23-2244 Adopting Budget FY 2023-2024 ORDINANCE NO. 23-2244
AN ORDINANCE OF THE CITY OF LONGWOOD,
FLORIDA, ADOPTING THE ANNUAL BUDGET FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2023 AND ENDING
SEPTEMBER 30, 2024 AND ACCOMPANYING FIVE YEAR
CAPITAL IMPROVEMENT PLAN; APPROPRIATING, AND
ALLOCATING REVENUE AND EXPENDITURES OF THE CITY FOR
THE FISCAL YEAR 2023/2024, PROVIDING FOR
AMENDMENT BY ORDINANCE OR RESOLUTION, PROVIDING
FOR CONFLICTS, SEVERABILITY, AND EFFECTIVE DATE.
WHEREAS, under Section 6.04 of the City Charter of the City of Longwood, Florida,
and the laws of the State of Florida, a proposed budget of the estimated revenues and
expenditures and a complete financial plan of all city funds and activities for the Fiscal Year
2023/24 has been reviewed and evaluated, and
WHEREAS, the City of Longwood of Seminole County, Florida, on September 18th,
2023 held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission is of the opinion that all of the items of anticipated
revenues and expenditures for the said fiscal year are reasonable, necessary, and proper for
the administration of the affairs of and the proper conduct of the business of the City of
Longwood;and
WHEREAS, under Section 3.10 of the City Charter of the City of Longwood, Florida, the
City Commission can by ordinance adopt or amend an administrative code or establish, alter
or abolish any City department, office or agency; and
WHEREAS, after further review, the City Commission desires to adopt said budget as
submitted set forth the following estimated fiscal data for the year 2024;
Revenues and Fund Balance $78,459,559
Expenditure Requirements $78,459,559
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
LONGWOOD, FLORIDA,AS FOLLOWS:
SECTION 1: There is hereby adopted a budget for the fiscal year 2023/24 for the City
of Longwood, Florida, for the period beginning October 1, 2023, and ending September 30,
2024.
Ordinance No.23-2244
Page 1 of 3
SECTION 2: A complete copy of the entire budget for the fiscal year 2023/24
consisting of estimated revenues and expenditures is attached to this ordinance and
specifically incorporated herein along with all amendments thereto made by this Commission
on the date of adoption.
SECTION 3: With respect to the Capital Improvement Projects(CIP) included in the line
item budgets for funds or departments, such are considered subcategories within a fund, and
not themselves considered separate funds or programs. Transfer of appropriations between
capital projects line items in the CIP will be permissible through a budget amendment
approved by City Commission through a Resolution. Modifications to the CIP affecting the
total amount of appropriations in a fund or department will require City Commission approval
through a budget amendment.
SECTION 4: All ordinances or parts of ordinances in conflict herewith be and the same
are hereby repealed.
SECTION 5: This ordinance may be amended by ordinance or resolution.
SECTION 6: If any section, sentence, clause, or phrase of this ordinance is held to be
invalid or unconstitutional by a court of competent jurisdiction, the holding shall in no way
affect the validity of the remaining portions of this ordinance.
SECTION 7:This Ordinance shall become effective on October 1, 2023.
FIRST READING (ADOPT TENTATIVE): September 6, 2023
SECOND READING (ADOPT FINAL): September 18, 2023
PASSED AND ADOPTED THIS 18th DAY OF September A.D., 2023.
CITY COMMISSION
CITY OF LONGWOOD, FLORIDA
TONY O I, MAYOR
ATTEST:
L N C , City Clerk
Ordinance No.23-2244
Page 2 of 3
Approved as to form and legality for the use and reliance of the City of Longwood,
Florida,only.
DANIE W. LAN Y, 0 Y
Ordinance No.23-2244
Page 3 of 3
2024
PROPOSED BUDGET
October 1, 2023 September 30, 2024
CITY OF LONGWOOD, FLORIDA
City of Longwood, Florida
2023/2024 Budget
October 1, 2023 – September 30, 2024
City Commission
Tony Boni, Mayor
Matt McMillan, Deputy Mayor
Matt Morgan, Commissioner
Abby Shoemaker, Commissioner
Brian D. Sackett, Commissioner
Executive Staff
Clint Gioielli, City Manager
Michelle Longo, City Clerk
Judith Rosado, Financial Services Director
David Dowda, Police Chief
Michael Peters, Fire Chief
Shad S.Smith, Public Works Director
Chris Kintner, Community Development Director
Magdala Ridore, Human Resources & Risk Management Director
Chris Capizzi, Leisure Services Director
Craig Dunn, Information Technology Director
City of Longwood FY 2023-2024 Proposed Budget
T ABLE OF C ONTENTS
READER’S GUIDE
Reader’s Guide ..............................................2
COMMUNITY PROFILE
Our Vision and Mission ................................6
Budget Award ................................................7
Organizational Chart .....................................8
City of Longwood Location .......................... 9
History of Longwood .................................. 10
Community Snapshot .................................. 14
Longwood Demographics ...........................15
Longwood City Commission....................... 17
Longwood City Manager ............................. 22
BUDGET MESSAGE
City Manager’s Budget Message ................ 23
BUDGET OVERVIEW
Budget Document ........................................34
Budget Guiding Policies ..............................36
Budget Process ............................................38
Budget Calendar .........................................41
Budgetary Basis ...........................................43
Financial Structure ......................................44
CITYWIDE BUDGET
Major Revenue Sources...............................47
Historical Revenue Summary ......................57
Historical Expense Summary ......................58
Long-Range Financial Plan .........................59
Citywide Budget Summary .........................62
Estimated Changes in Fund Balance ...........63
Revenues by Type .......................................65
Expenses by Major Category ......................66
Citywide Sources .........................................67
Citywide Uses ..............................................68
Appropriations by Fund...............................69
Citywide FTE’s ...........................................70
GENERAL FUND BUDGET
General Fund Budget Summary ..................71
General Fund Overview ..............................72
General Fund: Total Sources.......................73
General Fund Revenue Detail.....................74
General Fund: Total Uses ............................77
General Fund Allocations............................78
DEPARTMENTS
Administration ............................................. 79
City Commission ...................................80
City Attorney .........................................85
City Clerk .............................................. 87
City Manager .........................................94
General Services .................................. 100
Human Resources ................................ 104
Financial Services ...................................... 111
Information Technology ............................ 127
Law Enforcement ...................................... 133
Fire and Rescue ......................................... 142
Community Development .........................149
Leisure Services ........................................ 156
Public Works-Streets .................................165
Non-Departmental ..................................... 171
Public Utilities ...........................................203
SPECIAL REVENUE FUNDS
Special Revenue Funds Summary.............172
Building and Inspection Fund ...................175
Police Education Fund...............................179
Special Law Enforcement Trust Fund .......180
ARPA Fund...............................................181
Special Assessment Fund ..........................182
Parks and Events Fund ..............................184
Citizens on Patrol Fund .............................186
CERTFund................................................187
Police Impact Fees Fund ...........................188
Fire Impact Fees Fund...............................189
Recreation Impact Fees Fund ....................190
PW-Administrative Impact Fees Fund......191
Stormwater Management Fund .................192
CAPITAL PROJECT FUNDS
Capital Project Funds Summary ................... 198
Public Facilities Improvement Fund ............ 199
Capital Projects Fund ................................... 201
ENTERPRISE FUNDS
Enterprise Funds Summary .......................... 20
Public Utilities Fund ..................................... 20
Public Utilities R&R Fund ........................... 21
Public Utilities Impact Fees Fund ................ 21
CAPITAL IMPROVEMENT PROGRAM
Five-Year Capital Improvement Plan ........... 21
Capital Detail Project Detail ......................... 22
LONG TERM DEBT
Long Term Debt Policy ................................ 27
Capital Improvement Notes .......................... 27
State Revolving Fund Loans ........................ 27
Long Term Debt Analysis ............................ 28
PERSONNEL
Human Resources Overview ........................ 28
Authorized Positions .................................... 28
Position Comparison by Fund ...................... 29
Payroll Allocations ....................................... 29
Po
sition History ............................................ 29
Grade Step Pay Plan ..................................... 29
GLOSSARY
Glossary of Terms ........................................ 29
READER'S GUIDE
The budget is the City’s fundamental policy document. It describes the City’s goals
and details how resources are allocated to achieve these goals. In addition, the budget
serves as the annual financial plan, an operations guide, and a communications tool.
The budget guide provides an overview of the elements of the budget document. It also
includes a glossary of budget terminology.
Organization of the Budget Document
Table of Contents
The Table of Contents lists and shows the page number for information in the Budget.
Community Profile
This section provides the City’s Mission Statement, background information on the City including
its location, history, and the structure of the organization, the City’s demographic information, and
the form of government by introducing the City Commission and the Acting City Manager.
Budget Message
The budget message prepared by the Acting City Manager summarizes the City’s current year
activities and long-term position, highlights new programs and opportunities, and outlines both short
and long-term goals of the City. Furthermore, the Budget Message identifies challenges faced in the
year ahead and describes how the City intends to address these challenges and proceed in a way that
ensures fiscal stability and accountability.
Budget Overview
The budget documentprovides an overview of the guidance and direction used to manage the fiscal
resources of the City. Provides an overview of the policies established in preparing the proposed
budget and describes the legal authority in establishing the budget; how it is presented and justified;
and the adoption and execution of the budget.
Citywide Budget
The Citywide Budget provides s financial information on projected revenues, expenditures, fund
balances,and reserves. This section includes the Budget Summary of Funds as well as detailed fund
descriptions and information on all revenue sources and expenditure projections. This section also
includes fund balance trends and detailed revenue and expenditure data for the next year.
City of Longwood 2FY 2023-2024Proposed Budget
READER'S GUIDE
General Fund
The General Fund Summary section includes the schedules pertaining specifically to the general fund.
City Departments
Organizational Chart:
Each Department section begins with an Organizational Chart. Each chart displays the department’s
positions and their relationship to one another.
Department Description:
Includes a detail description of the department and the specific functions and duties.
Goals and Objectives:
Objectives are outlined in bullet format and represent each department’s objectives for FY2023-
2024.
Highlights:
Highlights are outlined in bullet format and represent each department’s accomplishments for
FY2022-2023.
Performance Measures:
Departmental Performance Measures for the upcoming fiscal year as well as the prior fiscal years are
also outlined in table formats. As part of the city’s ongoing process improvement, each department
has identified key performance measures that are aligned with the City Mission Statement and track
the measures over multiple fiscal years.
Summary:
The Summary in a table format provides with authorized positions for each department approved for
the upcoming fiscal year as well as prior year. The number of positions includes full-time and part-
time positions. Also includes the total for Personnel, Operating and Capital Expenses. The funding
source includes the various sources of funding for the operation of the department.
Line Item Detail:
The Line Item Detail provides with each line expense accounts used by each department for the
operations of the department. It includes FY2021-2022 actual expenses, FY2022-23 Budget and
Estimates; and FY2023-2024 proposed budget.
City of Longwood 3FY 2023-2024Proposed Budget
READER'S GUIDE
Special Revenue Funds
The Special Revenue Funds section provide with a schedule of the combined revenues and
expenditures for all special revenue funds. Each of the various funds display their budgets in a similar
format to the departmental section of the General Fund.
Capital Project Funds
The Capital Project Funds section provide with a schedule of the combined revenues and expenditures
for the Public Facilities and Capital Projects Funds. Each of the various funds display their budgets
in a similar format to the departmental section of the General Fund.
EnterpriseFunds
The Enterprise Fund section provide with the Water and Wastewater funds and how they are used.
A schedule of the combined revenues and expenses for all funds is provided. Each fund displays
their budgets in a similar format to the departmental section of the General Fund.
Capital Improvement Program
The Capital Improvement Program shows a summary of the five-year plan for the purchase of
vehicles, equipment, and infrastructure improvements. A detail sheet for each project is also
presented that provides the funding, project description, justification, project alternatives,and project
impact on the operating budget.
Long Term Debt
The Long-Term Debt section shows all debt the City currently has starting with the Capital
Improvement Notes, State RevolvingFund Loans, followed by the Long-Term Debt Analysis
providing with current loan balances and what it is due within a year.
Workforce
The Workforce shows authorized full-time and part-time positions for each department. The Position
Comparison by Fund Schedule provides three years and change between the last two fiscal years.
Payroll Allocations shows percentage of positions that are split between departments or funds. This
section also includes the Grade Step Schedule for non-union, Blue Collar Teamsters, Police
Department Teamsters and Fire Department IAFF, and a 10-year position history.
City of Longwood 4FY 2023-2024Proposed Budget
READER'S GUIDE
Glossary
Provides a glossary of defining terms that are either technical in nature or have a unique meaning
for the City
City of Longwood 5FY 2023-2024Proposed Budget
Our Mission Statement
“To foster citizen trust by practicing open, accountable and
responsive government; providing quality core services;
promoting long-term prosperity; encouraging smart growth in
harmony with the City’s unique heritage and urban
surroundings; strengthening the City’s standing as a preeminent
destination for commercial endeavors, and promoting livability
by enhancing and protecting our neighborhoods.”
City of Longwood 6FY 2023-2024Proposed Budget
Government Finance Officers Association of the United States and Canada
(GFOA) presented a Distinguished Budget Presentation Award to City of
Longwood, Florida, for its Annual Budget for the fiscal year beginning
October 01, 2022. In order to receive this award, a governmental unit must
publish a budget document that meets program criteria as a policy document,
as a financial plan, as an operations guide, and as a communications device.
This award is valid for a period of one year only. We believe our current
budget continues to conform to program requirements, and we are submitting
it to GFOA to determine its eligibility for another award.
City of Longwood 7FY 2023-2024Proposed Budget
ORGANIZATIONAL CHART
City of Longwood 8FY 2023-2024Proposed Budget
CITY OF LONGWOOD LOCATION
Longwood is located at .
City of Longwood 9FY 2023-2024Proposed Budget
HISTORY OF LONGWOOD
Longwood has been a destination point for
Florida travelers since coastal tribes used The
Senator, an ancient bald cypress, to find their
way over land from the St. Johns River to
trading grounds at Spring Hammock.
As far as American Colonial history goes,
Longwood as well as most of Seminole County
shares its frontier beginnings with the early
settlement of Orange, Lake, Brevard, Volusia,
and Osceola Counties that make up the Orlando Metro Area. Central Florida's
development began after the Second Seminole War (1837-1842). By the early 1860s,
both Sanford and Orlando were small settlements that had developed near the
Seminole War forts built between 1837 and 1838. Settlers began arriving at what
would become Longwood during the lull between the end of the Seminole Wars in
the 1850s and the beginning of the Civil War.
The earliest settlers to the Longwood area arrived in the early 1870s. John Neill Searcy
came from Tennessee in March of 1873, and Edward Warren
Henck arrived from Boston in November of the same year. Both
came by steamboat up the St. Johns River to Sanford and were
soon granted Longwood homesteads. A small community had
begun to develop. Mr. Henck found the Hartley Family
homesteading at Fairy Lake which is now the Columbus Harbor
neighborhood when he first arrived. "There were no other
inhabitants in what is now the corporation of Longwood," Henck
wrote in a brief history of his early days in Florida for historian
William Fremont Blackman's History of Orange County, Florida,
published in 1927.
City of Longwood 10FY 2023-2024Proposed Budget
E.W. Henck was a railroad man, hotel owner, and real estate
promoter who served with the E.W. Henck honor guard that
accompanied President Abraham Lincoln's body on the train
trip from Washington to Illinois. After 2 days at Mellonville's
"so-called hotel," Henck set out south on foot.
Fifteen miles to the south, he selected his homestead on land
south of Myrtle Lake. The mail rider was replaced by Joseph
Bumby's stage line when, on May 19, 1876, the Longwood
Post Office was established with Henck as the first
postmaster. He selected the name Longwood after a suburb of Boston, which he as a
young engineer helped lay out. Henck began making horseback trips to search for a
route for a railroad linking Sanford and Orlando, then a mere trading post. Henry
Sanford provided some of the lands. Henck led a group of local businessmen in getting
the first post-Civil War railroad, the South Florida Railroad, constructed in Florida. The
South Florida Railroad began construction in the fall of 1879, and regular rail service
between Orlando and Sanford started on November 15, 1880. Eventually, Henck sold
controlling interest in his railroad to the Henry Plant rail system. He also initiated the
construction of the Longwood Hotel, which was completed in 1886. Henck was
elected Longwood's first mayor in 1885.
A decade later, and under Henck's steady real estate promotions, Longwood had 5
churches, 3 hotels, including 2 built by Henck, 8 stores, and a weekly newspaper.
Another early settler from Boston, Frederick Rand,
together with the Searcy family, founded Christ Episcopal
Church, which still stands on Church Avenue. Rand's
parents raised funds in Boston to assist with the building
of the church. Rand was also associated with Henck and
the founding of the railroad. Although the railroad from
Sanford to Jacksonville was not completed until the mid-
1880s, the railroad from Sanford to Orlando, completed in 1880, increased access to
the area for those who arrived by steamship. Growth was rapid, and by 1886 the
population was 1,000. Longwood was among the largest communities in Orange
County (Seminole County was formed in 1913).
City of Longwood 11FY 2023-2024Proposed Budget
Another notable early settler of Longwood is Mr. Pyotr
Alekseyevich Dementyev. The 1884-85 State Gazetteer
and Business Directory lists Longwood's chief industry as
the P.A. Demens and Co. sash, door, and blind factory. In
those days, it was the major supplier of lumber and
building materials for much of the area. The company's
owner was Pyotr Alekseyevich Dementyev, whose name
was later shortened to Peter Demens. He was 31 when he
came to Florida in June 1881 as an expatriate nobleman
who had been on the losing end of a political feud in
Czarist Russia.
Upon arriving in Longwood, Mr. Demens bought 30 acres of groves and a 30 percent
interest in a local sawmill, later buying out his partners. His expansion plans included
a contract to build railroad station houses from Lakeland to Dade City. He also
supplied labor and material for buildings at Rollins College. He became the owner of
a charter for a railroad to run from the community of Lake Monroe to south of Lake
Apopka when its owners couldn't pay a debt. He completed the line to the new town
of Oakland and later to the Tampa Bay area. The town at the end of the line became
St. Petersburg, a name selected by one of his partners to honor Demens' hometown.
By 1889, though, Demens sold his railroad to get out of debt and moved to North
Carolina.
Longwood’s Historic District encompasses roughly 190
acres and has 37 contributing structures. It became part
of the National Register of Historic Places in October
1990. The District, the heart and soul of the city, is well
hidden near the intersection of State Road 434 and
County Road 427.
Describing this area as “quaint” would be a major understatement. In addition to the
Longwood Hotel, the Historic District boasts a handful of historic structures, including
the 1873 Inside-Outside House (now home to a small business called Culinary
Cottage), the 1879 Christ Episcopal Church and the 1885 Bradlee-McIntyre House, a
former winter cottage and a fine example of Queen Anne-style architecture.The
Historic District also contains City Hall, the Community Building, and a number of city
administration buildings. In addition, a couple of specialty stores and boutiques can
City of Longwood 12FY 2023-2024Proposed Budget
be found here. One of the major goals of City Officials is to attract more residents and
visitors to this charming area.
The Longwood Police Department is
comprised of 50 law enforcement
officers and support staff providing 24-
hour coverage to the City's residents, the
business community, and visitors. The
police department utilizes Uniform Road
Patrol, Traffic Enforcement, Criminal
Investigations, Community Relations,
Code Enforcement/Field Services, and
School Resource Programs.These
programs are utilized to enforce all state and local laws, while also protecting the lives
and property of the citizens of Longwood. The Longwood Police Department is
committed to Our Community.
The City of Longwood Fire/Rescue is a full-service fire department offering advanced
In addition
life support, medical transport, fire suppression, and fire safety training.
to emergency scene operations, the Fire Department is proactively engaged in
emergency management planning, construction plans review, and on-site code and
standard compliance through fire and life safety inspections. The City of Longwood
Fire Department answers 4,000 annual emergency calls to a population of 50,000
citizens residing in a suburban/industrial
community. To do so, the Fire Department
operates out of 2 stations strategically
located throughout the city to provide a
maximum response in minimum time. The
City has 43.5 career fire employees who
staff these 2 stations. The Longwood
Fire/Rescue Department protects 6
square miles in the city limits and an additional 4 square miles with automatic aid
responses with Seminole County and surrounding municipalities.
City of Longwood 13FY 2023-2024Proposed Budget
COMMUNITY SNAPSHOT
2022 STATISTICS
Median
Household
Income
$75,896
Housing
Median Home
$288,516
Value
Employed
8,033
61.2% 24.0%
Median Age
White Collar Blue Collar
44 years
Population
Education
15,612
30.2 %
Bachelor’s Degree or Higher
City of Longwood 14FY 2023-2024Proposed Budget
LONGWOOD DEMOGRAPHICS
Populationby Year:
CITY OF LONGWOOD POPULATION
BY FISCAL YEAR
16,451
15,612
15,409
15,099
14,899
14,718
14,311
13,741
18,000 13,553
13,733
16,000
14,000
12,000
10,000
8,000
6,000
4,000
2,000
-
2013201420152016201720182019202020212022
Ten Principal Employers:
City of Longwood 15FY 2023-2024Proposed Budget
LONGWOOD DEMOGRAPHICS
Ten Principal Local Taxpayers:(Amounts expressed in thousands)
Unemployment Rate:
8.0%
7.2%
7.0%
6.3%
6.0%
4.9%
5.0%
4.3%
4.2%
4.1%
3.6%
4.0%
2.5%
2.6%
3.0%
2.4%
2.0%
1.0%
0.0%
FY 2013FY 2014FY 2015FY 2016FY 2017FY 2018FY 2019FY 2020FY 2021FY 2022
City of Longwood 16FY 2023-2024Proposed Budget
LONGWOOD CITY COMMISSION
The City of Longwood, according to its Charter, operates under the "Commission-
Manager" form of government. Policymaking and legislative authority are vested in
selected by the Commission to serve as Mayor on an annual basis. The City
Commission is responsible for passing ordinances and resolutions, adopting the
budget, appointing committees, and hiring the City Manager, City Attorney, and City
Clerk. The City Commission is elected on a non-partisan basis by district and serves
four-year (4) staggered terms. The City Manager is responsible for carrying out the
policies established by the City Commission, overseeing the day-to-day operations of
the City, and appointing the executive staff.
Tony Boni, Mayor
Commissioner Boni was elected to the Longwood City Commission at a Special
Meeting the Deputy Mayor rotated to District #2 and Commissioner Boni served as
Deputy Mayor until November 2022. At the May 1, 2023 City Commission Meeting,
the Commission elected him as Mayor of the City of Longwood and he will serve until
May 2024.
City of Longwood 17FY 2023-2024Proposed Budget
LONGWOOD CITY COMMISSION
Matt McMillan, Deputy Mayor
Commissioner McMillan was elected to the Longwood City Commission on
November 3, 2020. At the November 21, 2022 City Commission Meeting the Deputy
Mayor rotated to District #3 and Commissioner McMillan will be serving as Deputy
Mayor until November 2023.
City of Longwood 18FY 2023-2024Proposed Budget
LONGWOOD CITY COMMISSION
Abby Shoemaker, Commissioner
Abby Shoemaker was elected to the Longwood City Commission on November 7,
2017. At the November 16, 2020 City Commission Meeting the Deputy Mayor rotated
to District #1 and Deputy Mayor Shoemaker served until November 2021.
City of Longwood 19FY 2023-2024Proposed Budget
LONGWOOD CITY COMMISSION
Matt Morgan, Commissioner
Matt Morgan was elected to the Longwood City Commission on November 7, 2017.
He served as Deputy Mayor from November 2018 until May At the May 6,
City Commission Meeting, the Commission elected him as Mayor of the City of
Longwood, and he served as Mayor until September 2020. He was elected again at the
May 2, 2022, City Commission Meeting and he served until May 2023.
City of Longwood 20FY 2023-2024Proposed Budget
LONGWOOD CITY COMMISSION
Brian D. Sackett, Commissioner
Brian D. Sackett was first elected to the Longwood City Commission on November 4,
2003.HeservedasDeputyMayorfromMay3,2004,untilNovember2004,from
November 2016 until November 2017, and again from May 6, , until November
2020. At the May 2008 City Commission Meeting, the Commission first elected him
asMayorandheserveduntilMay2HewaselectedMayorattheMay7,2012
City Commission Meeting and served until May 2014. He was elected again at the
May 3, 2021 City Commission Meeting and served until May 2022.
City of Longwood 21FY 2023-2024Proposed Budget
LONGWOOD CITY MANAGER
Clint Gioielli, City Manager
The City Manager is appointed by and serves
at the pleasure of the City Commission. As
the chief administrative officer, the City
Manager is directly responsible to the City
Commission for the operation of all City
Departments.
In addition to the City Manager's duties of
providing leadership, direction, and guidance
to the City Departments, the City Manager is
responsible for the implementation of policies
and programs adopted by the City
Commission. This requires the City Manager
to have a professional understanding of how
all city functions operate together to their best
effect. The City Manager is responsible for
developing an annual budget and capital
improvement program which identifies the
level of service required to meet community
expectations. The City Manager is also extensively involved with a wide variety of
economic development activities.
