,011 385 - - 8,585 13,054 14,842 13,591 13,280 18,943 20,174 2,116 18,320 28,830 36,889 32,737 45,599 14,521 17,102 12,301 17,495 251,858 267,672 243,593 268,290 54,893 45,000 76,818 45,000 100,524 114,800 102,800 124,800 325 6,000 2,700 4,000 - 460 - 1,180 15,539 18,550 16,550 18,550 2,440 - 4,773 4,800 25,226 55,000 32,000 58,500 13,331 10,000 10,000 10,000 - 500 - 500 5,508 5,300 5,300 5,300 16,841 24,600 12,900 20,600 5,571 8,000 6,000 8,000 - 3,450 1,000 950 240,198 291,660 270,841 302,180 Capital Expenses 406-3520-541-6303 CIP-W. Bay Avenue - 91,000 - - 406-3520-541-6304 CIP-Rock Lake Outfall 70,777 - 27,852 75,000 406-3520-541-6305 CIP-Wayman Ave-E Church E Warran 8,671 - - - 406-3520-541-6308 CIP-Orange Avenue -Credo to Highland - 70,000 - 75,000 406-3520-541-6309 CIP-Update to SW Master Plan 15,633 - 81,589 - 406-3520-541-6312 CIP- Bennett Drive/UPS Pond - 350,000 279,000 60,000 Subtotal Capital Expenses 95,082 511,000 388,441 210,000 Other Expenses 406-3520-541-7100 Principal 58,187 23,863 23,863 24,376 406-3520-541-7200 Interest 6,038 5,090 5,090 4,487 406-3520-541-9300 Administrative Transfer 47,287 39,953 39,953 25,000 Subtotal Other Expenses 111,512 68,906 68,906 53,863 TOTAL' 1 'ES - STORMWATER 698,649 834,333 City of Longwood 140 FY 2021-2022 Proposed Budget i 1 CAPITAL PROJECT FUNDS ® CAPITAL PROJECT FUNDS SCHEDULE 0 PUBLIC FACILITIES IMPROVEMENT FUND ® CAPITAL PROJECTS FUND City of Longwood FY 2021-2022 Proposed Budget CAPITAL PROJECT FUNDS REVENUE AND EXPENDITURES SCHEDULE Public Capital Total Facilities Proiects Revenues: Sales and Use Taxes 1,434,504 - 1,434,504 Intergovernmental 2,096,138 100,000 2,196,138 Miscellaneous 10,000 6,000 16,000 Other Financing Sources - 5,239,945 5,239,945 Total Revenues: ,,2 5,345,945 8,886,587 Transfer In: - 55,000 55,000 Total Revenues and Transfers 3,540,642 5,400,945 8,941,587 Expenditures: Public Safety - 4,117,488 4,117,488 Physical Environment 1,207,873 - 1,207,873 Transportation 1,010,000 50,000 1,060,000 Culture & Recreation - 140,000 140,000 Debt Service 833,808 - 833,808 Transfer Out: - - - Total Expenditures and Transfers 3,051,681 4,307,488 7,359,169 Total Revenue Over/Under Expenditures 1,617,500 1,093,457 2,710,957 lReserves City of Longwood 141 FY 2021-2022 Proposed Budget PUBLIC FACILITIES IMPROVEMENT FUND BALANCE, OCTOBER 1 Revenues: 310-0000-312-2000 310-0000-312-4100 310-0000-325-1010 310-0000-334-4000 310-0000-334-4100 310-0000-334-4200 310-0000-334-4300 310-0000-337-4000 310-0000-337-4000 310-0000-361-1000 310-0000-369-0000 Expenditures: 1,965,296 3,820,697 FUND 1,996,133 2,110,571 1-Cent Sales Tax 905,751 973,459 983,170 1,063,052 Local Option Gas Tax 353,742 358,786 326,920 371,452 Special Assessment 22,629 45,000 25,000 45,000 FDOT Reimbursement - 175,000 153,316 - FDOT- LAP #437933-1 - 1,102,400 66,144 1,036,256 FDOT- LAP 4446488-1 - 205,000 205,000 96,000 FDOT - JPA #443 793-1 - 275,602 22,120 293,882 SC Interlocal Funding - Bike & Ped - - - 625,000 SC Interlocal Funding - Ronald Regan - - - 930,000 Interest Earnings 17,515 5,235 5,235 10,000 Miscellaneous Revenue - - 52,747 - Total Revenues 1,299,637 3,140,482 1,839,652 4,470,642 Total Revenues and Fund Balance 3,264,933 6,961,179 3,835,786 6,581,213 Operating Expenses 80,070 108,288 94,210 102,373 Capital Expenses 393,275 4,526,611 809,500 4,663,000 Other Expenses 795,456 821,505 821,505 833,808 Total Expenditures 1,268,801 5,456,404 1,725,215 5,599,181 City of Longwood 142 FY 2021-2022 Proposed Budget PUBLIC FACILITIES IMPROVED EN Operating Expenses 310-3100-524-3100 Professional Services 74,602 108,288 94,210 102,373 310-3520-541-3100 Professional Services 5,467 - - - Total Operating Expenses 80,070 108,288 94,210 102,373 Capital Expenses 310-3100-524-6301 Resurfacing of Local Streets CB 33,322 20,000 20,000 20,000 310-3100-524-6302 ADA Transition Plan CB 48,142 50,000 50,000 50,000 310-3100-524-6303 Engineering Studies 2,500 35,000 35,000 30,000 310-3100-524-6306 Bike Share Program - - - 5,000 310-3100-524-6308 Resurfacing of Local Streets Paving - 200,000 200,000 150,000 310-3100-524-6313 W Warren Ave -Complete Street - 450,000 205,000 106,000 310-3100-524-6314 Ronald Reagan Blvd Complete Street 92,981 1,176,611 11,000 975,000 310-3100-524-6316 Bicycle Pedestrian Plan (X Seminole Trail Connector) 51,512 1,450,000 53,500 1,396,500 310-3100-524-6318 Corridor Landscaping/Hardscaping 7,899 750,000 - 755,500 310-3100-524-6319 Other Projects 104,108 300,000 145,000 - 310-3100-524-6321 Sign Replacement and Minor Asphalt 23,472 85,000 85,000 90,000 310-3100-524-6322 Street Lights, Church, Historic Rosedale - 10,000 5,000 5,000 310-3210-572-6300 Improvements Other Than Building 29,193 - - - 310-3520-541-6300 Improvements Other Than Building 146 - - 310-3520-541-6301 Paving- N. Grant St. & Harbor Isle - - - 225,000 310-3520-541-6302 Paving- E. Church St., Longdale - - - 100,000 310-3520-541-6306 Stormwater and Paving Orange Ave. - - - 50,000 310-3520-541-6307 E. Church Ave Complete Street - - - 70,000 310-3520-541-6314 Longdale Sidewalks - - - 305,000 310-3520-541-6315 Update Pedestrain and Bike Master Plan - - - 40,000 310-3520-541-6316 Subdivision Sidewalk Connections - - - 50,000 310-3520-541-6317 Maine, Reider & E. Lake-S. Longwood Sidewalk - Phase I - - - 125,000 310-3520-541-6318 S. Grant St. Sidewalk - Dog Track to Lk. Kathryn - - - 45,000 310-3520-541-6322 South Pedestrian Corridor (Milwee Ave.) - - - 70,000 Total Capital Expenses 393,275 4,526,611 809,500 4,663,000 Other Expenses 310-3520-541-7100 Principal 739,356 772,822 772,822 797,050 310-3520-541-7200 Interest 56,099 48,684 48,684 36,758 Total Other Expenses 795,456 821,505 8219505 833,808 Total Expenditures 1,268,801 5,456,404 1,725,215 5,599,181 EXPENDITURESTOTAL :I City of Longwood 143 FY2021-2022 Proposed Budget FUND BALANCE, OCTOBER 1 Revenues: CAPITAL PROJECTS FUND (40,165) (5,688) 616,927 (68,457) 320-0000-331-7030 FRDAP- Parks 100,927 100,000 100,000 100,000 320-0000-361-1000 Interest Earnings 4,034 6,000 6,000 6,000 320-0000-364-0000 Sales of Fixed Assets - - 30,135 - 320-0000-382-1000 Transfer In - - - 55,000 320-0000-384-0000 Non -Revenues Debt Proceeds 1,390,500 4,128,617 - 5,239,945 Total Revenues 1,495,461 4,234,617 136,135 5,400,945 Total Revenues and Fund Balance 1,455,296 4,228,929 753,062 5,332,488 Expenditures: Operating Expenses - - - - Capital Expenses 797,369 4,228,929 821,519 5,332,488 Other Expenses 41,000 - - - Total Expenditures 838,369 4,228,929 821,519 5,332,488 City_ of Longwood 144 FY.202172022 Proposed Budget CAPITAL PROJECTS FUND Capital Expenses 320-2800-522-5200 Operating Supplies - - 13,392 - 320-1640-513-6400 Capital Equipment- IT 10,586 - - 143,689 320-2600-521-6400 Capital Equipment -Police 328,110 545,252 561,031 348,923 320-2800-522-6301 CIP-Fire Station 15 - 3,496,327 - 3,496,327 320-2800-522-6302 CIP-Fire Station 17 - - - 128,549 320-2800-522-6303 CIP-Fire AC Replacement - 20,000 - - 320-2800-522-6400 Equipment -Fire 388,229 33,350 26,025 1,025,000 320-3210-572-6300 Improvements Other Than Buildings (93,195) - - - 320-3210-572-6306 CIP-AC Replacement - Parks & Rec - 34,000 - - 320-3210-572-6310 CIP-FRDAP 100,000 - - 100,000 320-3210-572-6311 CIP-FRDAP Candyland PHI - 50,000 50,000 - 320-3210-572-6312 CIP-FRDAP Candyland PH2 - 50,000 50,000 - 320-3210-572-6314 CIP-Kitchen Renovations CB - - - 40,000 320-3210-572-6400 Capital Equipment -Leisure Services 2,569 - 16,723 - 320-3520-541-6400 Capital Equipment -Streets 61,070 - 104,349 50,000 Subtotal Capital Expenses 797,369 4,228,929 821,519 5,332,488 Other Expenses 320-1300-513-7300 Other Debt Services 41,000 - - - Subtotal Other Expenses 41,000 - - - City of Longwood 145 FY 2021-2022 Proposed Budget I 1 ENTERPRISE FI7NDS ® ENTERPRISE FUNDS SCHEDULE ® PUBLIC UTILITIES FUND ® PUBLIC UTILITIES RENEWAL & REPLACEMENT FUND Q PUBLIC UTILITIES IMPACT FEES FUND City of Longwood FY2021-2022 Proposed Budget i 1 ENTERPRISE FUNDS REVENUE AND EXPENDITURES SCHEDULE Public Utilities R&R Impact Fees Total Revenues: Licenses and Permits 36,000 - 1,080,000 1,116,000 Intergovernmental 1,820,067 - - 1,820,067 Charges for Services 6,248,594 - - 6,248,594 Miscellaneous 41,200 - 5,000 46,200 Other Financing Sources 2,000,000 - - 2,000,000 Transfer In: - 568,324 - 568,324 Total Revenues and Transfers 10,145,861 568,324 1,085,000 11,799,185 Expenditures: General Government Physical Environment Debt Service 428,557 - 8,924,910 1,334,000 761,133 - - 428,557 10,258,910 761,133 Transfer Out: 1,681,501 - - 1,681,501 Total Expenditures and Transfers 11,796,101 1,334,000 - 13,130,101 Total Revenue Over/Under Expenditures 1,085,000 1,085,000 City of Longwood 146 FY 2021-2022 Proposed Budget Streets Supervisor Maintenance Specialists III Maintenance TSpeciarrsts II I Maintenance Specialists I Stormwater Supervisor Maintenance Spedalhts III Maintenance Specialists II Maintenance Spedaumi l Elected Officials Acting City Manager Clint Uoielli (407)260-3445, Public Works ShadSmith, Public Works Director (407) 260.3447 Sn Administrative Assistant Utilities Project Manager Water Plant Operators I : UtUldes Div. Manager I Utuiides neid Supervisor Maintenance Specialists III, - I Maintenance Specialists 11 Maintenance Specialists i Ba"aw Program Coordiriator ,PtyofLongwood 1:47 FY2021-2022 Proposed Budget ... _ . _ -- ... ... PUBLICY UTILITIES FUN® The Public Works Utilities Department provides planning, design, coordination, and supervisory services for proper maintenance of the City's water distribution and wastewater systems, lift stations, and water plants. This includes a water meter installation and repair program, a septic -to -sewer conversion program, a fire hydrant and valve maintenance program, and a backflow cross -contamination prevention program. Objectives: • Water Plants - Continue to address and implement maintenance standards to ensure and exceed efficiency standards to extend the working life of the Water Treatment Plants. Implement and execute a more detailed sampling plan not only to continue to meet but exceed the Department of Environmental Protection's requirements. • Perform preventative inflow and infiltration maintenance testing to help identify leaks, defects, and stormwater inflows in the sewer system, thereby improving wastewater treatment operations and efficiency. • 219 Residential septic tank abandonments in the Longdale Subdivision. • Complete design for asbestos cement water main rehabilitation and replacement for the Sandalwood Subdivision. • Full implementation of asset management and work order software. FY 2020-2021 Highlights: ✓ Installation of a new Water Main on N. Grant Street. Replaced the prior old Asbestos Cement Waterline. Work included line stops, new connections, valves, and increased efficiency due to the retiring of old structures. ✓ A new pipeline now sends wastewater generated from the Longwood Septic Tank Abatement program and the rest of the City to Altamonte Springs for treatment. ✓ Implementation of an in-house Fire Hydrant and Valve Maintenance Program. ✓ Staff applied for and successfully received over $2,900,000 in grant and low - interest loan funding in 2020 from the St. Johns River Water Management District (SJRWMD) and the Florida Department of Environmental Protection (FDEP) which aided in funding the Longwood Septic Tank Abatement program. Approximately 650 septic tanks have been abandoned and removed in the history of the program so far. City of Longwood 148 FY 2021-2022 Proposed Budget PUBLIC UTILITIES FUND ✓ The Cross -Connection Control (CCC) Program ensured that approximately 5600 commercial and residential Backflow Prevention Assemblies (BFPA) or Backflow devices have been tested to ensure potable (drinking) water systems are free from contaminants and other hazards that may enter through cross - connections. ✓ Meter Replacement Program with automated metering infrastructure (AMI) continues to be underway. This program intends to provide increased customer service by removing human error from