City of Longwood 22FY 2023-2024Proposed Budget
CITY OF LONGWOOD
Fostering citizen trust and cultivating a prosperous community
September , 2023
Honorable Mayor Tony Boni and Members of the City Commission
Longwood, Florida
Under State Law and according to Article VI, Section 6.02 and 6.03 of the City Charter, I am
pleased and honored to present for your consideration the Proposed Fiscal Year 2023-2024
Operating Budget and the 2024-2028 Capital Improvement Program (CIP) for the City of
Longwood. This proposed budget represents a balanced spending plan for the delivery of
specific services and programs to the residents and businesses of the City of Longwood and
reflects the City Commission’s priority of continuing to provide a high level of service to our
community. A balanced budget is defined as revenues and other sources equaling
expenditures/expenses and other uses including reserves.
This document serves as a policy tool for City Commission, an operations guide for city staff,
a financial plan for all city stakeholders, and a communications device for the public. Key
information is presented through the use of data, graphs and tables, making it easier for the
reader to follow the relationships between data and interpret financial information.
The 2022-2023 budget received the Distinguished Budget Award from the Government
Finance Officers Association. To receive this award, the City of Longwood had to publish a
budget document that meets the program criteria as a policy document, a financial plan, an
operation guide and a communication device. This award is valid for one year and the 2023-
2024 budget is being prepared to once again meet the guidelines prescribed and will be
submitted to GFOA to determine if it is eligible for another year.
The budget includes a significant focus on the five strategic priority areas of the City’s
Mission. The lead pages of each departmental budget include a highlight of goals and
objectives and performance measures cross referenced to these strategic priority areas:
City of Longwood 23 FY 2023-2024 Proposed Budget
To foster citizen trust by practicing open, accountable and responsive government;
Providing quality core services;
Promoting long-term prosperity;
Encouraging smart growth in harmony with the City’s unique heritage and urban
surroundings;
Strengthening the City’s standing as a preeminent destination for commercial
endeavors;
Promoting livability by enhancing and protecting our neighborhoods.
Millage Rate and Property Values
Property values have continued to trend positively since 2012. The proposed budget was
Valorem Property Tax millage since Fiscal Year
Statutes.
Based on the City’s most recent preliminary taxable values released by the Seminole County
Property Appraise
approximately $77.2 million in new construction.
tax revenues. The fiscal year 2023-2024 proposed budget maintains the property tax rate of
00 mills; unchanged for the eleventh consecutive year.
The Department of Revenue requires that the City report its “rolled-back rate,” which is the
millage rate that would bring in the same amount of property tax revenue as the prior year
(without fact
over the roll-
City of Longwood 24FY 2023-2024Proposed Budget
Budget Highlights:
The proposed citywide combined uses of funds including operations, transfers, and fund
balance for the fiscal year 2023-2024 is $78, an increase of $ or 2
compared to the fiscal year 2022-
The total estimated revenues from all sources (net from interfund transfers) are approximately
$ million. The total expenditures from all uses (net from interfund transfers) are
compared to the fiscal year 2022-2023 adopted budget. This increase is primarily attributable
to capital projects.
The FY 2023-24 Proposed Budget includes funding from the state in the form of grants, and
from the city in the form of charges for services, as well as tax revenues based on the ad
vide sufficient funding
to support the following:
Staffing
The City’s total authorized positions for all funds and departments remained the same as in
fiscal year 2022-23 with 173 positions. However, the following positions were reclassified:
• Stormwater Supervisor reclassed to Streets & Stormwater Division Manager
• Public Works Maintenance Specialist increased 1 and Streets Supervisor decreased 1
• HR Generalist reclassed to create HR Program Manager
• One Customer Service Rep reclassed to create Senior Customer Service Rep
City of Longwood 25FY 2023-2024Proposed Budget
• Utilities Division Manager reclassed to create Deputy Director of Public Works &
Utilities
• Public Works Coordinator reclassed to create Public Works Administrative Office
Manager
• Funded Deputy Police Chief and one Lieutenant position will be unfunded by end of
FY23-24
• Community Development Coordinator title changed to Senior Administrative
Assistant to align to job description.
Salary and Benefits
• The proposed budget includes a salary increase effective October 1st for non-union
employees.
• The contractually committed wage adjustment for union member employees is also
included.
•
and avoid the compression of salaries within paygrades.
•
• Health insurance costs increased by approximately
• The actuarial determined percentage for City contributions related to the Police and
Insurance
• Property, General Liability, and Worker’s Compensation insurance costs increased by
Non-Departmental
• The proposed budget includes funding from the General Fund to the Capital Projects
Parks and Events Fund for special projects. Please see the CIP detail under the Capital
Improvement Plan Section for further details.
Capital
• The proposed Capital Budget for 2023-2024 is $26,776,376 for capital improvements
ion for the new Fire
$2.8M toward a Water Plant Replacement.
City of Longwood 26FY 2023-2024Proposed Budget
General Fund
The General Fund is the primary operating fund of the City. It funds a significant portion of
the City’s programs and departments to include Police, Fire, Streets, Leisure Services,
Community Development, Finance, Human Resources, Purchasing, Information Technology,
and Administration.
The total proposed budget for the General Fund including transfers and fund balance is
$27,281,724-2023
Adopted Budget.
General Fund Revenues
The total
increase over fiscal year 2022-23. Ad valorem tax is the single largest revenue producer for
te of
Revenues by CategoryFY2022-23FY2023-24$ Variance% Variance
Ad Valorem
Sales and Use Taxes
Licenses and Permits
Intergovernmental
Charges for Services 2,442,873
Fines and Forfeitures 138,000 1,600
Miscellaneous 408,200
Transfers
Use of Fund Balance
Total 21,044,344 22,336,740 1,292,3966.14%
General Fund Expenditures
The total anticipated expenditures from all uses are approximately $22.3 million. Overall
year 2022-2023 adopted budget.
City of Longwood 27FY 2023-2024Proposed Budget
Expenditures by CategoryFY2022-23FY2023-24$ Variance% Variance
General Government 4,101,036 4,387,403 286,367
Public Safety 10,436,303 11,184,831
Physical Environment 1,362,277 136,000
Transportation 1,483,276
Culture & Recreation 1,287,043 1,333,740
Debt Service
Other Uses 70,000 (20,000)
Transfer Out
Total 21,044,344 22,336,740 1,292,3966.14%
General Fund – Debt Service
The General Fund debt service for fiscal year 2023-
General Fund – Fund Balance
As adopted by City Commission on May 3, 2021, the City is required by policy to maintain
a minimum fund balance in the General Fund equal to two (2) months of General Fund
rate
expenditures, while the unassigned fund balance was $708,444.
Fund Balance for Economic Uncertainties
The current forecast for the fiscal year 2023-2024 at year-end provides an estimated fund
year, the estimated fund balance for fiscal year-end 2022-
exceeds the minimum required fund balance.
It i
healthy fund balance is an indicator of the financial health of our City and it allows us to
address unbudgeted and unplanned emergencies and other significant events. We continue to
monitor and assess the fund balance to ensure that the level of available funds is
commensurate with the level of risk associated with our diverse City and our revenue and
expenditure variability.
City of Longwood 28FY 2023-2024Proposed Budget
General Fund Transfers-In
Transfers
Inspections & Permitting and Public Utilities Funds are reimbursement to the General Fund
for administrative support provided to each function and taxes the General Fund would
receive if the utility were in private ownership. Budget estimates are based upon certain
percentages of General Fund personnel, capital assets and other expenditures attributed to
Building Inspections and Public Utilities.
Special Revenue Funds
Building and Inspections Fund
In February of 2012, the City Commission established the Building and Inspection Services
Fund to separately account for the revenues and expenditures of the Building Division. One
of the goals of the fund is to ensure that the fees collected would fully cover the costs of
providing the service. Revenue estimates for fiscal year 2023-
expenditures are $1,047,074, which includes a transfer to the General Fund for administrative
support.
ARPA Fund
The American Rescue Plan Act (ARPA) Fund, a major governmental fund, was created in
fiscal year 2021 to account for revenues and expenditures associated with the City’s receipt
and use of funds from the American Rescue Plan Act. The City, a non-entitlement unit (NEU)
of
one-
2022.
es based on total eligible
account for pandemic response costs. For fiscal year 2023-2024 the City will recognize $4.4
million to transfer to the Capital Projects Fund for the replacement and construction of the
The Police Education Fund is responsible for funding state-mandated training. Funds are
derived from a portion of funding received from municipal traffic citations. Revenue
The Special Law Enforcement Trust Fund is responsible for reducing the threat of crime
through community crime prevention programs. Funds are derived from the Florida
Contraband Forfeiture Act and other Law Enforcement initiatives. The beginning fund
balance for the fiscal year 2024 is estimated at $378,036, and revenues are estimated at
City of Longwood 29FY 2023-2024Proposed Budget
ions to local school and
community-based programs that support crime prevention.
The Special Assessment Fund was established to account for the collection of Special
Assessment Revenue under the Neighborhood Improvement Special Assessments Program.
The City has taken over the provision of managing maintenance services for participating
subdivisions. Per the special assessment legislation, homeowners in these subdivisions are
being assessed for the reimbursement of these costs. There are currently eight subdivisions
participating in this program. Fiscal year 2023-2024 revenue estimates total $104,212 and
total operating and capital expenses are estimated at $126,713.
The Parks and Events Fund, the Citizens on Patrol (COP), and the Community Emergency
Response Team (CERT) are mostly funded by both transfers from the General Fund as well
as donations received to support each group’s activities.
The Police Impact Fees, Fire Impact Fees, Recreation Impact Fees, and the Public
Works/Administration Impact Fees Funds are used to account for capital expenditures related
to each fund.
Stormwater Management Fund
The Stormwater Management Fund is responsible for the proper functioning of the City’s
drainage system. Funds for the fiscal year 2023-
to maintain the City’s NPDES Stormwater Permit Program. Major improvements for the
fiscal year 2023-2024 include the Bennett Drive/U.P.S. Pond project, the Master Plan Update,
Pipe Lining and Lake Jane Intake/Oak Street/Lake Avenue project.
Capital Project Funds
Public Facilities Improvement Fund
The Public Facilities Improvement fund was established to pave all soil-based streets, repave
existing streets, install sidewalks and improve the City roadway system. Funding is derived
from 1-Cent Local Option Tax, the Local Option Gas Tax, Special Assessments (paving),
Federal Grant funds and Seminole County Interlocal funding. Revenue estimates for fiscal
year 2024 total $ for
Bennett Drive Drainage Improvement, $400K for the South Pedestrian Corridor, $302K for
among several improvement projects.
City of Longwood 30FY 2023-2024Proposed Budget
Capital Projects Fund
The Capital Projects fund was established to account for the acquisition or construction of
major capital facilities, equipment purchases and general capital improvements. Revenue
estimates for fiscal year 2023- funding, an
transfer from the ARPA Fund of $4.4 million and a non-
Please see the CIP detail under the
Capital Improvement Plan Section for further details.
Enterprise Funds
Public Utilities Fund
The Public Utilities Fund is an enterprise fund that accounts for the activities of the City’s
water and wastewater services, where the intention is to recover the cost of providing this
service through user charges, without subsidy from the City’s General Fund revenues.
For fiscal year 2023-
year 2022-2023 rates. A Water and Wastewater Revenue Sufficiency and Rate Study
Analysis was completed by Raftelis Financial Consultants and approved by the City
Commission on February 7, 2022, with the adoption of Ordinance #21-
significant improvements to the City’s infrastructure and services totaling $16,,
which includes funding for the East Longwood Phase 2 and Phase 3 Septic Tank Abatement
projects, for a Water Plant Replacement project, Potable Water System Replacement,
floodproofing for three lift stations, emergency generators and other capital equipment.
Renewal and Replacement Fund
The Renewal and Replacement Fund was established separately to fund future asset
replacements for the utility system. This fund was recommended as part of the rate study that
water service lines, design for an AC water main replacement, rehabilitation of several lift
stations, sanitary sewer manhole rehabilitation and a rebuild of the hospital lift station for a
t
City of Longwood 31FY 2023-2024Proposed Budget
Impact Fees Fund
The Impact Fee Fund was also established as a suggestion of the rate study to account
separately for water and wastewater fees and to offset the impact new development has on
the system. Funds are currently appropriated to reserves.
Challenges and the Years Ahead
The City of Longwood remains economically stable and is committed to fiscal sustainability.
The cost of payroll and benefits continues to rise to meet market and regulatory demands. In
November 2020 Amendment 2 was approved, which gradually increases the state’s minimum
This will not only increase wage costs to bring wages
to the minimum, it will also cause additional costs to avoid compression issues among
positions and salaries within all paygrades. Additionally, it will impact contractual costs
throughout the City since those companies will need to address the same labor impacts. The
City is attempting to address this concern incrementally by making adjusting p
annually. This will adjust for compression and also will address the competitive salary wages
in the market.
Additionally, the current job market from the perspective as an employer has been volatile in
recent times. Recruitment and retention have been challenging. In an attempt to address this
issue, the City has not only made adjustments in payroll and benefits, but has implemented
flexible working options and started several employee committees and appreciation events.
In the next fiscal year, the City will deploy an upgraded recruitment application program
which will assist the City by improving recruitment and new hire onboarding efforts. It is
important the City focuses on this challenge to ensure the City continues to offer the same
service to the citizens.
Achieving the City’s goal of encouraging smart growth while embracing the City’s identity
with a specific focus on new commercial endeavors has been difficult due to the current
economic climate. Small business owners either don’t have the funding available to start up,
or are hesitant because of financial concerns. Some larger brands see that increased costs,
supply chain issues and higher interest rates are reasons to delay expansion. The City has
attempted to improve chances of future economic commercial growth by contracting with a
national-level retail consultant, expanding City retail grant opportunities and continuing to
offer an accelerated permit approval process.
City of Longwood 32FY 2023-2024Proposed Budget
In preparing the Proposed Operating Budget for the Fiscal Year 2023-2024, staff objectively
focused on the method in which services are delivered with the ultimate goal of balancing the
level in the General Fund. Department provided goals, objectives and performance measures
that are tied to the City’s strategic priority areas while allocating funding appropriately to
meet the City’s goals.
We extend our heartfelt appreciation to all Department Directors and their staff for their
dedication and hard work, particularly those employees who were instrumental in the
successful completion of the operating and capital budgets in a timely and fiscally responsible
manner. We are grateful for the confidence, trust and support bestowed upon us by our Mayor
and City Commissioners.
Respectfully,
Clint Gioielli Judith Rosado, MBA, MSA
City Manager Director of Finance
City of Longwood 33FY 2023-2024Proposed Budget
BUDGET DOCUMENT
The City of Longwood’s budget serves as much more than just a financial plan. It also
meets four essential purposes:
As a Policy Document:
The annual budget document informs the reader about the City of Longwood and its
policies that guide the prioritization of the spending of resources. The City Manager’s
Budget Message provides a condensed analysis of the Proposed Budget, highlighting
the central issues in developing the budget as well as establishing the theme for the
fiscal year. The Proposed Budget includes the organization-wide financial and
programmatic policies and goals that address long-term financial issues, as well as
short-term operational policies that direct the development of the annual budget. The
Proposed Budget provides information about the services the City will provide for the
fiscal year beginning October 1, 2023, and ending on September 30, 2024.
As a Financial Plan:
The annual budget document demonstrates the financial plan of the City, detailing the
costs associated with providing municipal services and how the services will be funded.
The Budget Summaries provide the reader with an at-a-glance view of all appropriated
funds’ revenue sources and expenditures/expenses by program, object category, and
fund. The annual budget document explains the underlying assumptions for revenue
estimates and analyzes significant revenue trends. In addition, projected beginning and
ending fund balances are shown for the fiscal year demonstrating the anticipated
changes in fund balances from one year to the next to assist in future planning. A five-
year capital improvement plan is included, which assists management in allocating
appropriate future resources for capital needs, in addition to being able to consider the
operating impact of capital outlay.
City of Longwood 34FY 2023-2024Proposed Budget
BUDGET DOCUMENT
As an Operations Guide:
The annual budget document provides detailed information on how the City and
departments are organized. A summary of sources and uses is provided to review
summarized information on how money is collected and spent in the current year.
Within the departmental sections, the reader is provided information about the
activities, services, and functions that are carried out by each department in support of
the overall City Commission goals and objectives. Also included are an organization
chart, authorized positions, budget highlights, performance measures,
accomplishments, and budgetary appropriation. Each department demonstrates the
resources used for the operations of the various programs the City provides.
As a Communications Device:
The budget document is designed to communicate information to assist with
understanding revenue sources and planned fiscal spending that supports the
established goals and objectives. Included in the budget document is a table of contents,
a reader’s guide, and a glossary to enable the reader to locate information and
understand the terminology used throughout the document. Charts, graphs, and tables
are strategically used to provide a visual demonstration of the narrative presented. The
City Manager’s Budget Message included at the beginning of the budget document
provides the reader with a condensed analysis of the financial plans for the fiscal year
2024 for the City of Longwood. Additional information about the City may be found
on the City’s website at www.longwoodfl.org.
City of Longwood 35FY 2023-2024Proposed Budget
BUDGET GUIDING POLICIES
The 2023-2024 Budget has been prepared following management and budget guiding
policies. As stewards of public funds, the City of Longwood is dedicated to the proper
handling of finances, utilizing best practices, and delivering high-quality services.
Listed below are some of the policies guiding the development and implementation of
this budget:
Budgeting:
The City will prepare its budget using a Balanced Budget; total anticipated
revenues plus other sources must equal total estimated expenditures/expenses
plus other uses for each fund.
All operating funds are subject to the annual budget process and reflected in the
budget document.
The enterprise operations of the City are to be self-supporting; i.e., current
revenues will cover current expenditures, including debt service.
In no event will the City levy ad valorem taxes against real property and tangible
personal property over 10 mills.
provide an allowance for discounts for early payment of taxes.
The City will maintain an operating reserve of
expenses.
The Finance Director will prepare a monthly expenditure report for presentation
to the City Commission to assist in understanding the overall budget and
financial status.
Revenue:
The City will establish all user fees to recover the partial or full cost of providing
a service.
The City will review fees/charges periodically to ensure they are fair and
equitable to all users.
The City will estimate revenues conservatively and does not use one-time
revenues to fund ongoing expenses.
City of Longwood 36FY 2023-2024Proposed Budget
BUDGET GUIDING POLICIES
Investment:
Safety and liquidity are the main objectives when investing the City’s idle funds.
Since the City has no formal investment policy, the City follows the Florida State
- Local Government Investment Policies) and has
invested conservatively.
Amendments/Transfer:
The City’s annual operating budget is approved by the City Commission at the
fund and department levels. Any change in the overall budget appropriations,
between departments, allocations from the fund balance, or changes between
funds is considered an amendment and must be approved by the City
Commission.
Budget transfers are administrative changes to the budget within the same
department and fund. This process provides for ongoing adjustments to the
operating budget and enhanced reporting and control over expenditure items but
does not impact the adopted budget for that department. The City Manager has
the delegated authority to approve budget transfers.
Budget Monitoring/Control:
The budget is monitored on an ongoing basis to track variances between actual
and budgeted amounts.
City of Longwood 37FY 2023-2024Proposed Budget
BUDGET PROCESS
The City Charter establishes the fiscal year, which begins October 1 and ends
September 30. The formal budget process is approximately eight months starting in
February and proceeding through the end of September.
February-Budget Update
February is the beginning of the Budget Process. The Finance
Department meets with Departments Directors for updates
and to plan for the upcoming budget process.
March - Budget Guidelines
During March budget guidelines, information about the
department, including historical expenditures and budget
amounts is provided to each department. Departments prepare their budget requests,
-year capital plan, equipment replacements, and personnel.
May - Budget Review
The City Manager reviews the details of each proposed budget for efficiency and
compliance with the Commission’s direction and makes any necessary adjustments to
the requested budget.
July – Budget Workshop
The City Manager presents its recommendations and proposed annual budget to the
City Commission during the budget workshop. This budget workshop provides
Commissioners an opportunity to review the operating and capital budgets to ensure
that the requests meet the best interests of the City of Longwood and its citizens.
City of Longwood 38FY 2023-2024Proposed Budget
BUDGET PROCESS
September - 1st and 2nd Public Hearings
The City Commissioners’ first public hearing date is normally set during the second
week of September. During the first public hearing, the proposed millage rate, and
budget are tentatively approved. The second hearing date is usually set for the fourth
week of September. The final public hearing is when the millage rate and the approved
budget are adopted.The public is invited and encouraged to attend the hearings and
participate in the budget process.
Once all public budget hearings are completed, and the Florida Department of Revenue
certification is finalized, the “Adopted Budget” becomes the Financial Plan,
Operations Guide, Budget Policy Document, and Communications Device for the
fiscal year.
City Manager
Departments Budget Publication of
Budget Review of 1st and 2nd
Submit Workshops Adopted
Kickoff Deparatment Public
Budget with City Budget and
Budget
MeetingHearings
RequestsCommissionCIP
Requests
City of Longwood 39FY 2023-2024Proposed Budget
BUDGET PROCESS
Amending the Budget
After the annual budget is adopted, any changes in appropriations that cause an
increase or decrease to fund totals are considered a Budget Amendment. A Budget
Amendment requires formal legislative action by the City Commission through
approval at a publicly held City Commission meeting during the fiscal year.
Appropriations that are re-allocated within a fund and/or division at the object level
within a department and do not change the original budget appropriation require
approval from the Department Director, the Director of Financial Services, and the
City Manager. Transfer of appropriations for any capital project or modifications to the
CIP must be approved by the City Commission through a budget amendment and
resolution. Department directors are accountable for expenditures over budget.
Monthly budget reports are submitted to the Commission and City Manager comparing
City of Longwood 40FY 2023-2024Proposed Budget
BUDGET CALENDAR
The Financial Services Department prepares and updates a Budget Preparation Manual
to assist the departments. The manual contains and explains policies and procedures,
a budget calendar that highlights the milestones and due dates, and forms to be used in
developing their budgets.
The Budget Calendar is developed in conjunction with Florida State Statute
requirements and local ordinances. The calendar lists major events and responsibilities
for all parties involved.
FISCAL YEAR 2023 - 2024 BUDGET CALENDAR
DATERESPONSIBILITYACTIONREQUIREMENTS
Department Directors
Wednesday, March 1, 2023 Distribute Budget Materials/Information
Finance Director
Submit Operating Budget Request to
Friday, March 31, 2023 Department Directors
Finance
Friday, April 7, 2023 Department DirectorsSubmit updated CIP Budgets to Finance
Finance reviews Budget Requests and
Friday, April 14, 2023 Finance Director
returns with questions to Departments
Departments return Budget Requests
Friday, April 21, 2023 Department Directors
with all questions
Finance Director Health, Liability, Property and Workers
Monday, April 24, 2023
Human Resources Compensation, Insurance Cost
DirectorEstimates Due
City Manager
Week of May 1 - May 5 Department Directors Budget Review Meetings
Finance Director
Preliminary estimate of taxable value Section 200.065 (7), Florida
Thursday, June 1, 2023 Property Appraiser
submitted to CityStatutes
City Manager Draft of Proposed Budget to City
Monday, June 5, 2023
Finance Director Manager
Proposed Budget submitted to Section 200.065 (2)(a)2,
Thursday, June 29, 2023 City Manager
CommissionFlorida Statutes
City of Longwood 41FY 2023-2024Proposed Budget
BUDGET CALENDAR
FISCAL YEAR 2023 - 2024 BUDGET CALENDAR
DATERESPONSIBILITYACTIONREQUIREMENTS
Certification of Taxable Value submitted Florida Statutes, Section
Friday, July 1, 2022 Property Appraiser
to City200.065 (1), Florida
City Commission
Tuesday, July 11, 2023 City Manager Budget Workshop
Department Directors
Last Regular Meeting to approve
City Commission
Monday, July 17, 2023 tentative millage rate and hearing
City Manager
schedule.
Notification to Property Appraiser of
Section 200.065 (2)(b),
proposed millage rate rolled back tax
Not later than August 3 Finance Director
Florida Statutes
rate, and date, time and place of First
Public hearing.
City Manager
Thursday, August 10, 2023 Final Changes to budget completed
Finance Director
Section 200.065 (2)(b),
Mailing of Notice of Proposed Property
Not later than August 24 Property AppraiserFlorida Statutes, Section
Taxes (TRIM notice) - DR474
200.069, Florida Statutes
City Commission Section 166.241 (3), Florida
First Public Hearing to adopt proposed
Wednesday, September 6, 2023 City Manager Statutes, Section 200.065
millage rates and budget
Finance Director(2)(c)-(e), Florida Statutes
Section 200.065 (2)(d),
Newspaper advertisement of Second
Finance Director Florida Statutes, Sections
Thursday, September 14, 2023 Public Hearing and Budget Summary
City Clerk200.065 (3),(a),(b) and (h)-
Statement
(l), Florida Statutes
City Commission
Second and Final Public Hearing to Section 200.065 (4), Florida
Monday, September 18, 2023 City Manager
adopt final millage rates and budgetStatutes
Finance Director
Submission of approved millage
Finance Director resolution and budget to Property Section 200.065 (4), Florida
Not later than September 23
City ClerkAppraiser, Tax Collector and Florida Statutes
Department of Revenue
City of Longwood 42FY 2023-2024Proposed Budget
BUDGETARY BASIS
The City of Longwood’s accounting records are maintained in full accordance with
Generally Accepted Accounting Principles (GAAP), as established by the Government
Accounting Standards Board (GASB); and has developed and followed a program-
based budget format for all City funds. The budgets are presented for reporting
purposes, per
consistent with generally accepted accounting principles.
Modified Accrual Basis for Governmental funds (General Fund, Special Revenue
Funds, Capital Projects Funds) - are budgeted using the modified accrual basis of
accounting, whereby expenditures are recognized in the accounting period when the
liability is incurred, if measurable, and revenues and other resources are recognized in
the accounting period when they become available and measurable. Revenues are
considered to meet the availability test if they are collectible within the current period
or soon enough thereafter for use in payment of liabilities of the current period.
Accrual Basis for Proprietary funds (Enterprise Funds) - are budgeted under the
accrual basis of accounting. Revenues are recognized in the period in which they are
earned, and expenses are recognized in the period in which the liabilities are incurred.
Depreciation is not budgeted, and principal debt payments are budgeted in the
applicable funds. The annual budget addresses only the Governmental and Proprietary
funds and does not control resources that are managed in a trustee or fiduciary capacity.
All appropriations unspent at year-end lapse unless funds are encumbered as the result
of the issuance of a purchase order.
Encumbrances represent commitments related to unperformed contracts for goods or
services. Encumbrance accounting, under which purchase orders, contracts, and other
commitments for the expenditure of funds are recorded to reserve that portion of the
applicable appropriation. Encumbrances outstanding at year-end are reported as
commitments or assignments of fund balances and do not constitute expenditures or
liabilities since the commitments will be honored during the subsequent year. For
budgetary purposes, encumbrances outstanding at year-end and the related
appropriation are carried forward to the new fiscal year. Encumbrances constitute the
equivalent of expenditures for budgetary purposes.
City of Longwood 43FY 2023-2024Proposed Budget
FINANCIAL STRUCTURE
The City of Longwood uses funds to budget for operations and to account for the results
of those operations. Fund accounting is designed to demonstrate legal compliance and
to aid financial management by segregating transactions related to certain functions or
activities. Budgets are adopted for funds that are either governmental funds or
proprietary funds. Each category is also divided into separate fund groups. The
following are the funds of the City of Longwood in which the City Commission adopts
an annual budget.
Governmental Funds:
The Governmental Funds consist of the General Fund, the Special Revenue Funds, and
the Capital Projects Funds.
General Fund - The General Fund is the general operating fund of the City. This fund
was established to account for the revenues and expenditures involved in operating
general governmental functions of a non-proprietary nature. Major revenue sources for
this fund include ad-valorem tax, franchise and utility taxes, telecommunications/sales
tax, license and permit fees, and charges for current services. The major operating
activities supported by the General Fund include police and fire services, community
development, information technology, streets, leisure services, and other general
governmental service functions.
Special Revenue Funds - The Special Revenue Funds are used to account for the
proceeds of specific revenue sources (other than major capital projects) requiring
separate accounting due to legal, regulatory provisions, and/or administrative action.
Below are the City's Special Revenue Funds.
Building Fund
Police Education
Special Law Enforcement Trust
ARPA Fund
Special Assessment Fund
Parks and Events Fund
Citizens on Patrol Fund
Community Emergency Response Team Fund
City of Longwood 44FY 2023-2024Proposed Budget
FINANCIAL STRUCTURE
Police Impact Fees Fund
Fire Impact Fees Fund
Recreation Impact Fees Fund
Administrative-PW Impact Fees Fund
Stormwater Management Fund
Capital Project Funds – The Capital Project Funds are used to account for and report
financial resources earmarked for the replacement of capital equipment, acquisition or
construction of major capital facilities, and other project-oriented activities (other than
those financed by proprietary funds). The City has two capital project funds the Public
Facilities Improvement Fund and the Capital Projects Fund.
Proprietary Funds:
Proprietary Funds account for those external business-type activities that are provided
on a basis consistent with private enterprise. They are accounted for on an “accrual”
basis of accounting.
Enterprise Fund - An enterprise fund is used to account for the City's organizations and
activities that are similar to those found in the private sector. An enterprise fund is self-
supporting, deriving its revenue from charges levied on the users of the services. The
Public Utilities Fund is the major proprietary fund of the City of Longwood.
City of Longwood 45FY 2023-2024Proposed Budget
CITY OF LONGWOOD
FINANCIAL STRUCTURE
GOVERNMENTAL FUNDSPROPRIETARY FUNDS
SPECIAL REVENUE CAPITAL PROJECT ENTERPRISE
GENERAL FUND
FUNDS FUNDS FUNDS
$22,336,740
$6,841,114$16,125,740$17,934,405
CITY COMMISSION BUILDING PERMITS (102) PUBLIC FACILITIES (310) PUBLIC UTILITIES (401)
$119,884$1,047,162$5,356,864$16,214,905
CITY CLERK POLICE EDUCATION (116) CAPITAL PROJECTS (320) PW R&R (402)
$322,956$3,500$10,768,876$1,719,500
CITY MANAGER CONFISCATION (117) IMPACT FEES (403)
$421,599$35,500$0
CITY ATTORNEY ARPA FUND (120)
$180,000$4,499,000
GENERAL SVCS SPEC ASSESSMTS (130)
$169,563$126,713
HUMAN RESOURCES PARKS & EVENTS (131)
$852,207$134,990
INFORMATION
COPS (132)
TECHNOLOGY
$10,600
$846,187
FINANCE CERT (133)
$2,117,664$4,220
POLICE POLICE IMP FEES (134)
$5,768,860$0
FIRE FIRE IMP FEES (135)
$6,282,145$0
COMMUNITY
REC IMP FEES (136)
DEVELOPMENT
$0
$785,786
LEISURE SERVICES PW-ADM IMP FEES (137)
$1,726,139$0
STREETS STORMWATER (406)
$1,583,672$979,429
OTHER FAC
$176,200
NON-DEPT
$983,876
City of Longwood 46FY 2023-2024Proposed Budget
MAJOR REVENUE SOURCES
Revenue Estimates
Revenues are estimated each year by reviewing historical trends, estimates from the
State of Florida, regression analysis, and other forecasting methods. The growth
assumptions used in long-range fund projections are unique for each fund and updated
as needed with the publication of the Proposed Budget and the Adopted Budget.
General Fund
Taxes
Ad Valorem Taxes – A tax on property paid by owners of real and personal property
within the city limits. A millage rate is adopted on an annual basis and is applied as
one dollar of tax for each $1,000 of estimated taxable assessed value based on an
assessment by the Seminole County Property Appraiser of the market value of property
and improvements. A tax rate of one mill produces $1 of tax revenue on each $1,000
of taxable property value. Except for voted levies, Florida Statutes, Section 200.081
limits ad valorem taxes against real properties and tangible personal property to 10
mills.
Millage Rate – The City’s fiscal year 2024
level first adopted in the
collection rate, in compliance with Florida Statutes.
City of Longwood 47FY 2023-2024Proposed Budget
MAJOR REVENUE SOURCES
Property Taxes are the largest revenue received by the City, accounting for 42
total general fund revenue. Property tax revenues have been on an upward trend since
FY 2013. For FY 2023-24 we are proposing $ which is a $, or
1.3roperty tax revenue. This projection is due primarily to increasing
property values, as reflected in the County Property Appraiser assessed value role.
Did you know?
The City of Longwood has not raised the Ad Valorem PropertyTax
Millage Rate since Fiscal Year 2013
City of Longwood 48FY 2023-2024Proposed Budget
MAJOR REVENUE SOURCES
Charges for Services - Charges for Services represent fees charged as a result of direct
benefit or in place of other charges. Charges for service revenue represent all fees
collected by General Fund departments for services provided to residents and non-
resident users. These charges include fees for public safety fees; fees for parks and
recreation services such as team sports activities; special events rentals, and facilities
usage fees (Community Building, Reiter Park, etc.). Other charges for services include
miscellaneous protective inspection fees, EMS transport fees, and other miscellaneous
fees. For the fiscal year 2023-24, charges for service fees are estimated at $2,442,873,
which represents approximately 11
City of Longwood 49FY 2023-2024Proposed Budget
MAJOR REVENUE SOURCES
Intergovernmental Revenues - Intergovernmental revenue consists of revenues that are
received from other government agencies. The majority of these revenues consist of
State Sales Tax, State Shared Revenue, Occupational, and Mobile Home Licenses.
Other revenues in this category consist of Federal, State, and Local grants. Revenue
estimates are based on expected growth and historical trends. Collections from
Intergovernmental Revenues are estimated at $3,036 for fiscal year 2023-24; this
represents $816,164 for Municipal Revenue Sharing, $2,000 for Mobile Home
Licenses Tax, $4,000 for Crash Reports, $,000 for Alcoholic Beverage License Tax,
$1, for Half-Cent Sales Tax, $12,000 for Occupational Licenses, $ for
Firefighters Supplemental Compensation, $ for Other Transportation, $162,000
for School Resources, and $,000 in federal and state grants. Intergovernmental
Revenues represent approximately 14of total General Fund Revenues.
City of Longwood 50FY 2023-2024Proposed Budget
MAJOR REVENUE SOURCES
Utility Taxes - A tax levied on the purchase of electricity, natural gas, propane, and
water. This revenue is based on a contracted percentage applied to the taxable amounts
charged by the seller of the service. The City collects utility taxes for electricity, water,
and gas. Revenue estimates are based on expected growth and historical trends.
Collections from utility taxes are estimated at $2,243,432 for fiscal year 2023-24;
which represents $1,737,024 for electricity, $ for water, $ for gas.
Utility Tax revenue represents approximately 11
City of Longwood 51FY 2023-2024Proposed Budget
MAJOR REVENUE SOURCES
Franchise Fees - Franchise Fees are levied on a corporation or individual by the local
government in return for granting a privilege or permitting the use of public property
subject to regulations. The City receives franchise fees for electricity, solid waste, and
propane gas. Collections from franchise fees are estimated at $2, for the fiscal
year 2023-24; which represents approximately 11 of total General Fund revenues.
City of Longwood 52FY 2023-2024Proposed Budget
MAJOR REVENUE SOURCES
Communication Service Tax -The Communications Services Tax took effect October
1, 2001, and represents a combination of the former Cable Television and
Telecommunication Franchise Fees as well as the Public Service Tax on
telecommunications services. Revenue estimates are based on expected growth and
historical trends. Collections from Communications Service Taxes are estimated at
$ for the fiscal year 2023-24, representing approximately 4
Fund Revenues.
Administrative Reimbursement
OTHER REVENUES
$3.50
3,191,973
$3.00
$2.50
$2.00
1,804,402
1,616,668
Millions
$1.50
$1.00
1,052,656
955,332
$0.50
$0.00
FY 2020 ActualFY 2021 ActualFY 2022 ActualFY 2023 AdoptedFY 2024 Proposed
Other Revenues – Transfers-In includes various reimbursements to the General Fund
from the City’s Building Fund and Enterprise Fund. This includes an administrative
charge representing an annual allocation distributing the estimated costs for General
Fund administrative support departments such as Information Technology, Human
Resources, Finance, Administration, Purchasing, and General Services. The
Administrative Reimbursements (Transfers-In) are budgeted at $332 for fiscal
2023-24, which represents approximately 4
City of Longwood 53FY 2023-2024Proposed Budget
MAJOR REVENUE SOURCES
Miscellaneous Revenues
Fines & Forfeitures - Includes revenues received from court fines and public safety
ordinances. For the fiscal year 2023-24, Fines and Forfeitures are estimated at
$13
City of Longwood 54FY 2023-2024Proposed Budget
MAJOR REVENUE SOURCES
Miscellaneous Revenues – Includes revenues received from Disposition of Property,
Rents & Royalties, Contributions and Donations, Cemetery Lots sales, and Interests.
For the fiscal year 2023-24, Miscellaneous Revenues are estimated at $408,200, which
represents 2
Special Revenue Funds
Licenses and Permits - Licenses and permits include building permits, utility permits,
impact and development fees, inspections, and other licenses and permits of a local
nature. The revenues from this category are used for the building activities of the City.
Licenses and permits revenues are projected using both historical trends for received
revenue and estimates of the level of growth for the upcoming year. For the fiscal year
2023-24, revenues are estimated at $1,200, which represents approximately
Special Revenue Funds revenues.
City of Longwood 55FY 2023-2024Proposed Budget
MAJOR REVENUE SOURCES
Enterprise Fund
Charges for Services - Charges paid by residents and businesses for the use of water
and sewer services. Water and sewer charges are billed monthly and include a monthly
minimum charge to cover administrative costs and specified monthly minimum
gallons. These revenues are accounted for in the Public Utility Fund. For the fiscal year
2023-24, Water and Sewer Revenues are estimated at $7,288,320, which represents
approximately 1’s revenues.
City of Longwood 56FY 2023-2024Proposed Budget
HISTORICAL REVENUE SUMMARY
202020212022202320232024
TitleACTUALACTUALACTUALBUDGETESTIMATEBUDGET
General Fund 18,466,363 17,978,768 20,672,000 20,435,088 20,830,604 22,207,176
Subtotal General Fund 18,466,363 17,978,768 20,672,000 20,435,088 20,830,604 22,207,176
Special Revenue Funds
Building and Inspection Fund 760,182 1,187,774 475,458 1,103,840 754,000 927,000
Police Education Fund 3,765 6,392 6,204 6,500 8,000 8,000
Special Law Enforcement Trust Fund 21,004 146,449 205,642 37,160 40,160 37,120
ARPA Fund - 210 2,044,215 573,728 573,728 4,400,000
Special Assessment Fund 97,721 94,933 95,239 103,586 103,959 104,212
Parks & Events Fund 164,730 59,620 55,881 88,850 83,750 112,200
Citizens On Patrol Fund 23,079 8,141 8,632 4,720 4,528 -
Community Emergency Response Team 12,628 5,721 2,787 3,300 2,500 -
Police Impact Fees Fund - 2,201 3,588 143,090 10,000 15,000
Fire Impact Fees Fund - 4,816 7,405 3,000 20,000 9,000
Recreation Impact Fees Fund - 5,361 4,303 10,000 2,500 9,000
PW-Administration Impact Fees Fund - 1,395 2,225 30,500 6,500 7,200
Stormwater Management Fund 698,101 697,368 726,189 836,050 751,839 968,748
Subtotal Special Revenue Funds 1,781,210 2,220,381 3,637,770 2,944,324 2,361,464 6,597,480
Capital Project Funds
Public Facilities Improvement Fund 1,299,637 1,752,749 2,607,830 1,749,512 1,726,078 5,398,616
Capital Projects Fund 1,495,461 30,409 1,590,942 8,387,786 1,566,900 10,710,590
Subtotal Capital Project Funds 2,795,098 1,783,158 4,198,772 10,137,298 3,292,978 16,109,206
Enterprise Funds
Public Utilities Fund 7,113,670 8,721,776 6,556,233 13,031,540 7,989,392 13,541,470
Public Utilities Renewal & Replacement 586,238 570,176 571,616 638,324 640,324 1,116,500
Public Utilities Impact Fees Fund 85,223 792,595 792,595 882,000 137,000 702,000
Subtotal Enterprise Funds 7,785,131 10,084,547 7,920,444 14,551,864 8,766,716 15,359,970
Total Funds 30,827,802 32,066,855 36,428,986 48,068,574 35,251,762 60,273,832
City of Longwood 57FY 2023-2024Proposed Budget
HISTORICAL EXPENSE SUMMARY
202020212022202320232024
TitleACTUALACTUALACTUALBUDGETESTIMATEBUDGET
General Fund 17,108,875 17,978,768 21,355,423 21,044,344 20,413,079 22,336,740
Subtotal General Fund 17,108,875 17,978,768 21,355,423 21,044,344 20,413,079 22,336,740
Special Revenue Funds
Building and Inspection Fund 1,166,780 1,187,774 1,131,074 1,201,919 1,039,399 1,047,162
Police Education Fund 5,172 6,392 2,213 5,500 5,500 3,500
Special Law Enforcement Trust Fund 19,456 146,449 108,919 35,500 35,500 35,500
ARPA Fund - 210 1,487,786 - - 4,499,000
Special Assessment Fund 52,938 94,933 58,784 95,313 95,329 126,713
Parks & Events Fund 56,673 59,620 86,970 122,997 95,261 134,990
Citizens On Patrol Fund 5,575 8,141 10,404 11,675 6,419 10,600
Community Emergency Response Team 1,688 5,721 3,853 5,270 2,160 4,220
Police Impact Fees Fund - 2,201 4,114 143,000 1,407 -
Fire Impact Fees Fund - 4,816 - - - -
Recreation Impact Fees Fund - 5,361 - 10,000 - -
PW-Administration Impact Fees Fund - 1,395 14,653 30,000 - -
Stormwater Management Fund 698,649 697,368 556,785 917,929 600,783 979,429
Subtotal Special Revenue Funds 2,006,931 2,220,381 3,465,555 2,579,103 1,881,758 6,841,114
Capital Project Funds
Public Facilities Improvement Fund 1,268,801 1,752,749 3,063,287 1,936,189 1,194,098 5,356,864
Capital Projects Fund 838,369 30,409 692,674 8,391,153 2,074,353 10,768,876
Subtotal Capital Project Funds 2,107,170 1,783,158 3,755,961 10,327,342 3,268,451 16,125,740
Enterprise Funds
Public Utilities Fund 6,015,238 8,721,776 5,997,256 14,003,718 6,317,935 16,214,905
Public Utilities Renewal & Replacement 329,478 570,176 1,092,349 1,047,000 502,000 1,719,500
Public Utilities Impact Fees Fund - 792,595 - - - -
Subtotal Enterprise Funds 6,344,716 10,084,547 7,089,605 15,050,718 6,819,935 17,934,405
Total Funds 27,567,692 32,066,854 35,666,544 49,001,507 32,383,224 63,237,999
City of Longwood 58FY 2023-2024Proposed Budget
LONG-RANGE FINANCIAL PLAN
The Long-Range Financial Plan for Fiscal Year 2022-23 through the Fiscal Year 2026-
27 forecasts the City’s revenues, expenditures, and resulting fund balance over a five-
year planning period. The City updates its Long-Range Financial Plan each year after
the completion of the annual financial audit and before the adoption of the annual
budget. Therefore, the amounts shown in the Long-Range Financial Plan for 2024 are
shown as projections and do not agree with the budgeted amounts reflected in the other
sections of this document.
General Fund Long-Range Financial Forecast ($ in thousands)
2022 2023 2024 2025 2026 2027 2028
ActualBudgetForecastForecastForecastForecastForecast
Revenues and Sources:
Taxes 10,022,012 11,487,589 12,961,968 13,610,067 14,290,570 15,005,099 15,755,354
Licenses & Permits 2,006,887 2,149,486 2,278,455 2,369,593 2,464,377 2,587,596 2,716,976
Intergovernmental 2,700,957 2,538,822 2,665,763 2,799,051 2,939,004 3,056,564 3,209,392
Charges for Services 2,289,236 2,567,394 2,747,112 2,884,467 3,028,691 3,180,125 3,339,131
Fines and Forfeits 137,267 138,000 242,832 277,790 317,780 343,526 363,526
Miscellaneous Revenue 323,667 501,141 489,065 513,518 539,194 566,154 594,462
Transfers-In 3,191,973 1,052,656 985,000 1,295,244 1,369,002 1,443,167 1,543,167
Total Revenue and Sources 20,672,000 20,435,088 22,370,196 23,749,731 24,948,618 26,182,230 27,522,007
Expenditures and Uses:
Administration 2,530,544 2,794,972 2,890,800 3,035,340 3,187,107 3,346,463 3,746,463
Financial Services 1,543,093 1,955,699 1,797,536 1,887,412 1,981,783 2,080,872 2,179,872
Other Facilities 76,266 53,000 144,179 176,200 185,010 194,261 203,974
Public Safety 11,955,400 10,915,028 11,918,260 12,633,356 13,391,357 14,194,838 15,046,529
Community Services 656,836 766,420 812,368 822,987 855,907 890,418 926,035
Leisure Services 1,758,793 1,679,549 2,090,401 2,194,921 2,304,667 2,419,900 2,516,696
Public Works 1,233,892 1,483,276 1,493,766 1,345,455 1,399,128 1,455,934 1,511,934
Transfers-Out 1,600,599 1,396,400 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
Total Expenditures and Uses 21,355,423 21,044,344 22,147,311 23,095,671 24,304,959 25,582,686 27,131,502
Total Revenue Over/Under Expenditures (683,423) (609,256) 222,885 654,060 643,659 599,545 390,505
BEGINNING FUND BALANCE 5,340,446 4,657,023 4,047,767 4,270,653 4,924,712 5,568,371 6,167,916
ENDING FUND BALANCE 4,657,023 4,047,767 4,270,653 4,924,712 5,568,371 6,167,916 6,558,421
All General Fund revenues and expenditures are analyzed and forecasted five years into the
future. The forecast is derived from many factors, including trend analysis, anticipated new
housing construction, and Federal, State, and local economic forecasts. The forecast is based
on conservative assumptions, especially with so many continued economic uncertainties.
Changes in the future economy can have a significant effect on the Five-Year Forecast.
City of Longwood 59FY 2023-2024Proposed Budget
LONG-RANGE FINANCIAL PLAN
Building Fund Long-Range Financial Forecast ($ in thousands)
2022 2023 2024 2025 2026 2027 2028
ActualBudgetForecastForecastForecastForecastForecast
Revenues and Sources:
Taxes - - -
Licenses & Permits 450,184 1,066,840 900,000 981,000 1,049,670 1,112,650 1,179,409
Miscellaneous Revenue 25,274 37,000 39,220 41,573 44,068 46,712 49,514
Transfers-In - - - - - - -
Total Revenue and Sources 475,458 1,103,840 939,220 1,022,573 1,093,738 1,159,362 1,228,924
Expenditures and Uses:
Salaries 375,295 455,048 468,699 482,760 497,243 512,160 527,525
Benefits 116,628 145,290 149,649 154,139 158,763 163,526 168,431
Operating 68,886 159,765 164,558 169,495 174,580 179,817 185,211
Capital - - - - - - -
Miscellaneous - 10,000 10,000 10,000 10,000 10,000 10,000
Debt Service 4,255 4,174 4,337 4,255 4,174 4,091 4,010
Transfers-Out 566,010 427,642 280,000 285,600 291,312 297,138 303,081
Total Expenditures and Uses 1,131,074 1,201,919 1,077,243 1,106,248 1,136,071 1,166,732 1,198,259
Total Revenue Over/Under Expenditures (655,615) (98,079) (138,023) (83,675) (42,334) (7,370) 30,665
BEGINNING FUND BALANCE 1,086,575 430,960 332,881 194,858 111,182 68,849 61,479
ENDING FUND BALANCE 430,960 332,881 194,858 111,182 68,849 61,479 92,143
The Building Fund revenues and expenditures are analyzed and forecasted five years into the
future. The forecast is derived from many factors, including trend analysis, anticipated new
housing construction, the current economic climate, and Federal, State, and local economic
forecasts. The forecast is based on conservative assumptions, especially with so many
continued economic uncertainties. Changes in the future economy can have a significant
effect on the Five-Year Forecast.
The Public Utilities Fund revenues and expenditures are analyzed and forecasted five years
into the future. The forecast is derived from many factors, including trend analysis,
anticipated rates, and Federal, State, and local economic forecasts. The forecast is based on
conservative assumptions. Changes in the future economy can have a significant effect on the
Five-Year Forecast. As the result of the Water and Wastewater Revenue Sufficiency and Rate
Study Analysis, the current five-year projection includes rate increases in
, for water and sewer services.