visual meter readings, provide a more predictable meter reading schedule, allow for proactive notification of leaks or increased consumption patterns and provide information to help resolve high bill complaints. Performance Measures: Activity Actual Actual Expected Proposed 1 I' I' I I 1 1 I2021-2022 Certify all City Backflow 95% 95% 95% 95% Preventers Maintain and Certify City 85% 85% 90% 99% owned Fire Hydrants Maintain and Exercise 95% 95% 95% 99% Distribution Valves Rehabilitate Lift Station 1 2 1 1 Rehabilitate Sewer Manhole 1 5 5 Water Plant Efficiency Metric 87% 92% 95% 95% City of.Longwood 149 FY2021-2022 Proposed Budget SUMMARY Public Works Director Public Works Engineer Utilities Division Manager Utilities Field Supervisor Utilities Project Manager Backflow Program Coordinator Fire Hydrant Technician Utilities Maintenance Specialist I Utilities Maintenance Specialist H Utilities Maintenance Specialist III Water Plant Operator Water Plant Operator Trainee Personnel Expenses Operating Expenses Capital Expense Other Expenses Public Utilities Fund PUBLIC UTILITIES FUND 0.5 0.5 0.5 0.5 1 1 1 0 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 0 1 3 3 3 3 4 4 3 3 1 1 2 2 1 1 1 2 1 1 1 1 TOTAL 15.5 15.5 15.5 16.5 1,193,552 1,121,611 1,064,837 1,231,618 2,996,722 1,638,273 1,638,273 1,585,292 4,921,128 7,496,800 3,842,413 6,108,000 (3,332,276) 2,304,322 2,214,778 2,442,634 TOTAL 5,779,127 12,561,006 8,760,301 11,367,545 5,779,127 12,561,006 8,760,301 11,367,545 City of Longwood 150 FY 2021-2022 Proposed Budget PUBLIC UTILITIES FUND CASH RESERVES, OCTOBER 1 1,274,232 (580,783) 2,372,664 3,172,015 Revenues 401-0000-334-3100 SJRWMD Reimbursement - 400,000 - - 401-0000-334-3103 SJRWMD/East Longwood Septic Tank 510,482 - 274,526 - 401-0000-334-3104 SJRWMD/Altamonte Longwood Force Main 1,002,311 - - - 401-0000-334-3105 SJRWMD/34629/L.ongdale - 988,713 654,867 654,867 401-0000-334-3106 SJRWMDB5763/E. Longwood PH II - - - 492,400 401-0000-334-3520 SG/319 H Grant-LK Ruth & CR427 105,447 - - - 401-0000-334-3530 SG/319 H Grant-E Longwood PH I - - 740,000 - 401-0000-334-3535 SG/319 H Grant-E Longwood PH II - - - 336,400 401-0000-334-3540 SG/Longdale-319H-NF044 - 1,071,420 300,000 336,400 401-0000-334-3550 SG/319 H - 350,000 - - 401-0000-343-6110 Water Revenue -Billed 2,902,589 3,124,474 2,951,757 3,218,208 401-0000-343-6115 Water Surcbage 4,845 6,000 6,000 6,000 401-0000-343-6120 Water Meter Connections 46,356 60,000 47,000 47,000 401-0000-343-6125 Turn-On/Tum-OffFees 25,399 38,000 33,000 35,000 401-0000-343-6130 Operating Income -Late Charges 66,070 120,000 72,000 75,000 401-0000-343-6135 Sprinklers -Billed 10,344 14,000 13,000 15,000 401-0000-343-6140 Sewer Revenue -Billed 2,384,875 2,605,750 2,378,641 2,657,386 401-0000-343-6145 Sewer Connection Fee 24,750 98,000 85,000 170,000 401-0000-343-6510 Other Income 17,320 25,000 25,000 25,000 401-0000-361-1000 Interest Earnings - 6,000 - - 401-0000-363-2010 W/S Irnpact Fees - 2,000 - - 401-0000-363-2020 W/S Impact Fees 3,480 55,000 35,084 36,000 401-0000-364-4000 Sales of Fixed Assets/Sale of Equipment 8,597 - 37,004 40,000 401-0000-365-1000 Scrap Sales 658 - 800 1,000 401-0000-369-0000 Other Miscellaneous Revenue 145 200 200 200 401-0000-384-0000 Debt Proceeds - 500,000 - - 401-0000-385-1020 SRF-Loan Proceeds WW590520 - - 473,934 - 401-0000-385-1030 SRF-Loan Proceeds WW590530 - - 715,896 - 401-0000-385-1040 SRF-Loan Proceeds WW590540 - 1,980,000 980,000 1,000,000 401-0000-385-1050 SRF-Loan Proceeds PH II E. Longwood - 1,200,000 - 1,000,000 Subtotal Revenues 7,113,670 12,644,557 9,823,709 10,145,861 Total Revenues and Fund Balance 8,387,902 12,063,774 12,196,373 13,317,876 Expenses Personnel Services 1,429,664 1,385,340 1,328,894 1,508,275 Operating Expenses 2,996,722 1,638,273 1,638,273 1,737,192 Capital Expenses 4,921,128 7,496,800 3,842,413 6,108,000 Other Expenses (3,332,276) 2,304,322 2,214,778 2,442,634 Total Expenses 6,015,238 12,824,735 9,024,358 11,796,101 Pos ition,1 2,372,664I City Of Lonood ; 151, FY 2021 2022 Proposed Budget 00 PUBLIC UTILITIES FUN® PUBLIC UTILTIZES DEPARTMENT: Personnel Expenses 401-4120-536-1200 Regular Salaries and Wages 401-4120-536-1400 Overtime 401-4120-536-2100 F.I.C.A 401-4120-536-2200 Retirement Contribution 401-4120-536-2300 Life and Health Insurance 401-4120-536-2400 Workers Compensation Subtotal Personnel Expenses Operating Expense 401-4120-536-3100 401-4120-536-3400 401-4120-536-4020 401-4120-536-4100 401-4120-536-4200 401-4120-536-4300 401-4120-536-4400 401-4120-536-4401 401-4120-536-4600 401-4120-536-4610 401-4120-536-4700 401-4120-536-4900 401-4120-536-4930 401-4120-536-5100 401-4120-536-5200 401-4120-536-5230 401-4120-536-5240 401-4120-536-5300 401-4120-536-5400 401-4120-536-5900 Capital Expense 401-4120-536-6300 401-4120-536-6301 401-4120-536-6302 401-4120-536-6303 638,489 666,238 656,959 747,272 107,228 112,115 108,241 123,287 54,843 58,587 55,408 65,461 82,434 80,928 78,125 90,900 277,457 173,768 138,024 171,238 33,102 29,975 28,080 33,460 1,193,552 1,121,611 1,064,837 1,231,618 Professional Services 25,556 42,000 42,000 42,000 Other Contractual Services 21,226 37,000 37,000 16,700 Employee Development 4,152 11,875 11,875 11,950 Communication 11,166 13,720 13,720 13,320 Postage 274 350 350 500 Utility Services 186,131 199,000 199,000 210,700 Rentals & Leases 1,955 3,000 3,000 3,000 Leasing of Vehicles 17,542 35,000 35,000 36,876 Repairs and Maintenance 54,282 57,600 57,600 84,600 Repairs and Maintenance -Vehicles 42,426 31,500 31,500 39,850 Printing & Binding 213 200 200 250 Other Charges and Obligations 921,987 853,882 853,882 884,500 Amortization 171,944 - - - Office Supplies - 400 400 400 Operating Supplies 121,591 155,506 155,506 191,756 Safety Supplies - 7,250 7,250 7,250 Fuel/Diesel/Lubricants 26,317 34,000 34,000 34,000 Road Materials - - - 4,000 Books, Pubs, Subs & Memberships 3,002 3,510 3,510 3,640 Depreciation 1,264,033 - - - Subtotal Operating Expenses 2,873,798 1,485,793 1,485,793 1,585,292 Improvements Other Than Building CIP-AMI Meter Installation CIP-Water Service Line R&R Mingo Trai CIP-Longdale Septic Tank Abatement 96,180 - 89,896 235,000 250 3,500,000 170,000 1,000,000 1,800,000 2,428,000 City of Longwood 152 FY 2021-2022 Proposed Budget PUBLIC UTILITIES FUND PUBLIC UTILITIES DEPARTMENT: 401-4120-536-6304 CIP-E.L. W Septic Tank Abatement PHI 1,900,089 50,000 1,780,000 - 401-4120-536-6305 CIP-E.L. W Septic Tank AbatementPH2 170,187 3,245,000 - 2,170,000 401-4120-536-6306 CIP-E.L. W Septic Tank AbatementPH3 - 300,000 - 200,000 401-4120-536-6315 C1P-AC Water Main Replacement 29,698 - - - 401-4120-536-6316 CIP-Lift Station Rehabilitation 72,000 - 43,405 - 401-4120-536-6319 CIP-Locator 1,800 1,800 3,208 - 401-4120-536-6320 CIP-SR427/RR Vacuum Sewer Project 350,390 - - - 401-4120-536-6321 CIP-Longwood Transmission Main 2,074,651 - - - 401-4120-536-6323 Water Plant #1 Emergency Tank Repair 124,340 - - - 401-4120-536-6324 Water Plant Replacement - 115,000 - 250,000 401-4120-536-6400 Capital Equipment 5,051 50,000 45,800 60,000 401-4120-536-6405 Capital -Telemetry Stations 6,595 - - - Subtotal Capital Expenses 4,921,128 7,496,800 3,842,413 6,108,000 Other Expenses 401-4120-536-7100 Principal - 583,194 499,291 662,141 401-4120-536-7200 Interest 60,902 77,484 71,843 98,992 401-4120-536-9300 Administrative Transfer 1,100,599 1,075,320 1,075,320 1,113,177 401-4120-536-9301 Transfer Out- RR Water 161,989 161,989 161,989 161,989 401-4120-536-9302 Transfer Out- RR Sewer 406,335 406,335 406,335 406,335 401-4120-536-9500 Asset Reclassification (5,062,101) - - - Subtotal Other Expenses (3,332,276) 2,304,322 2,214,778 2,442,634 City, of ,Longwood 153 FY 2021-2022Proposed Budget PUBLIC UTILITIES R & R FUND CASH RESERVES, OCTOBER 1 ADD REVENUES: 1,047,199 864,815 1,303,959 1,057,761 Revenues 402-0000-361-1000 Interest Earnings 17,914 - - - 402-0000-382-1000 Interfund Transfer from Utility Fund 161,989 161,989 161,989 161,989 402-0000-382-1020 Transfer In/Wastewater 406,335 406,335 406,335 406,335 Subtotal Revenues 586,238 568,324 568,324 568,324 Total Revenues 1,633,437 1,433,139 1,872,283 1,626,085 DEDUCT EXPENSES: Operating Expenses 402-4120-536-3100 Professional Services - 20,000 20,000 20,000 402-4120-536-3400 Other Contractual Services - 13,000 13,000 13,000 402-4120-536-4600 Repair and Maintenance 186,207 194,000 194,000 219,000 402-4120-536-5200 Operating Supplies 21,924 72,000 72,000 52,000 Subtotal Operating Expenses 208,131 299,000 299,000 304,000 Capital Expenses 402-4120-536-6302 Water Service Line R&R - 80,000 - 120,000 402-4120-536-6314 CIP-Water Meter R&R - - - 600,000 402-4120-536-6315 CIP-AC Water Main Replacement -Design - 50,000 415,522 80,000 402-4120-536-6316 CIP-LiftstationRehabiliation 88,541 30,000 30,000 60,000 402-4120-536-6317 Sanitary Sewer I & II Rehabilitation 8,870 30,000 30,000 30,000 402-4120-536-6318 Water Plant R&R 23,937 40,000 40,000 40,000 402-4120-536-6319 Liftstation Emergency Pump Replacement - - - 70,000 402-4120-536-6320 Mahole Repair and Coating - - - 30,000 Subtotal Capital Expenses 121,347 230,000 515,522 1,030,000 Total Expenses 329,478 529,000 814,522 1,334,000 Net Position, September30 1,303,959 904,139 1,057,761 j292,085 City of Longwood 154 FY 2021-2022 Proposed Budget PUBLIC UTILITIES IMPACT FEES FUND CASH RESERVES, OCTOBER 1 298,306 613,603 383,529 1,208,529 ADD REVENUES: Revenues 403-0000-324-2110 Water Impact Fees 36,786 480,000 400,000 480,000 403-0000-324-2120 Sewer Impact Fees 40,866 720,000 420,000 600,000 403-0000-361-1000 Interest Earnings 7,571 - 5,000 5,000 Subtotal Revenues 85,223 1,200,000 825,000 1,085,000 Total Revenues 383,529 1,813,603 1,208,529 2,293,529 DEDUCT EXPENSES: Other Expenses 403-4120-536-9301 Water Impact Fees Reserves - - - - 403-4120-536-9302 Sewer Impact Fees Reserves - - - - Subtotal Other Expenses - - - - Total Expenses - - - - City of Long►vpod 155 FY-2021 202ZProposed Budget CAPITAL IMPROVEMENT PROGRAM ® FIVE-YEAR CAPITAL IMPROVEMENT PLAN 0 CAPITAL IMPROVEMENT PROJECT DETAIL City of Longwood FY2021-2022 Proposed Budget FIVE-YEAR CAPITAL IMPROVEMENT PLAN REVENUES: One Cent Sales Tax, Local Option Gas Taxes, Grants, and Paving Assessments PROJECT DESCRIPTION FY FY FY FY FY Total 21-22 22-23 23-24 24-25 25-26 4,663,000 1,000,000 1,935,000 1,325,000 2,740,000 11,663,000 4,663,000 1,000,000 1,935,000 1,325,000 2,740,000 119663,000 Total Cost FY FY FY FY FY Five Year 21-22 22-23 23-24 24-25 25-26 Plan 524-6301 Resurfacing of Local Streets CB 20,000 30,000 20,000 20,000 30,000 120,000 524-6302 ADA Transition Plan CB 50,000 50,000 50,000 100,000 50,000 300,000 524-6303 Engineering Studies 30,000 30,000 30,000 35,000 35,000 160,000 524-6306 Best Foot Forward Program 5,000 5,000 5,000 5,000 - 20,000 524-6308 Resurfacing of Local Streets Paving 150,000 150,000 100,000 100,000 100,000 600,000 524-6313 W Warren Ave -Paving & Drainage 106,000 - 500,000 - - 606,000 524-6314 Ronald Reagan Blvd. Complete Street 975,000 - 975,000 524-6316 Bicycle Pedestrian Plan 1,396,500 1,396,500 524-6318 Corridor Landscaping/Hardscaping 755,500 - - 755,500 524-6321 Sign Replacement, Minor Asphalt 90,000 90,000 95,000 95,000 100,000 470,000 524-6322 Capital St Lights: Church, Historic 5,000 5,000 5,000 - - 15,000 541-6301 Paving- N. Grant St. & Harbor Isle 225,000 - - 225,000 541-6302 Paving- E. Church St., Longdale 100,000 - 100,000 541-6303 Paving- Highland & Industrial - 130,000 - 130,000 541-6304 Paving- Industrial Park off SR 434 - 150,000 150,000 541-6305 Paving- Sleepy Hollow - - - 125,000 125,000 541-6306 Stormwater and Paving Orange Ave. 50,000 - 500,000 - 550,000 541-6307 E. Church Ave Complete Street 70,000 - 150,000 - 750,000 970,000 541-6313 E.ChurchSidewalk- north -Grant to Weston Park 50,000 130,000 - - 180,000 541-6314 Longdale Sidewalks 305,000 - - 30,000 1,550,000 1,885,000 541-6315 Update Pedestrain and Bike Master Plan 40,000 - - - 40,000 541-6316 Subdivision Sidewalk Connections 50,000 125,000 - 175,000 541-6317 Maine, Reider & E. Lake-S. Longwood