City of Longwood 60FY 2023-2024Proposed Budget
LONG-RANGE FINANCIAL PLAN
Public Utilities Fund Long-Range Financial Forecast ($ in thousands)
2022 2023 2024 2025 2026 2027 2028
ActualBudgetForecastForecastForecastForecastForecast
Revenues and Sources:
Licenses and Permits - - - - - - -
Intergovernmental 851,433 1,910,340 2,212,650 2,825,345 3,292,400 2,611,350 2,284,655
Charges for Services 5,683,510 7,044,000 7,288,320 7,506,970 7,732,179 8,041,466 8,363,124
Miscellaneous 20,433 92,200 40,500 41,715 42,966 44,255 45,583
Other Financing Sources - 3,985,000 4,000,000 2,315,770 1,646,815 1,540,300 1,092,370
Total Revenue and Sources 6,555,376 13,031,540 13,541,470 12,689,800 12,714,360 12,237,371 11,785,733
Expenditures and Uses:
Salaries 1,067,768 1,088,523 1,189,092 1,236,655 1,286,122 1,337,567 1,391,069
Benefits 458,666 432,024 444,985 458,335 472,085 486,247 500,835
Operating 1,666,163 1,970,519 2,203,400 2,269,502 2,337,587 2,407,715 2,479,946
Capital 2,804,659 8,505,000 9,829,000 6,037,000 6,157,740 6,425,000 3,491,000
Miscellaneous 21,291 21,503 22,149 22,813 23,497 24,202 24,928
Debt Service 88,891 167,246 172,263 177,431 182,754 188,237 193,884
Transfers-Out 1,681,501 1,263,339 1,798,880 1,852,846 1,908,432 1,965,685 2,024,655
Total Expenditures and Uses 7,788,939 13,448,155 15,659,769 12,054,583 12,368,217 12,834,652 10,106,318
Total Revenue Over/Under Expenditures (1,233,563) (416,615) (2,118,299) 635,217 346,143 (597,281) 1,679,415
BEGINNING FUND BALANCE 5,358,146 4,124,583 3,707,968 1,589,670 2,224,886 2,571,030 1,973,748
ENDING FUND BALANCE 4,124,583 3,707,968 1,589,670 2,224,886 2,571,030 1,973,748 3,653,163
City of Longwood 61FY 2023-2024Proposed Budget
CITYWIDE BUDGET SUMMARY
CITY OF LONGWOOD - BUDGET SUMMARY - ALL FUNDS
FISCAL YEAR 2023-2024
General Fund Millage: 5.5000
SPECIAL
GENERALREVENUECAPITALENTERPRISE
FUNDFUNDSFUNDSFUNDTOTAL
ESTIMATED REVENUES:
Taxes: Millage per $1000
Ad Valorem Taxes 5.5000 9,688,989 - - - $9,688,989
Sales and Use Taxes 3,229,746 - 1,651,126 - 4,880,872
Charges for Services 2,442,873 864,748 - 7,288,320 10,595,941
Intergovernmental 3,036,892 4,600,000 3,888,704 2,212,650 13,738,246
Fines and Forfeitures 139,600 45,000 - - 184,600
Licenses and Permits 2,305,544 931,200 - 708,000 3,944,744
Miscellaneous 408,200 141,532 500 34,500 584,732
Other Financing Sources - - 5,200,000 4,000,000 9,200,000
Total Estimated Revenues:21,251,8446,582,48010,740,33014,243,47052,818,124
Transfer In 955,332 15,000 5,368,876 1,116,500 7,455,708
Fund Balances/Reserves/Net Assets 5,074,548 1,161,039 2,323,096 9,627,044 18,185,727
Total Estimated Revenues, Transfers &
$ 27,281,724$ 7,758,519 $ 18,432,302 $ 24,987,014 $ 78,459,559
Balances
ESTIMATED EXPENDITURES:
General Government 4,387,403 - 128,813 384,518 4,900,734
Public Safety 11,184,831 922,938 10,361,063 - 22,468,832
Physical Environment 1,498,277 - 632,358 15,074,565 17,205,200
Transportation 1,583,672 1,064,267 3,936,350 - 6,584,288
Culture & Recreation 1,333,740 134,990 133,500 - 1,602,230
Debt Service 1,314,941 32,778 933,656 676,442 2,957,817
Other Uses 50,000 13,189 - - 63,189
Total Estimated Expenditures:21,352,8642,168,16216,125,74016,135,52555,782,291
Transfer Out 983,876 4,672,952 - 1,798,880 7,455,708
Fund Balances/Reserves/Net Assets 4,944,984 917,405 2,306,562 7,052,609 15,221,560
Total Appropriated Expenditures,
27,281,7247,758,51918,432,30224,987,01478,459,559
Transfers, Reserves & Balances
The tentative, and/or final budgets are on file in the office of the above mentioned taxing authority as a public record.
City of Longwood 62FY 2023-2024Proposed Budget
ESTIMATED CHANGES IN FUND BALANCE
Estimated
Estimated Estimated Estimated
Net Balance as %
Fund NameBalance as Revenues Expenditures Explanation of Change
Changeof Change
of 9/30/2023FY23-24FY23-24
9/30/2024
001 General Fund 22,207,176 (22,336,740)
5,074,548
Funds programmed for qualifying projects/expenditures
102 Building Fund (1,047,162) (120,162)
145,560
Funds programmed for qualifying projects/expenditures
116 Police Education Fund 8,000
4,657
117 Police Confiscation Fund 37,120 1,620
378,036
Funds programmed for qualifying projects/expenditures
120 ARPA Fund 4,400,000
192,782
Funds programmed for qualifying projects/expenditures
130 Special Assessments Fund 104,212 (126,713)
51,408
Funds programmed for qualifying projects/expenditures
131 Parks and Events Fund 112,200 22,003
44,793
Funds programmed for qualifying projects/expenditures
132 Citizens on Patrol Fund - (10,600) (10,600) 7,020
17,620
Funds programmed for qualifying projects/expenditures
133 CERT Fund - (4,220) (4,220) 8,261
12,481
No expenditure programmed for FY 2023-24
134 Police Impact Fees -
10,268
No expenditure programmed for FY 2023-24
- 41,221
32,221
No expenditure programmed for FY 2023-24
136 Recreation Impact Fees - 21,164
12,164
No expenditure programmed for FY 2023-24
137 PW-Administrative Impact Fee 7,200 - 7,200 2,668
(4,532)
310 Public Facilities Fund
1,908,194
Funds programmed for qualifying projects/expenditures
320 Capital Projects Fund (10,768,876)
414,902
Funds programmed for qualifying projects/expenditures
401 Public Utilities Fund
7,588,580
402 Renewal & Replacement Fund (603,000) 122,340
725,340
No expenditure programmed for FY 2023-24
403 Impact Fees Fund 702,000 - 702,000
1,313,124
406 Stormwater Management Fund (10,681)
263,581
Fund balance is the excess of assets over liabilities. Fund Balance does not necessarily
mean funds available for expenditure. Fund Balance can be restricted, committed, or
assigned. A negative fund balance is often referred to as a deficit.
rd
On the May 3, 2021 Regular Meeting, the City Commission passed Resolution No.
21- formally adopting a Fund Balance Policy for the General Fund, per
Government Finance Officer Association (GFOA) recommended best practices and
formalized the City’s compliance with Governmental Accounting Standards Board
Fund Balance Reporting and Governmental Fund Type
Definitions.
City of Longwood 63FY 2023-2024Proposed Budget
ESTIMATED CHANGES IN FUND BALANCE
The General Fund's unassigned fund balance, plus the amount restricted for working
cash, should be maintained at a minimum of 17's total budgeted
annual expenditures in the most recently approved annual budget. At the end of the
Fiscal Year 2022-2023 the General Fund reserve is expected to exceed this requirement
with an estimated fund balance of 2
Also, the City committed an
expenditures for an Economic Stabilization Reserve. This reserve will protect the City
from adverse financial impacts in the event of unexpected economic events. The
Economic Stabilization Reserve would only be used in extraordinary or unforeseen
circumstances and with the majority vote of the City Commission.
City of Longwood 64FY 2023-2024Proposed Budget
CITYWIDE BUDGET SUMMARIES
The Fiscal Year Budget for the City of Longwood is approximately $ million. The
total estimated revenues from all sources (net from interfund transfers and fund
balances) are approximately $ million. The total expenditures from all uses (net
from interfund transfers and fund balances
Revenues by Type
City of Longwood 65FY 2023-2024Proposed Budget
CITYWIDE BUDGET SUMMARIES
Expenses by Major Category
City of Longwood 66FY 2023-2024Proposed Budget
CITYWIDE BUDGET SOURCES
TOTAL SOURCES $
City of Longwood 67FY 2023-2024Proposed Budget
CITYWIDE BUDGET USES
TOTAL USES $
City of Longwood 68FY 2023-2024Proposed Budget
2024 APPROPIATIONS BY FUND
The following funds are appropriated on an annual basis according to the Budget
Process for the City of Longwood
General Fund 22,336,740
Building and Inspection Fund 1,047,162
Police Education Fund
Special Law Enforcement Trust Fund
ARPA Fund
Special Assessments Fund 126,713
Parks and Events Fund
Citizens on Patrol (COPs) 10,600
CERT Fund 4,220
Police Impact Fees Fund -
Fire Impact Fees Fund -
Recreation Impact Fees Fund -
PW-Administrative Impact Fees Fund -
Stormwater Management Fund
Public Facilities Improvement Fund
Capital Projects Fund 10,768,876
Public Utilities Fund
Public Utilities R&R Fund
Public Utilities Impact Fees Fund -
Total
City of Longwood 69FY 2023-2024Proposed Budget
CITYWIDE FTE'S
FY2024
Departments
Administration12.0
Financial Services10.0
Law Enforcement
Fire Department44.0
Community Development/Building12.0
Leisure Services13.0
Public Works32.0
Total FTE's173.0
City of Longwood 70FY 2023-2024Proposed Budget
GENERAL FUND BUDGET SUMMARY
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
FUND BALANCE, OCTOBER 1$ 5,340,446 $ 5,691,682$ 4,657,023 $ 5,074,548
Sources
Taxes 10,022,012
Licenses and Permits 2,006,887
Intergovenmental
Charges for Services 2,442,873
Fines and Forfeitures 137,267 138,000 130,000
Rents and Royalties 143,860 261,641
Miscellaneous Revenue 213,200
Total Sources 17,480,027 19,382,432 19,777,948 21,251,844
Transfers In
Use of Fund Balance - -
Total Estimated Sources, Transfers and FB
20,672,000 21,044,344 20,830,604 22,336,740
Uses
City Commission
City Clerk
City Manager 381,360 388,217
City Attorney 180,000 180,000 180,000
General Services 161,640
Human Resources 686,728 813,437
Information Technology 836,720 846,187
Financial Services 2,117,664
Other Facilities 76,266 176,200
Law Enforcement
Fire & Rescue
Community Development 766,420
Leisure Services
Public Works Streets 1,483,276
Total Uses 19,754,824 19,647,944 19,016,679 21,352,864
Transfers Out
Total Uses and Transfers 21,355,423 21,044,344 20,413,079 22,336,740
Total Revenue (Over/Under) Expenditures (683,423) - 417,525 -
Total Appropiations and Reserves 20,672,000 21,044,344 20,830,604 22,336,740
4,657,023 5,082,426 5,074,548 4,944,984
FUND BALANCE, SEPTEMBER 30
% OPERATING RESERVE 22%24%25%22%
City of Longwood 71FY 2023-2024Proposed Budget
GENERAL FUND OVERVIEW
The General Fund is the primary operating fund of the City of Longwood. It accounts
for the general operations of the City that are not specifically accounted for or defined
for specific uses in other funds. The General Fund accounts for the majority of City
services, including police, fire, parks and recreation, public works, community
development, economic development, finance, legal, and general administration
activities. Property tax, charges for services, license and permit fees are the main
sources of General Fund revenue.
City of Longwood 72FY 2023-2024Proposed Budget
GENERAL FUND TOTAL SOURCES
General Fund revenues have been projected to continue to recover from the effects of
the pandemic as new signs of a resurgent economy emerge. FY2023-24 total revenues,
are estimated at $22,336,740, approximately $ higher than the current year
2022-23 budget of $21,044,344.
City of Longwood 73FY 2023-2024Proposed Budget
GENERAL FUND REVENUE DETAIL
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
Taxes
311-0000 7,223,738
312-0000Sales & Use Taxes 300 360 360
314-1000Utility Tax/Electric 1,737,024
314-3000Utility Tax/Water
314-4000Utility Tax/Gas 88,844
Communication Service Tax
316-0000Local Business Tax 147,741 160,000 120,000
Total Taxes 10,022,012 11,487,589 11,544,191 12,918,735
Licenses and Permits
322-0000Permits, Fees & Licenses/Building Permit - 100 100 100
322-8000Permits, Fees & Licenses/Site Plans Review 7,700 12,000 11,000
323-1000Franchise Fees - Electric 1,640,814
323-4000Franchise Fees - Gas 27,037 30,000 30,000 30,000
323-7000Franchise Fees - Solid Waste
Miscellaneous Permit 10,000
Paint Color and Outdoor Seating 1,000 3,120
Fire Inspections 12,420 12,000
Total Licenses and Permits 2,006,887 2,149,486 2,213,259 2,305,544
Intergovernmental
331-2100Federal Grants/AFG Program - - - -
331-2200Federal Grants/HIDTA Grant 30,000 16,000
331-2400Federal Grants/COPS - - - -
Federal Grants/OJP/Bullet Proof Vest 4,000
331-2600Federal Grants/JAG Grant 3,308 4,000 3,000
331-2700Federal Grants/DOJ-Byrne Grant - - -
2,771 - - -
Federal Grants/DOJ 2020 CERF 8,008 - - -
Federal Grants/FEMA - -
334-2200Public Safety/FF Cancer Grant - - -
FDOT Contract Agreement
State Shared Revenue 710,274 816,164
Mobile Home Licenses Tax 1,813 2,000 2,000
Alcoholic Beverage License 24,736 30,000
Crash Reports 3,700 4,000
Half-Cent Sales Tax 1,280,210 1,388,281
Firefighters Supplemental Compensation
Fire/Police Supplemental Compensation - - -
337-2000School Resource Officer 134,870 240,062 160,000 162,000
338-2000County Occupational License 13,000 12,000
Total Intergovernmental 2,700,957 2,538,822 3,045,106 3,036,892
City of Longwood 74FY 2023-2024Proposed Budget
GENERAL FUND REVENUE DETAIL
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
Charges for Services
341-2000Land Development Fee
341-3000Cost Recovery Builders 30,000 10,000 26,000
341-3010Administrative Fee - BTR
341-4000Wayfinder Fees - - - -
342-1000Police Services 6,182 16,000 7,000
342-1010Police Services/OCDETF-DOJ - 16,000 6,000 6,000
342-2000Off Duty Detail 86,377 60,000
342-6000Ambulace Fees 823,017 837,000
343-4000Garbage Billing Fees 1,307,277 1,227,310 1,260,873
Parks & Recreation/Special Events Fees - - - -
347-2028Park & Recreation/Donations - - - -
347-2030Parks & Recreation/Community Bldg Rentals 104,876
347-2031Parks & Recreation/Reiter Park Rentals 10,000 7,000 8,000
Parks & Recreation/Field Rentals 28,000 18,000
347-2046Parks & Recreation/Pavilion Rentals
Parks & Recreation/Miscellaneous Activity - - 1,000 1,000
347-2060Parks & Recreation/LBR-Field Use Agreement 4,200
347-2070Parks & Recreation/Concession Babe Ruth 3,000 3,000 3,000 3,000
347-2080Parks & Recreation/Summer Camp 37,670
Building Attendant Services
Development Impact Fees 10,000 8,000
Total Charges for Services 2,289,236 2,567,394 2,356,327 2,442,873
Fines and Forfeits
Parking Fees
Security Alarm Fees 13,000
Other Fines 63,218 80,000 80,000
Other Fines-Investigative Cost Recovery 16,100 16,000
Court Ordered Restitution - 100
Other Fines-Code Enforcement Fines 30,000 30,000
Total Fines and Forfeits 137,267 138,000 130,000 139,600
Miscellaneous Revenue
361-1000Interests 6,040 6,100
362-3000Rents & Royalties 143,860 261,641
364-1000Cemetery Lots 30,000 16,000
364-4000Sale of Equipment 130,000 10,000 60,000
Scrap Sales 1,000 1,000 1,000
366-0000Donations Private Sources - 3,000 3,000 28,000
366-3000Donations Private Sources/Employee Events 4,100 4,100
City of Longwood 75FY 2023-2024Proposed Budget
GENERAL FUND REVENUE DETAIL
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
Other Miscellaneous Revenue 60,000
Other Miscellaneous Revenue 36,427 20,000 207,000 36,000
Candidate Sign Deposits - - - -
Candidate Qualifying Fee 1,200 2,000 2,000 2,000
Total Miscellaneous Revenue 323,667 501,141 489,065 408,200
Transfers In
382-1000Administrative Transfer - Public Utilities 1,113,177 682,380
382-3000Administrative Transfer - Stormwater Fund - - -
382-4000Administrative Transfer - Building Fund 427,642 427,642
Administrative Transfer - ARPA Fund 1,487,786 - - -
Total Transfers In 3,191,973 1,052,656 1,052,656 955,332
Use of Fund Balance 609,256 129,564
Total Revenues 20,672,000 21,044,344 20,830,604 22,336,740
City of Longwood 76FY 2023-2024Proposed Budget
GENERAL FUND TOTAL USES
The General Fund reflects an increase in total expenditures of $1, or
$ in FY2022-23 to $21, in FY2023-24. This amount does not
An additional $ of
fund reserves will be used to balance the total General Fund revenues to $22,336,740.
City of Longwood 77FY 2023-2024Proposed Budget
GENERAL FUND ALLOCATIONS
Information Leisure Financial Community Public
Other
AdministrationPolice
Fire
TechnologyServicesServicesDevelopmentWorks/Streets
Facilities
$2,066,210 $5,768,860
$6,282,145
$176,200
$846,187$1,726,139$2,117,664$785,786$1,583,672
10%27%
29%
1%
4%8%10%4%7%
Cityof Longwood Allocation of its General Fund of $21,352,864
City of Longwood 78FY 2023-2024Proposed Budget
CITY ADMINISTRATION
City of Longwood 79FY 2023-2024Proposed Budget
CITY COMMISSION
The City of Longwood is governed by a City Commission/City Manager form of
government, which combines the political leadership of elected officials with the
managerial experience of an appointed administrator. The Commission shall elect from
among its members who shall have the title of Mayor. The Mayor is the presiding
officer at Commission Meetings and Workshops and shall be recognized as the head
of the City Government for all ceremonial purposes. The City Commission is made
sets policies for the City, sets the general direction of the government, and possesses
all powers provided for general law by the City Charter. In addition, the City
Commission authorizes the execution of all City contracts, except as set forth by
ordinance. The City Commission serves as the legislative and policy-making body of
the municipal government.
City of Longwood 80FY 2023-2024Proposed Budget
CITY COMMISSION
Goals:
To provide all citizens of Longwood with legislative representation by enacting
ordinances, resolutions, policies, and programs that improve and protect the
community, promote desirable levels of municipal services, and plan for the future.
Objectives:
Adopt policies and programs that improve the quality of life in the community
and promote desirable levels of municipal services and plan for the future.
Encourage continued participation in community activities and governmental
affairs.
Support a strong commercial and industrial tax base in the City.
To meet the needs and concerns of the residents and businesses of the City of
Longwood with fiscally responsible representation and legislation.
FY 2022-2023 Highlights:
-
resolutions as of June 2023. Adopted to improve the quality of life for the
residents of Longwood.
City of Longwood 81FY 2023-2024Proposed Budget
CITY COMMISSION
Summary
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
Mayor1111
Commissioners4444
TOTAL5555
Personnel Expenses70,142 70,142
Operating Expenses28,700 28,700
Capital Expense - - - -
TOTAL83,14598,842 98,842 119,884
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
General Fund
Budget to Budget Variance
When comparing the adopted budget for FY2023of $with the proposed budget
for FY2024 of $84, there is an increase of $21,042 primarily related to a new
expense for life and health insurance.
City of Longwood 82FY 2023-2024Proposed Budget
CITY COMMISSION
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Executive Salaries 60,002 60,002 60,002 60,002
F.I.C.A. 3,638 4,002 4,002
Retirement Contribution 6,000 6,000 6,000 6,000
Life and Health Insurance - - -
Workers Compensation 107 138 138
Subtotal Personnel Services 70,142 70,142
Other Contractual Services - - - -
Commission Development 6,344 14,000
Communications 2,880 2,880 2,880 2,880
Printing and Binding - 400
Community Relations - - -
Other Charges & Obligations 241
Operating Supplies - 1,300 1,300
Books, Pubs, Subs & Memberships 3,871
Subtotal Operating 16,761 28,700 28,700
Capital Equipment - - - -
Subtotal Capital - - - -
TOTAL CITY COMMISSSION
86,509 98,842 98,842 119,884
City of Longwood 83FY 2023-2024Proposed Budget
CITY COMMISSION
FY2024EXPENDITURES BY CATEGORY
City of Longwood 84FY 2023-2024Proposed Budget
CITY ATTORNEY
Representing the interests of the City and its Commission, the law firm of Fishback,
Dominick, LLP provides legal advice to the City covering municipal law, liability
issues, and contractual reviews, as well as recommending additional legal expertise
when needed.
Goals:
To provide legal advice to the City Commission and City staff, review all legal
instruments of the City, and coordinate all litigation and other legal services for the
City.
Objectives:
Respond to requests from the City Commission and City staff for legal opinions
on specific matters.
Draft local ordinances in response to state and federal legislation concerning the
City.
Provide defense/prosecution involving matters of litigation concerning the City.
Provide other legal services on specific matters.
City of Longwood 85FY 2023-2024Proposed Budget
CITY ATTORNEY
Summary
2022 2023 2023 2024
ActualBudgetEstimateBudget
Personnel Expenses - - - -
Operating Expenses 180,000 180,000 180,000
Capital Expense - - - -
Other Expenses - - - -
TOTAL 148,475 180,000 180,000 180,000
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
General Fund180,000 180,000 180,000
Budget to Budget Variance
When comparing the adopted budget for FY2023 of $180,000 with the proposed
budget for FY2024 of $180,000 there is no change.
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Professional Services General
Professional Services Litigation
Subtotal Operating 180,000 180,000 180,000
TOTAL CITY ATTORNEY148,475 180,000 180,000 180,000
City of Longwood 86FY 2023-2024Proposed Budget
CITY CLERK
The Office of the City Clerk is the custodian of the
City’s records. The City Clerk is also responsible for
maintaining city codes, and all official documents
which include contract implementation and records
management, conducting City elections, overseeing
the City’s legal advertisement obligations, writing
and preparing meeting agendas for City Commission
meetings, participating in all City Commission
meetings and workshops, transcribing minutes of
City Commission meetings and workshops,
processing incoming and outgoing mail, issuing
permits under the jurisdiction of the Clerk,
overseeing the City’s Cemetery, and administering oaths to all elected officials.
Goals:
To authenticate, record, index, and maintain the City's official legislative acts, thus
preserving the history of the City of Longwood; to issue all required permits which fall
under the jurisdiction of the City Clerk's authority; to provide required advertising per
state and local laws, and to supervise all City elections.
Objectives:
Leading and managing the Office of the City Clerk to ensure the city's vision for
continuous improvement: Continue to operate in compliance with State Law,
local ordinances, internal policies and procedures. Continue to provide excellent
customer service to our citizens, City Commissioners, and staff, through
professionalism, openness and transparency in government. Continue to provide
information to the public in a fair, impartial, and efficient manner.
Administrative support to enable the City Commission to make decisions:
Provide advice, record proceedings of and maintain Commission records and
timely publication of the agenda packets and minutes.
City of Longwood 87FY 2023-2024Proposed Budget
CITY CLERK
Maintain fiscal responsibility: Oversight and delivery of services through timely,
complete, and accurate information. Continue to conduct an internal monthly
audit of department budgets to clean up and catch data issues that may adversely
impact account lines.
Citywide Records Management Program: Ongoing inventory of citywide
records, preparing record retention schedules per state law, and analyzing and
evaluating Record Management Program filing systems for modifications and
improvements. Continue with citywide training.
Automation: Preparing, implementing, and scheduling training for new agenda
management software. Continue review/research for needed improvements for
Longwood Memorial Gardens. Implement online mapping tools and cemetery
software to help visitors and staff quickly find graves and search for available
plots. The project is dependent on ample funding and is on hold. Review and
update cemetery rules and fees.
Continuous Improvement: Evaluate and discuss with clerk staff areas of training
and professional seminars/conferences required to improve their organizational
performance. Consult with clerk staff on their perception of their performance
and ways to improve the department.
Training: City Staff, Boards, and Committees: Review updates city board
member booklet for recording secretaries, and set up training.
Manage the municipal election process to ensure readiness for an election
whenever one is called or required: Next City Election November , 2024.
FY 2022-2023 Highlights:
Continuously meeting with Records Coordinator, reviewing tasks to ensure
attention to detail and accuracy of work. With reduced staff, Clerk continued to
handle additional administrative duties to meet all deadlines with the
reorganization of staff implemented in the fiscal year 2022-2023 and balanced
the workload between two staff members to meet commitments and critical due
dates.
to offsite storage.
City of Longwood 88FY 2023-2024Proposed Budget
CITY CLERK
Continued to capture and preserve all the social media content our organization
posts and engages with to stay compliant with public records laws, regulations,
and recordkeeping. Continued to update the website calendar with all city
meetings, publishing meeting agendas to the calendar when posted on the
website.
Planned, organized, and held the 2023 Board Appreciation Dinner.
Updated New Board Member Handbook and implemented meetings with new
board members to review the board's role, provide an overview of the board
member and staff duties, financial disclosure, meeting dates, codes of conduct,
rules, and procedures, Robert's Rules of Order, State Guide to the Sunshine
Amendment, and Code of Ethics.
City of Longwood 89FY 2023-2024Proposed Budget
CITY CLERK
Performance Measures:
Commission Actual Actual Expected Proposed
Activity
Goal2020-20212021-20222022-20232023-2024
Commission Agendas/Public Notices Prepared6437
Pension Board Agendas Prepared4444
Minutes Prepared 273030
Ordinances Prepared for Adoption23272020
Resolutions Prepared for Adoption3030
Public Records Requests Processed276330320320
To foster citizen
Records Reviewed/Scanned/Verified for
80,000
by practicing
Disposition
open,
Records Disposed (cubic feet)200
accountable and
Cemetery: Lots Sold132020
responsive
Cemetery: Burials36102020
government;
Legal Advertisements42
providing quality
core services Lien/Property Search600600
Garage Sale Permits138120130130
RV Permits0011
Political Sign Permits 20020
Ribbon Cuttings611
Recorded Documents32282020
Laserfiche Documents Scanned
City of Longwood 90FY 2023-2024Proposed Budget
CITY CLERK
Summary
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
City Clerk1111
Administrative Assistant1000
Records Coordinator0111
Records Clerk000
Senior Admin Assistant1000
Executive Assistant1000
TOTAL4.5222
Personnel Expenses 304,738
Operating Expenses 101,077 111,816 111,816 114,361
Capital Expense - - - -
TOTAL405,815309,750309,750 322,956
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
General Fund
Budget to Budget Variance
When comparing the adopted budget for FY2023 of $ with the proposed
budget for FY2024 $ there is an increase of $13,206. This increase is primarily
associated with a wage increase for General Government employees. The City Clerk
maintained their FTE level from 2023.
City of Longwood 91FY 2023-2024Proposed Budget
CITY CLERK
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Regular Salaries and Wages
Overtime -
F.I.C.A. 17,626 12,271
Retirement Contributions
Life and Health Insurance
Workers Compensation 413 347 347 16
Subtotal Personnel Services 304,738
Professional Services 2,800 2,800 2,600
Other Contractual Services 28,288
Employee Development 600
Communications 1,117
Postage 13,000 12,000 12,000 10,000
Utility Services 13,000
Rentals and Leases 2,620 2,620 2,620
Repair and Maintenance 273
Printing and Binding 13,111 14,700 14,700
Community Relations 1,641 - - -
Other Charges Obligations 17,100 17,100 18,600
Office Supplies 1,000 1,000 1,300
Operating Supplies 2,108
Repurchase of Lots 300 3,000 3,000 3,000
Books, Pubs, Subs & Memberships 747
Subtotal Operating 101,077 111,816 111,816 114,361
Capital Equipment - - - -
Subtotal Capital - - - -
TOTAL CITY CLERK
405,815 309,750 309,750 322,956
City of Longwood 92FY 2023-2024Proposed Budget
CITY CLERK
FY2024 EXPENDITURES BY CATEGORY
City of Longwood 93FY 2023-2024Proposed Budget
CITY MANAGER
The City Manager is responsible for the
efficient operations of all departments and
the effective implementation of policy
directives collectively from the Commission.
In addition to carrying out policy directives,
the Administration department ensures the
financial stability of the City, assesses major
issues facing the City, focuses on
organizational improvements, and
recommends the execution of contractual
agreements. The City Manager, as head
administrator, attends Commission meetings
and workshops to present legislation for the
City Commission’s consideration. The City
Manager adopts administrative policies,
submits an annual budget, advises the City
Commission on the financial condition of the City, and performs other duties as
required by established Ordinances and Resolutions. The City Manager is appointed
by the Mayor and Commissioners and serves at their discretion.
Under the City Manager’s Office is the Facilities Maintenance and the Community and
Media Relations.
Goals:
To efficiently and effectively implement and administer the policies, programs, and
services approved by the City Commission.
Objectives:
Continue to foster strong relationships with the community, city team members,
and other government entities.
Ensure city team members have the resources and support necessary to safely,
effectively, and efficiently complete their assignments.
City of Longwood 94FY 2023-2024Proposed Budget
CITY MANAGER
Stay focused on new economic development with an emphasis on commercial
and retail projects.
Build on the ever-growing public events provided to the community.
Maintain conservative budgeting practices while attempting to prepare the city
for the potential of continued economic volatility.
FY 2022-2023 Highlights:
Commission – Supported the commission with research and data. Reviewed all
agendas and packets for Commission meetings, executive sessions, and
workshops. Reviewed all Ordinances and higher-level purchases requisitions.
Met with Directors before each Commission meeting and supported each with
their responsibilities.
Community Relations – Continued to grow and develop the city’s digital media
presence through social media, the city website, weekly newsletters, event
promotions and recruitment advertising.
Human Resources – Implimented an employee wellness program in partnership
with the health insurance provider. Provided leadership training to supervisors,
managers, and directors. Continued to host employee recognition events to build
comradery and maintain high moral.
Leisure Services – Continued to offer public events with several new events to
the community. Upgraded the equipment at Small World Park, the bicycle pump
track and the dog park. Continued the development of the new pickleball courts
which has created huge public interest and use. Refreshed the city event
sponsorship and vendor program which resulted in new partnerships. Continued
to experience increased rental growth at the Community building.
Community Development – Continued development of the city’s mobility fee
program. Nearing completion of the design phases for the new fire station.
Additional phases of the Alta Cypress community opened to the public.
Managed new growth in the area of Dog Track Road for the next fiscal year.
Initiated a city local small business grant.
City of Longwood 95FY 2023-2024Proposed Budget
CITY MANAGER
Public Works – Completed a phase of the septic to sewer abatement project and
started the next phase of the program.Started the 17-
project. Completed significant repairs caused by Hurricane Ian. Completed
several sewer lift station upgrades. Installed new sidewalks and improved older
sidewalks where necessary. Completed the 2.3 mile Cross Seminole Trail
connect project.
Financial Services - Provided monthly financial reporting to City Commission.
Filed all federal, state, and local reporting requirements on time without
penalties. The Distinguished Budget Presentation Award from the Government
Finance Officers Association (GFOA) was received for the FY2022-23 budget
document. Completed the 2021-22 annual audit for the City’s Annual
Comprehensive Financial Report (ACFR), and received the GFOA Certificate
of Achievement for Excellence in Financial Reporting for the fiscal year 2020-
2021.
Public Safety –Continued to support the police and fire departments to ensure a
high level of quality service each department offers is uncompromised because
of equipment or training. Facilitated necessary benefit plan upgrades to ensure
both departments are competitive when compared to others. Maintained a low
crime rate and better than average response times at both departments. Supported
the police-community relations unit as it continued to generate positive public
relations.
Information Technology – Completed the upgrade of the city computer and
phone systems. Transitioned to a different mobile internet carrier which
improved service and reduced costs. Completed a CJIS audit to ensure statewide
compliance.
City of Longwood 96FY 2023-2024Proposed Budget
CITY MANAGER
Summary
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
City Manager1111
Executive Assistant to City Mgr0111
Administrative Assistant0111
Community & Media Relations Mgr0111
TOTAL1444
Personnel Expenses 372,180 368,332
Operating Expenses 16,037 16,037 16,637
Capital Expense - - - -
Other Expenses - - - -
TOTAL198,021 388,217 384,369 421,599
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
General Fund388,217
Budget to Budget Variance
When comparing the adopted budget for FY2023 of $388,217 with the proposed
budget for FY2024 $ there is an increase of $33,382. This increase is primarily
associated with a wage increase for General Government employees. The Office of the
City Manager maintained its FTE level from 2023.
City of Longwood 97FY 2023-2024Proposed Budget
CITY MANAGER
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Regular Salaries and Wages 141,871
Overtime - - - -
F.I.C.A. 10,070 21,083 21,083
Retirement Contributions 30,741
Life and Health Insurance 43,264
Workers Compensation 6,046 31
Subtotal Personnel Services 372,180 368,332
Professional Services - - - -
Other Contractual Services - - - -
Employee Development 1,130 3,000 3,000 3,000
Communications 1,308 1,080 1,080 1,080
Postage - 200 200 200
Repair and Maintenance - 1,000 1,000 1,000
Printing and Binding -
Promotional Activities 2,206 6,000 6,000 6,000
Office Supplies 408 800 800 800
Operating Supplies 1,707 1,707 2,307
Books, Pubs, Subs & Memberships 888 2,000 2,000 2,000
Subtotal Operating 16,037 16,037 16,637
Capital Equipment - - - -
Subtotal Capital - - - -
TOTAL CITY MANAGER
198,021 388,217 384,369 421,599
City of Longwood 98FY 2023-2024Proposed Budget
CITY MANAGER
FY2024 EXPENDITURES BY CATEGORY
City of Longwood 99FY 2023-2024Proposed Budget
GENERAL SERVICES
Under the direction of the City Manager, General Services provides
preventative maintenance of City-owned buildings to help prolong
usefulness and prevent services in maintaining all City facilities. Provide
ongoing preventive maintenance of properties, respond to all building emergencies,
and monitor and repair minor building deficiencies.
Goals:
To provide preventive maintenance of City-owned buildings to prolong their
usefulness and prevent more costly repairs.
Objectives:
Provide ongoing preventive maintenance of properties.
Respond to all building emergencies promptly.
Monitor and repair minor building deficiencies.
FY 2022-2023 Highlights:
City buildings are maintained and repaired internally saving funds on costly
labor and repairs charges from outside services.
Facility Maintenance Work Orders completed in the fiscal year 2021-22 were
781 and currently for the fiscal year 2022-23.
Performance Measures:
Commission Actual Actual Expected Proposed
Activity
Goal2020-20212021-20222022-20232023-2024
Providing quality
Facilities Maintenance Requests7811,2001,200
core services
City of Longwood 100FY 2023-2024Proposed Budget
GENERAL SERVICES
Summary
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
Facilities Const. & Maintenance Specialist1111
TOTAL1111
Personnel Expenses 67,032 70,870 72,243
Operating Expenses
Capital Expense - - - -
Other Expenses - - - -
TOTAL 152,365 161,640 160,045 169,563
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
General Fund161,640
RVINERAL SERVICES
Budget to Budget Variance
When comparing the adopted budget for FY2023of $161,640with the proposed
budget for FY2024 of $168,463 there is an increase of $. This increase is
primarily associated with a wage increase for General Government employees and
operating expenses. General Services maintained its FTE level from 2023.
City of Longwood 101FY 2023-2024Proposed Budget
GENERAL SERVICES
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Regular Salaries and Wages 48,131
F.I.C.A. 276 3,837 3,837 4,067
Retirement Contribution 3,627
Life and Health Insurance 4,813
Workers Compensation 2,362 767
Subtotal Personnel Services 67,032 70,870 72,243
Other Contractual Services 14,411 18,800
Communications 720 720 720 720
Utility Services 42,000 42,000 42,000
Repair and Maintenance 26,142
Repair and Maintenance-Vehicles
Office Supplies 4,000 4,000
Operating Supplies 6,044
Fuel/Diesel/Lubricants 381 800 800 800
Subtotal Operating
Reserve for Contingency - - - -
Subtotal Other - - - -
TOTAL GENERAL SERVICES
152,365 161,640 160,045 169,563
City of Longwood 102FY 2023-2024Proposed Budget
GENERAL SERVICES
FY2024 EXPENDITURES BY CATEGORY
City of Longwood 103FY 2023-2024Proposed Budget
City of Longwood 104FY 2023-2024Proposed Budget
HUMAN RESOURCES
The Human Resources/Risk Management Department is responsible for optimizing the
City’s human resources capability by acquiring, maintaining, developing, and retaining
a diverse, highly qualified, motivated, and productive workforce. The Department is
responsible for managing payroll, and coordinating benefits and employee incentives,
such as the Employee Assistance Program, the Employee of the Year Program, and the
Drug-Free Workplace Program. The Department also manages worker’s
compensation, liability insurance, and unemployment claim issues.
Goals:
To provide personnel and risk management that anticipates and responds to changes in
the nature and composition of the workplace, external social and economic pressures,
organizational structures, and technology.
City of Longwood 105FY 2023-2024Proposed Budget
HUMAN RESOURCES
Objectives:
Complete automation of HR documents by implementing workflow.
Establish and implement creative strategies for recruiting and retaining top
talent.
Enhance employee engagement.
Launch a web-based suite of leadership and management trainings to develop
new and existing supervisors and managers.
Streamline & enhance new hire onboarding/orientation--Establish an Employee
Welcome Program.
FY 2022-2023 Highlights:
Digitalized all HR employee files.
Developed ongoing leadership and supervisor trainings.
Implemented system improvements to address 300 hours overtime cap for
Police and Fire pensionable wages.
Implemented new employee recognition award category.
Launched Employee Portal.
Sucessfully transitioned from (PRM)Florida Blue to United Healthcare (FMIT).
.
.
City of Longwood 106FY 2023-2024Proposed Budget
HUMAN RESOURCES
Performance Measures:
Commission Actual Actual Expected Proposed
Activity
Goal2020-20212021-20222022-20232023-2024
Applications Processed444620
Encouraging
New Hires Onboarded283032
smart growth in
Turnover Ratio
harmony with the
City's unique
Pay Adjustments/
270280278
heritage and
Payroll Corrections
urban
WC Claims Processed76623030
sorroundings
P & L Claims Processed1713
Summary
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
HR & Risk Management Director1111
Payroll/HR Coordinator1111
HR Program Manager1111
TOTAL3333
Personnel Expenses
Operating Expenses
Capital Expense - - - -
Other Expenses -
TOTAL 686,728 819,802 813,437 852,207
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
General Fund686,728 813,437
City of Longwood 107FY 2023-2024Proposed Budget
HUMAN RESOURCES
Budget to Budget Variance
When comparing the adopted budget for FY2023of $with the proposed
budget for FY2024 is $, there is an increase of $. This increase is
primarily associated with operating expenses to include liability insurance for property
and casualty, and a wage increase for General Government employees. Human
Resources maintained its FTE level from 2023.
HUMAN RESOURCES
City of Longwood 108FY 2023-2024Proposed Budget
HUMAN RESOURCES
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Regular Salaries and Wages 236,222
Overtime 800 800 800
F.I.C.A. 18,130
Retirement Contributions 21,710 21,870 21,870
Life and Health Insurance
Workers Compensation 140 23
Unemployment Compensation - 7,000 1,000 7,000
Employee Programs - - -
Subtotal Personnel Services
Professional Services 60,763
Other Contractual Services 20,000 20,000 20,000
Employee Development 2,213
Employee Programs -
Communications 1,424 1,440 1,440 1,800
Postage - 100 100 100
Liability Insurance 370,000
Printing and Binding 840 1,000 1,000 1,000
Other Charges Obligations
Office Supplies 1,200 1,200 1,200
Operating Supplies
Books, Pubs, Subs & Memberships 632 660 660 684
Subtotal Operating
Capital Equipment - - - -
Subtotal Capital - - - -
Reserve for Contingency -
Subtotal Other -
Total Human Resources/Risk Management
686,728 819,802 813,437 852,207
City of Longwood 109FY 2023-2024Proposed Budget
HUMAN RESOURCES
FY2024 EXPENDITURES BY CATEGORY
City of Longwood 110FY 2023-2024Proposed Budget
City of Longwood 111FY 2023-2024Proposed Budget
FINANCIAL SERVICES
In a manner of excellence, integrity, and dedication, the Financial Service Department
is committed to providing fiscally responsible management, appropriate internal
control, and cooperative guidance to City Staff, the City Commission, and the Citizens
of Longwood. The Financial Services Department is comprised of three (3) divisions:
Finance, Purchasing, and Utility Billing. These divisions are responsible for managing
the City’s resources effectively and efficiently. Responsibilities also include
safeguarding the City’s assets, cash management (disbursements and collections),
fixed assets, long-range financial planning, accurate and timely financial reporting,
debt administration, investments, and providing financial support to all City
departments and divisions. In addition, the department coordinates the preparation of
the Annual Budget, monitors budget compliance, and coordinates the annual audit
conducted by an external independent audit firm.
City of Longwood 112FY 2023-2024Proposed Budget
Goals:
To provide quality, cost-effective public services, and control fiscal programs to meet
all legal, professional, and management requirements.
Objectives:
Ensure compliance with Truth In Millage (TRIM) requirements to meet Florida
State Statutes.
Provide timely and accurate financial reporting and transactions. Implement
programs to support and enhance communication, accountability, and positive
outcomes.
Complete the City's annual audit and issue the City's Annual Comprehensive
Financial Report (ACFR) within 180 days of the fiscal year-end.
Perform due diligence per Section 717.117(4), Florida Statutes, and report
unclaimed property to the State of Florida by the April 30th filing deadline per
Chapter 717, Florida Statutes.
per IRS
standards.
Provide the City Commission and City Manager an unaudited Financial Report
with a narrative each month.
Pursue modifying the City budget process to improve the efficiency of budget
development while maintaining clarity and transparency.
Continue to timely prepare and file required federal, state, and local reports.
To continue to produce an Annual Comprehensive Financial Report that meets
the GFOA Award for Excellence guidelines.
To publish a balanced annual budget that provides information on the City’s
revenues, appropriations, and capital projects that delivers fiscal responsibility
and transparency.
To submit for the Government Finance Officers Association Distinguished
Budget Award in the hope of achieving this recognition again for the City.
Automate Accounts Payable to improve efficiency and provide additional
transparency.
City of Longwood 113FY 2023-2024Proposed Budget
FINANCIAL SERVICES
FY 2022-2023 Highlights:
Completed eight (8) hours of continuing education in subjects or courses of
study related to investment practices and products.
Created and produced monthly financial reporting for City Commission.
Filed all federal, state, and local reporting requirements on time without
penalties.
The FY2022-2023 Budget document has been awarded the Distinguished
Budget Presentation Award from the Government Finance Officers Association
(GFOA). This award is the highest form of recognition in governmental
budgeting.
Completed the 2021-22 annual audit for the City’s Annual Comprehensive
Financial Report (ACFR), and received the GFOA Certificate of Achievement
for Excellence in Financial Reporting for the fiscal year 2020-2021.
Performance Measures:
Commission Actual Actual Expected Proposed
Activity
Goal2020-20212021-20222022-20232023-2024
Number of AP Transactions
Number of Journal Entries Updated
Budget Transfers Processed7464
To foster
citizen trust by
Budget Amendments Processed14131211
practicing
Receive Distinguished Budget
open,
YesYesYesYes
accountable Presentation Award (GFOA)
and responsive
Receive Certificate for Excellence
government
in Financial Reporting Award YesYesYesYes
(GFOA)
Unmodified Audit OpinionYesYesYesYes
City of Longwood 114FY 2023-2024Proposed Budget
FINANCIAL SERVICES
Summary
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
Financial Services Director1111
Finance Manager1111
Senior Administrative Assistant0111
Finance/Grants Coordinator1111
Accounting Coordinator1111
TOTAL4555
Personnel Expenses 410,764
Operating Expenses 81,404
Capital Expense - - - -
Other Expenses - - - -
TOTAL396,402 474,777 474,250 510,278
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
General Fund474,777
Budget to Budget Variance
When comparing the adopted budget for FY2023 of $474,777 with the proposed
budget for FY2024 of $, there is an increase of $. This increase is
primarily associated with a wage increase for General Government employees.
City of Longwood 115FY 2023-2024Proposed Budget
FINANCIAL SERVICES
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Regular Salaries and Wages 324,444
Overtime - 300 300 300
F.I.C.A. 24,843
Retirement Contribution 32,474
Life and Health Insurance 28,670
Workers Compensation 422 34
Subtotal Personnel Services 410,764
Accounting and Auditing 31,000
Other Contractual Services
Employee Development
Communications 2,000 2,160 2,160 2,160
Postage 74 160 160 160
Repair and Maintenance 140 140 140
Printing and Binding 1,310
Other Charges & Obligations 21,300 21,300 22,400
Office Supplies 1,000 1,000 1,000
Operating Supplies
Books, Pubs, Subs & Memberships
Subtotal Operating 81,404
Capital Equipment - - - -
Subtotal Capital - - - -
TOTAL FINANCIAL SERVICES
396,402 474,777 474,250 510,278
City of Longwood 116FY 2023-2024Proposed Budget
FINANCIAL SERVICES
FY2024 EXPENDITURES BY CATEGORY
City of Longwood 117FY 2023-2024Proposed Budget
PURCHASING
Purchasing is responsible for the centralized management of the procurement function
to maximize the City’s purchasing power. The program provides standard purchasing
guidelines and ensures fair and equitable treatment of City vendors. This division also
administers the purchasing/procurement card process.
Goals:
To procure goods and services most efficiently and effectively to achieve the best value
while meeting the quality and delivery requirements of the City, and to maximize the
purchasing power of public funds, while promoting fair and open competition.
Objectives:
Renew term contracts as needed.
Update Purchasing Policies and Procedures Manual.
Manage the Pcard Program, complete RFPs as needed, and complete the
purchase order and budget rollover.
Performance Measures:
City of Longwood 118FY 2023-2024Proposed Budget
PURCHASING
Summary
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
Purchasing Manager1111
TOTAL1111
Personnel Expenses 113,168
Operating Expenses 1,220 1,220 2,420
Capital Expense - - - -
Other Expenses - - - -
TOTAL 113,973 118,645 90,011109,109
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
General Fund
Budget to Budget Variance
budget for FY2024 of
primarily associated with personnel services.
City of Longwood 119FY 2023-2024Proposed Budget
PURCHASING
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Regular Salaries and Wages 86,341 71,772
F.I.C.A.
Retirement Contribution 8,634 8,226
Life and Health Insurance 16,761
Workers Compensation 142 33 8
Subtotal Personnel Services 113,168
Employee Development 10 100 100 1,000
Communications 720 720 720 720
Other Charges & Obligation 47 - - -
Office Supplies 100 100 100
Operating Supplies - 100 100 200
Books, Pubs, Subs & Memberships - 200 200 400
Subtotal Operating 1,220 1,220 2,420
TOTAL PURCHASING
113,973 118,645 90,011 109,109
City of Longwood 120FY 2023-2024Proposed Budget
PURCHASING
FY2024EXPENDITURES BY CATEGORY
City of Longwood 121FY 2023-2024Proposed Budget
UTILITY BILLING
Utility Billing provides meter
reading, monthly billing, and
collection services to
customers who utilize the
City’s water, sewer, and solid
waste collection services by
efficiently providing timely
and responsive support to their
needs concerning their utility
account.
Goals:
To provide meter reading,
monthly billing, and
collection services to
customers who utilize the
City's water, sewer, and solid
waste collection services by
efficiently providing timely
and responsive support to their
needs concerning their utility
account. To assist customers
with various services, complaints, and problems while ensuring compliance with
department processes and City ordinances.
Objectives:
Digital Apps/Terms system to be fully implemented by mid 2023.
Continue to foster growth and development within the Utility Billing Division.
City of Longwood 122FY 2023-2024Proposed Budget
UTILITY BILLING
AMI meter install project to be completed.
Surpass over $60,000 collected from new collection initiative.
Ensure monthly door hanger process for delinquent active garbage/storm water
only accounts continue.
FY 2022-2023 Highlights:
completed by the end of fiscal year.
New initiative implemented for collections on past due accounts. Over
A digital E-lockbox was implemented cutting payment times from 8-10 days to
1-2 days.
Digital Apps and Terms will be rolled out this fiscal year. Program still in
development.
Reached out to residents when a leak is present. Residents are called and
emailed monthly using Harmony Mobile.
Performance Measures:
Commission Actual Actual Expected Proposed
Activity
Goal2020-20212021-20222022-20232023-2024
Printed and Mailed Bills73,10870,123
To foster citizen
Emailed Bills10,848
trust by practicing
Meters Read80,00080,02080,100
open, accountable
and responsive
Consumption Billed680,038706,038732,038
government
Bank Draft Payments10,87211,40012,00012,600
Initial Accounts Established880
City of Longwood 123FY 2023-2024Proposed Budget
UTILITY BILLING
Summary
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
Utility Billing Manager1111
Customer/Field Service Rep0011
Senior Customer Service Rep2211
Field Service Representative000
Meter Reader 1111
TOTAL4.5444
Personnel Expenses 261,761 271,068
Operating Expenses 1,163,880 1,611,727
Capital Expense - - - -
Other Expenses - - - -
TOTAL 1,415,772 1,798,076 1,781,815 1,882,795
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
General Fund1,032,4631,362,2771,362,277
Public Utility Fund
Budget to Budget Variance
When comparing the adopted budget for FY2023 of $1, with proposed budget
for FY2024 $1, there is an overall increase of $84,720. This increase is
primarily associated with the portion of the Solid Waste Disposal funded the last two
years under the ARPA Fund, and the elimination of credit card fees expense previously
budgeted under Other Charges and Obligations. The Utility Billing Division
maintained the same FTE level as in 2023.
City of Longwood 124FY 2023-2024Proposed Budget
UTILITY BILLING
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Regular Salaries and Wages
Overtime 112 1,300 1,300
F.I.C.A. 14,771 14,287 16,106
Retirement Contribution 18,246
Life and Health Insurance 26,061 31,078 22,226 23,324
Workers Compensation 21
Subtotal Personnel Services 261,761 271,068
Solid Waste Disposal 1,032,463 1,362,277 1,362,277
Other Contractual Services 14,146 14,146
Employee Development 3,000 3,000 3,000
Communications 1,646 2,020 2,020 2,020
Postage 30,284
Rentals & Leases
Repairs and Maintenance 1,000 1,000 1,000
Repairs and Maintenance-Vehicles 1,000 1,000 1,000
Other Charges & Obligations
Office Supplies 462 1,000 1,000 1,000
Operating Supplies 23,084
Fuel/Diesel/Lubricants 1,734
Books, Pubs, Subs & Memberships -
Subtotal Operating 1,163,880 1,611,727
Capital Equipment - - - -
Subtotal Capital - - - -
TOTAL UTILITY BILLING
1,415,772 1,798,076 1,781,815 1,882,795
City of Longwood 125FY 2023-2024Proposed Budget
UTILITY BILLING
FY2024EXPENDITURES BY CATEGORY
City of Longwood 126FY 2023-2024Proposed Budget
City of Longwood 127FY 2023-2024Proposed Budget
INFORMATION TECHNOLOGY
The Information Technology Department
facilitates the current and future business
technology needs of the City of Longwood by
providing reliable and progressive technology
solutions. It is dedicated to the principle of high-
quality customer support to ensure the efficient
utilization of technology resources and
investments. The Information Technology
Department manages the delivery of quality
services in the areas of technology administration,
systems support, hardware and software
maintenance, helpdesk support, network
operations, telecommunications, and business
system analysis.
Goals:
To utilize the most innovative, effective, and
efficient forms of technology for optimal service delivery and communication, and to
maintain all hardware and software utilized for the City's computer and
telecommunications systems.