Sidewalk - Phase I 125,000 - 300,000 425,000 541-6318 S. Grant St. Sidewalk - Dog Track to Lk. Kathryn 45,000 95,000 - - 140,000 541-6319 Tullis,Marvm, Overstreet S. Longwood Sidewalk - Phase II 125,000 - 300,000 425,000 541-6320 2nd Place & 12th St. Sidewalk 50,000 140,000 190,000 541-6321 W. Fla., N. Milwee, W. Magnolia Sidewalk 65,000 175,000 240,000 541-6322 S. Ped Corridor (Milwee) 70,000 - 225,000 295,000 Fund Total 4,663,000 1,000,000 1,935,000 1,325,000 2,740,000 11,663,000 City of Longwood 156 FY 2021-2022 Proposed Budget FIVE-YEAR CAPITAL IMPROVEMENT PLAN REVENUES: Grants and Loan Proceeds PROJECT DESCRIPTION 522-6301 Fire Station 15 522-6302 Fire Station 17 572-6310 FRDAP 572-6314 Kitchen Renovation 572-6315 Concession Stand Renovation 572-6316 Playground Equipment 541-6319 Awning Equipment IT -Graphical Processing for Virtual Desktop Equipment IT -Server Infrastructure Replace Equipment IT -Switch & Wireless Infra Replace Equipment IT -Voice Gateway Replacement Equipment IT -Cisco Meraki Project Equipment IT-Laserfiche Workflow Upgrade Equipment PD-Marked Patrol Vehicle Equipment PD-Police Motor Cycles Equipment PD-Laptop Computers Equipment PD-Ballistic Shields Equipment PD-Dash & Body Cameras Equipment PW-Message Board Equipment P W-Stump Grinder Equipment PW-Air Conditioning Replacement Equipment PW-Trader Equipment PW-F-450 Equipment PW-F-650 Equipment PW-Fuel Tank x 2 Equipment PW-Loader Equipment PW-Fork Lift Equipment PW-36" Blinker Stop Signs Equipment P W - F-250 Equipment PW - Skid Steer Equipment PW-Portable Generators Equipment PW-Quad Truck Equipment FD-Ladder Truck - Aerial Apparatus Equipment FD-Bunker Gear Equipment FD-Staff Vehicle Equipment FD-Fire Engine FY FY FY FY FY Total 21-22 22-23 23-24 24-25 25-26 5,332,488 1,554,903 3,708,082 1,647,364 747,843 12,990,680 5,332,488 1,554,903 3,708,082 1,647,364 747,843 12,990,680 Total Cost FY FY FY FY FY Five Year 21-22 22-23 23-24 24-25 24-25 Plan 3,496,327 - - 3,496,327 128,549 - 3,200,000 3,328,549 100,000 - - 100,000 40,000 - - 40,000 - - 10,000 10,000 50,000 - - 50,000 - 15,000 15,000 - 60,000 60,000 295,000 295,000 186,000 186,000 20,000 20,000 108,064 - 108,064 35,625 - 35,625 348,923 355,903 363,022 370,283 377,690 1,815,821 - - 27,060 27,601 28,153 82,814 - - 180,000 180,000 27,602 - 27,602 - 279,878 - 279,878 - 25,000 - 25,000 50,000 8,000 - - - 8,000 - 100,000 100,000 6,000 - 6,000 55,000 55,000 110,000 - - 32,000 32,000 - 30,000 30,000 200,000 - - 200,000 - 60,000 60,000 - 8,000 - 8,000 40,000 - 42,000 - 82,000 - - 75,000 75,000 100,000 50,000 - 150,000 50,000 - - 50,000 1,025,000 - - - 1,025,000 - 25,000 25,000 25,000 75,000 80,000 - - 80,000 - - 585,000 585,000 Fund Total 5,332,488 1,554,903 3,708,082 1,647,364 747,843 12,990,680 City of Longwood 157 ; FY 2021.-2022 Proposed Budget FIVE-YEAR CAPITAL IMPROVEMENT PLAN REVENUES: 22 23 24 25 26 Total 21 22 23 24 25 Public Utilities Fund Revenues 6,108,000 5,945,000 5,460,000 16,905,000 2,770,000 37,188,000 6,108,000 5,945,000 5,460,000 16,905,000 2,770,000 37,188,000 PROJECT DESCRIPTION 536-6301 AMR Meter Installation 536-6303 Longdale Septic Tank Abavement 536-6305 E.LW Septic Tank Abatement Ph. 2 536-6306 E.LW Septic Tank Abatement Ph. 3 536-6307 E.LW Septic Tank Abatement Ph. 4 536-6308 E.LW Septic Tank Abatement Ph. 5 536-6311 NW LW Septic Tank Abatement 536-6324 Water Plant Replacement Equipment Portable Pump 6" Equipment New Utility Truck - F250 Utility Bed Equipment Flat Bed F-450 Dump Truck Total Cost FY FY FY FY FY Five Year 21-22 22-23 23-24 24-25 24-25 Plan 1,000,000 210,000 160,000 160,000 160,000 1,690,000 2,428,000 - - - - 2,428,000 2,170,000 - 2,170,000 200,000 4,035,000 - 4,235,000 - 400,000 3,575,000 3,975,000 - 425,000 4,250,000 - 4,675,000 - - - 425,000 2,320,000 2,745,000 250,000 1,300,000 1,300,000 12,000,000 250,000 15,100,000 - - - 70,000 - 70,000 - - 40,000 40,000 60,000 - 60,000 Fund Total 6,108,000 5,945,000 5,460,000 16,905,000 2,770,000 37,188,000 REVENUES: FY FY FY FY FY 21-22 22-23 23-24 24-25 25-26 Public Utilities Fund Revenues 1,030,000 660,000 390,000 660,000 395,000 PROJECT DESCRIPTION 536-6302 Water Service Line R&R 536-6314 Water Meter R&R 536-6315 AC Water Main Replacement- Design Included 536-6316 Lift Station Rehabilitation 536-6317 Sanitary Sewer I & I Rehabilitation 536-6318 Water Plant R & R 536-6319 Lift Station Emergency Pump Replacement 536-6320 Manhole Repair & Coating Total 3,135,000 1,030,000 660,000 3909000 660,000 395,000 3,135,000 Total Cost FY FY FY FY FY Five Year 21-22 22-23 23-24 24-25 24-25 Plan 120,000 80,000 80,000 80,000 80,000 440,000 600,000 - - - - 600,000 80,000 425,000 80,000 425,000 85,000 1,095,000 60,000 65,000 70,000 75,000 80,000 350,000 30,000 30,000 30,000 30,000 30,000 150,000 40,000 30,000 30,000 20,000 20,000 140,000 70,000 - 70,000 - 70,000 210,000 30,000 30,000 30,000 30,000 30,000 150,000 Fund Total 1,030,000 660,000 390,000 660,000 395,000 3,135,000 City of Longwood 158 FY 2021-2022 Proposed Budget FIVE-YEAR CAPITAL IMPROVEMENT PLAN REVENUES: FY FY FY FY FY Total 21-22 22-23 23-24 24-25 25-26 Stormwater Fees 210,000 175,000 515,000 855,000 350,000 2,105,000 210,000 1759000 515,000 855,000 350,000 2,105,000 PROJECT DESCRIPTION 541-6303 W. Bay Avenue (250') 541-6304 Rock Lake Outfall 541-6305 WaymanAve-EChrch-EWrm-250' 541-6307 Commerce Circle-IndustryRd-Commerce 541-6308 Orange Avenue -Credo to Highland 541-6312 Bennett Drive/UPS Pond 541-6313 Master Plan Project Update Plan Total Cost FY FY FY FY FY Five Year 21-22 22-23 23-24 24-25 24-25 Plan 75,000 - 400,000 475,000 - 55,000 55,000 - 65,000 350,000 415,000 75,000 - - 400,000 - 475,000 60,000 25,000 450,000 - 535,000 - 50,000 - 50,000 Fund Total 210,000 175,000 515,000 855,000 350,000 2,105,000 Grand Total All Funds 17,343,488 9,334,903 12,008,082 21,392,364 7,002,843 67,081,680 City of Longwood 159 FY 2021-2022. Proposed Budget CAPITAL IMPROVEMENT PROJECT DETAIL CITY OF LONGWOOD LONG- V00D -' r• i o r i d a CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 Project Manager: RESURFACING OF •STREETS Shad Smith Department/Division: Public Works Engineering Project Code: RESRF (524-6301) Project Description: Pavement management and prioritizaton. Includes construction inspection, design and geotechnical investigation. Positive Impact on Services: (If approved) Roadway repairs reduces the need for major rehabilitation to roadways. Negative Impact on Services: (If not approved) Not able to properly manage our resurfacing of streets in the city. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund (310) 20,000 30,000 20,000 20,000 30,000 120,000 City of Longwood 160 FY 20212022 Proposed Budget LONGWOOD - Florida CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 Project Manager: ADA TRANSITION Shad Smith Department/Division: Public Works Engineering Project Code: ADATP (524-6302) Project Description: To comply with the Federal American's With Disabilities Act. The City is in the process of finalizing its mandatory Transition Plan. This includes both planning and construction improvements. Positive Impact on Services: (If approved) To ensure people with disabilities have public accommodations, transportation, and with attention to things like ADA compliant signs, sidewalks, and curb ramps, and accessible parking, etc. Negative Impact on Services: (If not approved) Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund (310) 50,000 50,000 50,000 100,000 50,000 300,000 City oFY2021=22Prop osed Budget ww LONGWOOD -' Florida CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 Project Manager: ENGINEERING STUDIES Shad Smith Department/Division: Public Works Engineering Project Code: ENGSTDY (524-6303) Project Description: Miscellaneous engineering studies for various requests and issues such as traffic safety, drainage issues, traffic counts, etc. Positive Impact on Services: (If approved) Ability to respond to citizen and commission requests with proper engineering analysis and data collection. Negative Impact on Services: (If not approved) Not able to respond to needed inquiries with appropriate expertise. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund (310) 30,000 30,000 30,000 35,000 35,000 160,000 City of Longwood 162 FY 2021-2022 Proposed Budget LONGWOOD -' F l o r i d a CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 BEST FOOT FORWARDPROGRAM" Project Manager: Mukherjee/S. Smith Department/Division: Community Development/Public Works Project Code: BIKESP (524-6306) Funding will allow the city to participate with the Best Foot Forward program. This is a partnership with Public Works, Community Development, and the Police Project Description: Department to encourage drivers to yield to pedestrian and bicycles. We are participating as are many other cities and counties in the three county Metroplan area. This project also helps to move forward with our complete streets policy. Positive Impact on Services: Provides safety and mobility enhancements to the City's Bike and Pedestrian (If approved) network. Assists the City, County and FDOT move forward with Vision Zero goal of zero fatalities. Negative Impact on Services: Loss of oportunities for Grant funds. Deterioration of the bike and pedestrian (If not approved) network in the City of Longwood. Greater chance of injuries and fatalities in Longwood. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund (310) 5,000 5,000 5,000 5,000 - 20,000 City of Longwood 163 FY 2021-2022 Proposed Budget CITY OF LONGWOOD LONGNN700D -' r• CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 RESURFACING OF • Project Manager: Shad Smith Department/Division: Public Works Engineering Project Code: RESRF (524-6308) Project Description: Annual paving of city streets as per the Pavement Management and Prioritizaton Plan. Road to be determined year by year. Positive Impact on Services: (If approved) Extend the life of the city streets of Longwood. Increased rideability and safety. Will also included new striping. Negative Impact on Services: (If not approved) Mass failure of roadways in City which will create higher long term repairs cost and reconstruction cost. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund (310) 150,000 150,000 100,000 100,000 100,000 600,000 City of Longwood 164 FY2021-2022 Proposed Budget CITY OF LONGWOOD LO�O-.�o CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 Project Manager: WARRENW. Shad Smith Department/Division: Public Works Engineering Project Code: PAVDRAIN (524-6313) Project Description: W. Warren Avenue complete streets and drainage improvements from Milwee Ave. to St. Laurent St. 2021 preliminary ( p ary study with $300,000 funding from FDOT). Positive Impact on Services: (If approved) Improves local mobility, aesthetics, drainage, and traffic safety. Negative Impact on Services: (If not approved) Loss of FDOT grant. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund (310) 106,000 - 500,000 - - 606,000 City 6f Longwood 165 FY 2021-2022 Proposed Budgot LONGWQQD -', Florida CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 CORRIDOR LAN DSCAPING/HARDSCAPI NG Project Manager: Eric Nagowski Department/Division: Public Works Engineering Project Code: MED434 (524-6318) Project Description: FDOT Corridor Landscaping and Hardscaping for SR 434 and SR 15/600 (US 17- 92). Generally, includes trees, shrubs, and irrigation in the medians. Positive Impact on Services: (If approved) Enhanced aesthetics for main roadway corridors in the City. Utilizing Grant funding available from FDOT. Negative Impact on Services: (If not approved) Not using grant funds available from FDOT. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund (310) 755,500 - - - - 755,500 City of Longwood 166 FY 2021-2022 Proposed Budget CITY OF LONGWOOD LONGVVOOD -' F I o r ida CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 MINORSIGN REPLACEMENT AND ASPHALT AND CONSTRUCTION Project Manager: Shad Smith Department/Division: Public Works Engineering Project Code: SIGNRPLMT (524-6321) Project Description: Capital expenditure for sign replacements and minor concrete and asphalt repairs. These improvements will help our City to continue to be automated vehicle ready. Positive Impact on Services: (If approved) Increase safety by providing new signs and keeping asphalt and concrete in good repair. These improvements will help our City to continue to be ready for automated vehicle. Includes replacement of sidewalks that are broken and for areas that have missing gaps. Negative Impact on Services: (If not approved) City will be behind on keeping up with standards for signage. Sidewalks will not be able to be repaired and gaps not able to be filled. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund (310) 90,000 90,000 95,000 95,000 100,000 470,000 City of Longwood 167 FY2021-2022 Proposed_Budget LONGWOOD - Pioridi CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 CAPITAL STREET LIGHTS: CHURCH, HISTORIC, ROSEDALE Project Manager: Warren Wahl Department/Division: Public Works Engineering Project Code: STRLIGHT (524-6322) Project Description: LED Lighting upgrades in the city. Positive Impact on Services: (If approved) Reduce energy consumption and improvements in traffic safety. Negative Impact on Services: (If not approved) Poor lighting quality at various locations. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund (310) 5,000 5,000 5,000 - - 15,000 City of Longwood . 168 FY 2021-2022 Proposed Budget LONGINVOOD -' r•i ,rid: CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2021-22 NORTH GRANT STREET & HARBOR ISLE - PAVING Project Manager: Eric Nagowski Department/Division: Public Works/Streets Project Code: PAVNGRNT (541-6301) Project Description: Annual paving of city streets as per the Pavement management and prioritizaton plan. Positive Impact on Services: (If approved) Roadway repairs reduces the need for major rehabilitation to roadways. Negative Impact on Services: (If not approved) Not able to properly manage our resurfacing of streets in the city. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund 310 225,000 - - - - 225,000 City of Longwood 169 FY 2021-2022 Proposed Budget LONGWOOij - Florida CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2021-22 EAST CHURCH STREET & LONGDALE AVENUE - PAVING Project Manager: Eric Nagowski Department/Division: Public Works/Streets Project Code: PAVchr-Idale(541-6302) Project Description: Annual paving of city streets as per the Pavement management and prioritizaton plan. Positive Impact on Services: (If approved) Roadway repairs reduces the need for major rehabilitation to roadways. Negative Impact on Services: (If not approved) Not able to properly manage our resurfacing of streets in the city. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund 310 100,000 - - - - 100,000 City of Longwood 170 FY 2021-2022 Proposed Budget CITY OF LONGWOOD L NGWOOD' - r I. • ida CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2021-22 ORANGE .VENUE - STORMWATER ; PAVING Project Manager: Eric Nagowski Department/Division: Public Works Engineering Project Code: SWOrange (541-6306) Project Description: Update the stormwater system on Orange Ave. to alleviate flooding especially in areas where school children walk. Outfall pipe to Lake Gem will need to be replaced. Drainage Limits from Credo St. to Highlands St. and resurfacing limits from Credo to US 17-92. Project funding is split between 310 and 406 funds. Positive Impact on Services: (If approved) Alleviate flooding along Orange Avenue so to provide a safe route for pedestrians and motorists. Also, resurface road with new pavement surface and striping. Negative Impact on Services: (If not approved) Continued flooding and pavement failure. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund 310 50,000 - - 500,000 - 550,000 Qty. of Longwo6d 1.,71 FY 2021-2022 Proposed Budget CITY OF LONGWOOD I" NGVVOOi) - F I r ; CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2021-22 PROJECTEAST CHURCH AVENUE - COMPLETE STREETS Project Manager: Shad Smith Department/Division: Public Works Engineering Project Code: COMPS-ECHR(541-6307) Project Description: Project will entail study, design and construction to make E. Church Ave meet the intent of the City's Complete Street Policy. This work can includes wider sidewalks, bike facilities, signage, street scape, and wayfinding. This project is on Metroplan Orlando's funding list in which the first phase a study is locally funded. Design is currently programmed in the FDOT work program for 2024. Limits from Sunrail station to US 17-92. Positive Impact on Services: (If approved) Create a walkable and bike friendly corridor through center of city. ADA needs and school age walking needs will be met. Improved asthetic on E. Church Ave. Negative Impact on Services: (If not approved) Poor sidewalk connections and ugly rundown corridor down center of the city. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund (310) 70,000 - 150,000 - 750,000 970,000 City of Longwood 172 FY2021-2022 Proposed Budget I.ONGWOOD " F I o r i d:� CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2021-22 •NGDALE SIDEWALKS - SAFE ROUTE TO SCHOOL Project Manager: Eric Nagowski Department/Division: Public Works Engineering Project Code: SW-Longdale (541-6314) This project will provide sidewalks throughout the Longdale residential subdivision and also include north south connector sidewalks to provide access to Longwood Elementary School. Project Description: This project is on Metroplan's local sidewalk project list and Public Works will be working to apply for Safe Routes to School grant funding. Designing project utilizing county Penny sales tax funds. Positive Impact on Services: Substantial upgraded sidewalks for community of Longdale so that elementary age children (If approved) can safely walk or bike to school. Provide for an asthetic upgrade to an old subdivions in the City. Provide safe walking paths for citizens which can allow for a healthy community. Negative Impact on Services: School kids will have to walk in the streets to get to school. Discourages citizens from (If not approved) walking in their neighborhoods. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund 310 305,000 - - 30,000 1,550,000 1,885,000 City of Longwood. 173 FY2021 2022,Pkoposed Budget AIML CITY OF LONGWOOD LONGWOOD CAPITAL IMPROVEMENT PROJECT REQUEST Florida FISCAL YEAR 2021-22 UPDATE BICYCLE Project Manager: Shad Smith Department/Division: Public Works Engineering Project Code: UPEDBIKMP (541-6315) The city's Bicycle and Pedestrian Master plan was created in 2012 so it is now almost 10 Project Description: years old. There have been many projects that included facilities or needed improvements that were included in the plan. Therefore the plan needs updated to the city's current needs and to reflect what has been accomplished. Positive Impact on Services: Allow the City to move forward with more Bicycle and Pedestrian project which can make (If approved) the city a wonderful place to live, work and play. Keep the city up to date on current standards and laws for people with disabilities as per the Federal ADA law. Negative Impact on Services: City will fall behind of other local cities for walkable and bikeable of our community. (If not approved) Likelihood of lost funding opportunities without good capital plan. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund 310 40,000 - - - - 40,000 City of Longwood 174 FY2021-2022 Proposed Budget LONGWJOOD - Florida CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2021-22 SUBDIVISION SIDEWALK CONNECTIONS Project Manager: Eric Nagowski Department/Division: Public Works Engineering Project Code: SUBSWCON (541-6316) There currently exists a few neighborhoods that have sidewalk but the sidewalk does not Project Description: connect to the main road. Some of the locations that need to be designed and constructed are at the following locaitons: E.E. Williamson Rd and Waverly Dr., Rangeline Road and Marin Dr., Stone Ct and Longwood Hills Rd. and Longwood Hills Rd. and Hearthstone Ln. Positive Impact on Services: Allow citizens and school children access to collector roadways by sidewalk which will keep (If approved) them safer and more confortable. Also will encourage them citizens to have healthier walking habits. Negative Impact on Services: Discourage citizens in these neighborhoods from walking or they will have to walk in the (If not approved) streets. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund 310 50,000 125,000 - - - 175,000 Ciil' od 175 FY202172022 Proposed Budget .. o f Lon o�' . w CITY OF LONGWOOD LONGNNTOOD -' F I o r i da CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2021-22 LONGWOOD Project Manager: Eric Nagowski Department/Division: Public Works/Streets Project Code: SW-SLongwoodl (541-6317) Project Description: The growth over the years in Longwood has led to perception of increased traffic and cut throughs. The citizens in these areas have recently requested sidewalk be added so they can have a safe and separate place to walk, perviously the neighborhood was against it. Positive Impact on Services: (If approved) Provide more access for the local residents to walk or bike on the sidewalks for basic transportation or for exercise. These sidewalk will lead to citizens being healthier and will inprove polution from less cars on the road Negative Impact on Services: (If not approved) Citizens will be discouraged from walking or they will have to in public streets. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund 310 125,000 - 300,000 - - 425,000 City of Longwood 176 FY2021-2022 Proposed Budget CITY OF LONGWOOD TONGMWICIOD - F I r i a A CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2021-22 SOUTH` `LK - DOG TRACKTO LAKE KATHRYN Project Manager: Eric Nagowski Department/Division: Public Works Engineering Project Code: SW-SGRANT (541-6318) Project Description: Provide a continuous sidewalk from then end of the Columbus harbor Neighborhood all the way to Dog Track Road. Currently there is not a sidewalk connection to Dog Track Road. This project will include approximately 1750 Linear feet of sidewalk. This project is funded through the Seminole County Penny Sales Tax. Positive Impact on Services: (If approved) Provide more access for the local residents to walk or bike on the sidewalks for basic transportation or for exercise. These sidewalk will lead to citizens being healthier and will inprove polution from less cars on the road. Negative Impact on Services: (If not approved) Discourage citizens in these neighborhoods from walking or having to walk in the streets or on the grass shoulders. Funding Source FY2022 FY2023 FY2024 FY2025 I FY2026 Total Public Facilities Fund 310 45,000 95,000 - - - 140,000 Ci o "Lon ood ......: 177 -- FY 20 _ .. - - ty f 9W 21-2Q22 Proposed. Budget ww CITY OF LONGWOOD LONGWOOD -' F l o r i d a CAPITAL IMPROVEMENT PROJECT REQUEST FISCAL YEAR 2021-22 PEDESTRIAN Project Manager: CORRIDORSOUTH AVENUE) Eric Nagowski Department/Division: Public Works Engineering Project Code: SW-Milwee Hospital Ent (541-6322) Project Description: Provide a sidewalk on the north side of Milwee Avenue from SR 434 north to W. Warren Ave. This project is on Metroplans TIP and funding for construction is in the FDOT 5 year work program. Design is paid for by the city through the Penny Sales Tax. Positive Impact on Services: (If approved) Allow a sidewalk on the North side and emergency room entrance of South Seminole Hospital. This will allow for a pedestrian path from Rieter Park and Fire Station 15 to SR 434 andthe Hospital. Negative Impact on Services: (If not approved) Poor access to the hospital. More street crossings for pedestrians to get to the facilities on the west side of Milwee. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Facilities Fund 310 70,000 - 225,000 - - 295,000 City of Longwood 178 FY2021=2022 Proposed Budget LONGWOOD -' Fio�ida CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 METERAMI INSTALLATION Project Manager: Andrew Mars ian Department/Division: Public Utilities Project Code: AM VII (536-6301) Project Description: Upgrading of all water meters to a AMI system for remote reading. This also includes detailed reporting for staff and all customers. Positive Impact on Services: Creates effiency, generates more timely accurate bills, minimizes labor hours. (If approved) Reduces water usage due to more efficent and accurate meters. A positive on our DEP rating. Negative Impact on Services: More staff time to re -read meters and respond to customer complaints. More (If not approved) complaints about wrong bills. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Utilities Fund (401) 1,630,000 210,000 160,000 160,000 160,000 2,320,000 Renewal & Replacement (402) 600,000 - - - - 600,000 City of Longivood 179 FY 2021 "M22 Proposed.Budgei L06INGWOOD F l o r i d a CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 ELW SEPTIC TANK ABATEMENT PH2 Project Manager: Andrew Mars ian Department/Division: Utilities Project Code: ELW-TANK2 (536-6305) Project Description: Longwood Septic to Sewer Conversion Project: Construction to convert approximately 122 residential properties from septic to sewer. Positive Impact on Services: (If approved) Improve public health, safety, surface water quality & protect vital ground water sources. Negative Impact on Services: (If not approved) Loss of grant funding from SJRWMD and FDEP. Continued increase of groundwater polution in the Lake Jesup basin. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Utilities Fund (401) 2,170,000 2,170,000 - - - 4,340,000 City of Longwood 180 FY 2021-2022 Proposed Budget LONGWOjq Florida CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 ELW SEPTIC TO SEWER CONVERSION (SEPTIC TANK ABATEMENT) PH III Project Manager: Andrew Mars ian Department/Division: Utilities Project Code: ELW-TANKS (536-6306) Project Description: Engineering and design for Longwood Septic to Sewer Conversion Project: Construction to convert approximately 126 residential properties from septic to sewer. Positive Impact on Services: (If approved) Improve public health, safety, sw-face water quality & protect vital groundwater sources. Negative Impact on Services: (If not approved) Loss of grant funding from SJRWMD and FDEP. Continued increase of groundwater pollution in the Lake Jesup basin. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Utilities Fund (401) 200,000 4,235,000 - - - 4,435,000 City of Longwood 181 F. Y2021 2022 Proposdd Budget I Ii4�mc LONGWOOD r•i0rida CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 Project Manager: WATER PLANT REPLACEMENT Andrew Marsian Department/Division: Utilities Project Code: WTR-PLANT (536-6324) Project Description: For the planning and implementation of a new master Water Plant. Replacement Study is the current phase. Both current water plants are toward the end of their service lives of 50 years. Positive Impact on Services: (If approved) Necessary replacement of water supply and storage. Increase of water supply for continued growth in the city. Negative Impact on Services: (If not approved) Continual repair with ever increasing costs associated with very old plants. Possibility of having to supplement water supply from other utility providers. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Utilities Fund (401) 200,000 1,300,000 1,300,000 12,000,000 250,000 15,050,000 City of Longwood 182 FY 2021-2022 Proposed Budget LONGWOOD - F•Iorid: CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 WATER SERVICE LINE RESTORE AND REHABILITATION Project Manager: Pat Smith Department/Division: Utilities Project Code: WSLRR (536-6302) Project Description: Replacement of water service lines. Many of the residential and public service lines are aging and need to be replaced. Positive Impact on Services: (If approved) Improved service to customer since can focus on preventative maintenance. Cleaner water and lower cost since more efficient system. Negative Impact on Services: (If not approved) Continual repairs and breakages often as emergency response. Possible infiltration of sand and soil into drinking water. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Utilities Fund (402) 120,000 80,000 80,000 80,000 80,000 440,000 City f � 0o Lon ood ... 183 FY 2 . _ . . 21-2022 Proposed Budget CITY OF LONGWOOD 11W"H; LONGWOOn F I o r i a a CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 AC WATER MAIN REPLACEMENT Project Manager: Andrew Mars ian Department/Division: Utilities Project Code: WAT-MAIN (536-6315) Project Description: Replacement of old asbestos water supply pipes. Positive Impact on Services: Improved service to customer since can focus on preventative maintenance. Cleaner (If approved) water and lower cost since more efficient system. Less water waste so positive impact on the city's CUP. Negative Impact on Services: Continual repairs and breakages often as emergency response. Possible infiltration (If not approved) of sand and soil into drinking water. Higher probability of water outages due to breaks. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Utilities Fund (402) 80,000 425,000 80,000 425,000 85,000 1,095,000 City of Longwood 184 FY 2021-2022 Proposed Budget LONGWOO>j F l o r i d a CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 Project Manager: LIFT STATION REHABILITATION Jeff French Department/Division: Utilities Project Code: LS-REHAB (536-6316) Project Description: Continuing project to upgrade or restore aging liftstations. Positive Impact on Services: (If approved) Continue to have opperating liftstations without minimal afterhour call outs and downtime which will reduce long term costs. Negative Impact on Services: (If not approved) If this item is not budgeted we will have more emergency's and possible sewage backup which will cost more in the long term. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Utilities Fund (402) 60,000 65,000 70,000 75,000 80,000 350,000 City qfLongwqod - 185 FY.2021 2022 Proposed Budget 1llwnu� LONGVVOOn Florida CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 REHABILITATION Project Manager: Jeff French Department/Division: Utilities Project Code: SSII-REHAB (536-6317) Project Description: The project provides for testing and repairs to determine groundwater infiltration to the city sewer system. This testing is also known as smoke testing. Positive Impact on Services: Less strain on our liftstations which will result in less repairs and down time. Also, (If approved) infiltration of water results will lead to addittional costs for sending out our raw sewage to the other utilities wastewater treatment plans. Negative Impact on Services: More strain on our sewer system which leads to more cost for repairs and overtime. (If not approved) Also, infiltration means that we pay more money sending out our raw sewage to the other utilities wastewater treatment plans. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Utilities Fund (402) 30,000 30,000 30,000 30,000 30,000 150,000 City of Longwood 186 FY2021=2022 Proposed Budget LONGWOOn - I'Iorida CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 REHABILITATIONWATER PLANT •' • Project Manager: Andrew Mars ian Department/Division: Utilities Project Code: WTPRR (536-6318) Project Description: Replacement and repairs associated with water treatment plants. Positive Impact on Services: (If approved) Keeps our water plants operating at peak efficency and keeps out water quality high. Negative Impact on Services: (If not approved) Could result in higher utility bills, less safe working conditions, shorter life of water plants. Higher likelyhood of emergencies with overtime and higher repair costs. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Utilities Fund (402) 40,000 30,000 30,000 20,000 20,000 140,000 City of Longwood 187 FY 2021-2022 Proposed Budget LONGWOOI) - rIorida CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 LIFT STATION EMERGENCY PUMP REPLACEMENT Project Manager: Jeff French Department/Division: Utilities Project Code: LFEPR (536-6319) Project Description: Replacement of Lift Station Emergency Pumps and generators. Positive Impact on Services: (If approved) Less down time so more time for staff to clean lift stations for reduced odors and operating efficiencies. Less likely to have issues during storms or power outages since a uninterrupted power supply exists. Negative Impact on Services: (If not approved) Many of pumps and generators are very old which leads to reduced reliability so there is a greater likelihood of failure leading to chance of sewer backups on private and public property. Also leads to more calls by staff resulting in increase in overtime. These pumps are essential during hurricanes and power outages. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Utilities Fund (402) 70,000 - 70,000 - 70,000 210,000 City of Longwood 188 FY 2021-2022 Proposed Budget L61 IWOC - CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 Project Manager: MANHOLE REPAIR & COATING Jeff French Department/Division: Utilities Project Code: MANHOLE (536-6320) Project Description: Repair of sewer manholes including structural work, coating, new ring and covers, and access. Positive Impact on Services: (If approved) Reduced smell from sewer manholes due to increased flow. Reduced chance of sewer backups on private and public property. Negative Impact on Services: (If not approved) More staff time cleaning manholes. Increased small and clogging due to rough conditions inside of manholes. Higher impact to surrounding road and ground due to infiltration of sand and soil. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Public Utilities Fund (402) 30,000 30,000 30,000 30,000 30,000 150,000 .f . gw - Ci =o Lon ood 189 FY2021-2022Proposed Budget LONGWOOD " FIB>rida CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 ORANGE • • TO HIGHLAND Project Manager: Eric Nagowski Department/Division: Stormwater Project Code: ORANDRAIN (541-6308) Project Description: Installing stormwater drainage on Orange Avenue from Credo to Highland. Positive Impact on Services: (If approved) Reduce flooding in area that is prone to flooding. Negative Impact on Services: (If not approved) Continue to have localized flooding and possibly lowering of property values. Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Stonmwater Fund (406) 75,000 - - 400,000 - 475,000 City of Longwood 190 FY 2021-2022 Proposed Budget I li—w LONGWOOD F l o r i d a CITY OF LONGWOOD CAPITAL IMPROVEMENT PROJECT DETAIL FISCAL YEAR 2021-22 BENNETT DR. AND UPS PONDDRAINAGE • • Project Manager: Eric Nagowski Department/Division: Stormwater Project Code: DR-BENUPS (541-6312) Project Description: Drainage improvements along Bennett Drive to alleviate localized flooding by utilizing unopened Alberta right of way and expansion of the southern UPS pond. This process would also allow greater utilization and capacity of UPS's property for future expansion. Positive Impact on Services: (If approved) Relieve flooding along Bennett Drive and assist in permitting of UPS pond. Negative Impact on Services: (If not approved) Continued localized flooding of Bennett Drive and less opportunity for UPS to expar Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 Total Stormwater Fund (406) 60,000 25,000 450,000 - - 535,000 City of Longwood . 