Objectives:
Continue Help Desk functionality for City users with an expectation between
-2000 support tickets submitted.
Continue to maximize IT staffing to support the mission of the City.
Successful deployment of new hyper-converged data center platform with new
core switching and UPS systems to support data center requirements.
Continue to maximize the use of information security products to best ensure
City is not impacted by malware and ransomware threats. This year includes
managed cybersecurity service, multi-factor authentication, and cloud-based
backup.
City of Longwood 128FY 2023-2024Proposed Budget
INFORMATION TECHNOLOGY
Continue administering and maintaining City's IT infrastructure (physical
servers, virtual servers, mail systems, database systems, phone systems, audio-
visual, virtual desktops, backup systems and appliances, switching, networking,
and various departmental software applications).
FY 2022-2023 Highlights:
Implemented Cisco Webex Calling. This project provided for migrating from
the City's current premise phone system to a cloud-based phone system. The
benefits of this project allow the City to save at least $43,442 per year while also
providing more system features, reliability and uptime. In terms of disaster
recovery, the Cisco Webex platform is housed in data centers across the world
and can be accessed and utilized by simply having an Internet connection.
Completed an entire replacement of equipment in the City's datacenter. This
included the physical production servers and virtual desktop servers, core
switching and power protection equipment. The project was completed on
budget and a detailed as-built document for the entire system was created to
assist with the ongoing maintenance and support of the system during the
lifetime of the system.
Performed upgrades and thoroughlyreviewed the configuration of the audio-
visual system in the City Commission Chambers. The purpose of the project
was to ensure a higher level of reliability and uptime of the audio-visual system
in support of the broadcasting of City Commission meetings.
Performance Measures:
Commission Actual Actual Expected Proposed
Activity
Goal2020-20212021-20222022-20232023-2024
IT End User Support
To foster citizen
trust by practicing
Infrastructure Support
open, accountable
IT System Uptime
and responsive
government
Cybersecurity Incidents
City of Longwood 129FY 2023-2024Proposed Budget
INFORMATION TECHNOLOGY
Summary
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
Information Technology Director1111
Information Technology Analyst1111
TOTAL2222
Personnel Expenses
Operating Expenses
Capital Expense - - -
Debt Services
Other Expenses - - - -
TOTAL 777,623 836,720 836,385 846,187
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
General Fund777,623836,720 846,187
Budget to Budget Variance
When comparing the adopted budget for FY2023 of $846,720 with the proposed
budget for FY2024 $846,187 there is an increase of $. This increase is primarily
associated with a wage increase for General Government employees.
City of Longwood 130FY 2023-2024Proposed Budget
INFORMATION TECHNOLOGY
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Regular Salaries and Wages
F.I.C.A. 16,433
Retirement Contribution 21,481
Life and Health Insurance 26,311
Workers Compensation 337 467 131 21
Subtotal Personnel Services
Professional Services 4,000 4,000 4,000
Other Contractual Services
Employee Development - 1,000 1,000 1,000
Communications 32,878
Rentals & Leases 64,284
Repair and Maintenance 777 10,000 10,000 10,000
Office Supplies - 100 100 100
Operating Supplies
Books, Pubs, Subs & Memberships - 200 200 200
Subtotal Operating
Capital Equipment - - -
Subtotal Capital - - -
Capital Lease Principal 47,338
Capital Lease Interest 6,414 6,414
Subtotal Debt Service
TOTAL INFORMATION TECHNOLOGY
777,623 836,720 836,385 846,187
City of Longwood 131FY 2023-2024Proposed Budget
INFORMATION TECHNOLOGY
FY2024EXPENDITURES BY CATEGORY
City of Longwood 132FY 2023-2024Proposed Budget
City of Longwood 133FY 2023-2024Proposed Budget
LAW ENFORCEMENT
The Police Department provides management and organizational support to all levels
of city operations. The department manages and supervises all personnel and program
functions in support of law enforcement operations. The department is responsible for
maintaining and protecting the health, safety, and welfare of the community. The
department enhances training for individuals and develops modern crime prevention
techniques, utilizing advanced and innovative equipment and procedures to protect and
serve the citizens of Longwood. The department has recently grown community
relations efforts to highlight the significance of transparency and community outreach.
These actions are designed to strengthen positive relationships and further develop trust
in the community.
Goals:
To ensure the community receives the highest caliber police office capable of
performing to their expectations with the available budgetary considerations.
City of Longwood 134FY 2023-2024Proposed Budget
LAW ENFORCEMENT
Objectives:
y
Provide continued leadership training to all personnel in supervisory roles.
Fill vacant positions to have full staffing.
FY 2022-2023 Highlights:
After more than twenty-five years of dedicated service three sworn officers
retired with full benefits. In May the department completed our annual
promotion process to develop a list of candidates to fill vacancies in leadership
positions.
Increased recruitment efforts allowed for the identification and hiring of five law
enforcement officers and two members of our support staff during a turbulent
and competitive employment period.
The department was awarded two Florida Department of Law Enforcement
Grants during the 2022-2023 fiscal year; the F.D.L.E. Community and F.D.L.E.
Direct awards. The funds awarded allowed for the purchase of crime scene
processing tools, utility and safety equipment, and various other items critical to
completing the department's mission.
Our Community Relations unit has expanded and has it's personnel attended
more events such as Coffee with a Cop, Neighborhood Watch community
meetings, and several other annual holiday events. Our 3rd Annual Badges,
Burgers, and Barbers Back to School Event was able to provide over 100
backpacks with school supplies for Longwood students.
Our department has continuted the process of reviewing and updating agency
written directives. We have completed the process of updating more than 2/3 of
the department's 103 written directives to date. This process is expected to be
completed prior to the end of the 2023-2024 fiscal year.
City of Longwood 135FY 2023-2024Proposed Budget
LAW ENFORCEMENT
We continued to focus on leadership training for first-line supervisors by
ensuring attendance at the Public Safety Leadership Development Course. We
continue to require officer development through advanced training such as Field
Training Officer, Line Supervision, and Instructor Techniques courses.
The police department became a fully accredited agency with the Commission
for Florida Law Enforcement Accreditation in 2002. The department is re-
accredited in three year cycles and will take part in the latest process in July
2023. The process includes visits from C.F.A. assessors who ensure compliance
with the organization's standards through extensive on-site inspections and
interviews.
City of Longwood 136FY 2023-2024Proposed Budget
LAW ENFORCEMENT
Performance Measures:
CommissioActual Actual Expected Proposed
Activity
n Goal2020-20212021-20222022-20232023-2024
Property Offenses272314282282
Violent Offenses63433838
Calls for Service
Response Time to Calls for Service (All)
Promoting
Response Time to Calls for Service (Priority 1)2.30 min3.223.22
livability by
enhancing and Response Time to Calls for Service (Priority 2)
3.723.343.34
protecting our
Response Time to Calls for Service (Priority 3)
neighborhoods
Officers Completed Specialized Training22
Officers Completed Leadership Training1766
Officers Completed Management Training2433
Admin Staff Completed Advanced Training4211
City of Longwood 137FY 2023-2024Proposed Budget
LAW ENFORCEMENT
Summary
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
Police Chief1111
Deputy Police Chief1111
Police Lieutenant3444
Police Sergeant6666
Police Corporal7667
Police Officer26272726
Police Evidence Custodian1111
Police Administrative Manager1111
Senior Administrative Assistant3222
Administrative Assistant1111
TOTAL50505050
Personnel Expenses
Operating Expenses 427,868
Capital Expense - - - -
Debt Services 247,384
Other Expenses 4,000 20,000 - -
TOTAL 5,272,140 5,432,072 5,207,685 5,768,860
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
General Fund
City of Longwood 138FY 2023-2024Proposed Budget
LAW ENFORCEMENT
Budget to Budget Variance
When comparing the adopted budget for FY2023 432,072 with the proposed
budget for FY2024 768,860 there is an increase of $336,788. This increase is
primarily associated with a wages and benefits increase. Law Enforcement maintained
their FTE level from 2023.
City of Longwood 139FY 2023-2024Proposed Budget
LAW ENFORCEMENT
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Regular Salaries and Wages 3,220,433
Holiday Pay 100,286
Extra Duty Detail
FTO Training
Overtime 162,013 201,820
Education Incentive 30,070
F.I.C.A 277,267
Retirement Contribution 717,286
Life and Health Insurance 441,243 440,621 426,360 444,216
Workers Compensation 40,783 363
Subtotal Personnel Services
Professional Services 4,806 2,300 2,300 2,760
Other Contractual Services 48,800
Employee Development 6,168
Communications 37,607 37,630 37,630 38,000
Postage
Utility Services 42,806 40,000 40,000 40,000
Rental and Leases 27,260 21,700
Repair and Maintenance 13,000 13,000 14,000
Repair and Maintenance - Vehicles
Printing and Binding 800 800 800
Community Relations 4,000
Other Charges & Obligations 2,183 2,200 2,200 2,200
Office Supplies 3,000 3,000 3,000
Operating Supplies
Program Related Grant Supplies 14,700 14,700 14,400
Fuel/Diesel/Lubricans 118,883 130,000 130,000
Books, Pubs, Subs & Memberships 732 2,020 2,020 1,740
Subtotal Operating 427,868
Capital Equipment - - - -
Subtotal Capital - - - -
Principal 232,334 232,334
Interest 12,212
Subtotal Debt Service 247,384
Transfer to COP Fund 4,000 - - -
Reserve for Contingency - 20,000 - -
Subtotal Other 4,000 20,000 - -
TOTAL LAW ENFORCEMENT
5,272,140 5,432,072 5,207,685 5,768,860
City of Longwood 140FY 2023-2024Proposed Budget
LAW ENFORCEMENT
FY2024 EXPENDITURES BY CATEGORY
City of Longwood 141FY 2023-2024Proposed Budget
*Not Funded
City of Longwood 142FY 2023-2024Proposed Budget
FIRE AND RESCUE
The Fire Department provides timely responses to matters of health and safety through
a variety of services. Department members routinely respond to all hazards within our
coverage area including fires, hazardous materials incidents, environmental
emergencies, etc. Advanced Emergency Medical Services are also provided including
medical transport to any of our area hospitals. Fire Prevention information and
instruction are provided to students through presentations given at schools and events
throughout the city. Our fire prevention efforts are further demonstrated through
comprehensive construction plans review for fire code compliance and regular
inspections of existing buildings to address hazards and deficiencies.
Goals:
To provide comprehensive services for the protection of citizens from the damages of
fire and medical emergencies and to provide prevention and education servicesthat are
responsive to the needs of the community.
City of Longwood 143FY 2023-2024Proposed Budget
FIRE AND RESCUE
Objectives:
Provide fire protection and emergency response to a variety of hazards.
Provide emergency medical care and transport within our response area.
To provide fire prevention and awareness information to the community.
Identification and mitigation of fire hazards within businesses in our community.
The collection of detailed building/structure information before an emergency
response. Strategic plan development activities.
The review of construction plans for fire code compliance within our
community.
Provide prompt responses to requests for records maintained within the fire
department.
Provide emergency medical transport to local hospitals.
FY 2022-2023 Highlights:
Added a part time training Chiefs
position in October 2022 with the goal of
improving overall training. Training has
included advanced search and rescue
techniques, roof operations, and ladders.
One of our employees completed the
yearlong course to become a State
Certified Paramedic.
Celebrated 100 years of service to the
City of Longwood. Commemorated by custom uniforms and badges.
architectural drawings and interior finishes.
Truck committee members traveled to Wisconsin to finalize plans for new aerial
truck.
Completed phase 1 and phase 2 of pre-fire planning. This program provides
critical building information when in route to a structure fire. This includes
pictures of the exterior and interior of the building, and list of special hazards
that firefighters may encounter during fire operations.
City of Longwood 144FY 2023-2024Proposed Budget
FIRE AND RESCUE
Performance Measures:
Commission Actual Actual Expected Proposed
Activity
Goal2020-20212021-20222022-20232023-2024
Fire Related Emergency Reponses 2,200
Emergency Medical Responses 3,4633,4634,200
Promoting
Public Relations Events 22224028
livability by
Fire Prevention Inspections 1311
enhancing and
Pre Fire Building Surveys1670
protecting our
neighborhoods
Fire Code Plans Reviewed 166166176170
Public Records Request Processed
Medical Transports 2,4412,3782,4762,600
City of Longwood 145FY 2023-2024Proposed Budget
FIRE AND RESCUE
Summary
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
Fire Chief1111
Deputy Fire Chief1111
Fire Battalion Chief3333
Fire Marshal1111
Fire Lieutenant6666
Firefighter30303030
Fire Inspector11
0
Training Fire Chief00
Training Officer1000
Senior Administrative Assistant1111
TOTAL4544444
Personnel Expenses 4,444,126 4,316,723
Operating Expenses 486,232 616,713 616,713
Capital Expense - - - -
Debt Services 210,142 210,142
Other Expenses - - -
TOTAL 5,210,8115,480,656 5,143,578 6,282,145
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
General Fund
Budget to Budget Variance
When comparing the adopted budget for FY2023 of $ with the proposed
budget for FY2024 of $6,there is an increase of $. This increase is
primarily associated with operating expenses, a wages and benefits increase for
employees, and debt service. The Fire Department maintained their FTE level from
2023.
City of Longwood 146 FY 2023-2024 Proposed Budget
FIRE AND RESCUE
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Regular Salaries and Wages
Holiday Pay 123,887 126,207 163,204
Overtime 276,616
Overtime Garcia 163,228 163,228 178,848
Education Incentive 16,762 17,344
F.I.C.A. 233,221 274,127
Retirement Contribution 472,001
Life and Health Insurance
Workers Compensation 178,074 63,212
Subtotal Personnel Services 4,444,126 4,316,723
Professional Services 28,107 28,172 28,172
Other Contractual Services 138,210 138,210
Employee Development 17,248 40,200 40,200 40,218
Communications 11,420
Postage 142
Utility Services 30,000 30,000 37,000
Rentals & Leases 12,062
Repair and Maintenance
Repair and Maintenance - Vehicles 101,100 101,100 111,100
Printing and Binding 200 200 200
Community Relations - 2,000 2,000 2,000
Office Supplies 1,000 1,000 1,000
Operating Supplies
Diesel/Fuel/Lubricants
Books, Pubs, Subs & Memberships 3,868
Subtotal Operating 486,232 616,713 616,713
Principal 244,846
Interest 30,607 17,887 17,887
Subtotal Debt Service 210,142 210,142
Transfer to CERT Fund - - -
Subtotal Other - - -
TOTAL FIRE AND RESCUE
5,210,811 5,480,656 5,143,578 6,282,145
City of Longwood 147FY 2023-2024Proposed Budget
FIRE AND RESCUE
FY2024 EXPENDITURES BY CATEGORY
City of Longwood 148FY 2023-2024Proposed Budget
City of Longwood 149FY 2023-2024Proposed Budget
COMMUNITY DEVELOPMENT
Planning and Economic Development promotes the physical and economic
development/redevelopment of property within the City in a manner consistent with
proposed plans, regulations, and policies. Provides planning, organization, direction,
and supervisory services necessary to implement the functions managed under the
jurisdiction of the program.
Goals:
To promote the physical and economic development/redevelopment of property within
the City in a manner consistent with proposed plans, regulations, and policies.
Provides planning, organization, direction, and supervisory services necessary to
implement the functions managed under the jurisdiction of the program.
Objectives:
Begin a public art program focusing on murals in high visibility areas to help
beautify and draw visitors to Longwood.
City of Longwood 150FY 2023-2024Proposed Budget
COMMUNITY DEVELOPMENT
Adopt a staff-driven (rather than consultant-driven) Downtown Master Plan that
creates specific annual objectives to attract restaurants and retail to Downtown
Longwood including infrastructure improvements, branding, and more.
Continue to work on attraction efforts to develop distressed and underutilized
properties in the City including those at the corner of Ronald Reagan and Dog
Track and the Fifth Third Property.
FY 2022-2023Highlights:
Led the effort to c
receiving approval from the Commission to proceed into the construction phase.
In conjunction with Public Works, began the process of establishing a Mobility
Fee, which will help the fees for transportation come back to Longwood and
support a wide range of mobility projects that support pedestrian and auto
mobility and transit access.
-year cycle of the City's Age Friendly Communities
initiative with AARP, including the production of our first Age Friendly Action
Report.
Completed the annual Complete Streets report, which documents the City's
new development are built with all modes of transportation in mind.
Saw the approval of a number of projects that redeveloped historically distressed
properties throughout the City - including Huey Magoo's, Twistee Treat, and
GSI Longwood Storage, as well as the new freestanding Emergency Department
for Orlando Health, which is the first step towards the full redevelopment of the
hospital site into a mixed-use town center.
City of Longwood 151FY 2023-2024Proposed Budget
COMMUNITY DEVELOPMENT
Performance Measures:
Commission Actual Actual Expected Proposed
Activity
Goal2020-20212021-20222022-20232023-2024
Site Development Plan
7786
Reviews
Encouraging smart
growth in harmony with
Land Use Changes2322
the City's unique
heritage and urban
surroundings;
New Business Tax Receipts 178180180
strengthning the City's
standing as a
preeminent destination
for commercial
endeavours
Business Tax Renewals1100*
*Because of issues during the transition to SmartGov, BTR renewals for FY 23 that would have normally been received
in July-September '22 were received in FY23. This results in a higher than expected number in FY 23 that should stabilize
in FY 24.
City of Longwood 152FY 2023-2024Proposed Budget
COMMUNITY DEVELOPMENT
Summary
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
Community Development Director1111
Economic Development Manager1111
Senior Planner1111
Planner1111
Code Compliance Officer1111
Senior Administrave Assistant1111
Economic Development Coordinator1111
TOTAL7777
Personnel Expenses
Operating Expenses 160,872 222,427
Capital Expense - - - -
TOTAL 647,329 766,420 737,192 785,786
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
General Fund766,420
Budget to Budget Variance
When comparing the adopted budget for FY2023 of $766,420 with the proposed
budget for FY2024 of $ there is an increase of $. This increase is
primarily associated with a wage increase for General Government employees.
Community Development maintained its FTE level from 2023.
City of Longwood 153FY 2023-2024Proposed Budget
COMMUNITY DEVELOPMENT
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Regular Salaries and Wages
Overtime - 100
F.I.C.A. 26,860 31,347
Retirement Contribution
Life and Health Insurance
Workers Compensation 2,700 1,071 43
Subtotal Personnel Services
Professional Services 46,147 78,000 78,000
Cost Recovery 30,000 30,000 30,000
Other Contractual Services 14,768
Employee Development 3,322
Communications 4,721 3,880 3,880
Postage - 3,000 3,000 1,000
Rental & Leases 3,777
Repair and Maintenance 18
Repair and Maintenance - Vehicles 34 - 1,000
Printing and Binding 1,200
Promotional Activities 10,200 10,200 20,000
Promotional Activities - REEP 30,000 30,000 60,000
Other Charges & Obligations
Office Supplies 1,066 1,700 1,700 1,200
Operating Supplies 2,600 2,600 3,100
Fuel/Diesel/Lubricants 70 1,200 1,200 1,200
Books, Pubs, Subs & Memberships 6,144 6,404 6,404
Subtotal Operating 160,872 222,427
Capital Equipment - - - -
Subtotal Capital - - - -
TOTAL COMMUNITY DEVELOPMENT
647,329 766,420 737,192 785,786
City of Longwood 154FY 2023-2024Proposed Budget
COMMUNITY DEVELOPMENT
FY2024 EXPENDITURES BY CATEGORY
City of Longwood 155FY 2023-2024Proposed Budget
*Not Funded
City of Longwood 156FY 2023-2024Proposed Budget
LEISURE SERVICES
The Leisure Services Department promotes public welfare by providing a vibrant and
livable community in which we achieve economic, social, and environmental
sustainability through parks and recreation activities for the residents and visitors of
the City of Longwood. The department has a parks division that maintains the grounds
and landscaping located within city parks as well as city facilities. The parks division
also provides personnel to assist with special events. The recreational division includes
administrative staff that plans and implements programs and special events, maintains
grants, and oversees the maintenance of the Longwood Community Building as well
as Reiter Park. The Leisure Services department provides oversite for the citywide
mowing contract in addition to the special assessment program.
Goals:
To promote the public welfare by a providing vibrant and livable community in which
we achieve economic, social, and environmental sustainability through parks and
recreation activities for the residents and visitors of the City of Longwood.
City of Longwood 157FY 2023-2024Proposed Budget
LEISURE SERVICES
Objectives:
The Leisure Services' overall objective is to exhibit a standard of excellence and
commitment to citizens and visitors through providing parks and recreation
opportunities for all. Whether someone is visiting one of our parks,
attending a special event, partaking in our weekly Farmer's Market, or renting
our Community Building, it is our goal for everyone to have an enjoyable
experience.
It is our goal to continue to make our skate park and pump track one of the most
popular destinations within the central Florida area. With the constant upgrades
to the pump track and renovations to the skate park, these features will draw
thousands of patrons yearly. The eventual goal is to convert the skate park to a
concrete park that would make Candyland the premier skate facility in the entire
region.
It is our goal to routinely increase registrations for Longwood Babe Ruth
Baseball and Softball. The program has seen a resurgence in the last year, so we
will continue to build on the momentum. The department will work towards
updating infrastructural and facility needs at Candyland Sports Complex which
has clearly had a difference on increasing the number of patrons traveling to the
park.
Having achieved the goal of increasing the number of events to 111 throughout
the year (including reoccurring events), the department now looks to expand the
sponsorship opportunities in an effort to promote local awareness and gain
funding to help offset a portion of costs. The department will continue to work
with the Community & Media Relations Manager for assistance in promoting
events and securing sponsorship. Community organizations in addition to
internal staff from other departments will also assist in increasing awareness of
city special events, programs, parks, facility rentals, etc.
A major goal or initiative will be relocating the Farmer's Market to the newly
renovated frontage along the clocktower park area and space in front of the
historic hotel. The planned renovations will allow the market more exposure
along the busy Ronald Reagan Corridor and will also provide an opportunity for
the existing businesses across from the market to gain more exposure and benefit
from the foot traffic.
City of Longwood 158FY 2023-2024Proposed Budget
LEISURE SERVICES
FY 2022-2023Highlights:
Longwood Leisure Services had another productive year on multiple fronts. The
department continues to build on newer events like the Longwood Luau and the
Great American Camp Out, while also adding additional events such as the Walk
for Autism Awareness and Inclusion and the Mother & Son Dance. The number
of concerts in the park has increased with the addition of multiple jazz
performances from local high schools. All concerts have been free to the public!
Including reoccurring events, there are now over 110 events throughout the year.
No other municipality in the county offers more city sponsored or partner events.
The new pickleball courts at Candyland Sports Complex were completed and
have been consistently busy since the grand opening. With pickleball gaining
popularity nationwide, Longwood has garnered some much-deserved attention
for having some of the finest courts in the county. People have come from all
over to play on the six new courts.
Improvements to the skatepark continued with the construction of a heavily used
box feature that skaters and BMX enthusiasts alike line up to ride on busy days.
With the continued support of a local BMX/Skate business owner, the city has
added five new features to the skatepark in the last year and a half and rearranged
the equipment for more efficient use. The popular BMX/Skate pump track
continues to be a highlight of the Candyland Sports Complex.
Thanks to capital improvement planning (CIP), Leisure Service was able to
update the sports lighting system on the softball field as well as one of the
baseball fields at Candyland. The new upgraded LED lights are more efficient
and will save on power bills in the long run. Through the CIP process, brand
new flooring for the Longwood Community Building was installed which
replaced the original flooring from 2002. Other renovations and improvements
separate from those completed from the CIP include the resurfacing of the Reiter
Park splash pad, a new roof for the Candyland Park pavilion and new fencing,
an escape gate and new agility equipment at the Arbor Park Dog Park. The
installation of the much-needed surface for the Reiter Park splash pad boasts a
new multi-aggregate textured concrete surface that will save thousands on
maintenance costs for the foreseeable future.
City of Longwood 159FY 2023-2024Proposed Budget
LEISURE SERVICES
The department was thrilled at being able to renew its agreement with Orlando
Health for sponsorship naming rights to the Reiter Park amphitheater &
splashpad. We look forward to the continued partnership and can’t wait to see
what is in store for the redevelopment at South Seminole Hospital across from
Reiter Park.
The Department closed out two successful FRDAP grants that allowed for
additions and upgrades at Candyland Park as well as Smallworld Park. The City
ovate playground features
at Shadow Hill Park.
City of Longwood 160FY 2023-2024Proposed Budget
LEISURE SERVICES
Performance Measures:
Commission Actual Actual Expected Proposed
Activity
Goal2020-20212021-20222022-20232023-2024
Community Building Rental
Encouraging
smart growth in
Farmer's Market Revenue3,7003,0163,0003,100
harmony with the
Number of Events Offered
City's unique
107111111
(including reoccurring events)
heritage and
urban
Grant Funding Received300,0000100,000
sorroundings
Summer Camp Revenue37,67040,00042,000
Magnolia Park
Raven Park
Highland Hills Park
SandalwoodPark
Reiter Park
Smallworld Park
City of Longwood 161FY 2023-2024Proposed Budget
LEISURE SERVICES
Summary
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
Leisure Services Director1111
Recreation Manager1111
Parks Services Supervisor1111
Admin. Asst/Community Bldg Coordinator1111
Parks Service Specialist III *1111
Parks Service Specialist II 1111
Parks Service Specialist I3334
Parks Service Specialist I PT (2)1110
Park Attendant PT (3)
Event Specialist PT (3)
TOTAL13131313
Personnel Expenses
Operating Expenses
Capital Expense - - - -
Debt Services
Other Services - - -
TOTAL 1,758,304 1,679,549 1,630,615 1,726,139
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
General Fund
* Unfunded
Budget to Budget Variance
When comparing the adopted budget for FY2023 of $ with proposed budget
for FY2024 of $1,, there is an increase of $. This increase is primarily
associated a wage increase for General Government employees. Leisure Services
maintained their FTE level from 2023.