191. FY 2021-2022 Proposed Budget LONG TERM DEBT 0 CAPITAL IMPROVEMENT NOTES ® STATE REVOLVING FUND LOANS 0 DEBT ANALYSIS City of Longwood FY 2021-2022 Proposed Budget i 1 CAPITAL IMPROVEMENT NOTES The City issued Capital Improvement Revenue Note, Series 2016 for $1,312,571 with an interest of 2.19% to finance the purchase of various vehicles and equipment. The note is secured by a covenant to budget and appropriate. The total principal and interest remaining to be paid on this series are $829,155. For the 2021-22 fiscal year, principal and interest on this series are $122,848. In the event of default, the note will bear interest at the default rate, and the noteholder shall be entitled to enforce payment. The City issued Transportation Improvement Revenue Note, Series 2016 for $5,900,000 with an interest of 1.45% to finance various transportation improvements. The note is secured by local option gas tax and the infrastructure sales surtax. The total principal and interest remaining to be paid on this series are $2,364,961. For the 2021- 22 fiscal year, principal and interest payments on this series are $788,321. In the event of default, the noteholder may declare all principal and interest is due and immediately payable. The City issued Capital Improvement Revenue Note, Series 2017 for $4,000,000 with an interest of 2.78% to finance park and recreational improvements. The note is secured by a covenant to budget and appropriate. The total principal and interest remaining to be paid on this series are $3,595,774. For the 2021-21 fiscal year, the principal and interest payments are $327,096. In the event of default, the noteholder may declare all principal and interest is due and immediately payable. In 2018, the City executed the Capital Improvement Revenue Note, Series 2017B for the costs of constructing a park, recreational and other capital improvements, and certain costs related to the acquisition and installation of equipment to be located within the City. This agreement provides for total funding of $2,000,000. The note period is for 10 years with an interest rate of 2.49 percent. The note is secured by a covenant to budget and appropriate. The total principal and interest remaining to be paid on this series are $1,608,026, and principal and interest for the 2021-22 fiscal year are $229,718. In the event of default, the noteholder may declare all principal and interest is due and immediately payable. City of Longwood 192. FY 2021-2022 Proposed Budget In 2020, the City executed the Capital Improvement Revenue Note, Series 2020 for the acquisition and installation of equipment to be located within the City. This agreement provides for total funding of $1,400,000. The note period is for 5 years with an interest rate of 1.8 percent. The note is secured by a covenant to budget and appropriate. Total principal and interest remaining to be paid on this series are $1,255,073, and principal and interest payments for the 2021-22 fiscal year are $314,143 In the event of default, the noteholder may declare all principal and interest is due and immediately payable. 00 ofL.ongrvood . 193 FY2021-2022 Proposed Budget STATE REVOLVING FUND LOANS In 2017, the City executed the Clean Water State Revolving Fund Loan agreement WW590500 for the South Longwood Septic Tank Abatement Phase I project. This agreement provides for total funding of $4,071,303. The loan period is for 20 years with an interest rate of .91 percent. The note is secured by gross revenues from the water and sewer systems net of operations and maintenance costs. Principal and interest remaining to be paid on this series are $3,766,095, and principal and interest payments for the 2021-22 fiscal year are $228,248. In 2018, the City executed the Clean Water State Revolving Fund Loan agreement WW590510 for the South Longwood Septic Tank Abatement Phase II project, and Lake Ruth and Springwood Septic Tank Abatement project. This agreement provides for total funding of $3,356,346. The loan period is for 20 years with an interest rate of .83 percent to 1.17 percent. The note is secured by gross revenues from the water and sewer systems net of operations and maintenance costs. The principal and interest remaining amount to be paid on this series is $2,978,690, and principal and interest payments for the 2021-22 fiscal year are $165,483. In 2019, the City executed the Clean Water State Revolving Fund Loan agreement WW590520 for the Longwood Septic Tank Abatement Transmission Main. This agreement provides for total funding of $2,198,461. The loan period is for 20 years with an interest rate of 1.25 percent. The total principal and interest remaining amount to be paid on this series is $2,088,537, and principal and interest for the 2021-22 fiscal year are $109,924. The note is secured by gross revenues from the water and sewer systems net of operations and maintenance costs. In 2019, the City executed the Clean Water State Revolving Fund Loan agreement WW590530 for the East Longwood Septic Tank Abatement Project. This agreement provides for total funding of $1,245,720. The loan period is for 20 years with an interest rate of .91 percent. The total principal and interest remaining amount to be paid on this series is $1,183,434, and the principal and interest amount for the 2021-22 fiscal year is $62,286. The note is secured by gross revenues from the water and sewer systems net of operations and maintenance costs. City of Longwood 194 FY 2021-2022 Proposed Budget In 2020, the City executed the Clean Water State Revolving Fund Loan agreement WW590540 for the Longwood Collection System Expansion Project. This agreement provides for total funding of $3,382,900. The loan period is for 20 years with an interest rate of .40 percent. The note is secured by gross revenues from the water and sewer systems net of operations and maintenance costs. As of September 30, 2020, no amounts have been drawdown on the loan. City of Longwood 195 . FY 2021-2022 Proposed:Budget LONG TERM DEBT ANALYSIS Governmental Activities Capital Leases Lease # 4 Notes Payable - Direct Borrowinp, Note Series 2016 - Capital Imp Note Series 2016 -Trans Imp Note Series 2017 - Reiter Park Loan Note Series 2017B Note Series 2020 Subtotal Governmental Activities Business Type Activities Note Payable - Direct Borrowin Beginning Ending Balance FY2021 FY2021 Balance 10/1/2020 Additions Reductions 9/30/2021 Due in FY2022 91,949 - (91,949) - - 954,373 - (125,218) 829,155 122,848 3,153,070 - (788,109) 2,364,961 788,321 3,922,616 - (326,842) 3,595,774 327,096 1,796,202 - (224,525) 1,535,327 224,525 1,471,562 - (216,489) 1,255,073 314,143 Note Series 2017B 41,543 - (5,193) 36,350 5,193 SRF Loans SRF 590500 3,994,344 - (228,248) 3,766,095 228,248 SRF 590510 3,144,173 - (165,483) 2,978,690 165,483 SRF 590520 2,198,461 - (109,924) 2,088,537 109,924 SRF 590530 1,245,720 - - 1,245,720 62,286 SRF 590540 3,382,900 - - - - Subtotal Business -Type Activities14,007,140 (508,848) I Total Debt Service Citywide 25,396,911 - (2,281,980) 19,695,681 2,348,067 City of Longwood 196 FY2021-2022 Proposed Budget I 1 WORKFORCE ® AUTHORIZED POSITIONS 0 COMPARISON OF POSITIONS BY FUND POSITION ALLOCATION ® GRADE STEP SCHEDULE City of Longwood FY2021-2022 Proposed Budget I 1 AUTHORIZED POSITIONS FY 2022 FY 2022 FY 2022 Department Full -Time Part -Time FTE's City Clerk's Office City Clerk 1 0 1 Records Coordinator 1 0 1 Subtotal 2 Human Resources Human Resources/Risk Mgmt Director 1 0 1 Human Resources Generalist 1 0 1 Payroll/HR Coordinator 1 0 1 Subtotal 3 City Manager's Office City Manager 1 0 1 Executive Assistant City Manager 1 0 1 Administrative Assistant 1 0 1 Facilities Construction Maintenance 1 0 1 Community & Media Relations Manager 1 0 1 Subtotal 5 Financial Services Financial Services Director 1 0 1 Accounting Manager 1 0 1 Accounting Clerk H 1 0 1 Finance/Grants Coordinator 1 0 1 Purchasing Manager 1 0 1 Utility Billing Manager 1 0 1 Field Service Representative PT 0 1 0.5 Customer Service Representatives 2 0 2 Meter Reader 1 0 1 Subtotal 9.5 City of Longwood 197 FY2021-2022 Proposed Budget AUTHORIZED POSITIONS FY 2022 FY 2022 FY 2022 Department FT Positions PT Positions FTE's Information Technology Information Technology Director Information Technology Analyst Police Department Police Chief Police Deputy Chief Police Corporal Police Evidence Custodian Police Lieutenant Police Officer Police Sergeant Senior Administrative Assistant Administrative Assistant Police Administrative Manager Fire Department Fire Chief Deputy Fire Chief Fire Battalion Chief Fire Inspector Part -Time Fire Lieutenant Firefighter Lieutenant/Fire Marshall Senior Administrative Assistant Community Development Community Development Director Economic Development Manager Code Compliance Officer city of Longwood 1 0 1 1 0 1 Subtotal 2 1 0 1 1 0 1 6 0 6 1 0 1 4 0 4 27 0 27 6 0 6 2 0 2 1 0 1 1 0 1 Subtotal 50 1 0 1 1 0 1 3 0 3 0 1 0.5 6 0 6 30 0 30 1 0 1 1 0 1 Subtotal 43.5 1 0 1 1 0 1 1 0 1 198 FY2021-2022 Proposed Budget AUTHORIZED POSITIONS FY 2022 FY 2022 FY 2022 Department FT Positions PT Positions FTE's Economic Development Manager Senior Planner Planner II Community Development Coordinator Permit Clerk Records Clerk Part -Time Building Official Building Inspector Plans Examiner/Inspector Leisure Services Department Leisure Services Director Recreation Manager Park Service Supervisor Admin Asst/Comm Bldg Coordinator Event Specialist I - Part -Time Park Attendant Part -Time Park Service Specialist I Part -Time Park Service Specialist I Park Service Specialist H Park Service Specialist III Public Works/Utilities Public Works Director Public Works Engineer PW Maintenance Specialist 11 PW Maintenance Specialist I PW Maintenance Specialist III PW Streets Supervisor Senior Administrative Assistant Public Works Coordinator 1 0 1 1 0 1 1 0 1 1 0 1 2 0 2 0 1 0.5 1 0 1 1 0 1 1 0 1 Subtotal 12.5 1 0 1 1 0 1 1 0 1 1 0 1 0 3 1.5 0 3 1.5 0 2 1 3 0 3 1 0 1 1 0 1 Subtotal 13 1 0 1 1 0 1 3 0 3 5 0 4 1 0 2 1 0 1 1 0 1 1 0 1 City of Longwood 199, FY 2021-2022 Proposed Budget AUTHORIZED POSITIONS FY 2022 FY 2022 FY 2022 Department FT Positions PT Positions FTE's BackflowProgram Coordinator 1 0 Utilities Maintenance Specialist I 3 0 Utilities Maintenance Specialist H 3 0 Utilities Maintenance Specialist IlI 2 0 Utilities Division Manager 1 0 Utilities Field Supervisor 1 0 Cemetery Attendant/Special Assess Liason 1 0 Water Plant Operator 2 0 Water Plant Operator Trainee 1 0 Stormwater Supervisor 1 0 Fire Hydrant Technician 1 0 Utilities Project Manager 1 0 Subtotal 1 3 3 2 1 1 1 2 1 1 1 1 32 Total FY 2022 FTE's 172.5 City of Longryood 200 FY 2021-2022 Proposed Budget POSITION COMPARISON BY FUND FY2021 FY2022 Change Fund FTPositions FTPositions General Fund City Manager's Office 2.00 4.00 2.00 1 City Clerk's Office 4.50 2.00 (2.50) 2 General Services 1.00 1.00 - Human Resources 3.00 3.00 - Financial Services 4.00 4.00 - Purchasing 1.00 1.00 - Information Technology 2.00 2.00 - Police Department 50.00 50.00 - Fire Department 43.50 43.50 - Community Development 7.00 7.00 - Leisure Services Department 13.00 13.00 - Public Works - Streets/Fleet 13.50 14.50 1.00 3 Total Positions for General Fund 144.50 145.00 0.50 Building Inspections Fund Building Inspection 4.50 5.50 1.00 4 Total Positions for Building Fund 4.50 5.50 1.00 Public Utilities Fund Utility Billing 4.50 4.50 - Public Works/Utilities 15.50 16.50 1.00 5 Total Positions for Public Utilities Fund 20.00 21.00 1.00 Stormwater Fund Stormwater Supervisor - 1.00 1.00 6 Total Positions for Public Utilities Fund - 1.00 1.00 GRAND TOTAL 169.00 172.50 3.50 1 New Position - Community & Media Relations Manager approved by Commission in FY2021. Reallocation of2 Administrative positions from City Clerk. 2 Records Clerk PT position eliminated, and 2 Administrative positions reallocated under City Manager. 3 Streets Division Manager eliminated and created the Stormwater Supervisor under Stormwater Fund (406), and new position Cemetery Attendant SA Liaison. 4 New Position - Plans Examiner Inspector 5 New Position - Fire Hydrant Technician and refunding Water Plant Operator Trainee 6 New Position-Stormwater Supervisor City of Longwood 201 FY2021-2022 Proposed Budget PAYROLL ALLOCATIONS The schedule below shows how the City allocates directly thru payroll for the percentage of time the positions spend on other departments or funds. POSITION TITLE DEPARTMENT#1 PERCENTAGE DEPARTMENT#2 PERCENTAGE DEPARTMENT#3 PERCENTAGE DEPARTMENT#4 PERCENTAGE DEPARTMENT#5 PERCENTAGE FINANCIAL SRVS DIR 85.0% 15.0% 001-1600-513-1200 401-1615-513-1200 ACCOUNTING CLERK 90.0% 10.0% 001-1600-513-1200 401-1615-513-1200 COMMUNITY DEVELOPMENT DIRECTOR 75.0% 25.0% 001-3100-515-1200 102-2900-524-1200 COMM. DEVELOPMENT COORDINATOR 50.0% 50.0% 001-3100-515-1200 102-2900-524-1200 SENIOR PLANNER 75.0% 25.0% 001-3100-515-1200 102-2900-524-1200 PLANNER 75.0% 25.0% 001-3100-515-1200 102-2900-524-1200 PW DIRECTOR 15.0% 10.0% 25.0% 40.0% 10.0% 001-3520-541-1200 102-2900-524-1200 310-3520-541-1200 401-4120-536-1200 406-3520-541-1200 STREETS SUPERVISOR 65.0% 5.0% 15.0% 25.0% 001-3520-541-1200 102-2900-524-1200 310-3520-541-1200 406-3520-541-1200 PUBLIC WORKS -ENGINEER 20.0% 20.0% 30.0% 15.091. 15.0% 001-3520-541-1200 102-2900-524-1200 310-3520-541-1200 401-4120-536-1200 406-3520-541-1200 PUBLIC WORKS COORDINATOR 10.0% 5.0% 15.0% 60.0% 10.0% 001-3520-541-1200 102-2900-524-1200 310-3520-541-1200 401-4120-536-1200 406-3520-541-1200 SR ADMINISTRATIVE ASST 27.0% 3.0% 5.0% 40.0% 25.0% 001-3520-541-1200 102-2900-524-1200 310-3520-541-1200 401-4120-536-1200 406-3520-541-1200 PW MAINT SPECIALIST 111 15.0% 85.0% 001-3520-541-1200 406-3520-541-1200 PW MAINT SPECT II (ST/SW) 15.051. 85.0% 001-3520-541-1200 406-3520-541-1200 STORMWATER SUPERVISOR 10.0% 5.0% 85.051. 001-3520-541-1200 102-2900-524-1200 406-3520-541-1200 PW MAINT SPECIALIST I (ST) 25.0% 75.0% 001-3520-541-1200 406-3520-541-1200 UTILITIES DIVISION MANAGER 5.0% 5.0% 90.0% 001-3520-541-1200 102-2900-524-1200 401-4120-536-1200 UTILITIES PROJECT MANAGER 95.0% 5.0% City of Longwood 401-4120-536-1200 „ .. 102-2900-524-1200 262 FY 2021-2022 Proposed Budget GRADE STEP SCHEDULE Non -Union Vacant $ 1 26,225.45 $ 41,987.79 Park Attendant Part-time $ 13,1 12.70 $ 20,993.86 Event Spec. Part-time 2 $ 13,371.08 $ 21,407.53 Permit Clerk Administrative Assistant $ 28,881.46 $ 46,240.14 Customer Service Rep 3 Field Serv. Rep Part Time 14,440.73 $ 23,120.07 $ Records Clerk -Part-time Account Clerk II 4 $ 31,191.97 $ 49,939.35 Community Devevelopment Coordinator Economic Development Coordinator 5 Police Evidence Custodian $ 33,687.33 $ 53,934.50 Senior Administrative Assistant Code Enforcement Officer Facilities Construction Maintenance 6 $ 36,382.32 $ 58,249.26 Admin. Asst./Community Building Coord. Public Works Coordinator Cemetery Attendant/ Special Assessments Liaison 7 $ 39,292.90 $ 62,909.20 Payroll/HR Coordinator Records Coordinator 8 $ 42,436.33 $ 67,941.94 City of Longwood 203, FY2021-2022 Proposed Budget GRADE STEP SCHEDULE Non -Union Title Grade -. 1 Annual Step 13 Annual Utilities Project Manager Building Inspector Plans Examiner / Inspector Executive Assistant to City Manager/City Clerk 9 $ 45,831.24 $ 73,377.29 Finance/Grants Coordinator Planner II HR Generalist Fire Inspector Part Time $ 22,915.62 $ 36,688.65 Purchasing Manager Utility Billing Manager Police Administrative Manager 10 $ 49,497.74 $ 79,247.48 Senior Planner Information Technology Analyst Recreation Manager Community & Media Relations Manager kccounting Manager 11 $ 53,457.56 $ 85,587.28 3olice Lieutenant Vacant 12 $ 57,734.17 $ 92,434.26 conomic Development Manager 13 $ 62,352.90 $ 99,829.00 'olice Commander City of Longwood .Z04 FY2021- 2022 Proposed Budget GRADE STEP SCHEDULE Non -Union Building Official Fire Battalion Chief Street/Fleet Division Manager Utilities Division Manager 14 $ 67,341.13 $ 107,815.32 (Vacant 15 $ 72,728.42 $ 116,440.54 1 Public Works Engineer Deputy Fire Chief 16 $ 78,546.69 $ 125,755.79 Deputy Police Chief Leisure Services Director 17A $ 84,830.43 $ 135,816.25 HR/Risk Management Director Information Technology Director City Clerk 17B $ 90,250.00 $ 144,493.16 Public Works Director/City Engineer Community Development Director Financial Services Director 17C $ 95,500.00 $ 152,898.58 Fire Chief Police Chief 17D $ 113,300.00 $ 181,396.95 City Manager 21 $ 130,000.00 $ 208,134.19 City of Longwood 205 FY 2021-2022 Proposed Budget GRADE STEP SCHEDULE Blue Collar Teamsters Parks Service Specialist 11 Public Works Maintenance Specialist I I 2A $ 29,547.34 $ 47,306.24 Utilities Maintenance Specialist II Meter Reader 3AA $ 30,036.71 $ 48,089.75 1 Water Plant Operator Trainee Parks Service Specialist I I I Public Works Maint. Specialist III 3A $ 31,911.13 $ 51,090.74 Utilities Maintenance Specialist II I Fire Hydrant Technician Vacant 4A $ 34,144.90 $ 54,667.08 1 Vacant 5A $ 36,535.04 $ 58,493.78 1 Backflow Program Coordinator 6A $ 38,638.83 $ 61,862.01 City of Long►vood 206 FY 2021-2022 Proposed Budget GRADE STEP SCHEDULE Blue Collar Teamsters Water Plant Operator 7A $ 41,508.33 $ 66,456.20 Public Works Streets Supervisor Utilities Field Supervisor Park Services Supervisor 8A $ 44,321.01 $ 70,959.36 Public Works Stormwater Supervisor Police Department Teamsters STEPS Step I Annual Step 12 Annual Step I Hourly Step 12 Hourly Officer $45,000.00 $65,000.00 $20.60 $29.76 Corporal $48,150.00 $69,500.00 $22.05 $31.82 Sergeant $52,965.00 $76,500.00 $24.25 $35.03 Firefighter Fire Department IAFF $ 37,417.40 $ 12.85 City of Longwood 207 FY 202-1-2022 Proposed Budget GLOSSARY 0 GLOSSARY OF TERMS City of Longwood FY 2021-2022 Proposed Budget i 1 GLOSSARY OF TERMS This glossary provides definitions of various specialized terms used in this budget document that may not be familiar to all readers. Also provided are the meanings of specialized acronyms used. Account: A classification of appropriations by expenditure account code. Accrual Basis: Accounting basis whereby revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Ad Valorem Tag: A tax levied on the assessed value (net of any exemptions) of real personal property. Adopted Budget: The financial plan of revenues and expenditures for a fiscal year as approved by the City Commissioners. Appropriation: Legal authorization granted to make expenditures and to incur obligations for specific purposes. An allocated time is set in which appropriations can be expended. The City Commission is the authoritative appropriating body for the City of Longwood. Approved Budget: The City Commissioner's Budget, to be legally adopted before the beginning of the fiscal year, per state statutes. Assessed Property Value: The value set upon property by the Seminole County Property Appraiser as a basis for levying ad valorem taxes. Audit: An official inspection of the City's financial records performed by an independent certified public accountant. Basis of Accounting: Timing of recognition for financial reporting purposes when the effects of transactions or events should be recognized in the City's financial statements. Basis of Budgeting: Method used to determine when revenues and expenditures are recognized for budgetary purposes. Beginning Fund Balance: Audited fund balance remaining from the previous fiscal year. These remaining funds are both unexpended appropriations and the previous year's reserves. City of Longwood 208 FY 2021-2022 Proposed Budget Budget: A financial plan for a specified period (fiscal year) that matches anticipated revenues with proposed expenditures. Budget Amendment: A change to an adopted budget, which may increase or decrease a fund total. The City Commissioners must approve the change. Budget Calendar: An annual schedule of key dates or milestones which the City follows in the preparation, adoption, and administration of the budget. Budget Document: The compilation of the spending plans for the various funds, along with supporting schedules, tables, and charts, which in total, comprises the annual revenue and expenditure plan. Budget Message: A written explanation by the City Manager that serves as an introduction to the budget. It provides the reader with a summary of the most important aspects of the budget, changes from previous fiscal years, and recommendations regarding the financial policy for this fiscal year. Budgetary Control: The control or management of the organization following an approved budget to keep expenditures within the limitations of available appropriations and revenues. Capital Asset: Land, improvements to land, easements, buildings, building improvements, vehicles, machinery, equipment, works of art and historical treasures, infrastructure, and all other tangible or intangible assets that are used in operations and that have initial useful lives extending beyond a single reporting period. Capital Budget: A plan of proposed capital outlays and the means of financing them for the current fiscal year. Capital Improvement Program (CIP): A projected plan for capital expenditures to be incurred each year over a period of five years setting forth each capital project, the amount to be expended in each year, and the method of financing those expenditures. Charges for Services: These are charges for specific services provided to specific individuals and entities. These charges include water and solid waste services, building fees, and other such charges. City Commission: The elected policy -setting body for the City. Comprehensive Annual Financial Report: An annual report that presents the status of the City's financial situation during the past fiscal year. The report is organized by funds and contains two basic types of information: (1) Statement of Net Assets that Caty of Longwood 209 FY 2021-2022 Proposed Budget compares assets with liabilities and fund balance; and (2) a Statement of Activities that compares revenues and expenditures. Current Taxes: Taxes that are levied and due within one year. Debt Service: The annual amount of money necessary to pay the interest and principal on outstanding debt. Deficit: The excess of expenditures over revenues during a fiscal year. Department: An organizational unit of the City responsible for carrying out a major governmental function, such as Public Works. Depreciation: Expiration overtime of the service life of fixed assets. The City uses the straight-line method to depreciate fixed assets which are calculated by dividing the cost by the number of years of useful life. Depreciation is not budgeted by the City. Division: A basic organizational unit of the City that is functionally unique in its service delivery. It's the sub -unit of a department. Economic Environment: Functional classification for expenditures used to develop and improve the economic condition of the community and its citizens, including business development, housing, and urban development, and other services related to economic improvements. Encumbrance: Funds set aside from an appropriation to pay a known future liability. When paid, the encumbrance is liquidated. Ending Fund Balance: Funds carried over at the end of the fiscal year. Within a fund, the revenue on hand at the beginning of the fiscal year plus revenues received during the year minus expenditures equals ending fund balance. Enterprise Fund: A fund established to account for operations that are financed and operated as private business enterprises -where the governing body intends that the costs of providing goods or services to the general public continuingly be financed or recovered primarily through user charges. Expenditure: Decrease in financial resources for the procurement of assets or the cost of goods and/or services received. Fiduciary Fund: A fund that is used to report assets held in a trustee or agency capacity that are not available for the government's use. City of Longwood 210 FY 2021-2022 Proposed Budget Fines and Forfeitures: Fee collected by the State Court System. These fees include revenues received from fines and penalties, imposed for the commission of statutory offenses, violation of lawful administrative rules and regulations, and neglect of official duty. Forfeits include revenues resulting from the confiscation of deposits or bonds held as performance guarantees and proceeds from the sale of contraband property seized by law enforcement agencies. Fiscal Year (FY): The twelve-month financial period used by the City beginning October 1 and ending September 30 of the following year. The City's fiscal year