City of Longwood 162FY 2023-2024Proposed Budget
LEISURE SERVICES
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Regular Salaries and Wages
Overtime 43,000 72,231 43,000
F.I.C.A. 42,234
Retirement Contribution 36,036
Life and Health Insurance 63,362 66,833 74,717
Workers Compensation 13,141 16,184 3,808
Subtotal Personnel Services
Professional Services -
Other Contractual Services
Employee Development
Communications
Utility Services 130,100 130,100 130,100
Rentals & Leases 37,127
Repair and Maintenance
Repair and Maintenance - Vehicles 6,326 10,000 10,000 10,000
Printing and Binding 1,433
Community Relations 10,000 10,000 10,000
Other Charges & Obligations 2,000 2,000 1,000
Office Supplies 1,000 1,000 1,000
Operating Supplies 11,222 144,620
Program Supplies 10,600 10,600 11,600
Fuel/Dielsel/Lubricant - 13,000 13,000 13,000
Books, Pubs, Subs & Memberships 1,100 1,100 1,100
Subtotal Operating
Capital Equipment - - - -
Subtotal Capital - - - -
Principal 312,721
Interest 86,806 86,806
Subtotal Debt Service
Interfund Transfer to Fund 131 - - -
Subtotal Other - - -
TOTAL LEISURE SERVICES
1,758,304 1,679,549 1,630,615 1,726,139
City of Longwood 163FY 2023-2024Proposed Budget
LEISURE SERVICES
FY2024 EXPENDITURES BY CATEGORY
City of Longwood 164FY 2023-2024Proposed Budget
PUBLIC WORKS/STREETS
Public Works is a big part of the overall City operation in terms of budget, customer
service, employees, projects, and essential functions. The Streets and Engineering
Division manage the City roadways, sidewalks, bicycle lanes, and public rights-of-way
efficiently within the allotted financial and labor resources. In addition, they maintain
sidewalks, lighting, and landscaping trees on SR 434 and US 17-within the City
limits. They are also in charge of city maintenance issues such as tree trimming, street
signing, pavement markings, and street lighting. Staff also picks up trash and debris
on all of the city, county, and state roads which includes dead animals and tree
branches.
Goals:
Use innovative ideas and processes that will improve maintenance programs, plans,
and direction which ensure that City resources and personnel are trained and educated
at their most efficient and productive level.
City of Longwood 165FY 2023-2024Proposed Budget
PUBLIC WORKS/STREETS
Objectives:
Continue to pave the highest priority local streets within the city.
Continue to add Truncated Domes (Curb ramp mats) on all city ADA ramps.
Continue to sidewalk joint grind hazardous sidewalks within the city.
FY 2022-2023Highlights:
Hurricane Ian and Nicole preperation, debris removal, and infrastructure repairs.
with new ones.
Performed sidewalk joint grinding throughout the Hidden Oaks Subdivision and
reconstructed sidewalk in the Sandalwood subdivision to remove trip hazards.
-place truncated domes
throughout the City of Longwood.
Milled and resurfaced parts of the following Streets: Harbour Isle Way, E
Church St., Longdale Ave., and E Warren Ave.
City of Longwood 166FY 2023-2024Proposed Budget
PUBLIC WORKS/STREETS
Performance Measures:
Commission Actual Actual Expected Proposed
Activity
Goal2020-20212021-20222022-20232023-2024
ADA Ramps Replaced
24
(Per location)
ADA Detectable Warnings Mats
66
installed (per Ramp)
Signs replaced or installed
200100400200
(Each)
Promoting livability
by enhancing and Sidewalk replaced or
600010008000
protecting our
constructed
neighborhoods;
Promoting long-
Potholes Filled (total locations)80070
term prosperity
Trees Removed (each)1881618
Streets Paved (Lane Miles)1.4322
Sidewalk Joints Ground (Feet)
Pavement Striping (LF) 13,230 6,440 20,000
City of Longwood 167FY 2023-2024Proposed Budget
PUBLIC WORKS/STREETS
Summary
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
Public Works Director
0001
Public Works Engineer
1111
Streets & Stormwater Division Manager
PW Streets Supervisor*1110
PW Administrative Office Manager1111
1111
Senior Administrative Assistant
0011
Cemetery Attendant-SA Liason
PW Crew Leader1222
Public Works Maint. Specialist IIPublic 3333
44
Works Maint. Specialist I
TOTAL13.513.514.515.5
Personnel Expenses
Operating Expenses 783,220 783,220
Capital Expense - - - -
Other Expenses - - - -
TOTAL 1,225,892 1,483,276 1,452,910 1,583,672
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
General Fund1,483,276
Budget to Budget Variance
When comparing the adopted budget for FY2023 of $1,483,276 with the proposed
budget for FY2024 of $1, there is an increase of $ primarily associated
a wage increase for General Government employees and operating expenses. The
Public Works-Streets Division maintained the level of FTE of 2023.
City of Longwood 168 FY 2023-2024 Proposed Budget
PUBLIC WORKS/STREETS
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Regular Salaries and Wages 474,164
Overtime
F.I.C.A. 36,108
Retirement Contribution 46,712 47,313
Life and Health Insurance 102,636
Workers Compensation 16,328
Subtotal Personnel Services
Professional Services - 12,000
Other Contractual Services
Travel and Per Diem - 300 300 300
Employee Development 2,263 6,000 6,000
Communications 8,483 8,120 8,120
Postage 13 100 100 100
Utility Services 343,000 343,000 366,120
Rentals & Leases -
Rentals & Leases - Vehicles 6,300 11,711 11,711 27,700
Repair and Maintenance 41,871
Repair and Maintenance - Vehicles 28,873 30,000 30,000 30,000
Printing and Binding 73
Other Charges & Obligations 11 100 100 100
Office Supplies 600 600
Operating Supplies 30,643 32,200 32,200
Safety Supplies 8,000 8,000 8,300
Fuel/Diesel/Lubricants 42,000 42,000 42,000
Road Materials and Supplies 6,410 11,600 11,600 12,000
Books, Pubs, Subs & Memberships 2,430 2,430 2,380
Subtotal Operating 783,220 783,220
Capital Equipment - - - -
Subtotal Capital - - - -
TOTAL STREETS
1,225,892 1,483,276 1,452,910 1,583,672
City of Longwood 169FY 2023-2024Proposed Budget
PUBLIC WORKS/STREETS
FY2024 EXPENDITURES BY CATEGORY
City of Longwood 170FY 2023-2024Proposed Budget
NON-DEPARTMENTAL
Line Item Detail
2022 2023 2023 2024
Account NumberAccount Title
ActualBudgetEstimateBudget
Transfer to COPS Fund - - - -
Transfer to CERT Fund - - - -
Transfer to Capital Projects Fund -
Transfer to Parks & Recreation Fund -
Subtotal Other -
TOTAL NON-DEPARTMENTAL
- 1,396,400 1,396,400 983,876
City of Longwood 171FY 2023-2024Proposed Budget
SPECIAL REVENUE FUNDS
REVENUE AND EXPENDITURES SUMMARY
Building & Police Special ARPA Special
InspectionEducationLaw Enf.FundAssessment
Revenues:
Licenses and Permits - - - -
Intergovernmental - - - 4,400,000 -
Charges for Services - - - - -
Fines and Forfeitures - 8,000 37,000 - -
Miscellaneous 36,000 - 120 - 104,212
Total Revenues: 927,000 8,000 37,120 4,400,000 104,212
Transfer In: - - - - -
Fund Balances/Reserves/Net
378,036
Assets
Total Revenues,
Transfers and Fund 1,072,560 12,657 415,156 4,592,782 155,620
Balance
Expenditures:
Public Safety 770,118 -
Transportation - - - -
Culture & Recreation - - - - -
Debt Service - - - -
Other Uses - - - -
Total Expenditures: 774,210 3,500 35,500 99,000 126,713
Transfer Out: - - 4,400,000 -
Fund Balances/Reserves/Net
Assets
Total Appropriations and
1,072,560 12,657 415,156 4,592,782 155,620
Reserves
City of Longwood 172FY 2023-2024Proposed Budget
SPECIAL REVENUE FUNDS
REVENUE AND EXPENDITURESSUMMARY
Police Fire
Parks &
COPSCERTImpact Impact
Events
FeesFees
Revenues:
Licenses and Permits - - -
Intergovernmental - - - - -
Charges for Services - - - -
Fines and Forfeitures - - - - -
Miscellaneous 1,100 - - - -
Total Revenues: 97,200 - - 15,000 9,000
Transfer In: - - - -
Fund Balances/Reserves/Net
17,620 12,481 10,268 32,221
Assets
Total Revenues,
Transfers and Fund 156,993 17,620 12,481 25,268 41,221
Balance
Expenditures:
Public Safety - 10,600 4,220 - -
Transportation - - - - -
Culture & Recreation - - - -
Debt Service - - - - -
Other Uses - - - - -
Total Expenditures: 134,990 10,600 4,220 - -
Transfer Out: - - - - -
Fund Balances/Reserves/Net
22,003 7,020 8,261 41,221
Assets
Total Appropriations and
156,993 17,620 12,481 25,268 41,221
Reserves
City of Longwood 173FY 2023-2024Proposed Budget
SPECIAL REVENUE FUNDS
REVENUE AND EXPENDITURES SUMMARY
Recreation PW-Admin Stormwater
Total
Impact FeesImpact FeesFund
Revenues:
Licenses and Permits 7,200 -
Intergovernmental - - 200,000 4,400,000
Charges for Services - - 768,648
Fines and Forfeitures - - -
Miscellaneous - - 100 141,432
Total Revenues: 9,000 7,200 968,748 6,582,480
Transfer In: - - -
Fund Balances/Reserves/Net
12,164
Assets
Total Revenues,
Transfers and Fund 21,164 2,668 1,232,329 7,758,519
Balance
Expenditures:
Public Safety - - -
Transportation - -
Culture & Recreation - - -
Debt Service - - -
Other Uses - - -
Total Expenditures: - - 979,429 2,168,162
Transfer Out: - - -
Fund Balances/Reserves/Net
21,164 2,668
Assets
Total Appropriations and
21,164 2,668 1,232,329 7,758,519
Reserves
City of Longwood 174FY 2023-2024Proposed Budget
BUILDING AND INSPECTION
The Building Division is responsible for the permitting and inspection of all
construction activities throughout the city. The Building Division coordinates with
Planning, Public Works, the Fire Marshal, and Code Enforcement to assist in the
enforcement of compliance with city ordinances, the fire prevention code, and
applicable fair housing requirements.
Goals:
To organize the services necessary to implement the functions managed under the
jurisdiction of the Building Division. To ensure that all construction within the City
conforms to all applicable state and local codes and improve the image, reputation, and
attractiveness of the City to its current and potential residents.
Objectives:
Host live educational workshops for our residnets on the importance of
permitting, and hiring of qualified, licensed contractors.
Host live educational workshops for our commercial building owners, and
property managers to assist them in understanding how their buildings can be
utilized properly to increase safety and potentially increase occupancy.
Continue to improve our level of service.
FY 2022-2023Highlights:
We have continued to improve the performance of our new digital permitting,
and application platform; which continues to increase our effeciency and
customer service. Throught FY23, we have been converting all hard copy files,
plans, permits, and all miscellaneous documents over to a digital format to store
in Laserfiche. We will be completing this project by the end of July 2023, and
will no longer be storing any hard copy materials onsite.
With the improvements to our digital permitting and application platform, and
digital presence in all processes.
City of Longwood 175FY 2023-2024Proposed Budget
BUILDING AND INSPECTION
Performance Measures:
Actual Actual Expected Proposed
Commission GoalActivity
2020-20212021-20222022-20232023-2024
Encouraging smart
growth in harmony with
Permits Processed2,1481,760
the City's unique heritage
and urban surroundings;
Inspections Completed
strengthning the City's
standing as a preeminent
destination for
commercial endeavours
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
Building Official1111
Building Inspector1111
Plans Examiner/Inspector0011
Permit Clerk2222
Records Clerk Part-Time0
TOTAL4.54.55.55
City of Longwood 176FY 2023-2024Proposed Budget
BUILDING AND INSPECTION
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
FUND BALANCE, OCTOBER 1 1,086,575 1,184,941 430,960 145,560
Revenues:
102-0000-322-0000Building Permits 376,226 770,000
102-0000-322-3000Re-Inspections 30,000 30,000 30,000
102-0000-322-4000Plan Review 60,000
102-0000-361-1000Interest Earnings 2,000 1,000 1,000
Miscellaneous Revenue
Total Revenues 475,458 1,103,840 754,000 927,000
Total Revenues and Fund Balance 1,562,033 2,288,781 1,184,960 1,072,560
Expenditures:
Personnel Services
600,338 614,018
Operating Expenses 68,886
Capital Expenses - - - -
Other Expenses 441,816 431,816 277,044
Total Expenditures 1,131,074 1,201,919 1,039,399 1,047,162
FUND BALANCE, SEPTEMBER 30
430,960 1,086,862 145,560 25,398
Budget to Budget Variance
When comparing the adopted budget for FY2023 of $1, with proposed budget
for FY2024 of $1,047,162, there is a decrease of ($120,162). This decrease is primarily
associated with personnel allocations and administrative interfund transfer reductions.
The Building Division maintained the level of FTE of 2023.
City of Longwood 177FY 2023-2024Proposed Budget
BUILDING AND INSPECTION
Line Item Detail
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
Personnel Services:
Regular Salaries and Wages 373,364 484,720
Overtime 2,100
F.I.C.A. 27,881 34,777
Retirement Contribution 46,368 48,723
Life and Health Insurance
Workers Compensation 7,222 2,788 41
Subtotal Personnel Services 491,923 600,338 500,434 614,018
Operating Expenses:
Professional Services 7,060 2,000
Other Contractual Services 36,306
Employee Development 1,374 600
Communications 1,376
Postage - 100 100 100
Rental & Leases 3,866 7,732
Repairs and Maintenance 1,440
Repairs and Maintenance - Vehicles 1,000 1,240
Printing and Binding - 300 300 300
Other Charges & Obligations - - - -
Office Supplies
Operating Supplies 7,706 40,000
Fuel/Diesel/Lubricants
Books, Pubs, Subs & Memberships 2,114 1,000 3,614
Subtotal Operating Expenses 68,886 159,765 107,150 156,100
Capital Expenses:
Capital Equipment - - - -
Subtotal Capital Expenses - - - -
Other Expenses:
Principal
Interest 477 477
Administrative Transfer 427,642 427,642
Reserve for Contingency - 10,000 - -
Subtotal Other Expenses 570,265 441,816 431,816 277,044
TOTAL EXPENDITURES - BUILDING FUND
1,131,074 1,201,919 1,039,399 1,047,162
City of Longwood 178FY 2023-2024Proposed Budget
POLICE EDUCATION
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
FUND BALANCE, OCTOBER 1 (1,834) (1,125) 2,157 4,657
Revenues:
Law Enforcement Education 6,203 8,000 8,000
116-0000-361-1000Interest Earnings 1 - - -
Total Revenues 6,204 6,500 8,000 8,000
Total Revenues and Fund Balance 4,370 5,375 10,157 12,657
Expenditures:
Employee Development 2,213
Equipment - - - -
Total Expenditures 2,213 5,500 5,500 3,500
Fund Balance, September 30
2,157 (125) 4,657 9,157
City of Longwood 179FY 2023-2024Proposed Budget
SPECIAL LAW ENFORMCEMENT
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
FUND BALANCE, OCTOBER 1(Justice)
FUND BALANCE, OCTOBER 1 276,653 266,828 373,376 378,036
Revenues:
Confiscated Property (State) 18,000
Confiscated Property (Federal) 22,000 22,000 22,000
117-0000-361-1000Interest Earnings 324 10 10 20
117-0000-361-1020Interest/Treasury 387 100
Total Revenues 205,642 37,160 40,160 37,120
Total Revenues and Fund Balance 482,295 303,988 413,536 415,156
Expenditures:
Employee Development - - - -
Other Charges & Obligations (State) 3,000 20,000 20,000 20,000
Other Charges & Obligations (Federal)
Capital Equipment - - -
Total Expenditures 108,919 35,500 35,500 35,500
Fund Balance, September 30
373,376 268,488 378,036 379,656
City of Longwood 180FY 2023-2024Proposed Budget
ARPA
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
FUND BALANCE, OCTOBER 1(Justice)
FUND BALANCE, OCTOBER 1 210 459 7,468 192,782
Revenues:
120-0000-332-0000Financial Assistance/Federal Source 4,400,000
120-0000-361-1000Interest Earnings - - -
Total Revenues 2,044,215 573,728 573,728 4,400,000
Total Revenues and Fund Balance 2,044,425 574,187 581,196 4,592,782
Operating Expenses:
Other Charges & Obligation 347,403 147,264 -
Solid Waste Disposal 166,277 -
Professional Services 18,347 - 7,863 -
Communications - - -
Operating Supplies - - -
Subtotal Operating Expenses 282,825 573,728 381,452 -
Capital Expenses:
Capital Equipment - IT 108,064 - - -
Capital Equipment - Police - - -
Fire Station #17 -
Subtotal Capital Expenses 266,345 - 6,962 99,000
Other Expenses:
Administrative Transfer 1,487,786 - - 4,400,000
Subtotal Other Expenses 1,487,786 - - 4,400,000
2,036,957 573,728 388,414 4,499,000
Total Expenditures
Fund Balance, September 30
7,468 459 192,782 93,782
City of Longwood 181FY 2023-2024Proposed Budget
SPECIAL ASSESSMENT
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
6,323 7,979 42,778 51,408
FUND BALANCE, OCTOBER 1
Revenues:
Special Assessment 3,102 - -
Longwood Groves
Markham Hills 12,116 12,116 12,116
Golden Grooves 3,074 3,264 3,264
Sleepy Hollow 10,822
Longwood Hills 4,038 4,200
Barrington 12,661 14,043 14,043 14,043
Shadow Hills 22,000
Tiberon Cove 13,747 14,461 14,461 14,461
130-0000-361-1000Interest Earnings 1,000
Total Revenues 95,239 103,586 103,959 104,212
Total Revenues and Fund Balance 101,562 111,565 146,737 155,620
Expenditures:
Operating Expenses 82,124 82,140
Other Expenses -
Total Expenditures 58,784 95,313 95,329 126,713
Fund Balance, September 30
42,778 16,252 51,408 28,907
City of Longwood 182FY 2023-2024Proposed Budget
SPECIAL ASSESSMENT
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
Operating Expenses:
Longwood Groves - Professional Svcs 843
Markham Hills - Professional Svcs 810
Golden Groves - Professional Svcs 766
Sleepy Hollow - Professional Svcs 807
Longwood Hills - Professional Svcs 771 764 780
Barrington - Professional Svcs 818
Shadow Hills - Professional Svcs 842
Tiberon Cove - Professional Services 821
Longwood Groves - Other Contractual Svcs
Markham Hills - Other Contractual Svcs
Golden Groves - Other Contractual Svcs 2,832
Sleepy Hollow - Other Contractual Svcs 6,663 6,663 10,637
Longwood Hills - Other Contractual Svcs 1,800 1,800 2,720
Barrington - Other Contractual Svcs 7,170 7,170 10,240
Shadow Hills - Other Contractual Svcs 11,462 11,462 17,264
Tiberon Cove - Other Contractual Svcs 1,602 4,862 4,862
Markham Hills- Postage - 200
Longwood Groves - Utilities 4,284 4,284
Markham Hills - Utilities 2,040
Golden Groves - Utilities 848
Sleepy Hollow - Utilities 1,084 1,368 1,368 1,680
Longwood Hills - Utilities 668
Barrington - Utilities 3,276 3,276 3,360
Shadow Hills - Utilities 3,743
Tiberon Cove - Utilities 4,008
Shadow Hills Reserves -
Total Operating Expenses 58,784 95,313 95,329 126,713
TOTAL EXPENDITURES - SPECIAL ASSESSMENTS
58,784 95,313 95,329 126,713
City of Longwood 183FY 2023-2024Proposed Budget
PARKS AND EVENTS
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
FUND BALANCE, OCTOBER 1 87,393 87,407 56,304 44,793
Revenues:
131-0000-347-2010Fundraising Event-Chili Cook-Off 3,404 3,800 4,000
131-0000-347-2020Sponsorship - Barkfest 1,000 1,000 1,000
131-0000-347-2021Sponsorship - American Camp Out - - 800 800
131-0000-347-2022Sponsorship - Reiter Park Concerts - - 100
131-0000-347-2023Sponsorship - Miscellaneous Events - - - -
131-0000-347-2030Sponsorship - Events 7,400 1,000
131-0000-347-2031Special Events Fees 40,000 38,000 40,000
131-0000-347-2032Sponsorship - Celebrate the Season - 6,000 12,000 12,000
131-0000-347-2033Sponsorship - National Night Out - 1,000 1,000
131-0000-347-2034Sponsorship - Christmas Parade - - 1,000
Sponsorship - Fourth of July - 17,000 17,000
131-0000-347-2036Sponsorship - Breakfast with Santa - 3,400 3,400
131-0000-347-2037Sponsorship - Halloween - 2,000 2,000
131-0000-347-2038Sponsorship - Hawaiian Event - 100 400
Sponsorship - Autisim Awareness - - 3,000 3,000
131-0000-347-2040Sponsorship - Pirate Seafood Festival - - 3,000
131-0000-347-2041Sponsorship - Juneteenth - -
131-0000-347-2042Sponsorship - Father/Daughter/Mother/Son - - 1,400
131-0000-347-2043Sponsorship - Fall Festival - - - -
131-0000-347-2044Sponsorship - Food Trucks - - -
131-0000-361-1000Interest Earnings / Interests 131 100 100 100
131-0000-366-0000Memorial Donations - 2,000 1,000
131-0000-366-0100Donations/Contributions - - - -
131-0000-381-1000Interfund Transfer
Total Revenues 55,881 88,850 83,750 112,200
Total Revenues and Fund Balance 143,274 176,257 140,054 156,993
City of Longwood 184FY 2023-2024Proposed Budget
PARKS AND EVENTS
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
Expenditures:
Operating Expenses
Halloween 2,077 2,204
Celebrate the Season 7,310 7,332
Barkfest
National Night Out 1,000 872
Car Show 6,600 8,100 6,700 7,100
Chili Cook-Off/Community Affair 708 1,000
Reiter Park Concerts 13,000 8,000
Christmas Parade 2,100
Fall Festival 18,100
Fourth of July 27,000 22,000 27,000
Food Trucks 2,870 3,600 3,600
Great American Camp Out 763 2,000 1,130
Pirate Seafood Festival 18,000 12,012 16,000
Father/Daughter/Mother/Son Dances 661 200
Breakfast with Santa 470 1,100 2,400
New Events 4,882
Board Promotions - - - 10,000
Longwood Luau - 1,100
Juneteenth - 4,000 3,300 4,000
Autism Awareness - - 2,000
Miscellaneous Events 3,400 3,400
Total Operating Expenses
86,970 122,997 95,261 134,990
Capital Expense:
Capital Equipment - - - -
Total Capital Expense - - - -
Total Expenditures 86,970 122,997 95,261 134,990
Fund Balance, September 30
56,304 53,260 44,793 22,003
City of Longwood 185FY 2023-2024Proposed Budget
CITIZENS ON PATROL (COPS)
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
FUND BALANCE, OCTOBER 1 21,283 11,329 19,511 17,620
Revenues:
132-0000-347-4001Food Sales 4,000 3,400 -
132-0000-361-1000Interest Earnings / Interests 20 20 -
132-0000-366-0000Donations 701 700 1,108 -
132-0000-381-1000City Contributions-Interfund Transfer 4,000 - - -
Total Revenues 8,632 4,720 4,528 -
Total Revenues and Fund Balance 29,915 16,049 24,039 17,620
Expenditures:
Operating Expenses
Concession Supplies/Propane 2,073 -
Gas for Vehicles 1,271 2,000 2,100
Maintenance for Vehicles 2,000 2,000
Community Relations 221 1,700
Award Meet and Greet Dinner 1,120 836
Uniforms/Equipment 1,722 3,300 3,300
Total Operating Expenses 10,404 11,675 6,419 10,600
Capital Expense
Capital Equipment - - - -
Total Capital Expense - - - -
Total Expenditures 10,404 11,675 6,419 10,600
Fund Balance, September 30
19,511 4,374 17,620 7,020
City of Longwood 186FY 2023-2024Proposed Budget
CERT
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
FUND BALANCE, OCTOBER 1 13,206 11,540 12,141 12,481
Revenues:
133-0000-347-4010 Fund Raising-Celebrate the Season 1,000 -
133-0000-347-4020 Fund Raising-Mustang Show 300 300 300 -
133-0000-347-4030 Fund Raising-Easter Egg Hunt - - -
133-0000-347-4040 Fund Raising-Other Events 682 1,000 1,200 -
133-0000-361-1000 Interest Earnings / Interests - - -
133-0000-381-1000 City Contributions- Interfund Transfer 1,086 - - -
2,787 3,300 2,500 -
Total Revenues
Total Revenues and Fund Balance 15,993 14,840 14,641 12,481
Expenditures:
Operating Expense:
Repair and Maintenance 1,403 872
CERT/Promotional Activities - -
Operating Supplies 3,100 1,288 3,100
Continuing Education/Training - - 220
Total Operating Expense 3,853 5,270 2,160 4,220
Capital Expense:
Capital Equipment - - - -
Total Capital Expense - - - -
Total Expenditures 3,853 5,270 2,160 4,220
Fund Balance, September 30
12,141 9,570 12,481 8,261
City of Longwood 187FY 2023-2024Proposed Budget
POLICE IMPACT FEES
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
FUND BALANCE, OCTOBER 1 2,201 2,200 1,675 10,268
Revenues:
134-0000-324-1100 Impact Fees Residential-Police 1,760 1,000
134-0000-324-1200 Impact Fees Commercial-Police 1,824 3,000 10,000
134-0000-361-1000 Interest Earnings / Interests 4 - - -
3,588 143,090 10,000 15,000
Total Revenues
Total Revenues and Fund Balance 5,789 145,290 11,675 25,268
Expenditures:
Operating Expense:
Operating Supplies 4,114 - 1,407 -
Total Operating Expense 4,114 - 1,407 -
Capital Expense:
Capital Equipment - 143,000 - -
Total Capital Expense - 143,000 - -
Total Expenditures 4,114 143,000 1,407 -
Fund Balance, September 30
1,675 2,290 10,268 25,268
City of Longwood 188FY 2023-2024Proposed Budget
FIRE IMPACT FEES
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
FUND BALANCE, OCTOBER 1 4,816 10,816 12,221 32,221
Revenues:
Impact Fees Residential-Fire 1,000 2,000
Impact Fees Commercial-Fire 2,000 18,000 4,000
Interest Earnings / Interests 20 - - -
7,405 3,000 20,000 9,000
Total Revenues
Total Revenues and Fund Balance 12,221 13,816 32,221 41,221
Expenditures:
Operating Expense:
Operating Supplies - - - -
Total Operating Expense - - - -
Capital Expense:
Capital Equipment - - - -
Total Capital Expense - - - -
Total Expenditures - - - -
Fund Balance, September 30
12,221 13,816 32,221 41,221
City of Longwood 189FY 2023-2024Proposed Budget
RECREATION IMPACT FEES
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
FUND BALANCE, OCTOBER 1 5,361 7,505 9,664 12,164
Revenues:
136-0000-324-6100Impact Fees Residential-Recreation 4,288 6,000
136-0000-324-6200Impact Fees Commercial-Recreation - 4,000 - 4,000
136-0000-361-1000Interest Earnings / Interests - - -
4,303 10,000 2,500 9,000
Total Revenues
Total Revenues and Fund Balance 9,664 17,505 12,164 21,164
Expenditures:
Operating Expense:
Operating Supplies - - - -
Total Operating Expense - - - -
Capital Expense:
Capital Equipment - 10,000 - -
Total Capital Expense - 10,000 - -
Total Expenditures - 10,000 - -
Fund Balance, September 30
9,664 7,505 12,164 21,164
City of Longwood 190FY 2023-2024Proposed Budget
PW/ADMIN IMPACT FEES
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
FUND BALANCE, OCTOBER 1 1,395 3,895 (11,032) (4,532)
Revenues:
137-0000-324-7100Impact Fees Residential-Administrative 1,880 30,000 4,000
137-0000-324-7200Impact Fees Commercial-Administrative 346 2,200
137-0000-361-1000Interest Earnings / Interests - - - -
2,225 30,500 6,500 7,200
Total Revenues
Total Revenues and Fund Balance 3,620 34,395 (4,532) 2,668
Expenditures:
Operating Expense:
Operating Supplies 6,460 - - -
6,460 - - -
Total Operating Expense
Capital Expense:
Capital Equipment 30,000 - -
Total Capital Expense 8,193 30,000 - -
Total Expenditures 14,653 30,000 - -
Fund Balance, September 30
(11,032) 4,395 (4,532) 2,668
City of Longwood 191FY 2023-2024Proposed Budget
STORMWATER MANAGEMENT
Public Works keeps the city compliant with annual stormwater regulations established
by the Environmental Protection Agency (EPA) and with the National Pollutant
Discharge Elimination System MS4 (NPDES) permit for the discharge of stormwater
from Municipal Separate Storm Sewer Systems. The Public Works Stormwater
division worked together with property owners to improve and clean various lakes and
ponds to reestablish stormwater capacity. The Public Works Stormwater division also
provided storm event information and preparedness to our community, continuously
clearing and maintaining storm drains, monitoring lake levels as well as implementing
a countywide sandbag operation program.