is numbered by the year in which it ends. Five -Year Capital Plan: A plan for capital expenditures to be incurred each year over five years to meet capital needs arising from the long-term work program or other capital needs. It sets forth each project or other contemplated expenditure in which the government is to have a part. Fleet: Vehicles that are owned and operated by the City. Forfeiture Funds: Any state or local law enforcement agency that directly participates in an investigation or prosecution that results in a federal forfeiture by a participating agency may request an equitable share of the net proceeds of the forfeiture. The Department of Justice Asset Forfeiture Program serves not only to deter crimes but also to provide valuable additional resources to state and local law enforcement agencies. Franchise Fees: Franchise fees are assessed on a business, usually a public utility, in return for the privilege of using the government's rights -of -way to conduct the utility business. The City has granted franchise fees for electric, natural gas, and commercial solid waste. Function: A major class or grouping of tasks directed toward a common goal, such as improvements to public safety, improvement of the physical environment, etc. For the purposes utilized in the budgetary analysis, the categories of functions have been established by the State of Florida Uniform Chart of Account and financial reports must be grouped according to those established functions. See Object Code. Fund: An independent fiscal and accounting entity with a self -balancing set of accounts recording cash and/or other financial resources, together with all related liabilities and residual equities or balances, and changes therein, that are segregated to carry on specific activities or attain certain objectives by special regulations, restrictions, or limitations. City of Longwood ` ,. 2,11 -. „ FY 2021 2022 Proposed Budget Fund Balance: Fund balance is the excess of assets over liabilities. Fund Balance does not necessarily mean funds available for expenditure. Fund Balance can be restricted, committed, or assigned. A negative fund balance is often referred to as a deficit. Funding: Provides budgetary resources to cover the total cost of a program or project at the time it is undertaken. GAAP: Generally Accepted Accounting Principles. GASB: Governmental Accounting Standards Board. General Fund: The fund into which the general (non -earmarked) revenues of the City are deposited and from which money is appropriated to pay the general expenses of the City. General Government: Functional classification for services provided by the city for the benefit of the public and the governmental body as a whole, including legislative, financial/ administrative, legal, comprehensive planning, judicial, court services, and other general governmental services. Grant: This is a financial award given by the state government, federal government, or other agencies to support a particular program or activity. Grant proceeds are restricted to the use stipulated by the Grant Award. Misuse or misappropriation of Grant funds can impact the City for years to come. Indirect Costs: Costs associated with, but not directly attributable to, the providing of a product or service. These are usually costs incurred by other departments in the support of operating departments. Infrastructure: Long-lived capital assets that normally are stationary and normally can be preserved for a significantly greater number of years than most capital assets. Examples include water systems, sewer systems, and streets. Interest: Compensation paid or to be paid for the use of borrowed funds. Inter -fund Transfers: Budgeted allocations of resources from one fund to another. Intergovernmental Revenue: Funds received from federal, state, and other local government sources in the forms of grants, shared revenues, and payments in lieu of taxes and are for a specific purpose. Levy: To impose taxes, special assessments, or service charges. Or, another term used for millage rate. City of Longwood 212 FY 2021-2022 Proposed Budget Line Item: An expenditure classification according to the type of item purchased or service obtained, for example, regular salaries, professional services, repairs, and maintenance. See Object Code. Mill: Ad valorem (property) tax valuation unit equal to $1 of tax obligation for every $ 1 , 0 0 0 of taxable valuation. Millage: The total tax obligation per $1,000 of taxable valuation of the property. Millage Rate: A rate per $1,000 of taxable property value which, when multiplied by the taxable value, yields the property tax billing for a given parcel. Mission Statement: Statement that defines the purpose and function of the City. Miscellaneous (Funding Source): Revenues other than those received from standard sources such as taxes, licenses and permits, grants, and user fees. Modified Accrual Basis of Accounting: Basis of accounting used in conjunction with the current financial resources measurement focus that modifies the accrual basis of accounting in two ways: 1) revenues are not recognized until they are measurable and available and 2) expenditures are recognized in the period in which governments in general normally liquidate the related liability rather than when that liability is first incurred (if earlier). Object Code: An account to which an expense or expenditure is recorded to accumulate and categorize the various types of payments that are made by governments. These are normally grouped into Personal Services, Operating Expenses, Capital Outlay, and Other categories for budgetary analysis and financial reporting purposes. The State of Florida Uniform Accounting System mandates certain object codes. One -Time Expenditures: These are one-time expenditures authorized on a fiscal year basis for a specific purpose, and are not expected to be recurring costs as a part of normal operating expenditures. Ongoing Expenditures: These expenditures are authorized as a part of the budget process for recurring/ongoing operational needs. Operating Budget: Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing, acquisition, spending, and service delivery activities of the City are controlled. City of Longwood, 213 FY2021-2022.Noposed,Budget Operating Expenses: Also known as Operating and Maintenance costs, these are expenses for day-to-day operations which exclude capital costs, such as office supplies, maintenance of equipment, and travel. Licenses and Permits Revenue: This category includes revenue raised to recover the costs associated with regulating business activity. They include fees imposed on construction -related activities and business licenses. Personnel Services: The cost imposed on each department to support monetary personnel compensation. This includes salaries, wages, and benefits. Physical Environment: Cost of services provided for the primary purpose of achieving a satisfactory living environment by controlling and utilizing elements of the environment including solid waste, water and sewer conservation, and resource management, and other physical environmental services. Police Education Fund: A portion of the traffic and criminal fines received by the City are recorded in this fund to provide financing for police law enforcement training. Principal: The face amount of debt, exclusive of accrued interest. Proprietary Fund: Funds that are used to account for the City's activities that are similar to those found in the private sector. The measurement focus is on operating income, financial position, and cash flows. Property Appraiser: The elected county official responsible for setting property valuations for tax purposes and for preparing the annual tax roll. Property Tax: Also known as ad valorem tax. It is a tax levied on the assessed value of a real and personal property. Proposed Budget: The budget for the upcoming fiscal year is submitted to the City Commission for their consideration by the City Manager. See Adopted, Approved Budget. Public Hearing: A noticed meeting (per statute and/or ordinance) relating to legal action by the City Commission; usually requires that the public must be heard before action is taken. Public Safety: Functional classification for services provided by the City for the safety and security of the public, including law enforcement, fire control, protective inspections, emergency and disaster relief, and other public safety services. City of Longwood 214 PY 2021-M2 Proposed Budget Public Utilities Impact Fees Fund: System impact fees for new hookups as well as contributions from developers of system assets are recorded in this fund to provide for future system additions and improvements. Public Utilities Fund: A fund established to record water and sewer revenues and expenditures using the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when they are incurred. Revenue: Income of a government from sources such as tax payments, fees from specific services, receipts from other governments, shared revenues, interest income, and fines and forfeitures. Rolled Back/Roll Back Rate: That millage rate which, when multiplied times the tax roll, exclusive of new construction added to that tax roll, would yield the same amount of revenue for the taxing authority as was yielded by the millage rate levied in the previous year. In normal circumstances, as the tax roll rises by the virtue of inflation of rising property values, the roll -back rate will be lower than the previous year's tax rate. Rollover: Any equipment, contractual, commodity, or capital project that has been previously approved by the City Commission but for various reasons has not been implemented on schedule. Special Assessment: A compulsory levy imposed on certain properties to defray part or all of the cost of a specific improvement or service deemed to primarily benefit those properties. Special Revenue Fund: Governmental fund type used to account for the proceeds of specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt service or capital projects and exclusive of resources held in trust for individuals, private organizations, or other governments. State Shared Revenue: Revenues assessed and collected by the State of Florida, then allocated and returned to the municipalities. The largest portion of state shared revenues is sales tax. State Revolving Fund (SRF): Revolving loan fund through the Florida Department of Environmental Protection that provides low-cost financing for stormwater and water and sewer projects. Stormwater Management Fund: This fund accounts for monthly fees assessed against properties in the City for the provision of stormwater management programs. (7ity,ofLongwo9d 215 . FY2021 2022 P, ropomd Budget Tax Base: The total property valuations on which each taxing authority levies its tax rates. Taxable Value: The assessed value less homestead and other exemptions. Taxes: Compulsory charges levied by a government for the purpose of financing services performed. Transfers: Transfers between individual funds of a governmental unit that are not repayable and are not considered charges for goods or services. Transportation: Functional classification for expenditures for developing and improving the safe and adequate flow of vehicles, travelers, and pedestrians on the road and street facilities. Truth in Millage (TRIM): The Florida Truth in Millage Act serves to formalize the property tax levying process by requiring a specific method of tax rate calculation, a form of notice, public hearing requirements, and advertisement specifications before the adoption of a budget tax rate. Uniform Accounting System: The chart of accounts prescribed by the Department of Financial Services Bureau of Local Government designed to standardize financial information to facilitate comparison and evaluation of reports. User Fee: Charge imposed on a customer for using a specific service operated by the City. City of Longwood 216 FY 2021-2022 Proposed Budget