Goals:
To provide for the health, safety, and welfare of residents through regular maintenance
programs to ensure the proper functioning of drainage systems and facilities.
City of Longwood 192FY 2023-2024Proposed Budget
STORMWATER MANAGEMENT
Objectives:
Secure federal grants to assist with Phase II of the Bennet Parkway Project to
alleviate flooding for the existing business.
Secure federal grants to assist with Raven Outfall restoration and mitigation due
to damage from Hurricane Ian.
Secure federal grants to assist with Lake and Oak Outfall restoration and
mitigation due to damage from Hurricane Ian.
Design Orange Ave Drainage improvements.
Perform annual pipe lining in city.
FY 2022-2023 Highlights:
Hurricane Ian and Nicole preperation, debris removal, and infrastructure repairs.
East Wildmere Avenue stormwater structure retrofit and pipe replacement for
improved drainage effincency.
South Grant Street stormwater pipe removal and replacement of old
infrastructure and Sandalwood Park major stromwater pipe repairs of old
infrastructure.
Working on securing federal grants to assist with phase II of the Bennet Parkway
Project to alleviate flooding for the existing business, Raven Outfall restoration
and mitigation due to damage from Hurricane, and Lake and Oak Outfall
restoration and mitigation due to damage from Hurricane.
City of Longwood 193FY 2023-2024Proposed Budget
STORMWATER MANAGEMENT
Performance Measures:
Commission Actual Actual Expected Proposed
Activity
Goal2020-20212021-20222022-20232023-2024
Design Plan Requirements
2111
Inspect Major Outfalls44323232
Providing
Inspect Baffle Boxes4161616
quality core
Inspect S-W Lift Station
services;
4888
Pumps
promoting
long-term
Inspect Exfiltration Trenches
prosperity
Re-establish Ditch Lines to
No Data300'
Original Flow (LF)
City of Longwood 194FY 2023-2024Proposed Budget
STORMWATER MANAGEMENT
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
FUND BALANCE, OCTOBER 1 (56,880) 100,535 112,524 263,581
Revenues:
Stormwater Utility/Service Charges 726,081 768,148
Stormwater Utility/Inspection Fees - -
406-0000-331-1000Federal Grant/FEMA PA - - - 200,000
406-0000-361-1000Interest Earnings 108 100
406-0000-364-4000Sale of Equipment - 10,000 10,000 -
Miscellaneous Revenue - - - -
406-0000-382-1000Transfer In - - - -
Total Revenues 726,189 836,050 751,839 968,748
Total Revenues and Fund Balance 669,309 936,585 864,363 1,232,329
Expenditures:
Personnel Expenses 220,724
Operating Expenses 240,721
Capital Expenses 30,000 421,000
Other Expenses 28,686
Total Expenditures 556,785 917,929 600,783 979,429
FUND BALANCE, SEPTEMBER 30 112,524 18,656 263,581 252,900
City of Longwood 195FY 2023-2024Proposed Budget
STORMWATER MANAGEMENT
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
Personnel Expenses
Regular Salaries and Wages 133,310
Overtime 3,000 3,000
F.I.C.A. 11,478 10,148
Retirement Contribution 13,331 13,128
Life and Health Insurance
Workers Compensation 12,184 4,163 14
Subtotal Personnel Expenses 229,476 220,724 188,578 177,568
Operating Expenses
Professional Services
Other Contractual Services 124,800 124,800
Travel & Per Diem - 300 300 -
Employee Development 4,600 4,600
Communication 216 1,180 1,180
Utility Services
Rentals and Leases - Vehicles 4,200 4,200
Repair and Maintenance 77,000
Repair and Maintenance-Vehicles 10,000 10,000 10,000
Printing and Binding
Other Charges & Obligations
Operating Supplies 18,882 28,000
Fuel/Diesel/Lubricants 8,800 8,800 8,000
Books, Pubs, Subs & Memberships
Subtotal Operating Expenses 240,721 353,430 353,430 352,175
Capital Expenses
CIP-Rock Lake Outfall 140,000 - -
CIP-Update to SW Master Plan 20,628 - - -
CIP-Bennett Drive/UPS Pond - - 110,000
CIP-Master Plan Update - 30,000
CIP-Pipe Lining - 100,000 - 100,000
CIP-Lake Jane Intake & Oak St. Lake Ave - - - 186,000
Capital Equipment - - - -
Subtotal Capital Expenses 32,725 315,000 30,000 421,000
Other Expenses
Principal 24,376
Interest 4,487 3,270
Administrative Transfer - - -
Subtotal Other Expenses 53,863 28,775 28,775 28,686
TOTAL EXPENDITURES - STORMWATER
556,785 917,929 600,783 979,429
City of Longwood 196FY 2023-2024Proposed Budget
STORMWATER MANAGEMENT
FY2024EXPENDITURES BY CATEGORY
City of Longwood 197FY 2023-2024Proposed Budget
CAPITAL PROJECT FUNDS
REVENUE AND EXPENDITURESSUMMARY
Public Capital
Total
FacilitiesProjects
Revenues:
Sales and Use Taxes -
Intergovernmental 141,214 3,888,704
Miscellaneous -
Other Financing Sources -
Total Revenues: 5,398,616 5,341,714 10,740,330
Transfer In: -
Fund Balances/Reserves/Net
Assets
Total Revenues, Transfers
$ 7,306,810$ 11,125,492$ 18,432,302
and Fund Balance
Expenditures:
Governmental - 128,813 128,813
Public Safety - 10,461,063 10,461,063
Physical Environment -
Transportation
Culture & Recreation -
Debt Service -
Total Expenditures: 5,356,864 10,768,876 16,125,740
Transfer Out: - - -
Fund Balances/Reserves/Net
Assets
Total Appropriations and
7,306,810 11,125,492 18,432,302
Reserves
City of Longwood 198FY 2023-2024Proposed Budget
PUBLIC FACILITIES
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
FUND BALANCE, OCTOBER 1 1,831,670 608,980 1,376,215 1,908,194
Revenues:
310-0000-312-2000 1-Cent Sales Tax 1,244,173
310-0000-312-4100 Local Option Gas Tax 376,031
Special Assessment 30,000 16,000 18,000
310-0000-331-1100 Federal Grants/Hazard Mitigation - - -
310-0000-331-1200 Federal Grants/EDA Grant - - -
310-0000-334-4000 FDOT Reimbursement - - -
310-0000-334-4100 - 72,812 -
310-0000-334-4200 FDOT - LAP #446488-1 - 36,766 -
310-0000-334-4300 - - - -
310-0000-337-4000 SC Interlocal Funding - Bike & Ped - - - 1,320,000
310-0000-337-4100 SC Interlocal Funding - Ronald Regan - - -
310-0000-361-1000Interest Earnings 3,634 - - -
Total Revenues 2,607,830 1,749,512 1,726,078 5,398,616
Total Revenues and Fund Balance 4,439,500 2,358,492 3,102,293 7,306,810
Expenditures:
Operating Expenses 102,373 88,282 114,708
Capital Expenses 1,000,000 272,000
Other Expenses 833,816 833,816
Total Expenditures 3,063,287 1,936,189 1,194,098 5,356,864
Fund Balance, September 30
1,376,215 422,303 1,908,194 1,949,946
City of Longwood 199FY 2023-2024Proposed Budget
PUBLIC FACILITIES
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
Operating Expenses
Professional Services 102,373 88,282
Professional Services 4,032 - -
Total Operating Expenses 103,915 102,373 88,282 114,708
Capital Expenses
Resurfacing of Local Streets CB 30,000 30,000 20,000
ADA Transition Plan CB
Engineering Studies 8,800 30,000 30,000
Bike Share Program
Resurfacing of Local Streets Paving - 302,000
W Warren Ave-Complete Street 132,132 - - -
Ronald Reagan Blvd Complete Street - - -
Bicycle Pedestrian Plan (X Seminole Trail Connector) 1,068,412 - - -
Corridor Landscaping/Hardscaping - - -
Other Projects 100,000 - - -
Sign Replacement and Minor Asphalt
Street Lights, Church, Historic Rosedale - 2,000 -
Paving- N. Grant St. & Harbor Isle - - -
Paving- E. Church St., Longdale 227,000 - - -
Paving- Highland and Industrial - 130,000 - 130,000
Paving-Industrial Park off SR434 - - -
Stormwater and Paving Orange Ave. - - -
E. Church Ave Complete Street - -
Longdale Sidewalks - - -
Update Pedestrain and Bike Master Plan - - -
Subdivision Sidewalk Connections - -
Maine, Reider & E. Lake-S. Longwood Sidewalk - Phase I - - 300,000
S. Grant St. Sidewalk - Dog Track to Lk. Kathryn - 120,000 - 120,000
Tullis,Marvin, Overstreet S. Longwood Sidewalk - Phase II - -
2nd Place & 12th St. Sidewalk - -
W. Fla., N. Milwee, W. Magnolia Sidewalk -
South Pedestrian Corridor (Milwee Ave.) - - 400,000
Warren Ave Public Facility Drainage Improvements - - - 80,000
Bennett Drive Drainage Improvments - - - 800,000
Traffic Signal Installation - - - 80,000
Raven Avenue Outfall - - - 230,000
Total Capital Expenses 2,125,507 1,000,000 272,000 4,408,500
Other Expenses
Principal
Interest 24,861 24,861 13,083
Total Other Expenses 833,865 833,816 833,816 833,656
Total Expenditures 3,063,287 1,936,189 1,194,098 5,356,864
TOTAL EXPENDITURES - PUBLIC FACILITIES 3,063,287 1,936,189 1,194,098 5,356,864
City of Longwood 200FY 2023-2024Proposed Budget
CAPITAL PROJECTS FUND
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
FUND BALANCE, OCTOBER 1 24,087 3,554 922,355 414,902
Revenues:
320-0000-331-7020Cultural Facilities/FDEP/Comm Bldg. - - -
320-0000-331-7030FRDAP- Parks - 100,000 100,000 100,000
320-0000-331-7040FEMA - Safe Room #4468-033R - 41,214
320-0000-361-1000Interest Earnings
320-0000-382-1000Transfer In
320-0000-384-0000Non-Revenues Debt Proceeds - 6,330,886 -
Total Revenues 1,590,942 8,387,786 1,566,900 10,710,590
Total Revenues and Fund Balance 1,615,029 8,391,340 2,489,255 11,125,492
Expenditures:
Operating Expenses - - - -
Capital Expenses 10,668,876
Other Expenses - - - 100,000
Total Expenditures 692,674 8,391,153 2,074,353 10,768,876
Fund Balance, September 30
922,355 187 414,902 356,616
City of Longwood 201FY 2023-2024Proposed Budget
CAPITAL PROJECTS FUND
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
Capital Expenses
Capital Equipment - IT - 128,813 128,813 128,813
Capital Equipment-Police 416,648
Operating Supplies - - -
7,000,000 683,200
Equipment-Fire 38,020 120,417 120,417 428,100
CIP-Candyland Park Sports Lighting - 260,000 260,000 -
CIP-Floor Replacement - Parks & Recreation - -
CIP-Exterior Siding Replacement - Parks & Recreation - 100,000 100,000 -
CIP-FRDAP 100,000 100,000 100,000
CIP-Playground Capital Equipment Candyland Park - -
Capital Equipment-Leisure Services - - -
Capital Equipment-Streets 61,301 233,000 233,000
Subtotal Capital Expenses 692,674 8,391,153 2,074,353 10,668,876
Other Expenses
Other Debt Services - - - 100,000
Subtotal Other Expenses - - - 100,000
TOTAL CAPITAL PROJECTS FUND 692,674 8,391,153 2,074,353 10,768,876
City of Longwood 202FY 2023-2024Proposed Budget
ENTERPRISE FUNDS
REVENUE AND EXPENDITURES SUMMARY
Public
R&RImpact FeesTotal
Utilities
Revenues:
Licenses and Permits 8,000- 700,000 708,000
Intergovernmental --
Charges for Services 7,288,320--7,288,320
Miscellaneous - 2,000
Other Financing Sources 4,000,000--4,000,000
Total Revenues: 13,541,470- 702,000 14,243,470
Transfer In:- -
Fund Balances/Reserves/Net Assets 1,313,124
Total Revenues, Transfers and
21,130,050 1,841,840 2,015,124 24,987,014
Fund Balance
Expenditures:
General Government - -
Physical Environment -
Debt Service 676,442 - - 676,442
Total Expenditures: 14,416,025 1,719,500- 16,135,525
Transfer Out: - -
Fund Balances/Reserves/Net Assets 122,340
Total Appropriations and
21,130,050 1,841,840 2,015,124 24,987,014
Reserves
City of Longwood 20FY 2023-2024 Proposed Budget
*Not Funded
City of Longwood 20FY 2023-2024 Proposed Budget
PUBLIC UTILITIES
The Public Works Utilities Department provides planning, design, coordination, and
supervisory services for proper maintenance of the City’s water distribution and
wastewater systems, lift stations, and water plants. This includes a water meter
installation and repair program, a septic-to-sewer conversion program, a fire hydrant
and valve maintenance program, and a backflow cross-contamination prevention
program.
Objectives:
Select a new water plant location and begin the initial design.
Establish and enact reclaimed stormwater irrigation rates.
Replacement of asbestos water main within Sandalwood neighborhood.
Completion of E. Longwood Phase II project.
Bring to Voters a Referendum for financing of a new Water Plant.
Design E. Longwood Phase III project.
City of Longwood 20FY 2023-2024 Proposed Budget
PUBLIC UTILITIES
FY 2022-2023 Highlights:
Completion ofthe AMI metering system in the city.
Full Rehabilitation of Raven Street lift station with new pumps, By-pass
generator, fencing and epoxy lining.
Bid and award of E. Longwood Phase II.
Replacement of Asbestos Cement Water Main for Seminole County EE
Williamson Trail project.
Performance Measures:
Commission Actual Actual Expected Proposed
Activity
Goal2020-20212021-20222022-20232023-2024
Certify all City Backflow
Preventers
Maintain and Certify City
owned Fire Hydrants
Providing quality
core services;
Maintain and Exercise
promoting long-term
Distribution Valves
prosperity
Rehabilitate Lift Station1221
Rehabilitate Sewer Manhole334
Water Plant Efficiency Metric
City of Longwood 20FY 2023-2024 Proposed Budget
PUBLIC UTILITIES
Summary
2022 2023 2023 2024
Authorized Positions
ActualBudgetEstimateBudget
Public Works Director
Deputy Director of PW & Utilities1111
Public Works Engineer1110
Utilities Field Supervisor1111
Utilities Project Manager1110
Backflow Program Coordinator1111
GIS Analyst0111
Fire Hydrant Technician0011
Utilities Maintenance Specialist I3333
Utilities Maintenance Specialist II4433
Utilities Maintenance Specialist III1122
Water Plant Operator 1112
Water Plant Operator Trainee1111
TOTAL15.516.517.516.5
Personnel Expenses 1,110,866
Operating Expenses 2,203,400
Capital Expense
Other Expenses
TOTAL 6,713,96813,567,919 5,898,397 15,830,387
2022 2023 2023 2024
Funding Source
ActualBudgetEstimateBudget
Public Utilities Fund
Budget to Budget Variance
When comparing the adopted budget for FY2023 of $ with proposed budget
for FY2024 of $there is an increase of $2,262,468. This increase is
primarily associated with wages, operating and capital projects.
City of Longwood 20FY 2023-2024 Proposed Budget
PUBLIC UTILITIES
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
CASH RESERVES, OCTOBER 1 5,358,146 5,167,242 5,917,123 7,588,580
Revenues
401-0000-331-1100Federal Grants/Hazard Mitigation Grant - - -
401-0000-334-3103SJRWMD/East Longwood Septic Tank - - - -
438,161 - - -
401-0000-334-3106 - -
-- --
- - 661,100
413,272 - - -
401-0000-343-6110Water Revenue-Billed 3,700,000 3,848,000
Water Surchage 4,417 6,000 6,000 6,240
401-0000-343-6120Water Meter Connections 10,841 47,000 48,880
Turn-On/Turn-Off Fees 36,400
401-0000-343-6130Operating Income-Late Charges
Sprinklers-Billed
401-0000-343-6140Sewer Revenue-Billed 2,843,203 3,016,000
Sewer Connection Fee 3,111 200,000 208,000
Sewer Connection Fee 36 - - -
Other Income 2,676 10,000 10,400
401-0000-363-2020W/S Impact Fees 36,000 10,000 8,000
401-0000-364-4000Sales of Fixed Assets/Sale of Equipment 30,000 30,000
Scrap Sales 710 1,000 1,000 1,000
Other Miscellaneous Revenue - 200 200
Other Miscellaneous Revenue 1,000 1,000 1,000
- - -
- 4,000,000
Subtotal Revenues 6,556,233 13,031,540 7,989,392 13,541,470
Total Revenues and Fund Balance 11,914,379 18,198,782 13,906,515 21,130,050
Expenses
Personnel Services
Operating Expenses
Capital Expenses
Other Expenses
Total Expenses 5,997,256 14,003,718 6,317,935 16,214,905
Net Position, September 30
5,917,123 4,195,064 7,588,580 4,915,145
City of Longwood 20FY 2023-2024 Proposed Budget
PUBLIC UTILITIES
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
PUBLIC UTILITIES DEPARTMENT:
Personnel Expenses
Regular Salaries and Wages 731,234 774,000 774,000
Overtime 121,400 121,400 130,000
F.I.C.A 67,721 67,721
Retirement Contribution 80,808 104,802
Life and Health Insurance 167,021
Workers Compensation 10,286
Subtotal Personnel Expenses 1,274,543 1,258,787 1,216,765 1,322,665
Operating Expense
Professional Services
Other Contractual Services 2,000 2,000 21,000
Travel and Per Diem - 300 300 300
Employee Development 8,120
Communication
Postage
Utility Services
Rentals & Leases 1,262 3,000 3,000 3,000
Leasing of Vehicles 42,433 14,600 14,600 38,000
Repairs and Maintenance 61,460 111,400
Repairs and Maintenance-Vehicles 48,872
Printing & Binding 43
Other Charges and Obligations 1,208,700
Amortization - - -
Office Supplies 721 600
Operating Supplies
Safety Supplies 7,304 8,000 8,000 8,200
Fuel/Diesel/Lubricants 42,000 42,000 42,000
Road Materials 4,000 4,000
Books, Pubs, Subs & Memberships 1,860 1,860
Depreciation 1,622,431 - - -
Subtotal Operating Expenses 3,466,085 1,796,481 1,796,481 2,203,400
Capital Expense
Land - - -
Improvements Other Than Building - - -
CIP-AMI Meter Installation 866,827 210,000 60,000 -
CIP-Longdale Septic Tank Abatement - -
City of Longwood 209FY 2023-2024Proposed Budget
PUBLIC UTILITIES
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
PUBLIC UTILITIES DEPARTMENT:
Capital Expense
CIP-E.L. W Septic Tank Abatement PH1 - - -
CIP-E.L. W Septic Tank Abatement PH2 66,440
CIP-E.L. W Septic Tank Abatement PH3- -
Water Plant Replacement- 2,600,000
JPA Longwood Hills Rd Wekiva Trail- 110,000 -
Landings Potable Water System Replacement- 600,000
Grant St. Master Lift Station Bypass Project- 60,000 -
Reclaimed Irrigation Expansion- -
Hidden Oaks Septic Tank Abatement- - --
Floodproofing of 3 Liftstations (#3,#10,#23)- - -
Georgia LS Emergency Generator- - -
Capital Equipment
Subtotal Capital Expenses 2,804,659 8,505,000 877,500 9,829,000
Other Expenses
Principal-
Interest 167,246 167,246 83,012
Administrative Transfer 1,113,177 682,380
Transfer Out- RR Water
Transfer Out- RR Sewer
Asset Reclassification (3,701,731) - - -
Subtotal Other Expenses (1,931,340) 2,007,651 2,007,651 2,475,322
TOTAL EXPENDITURES - PUBLIC UTILITIES DEPARTMENT 5,613,947 13,567,919 5,898,397 15,830,387
TOTAL EXPENDITURES - UTILITY BILLING 383,309 435,799 419,538 384,518
TOTAL EXPENDITURES - PUBLIC WORKS FUND 5,997,256 14,003,718 6,317,935 16,214,905
City of Longwood 2FY 2023-2024 Proposed Budget
PUBLIC UTILITIES
FY2024 EXPENDITURES BY CATEGORY
City of Longwood 21FY 2023-2024 Proposed Budget
PUBLIC UTILITIES R&R
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
CASH RESERVES, OCTOBER 1 1,107,749 409,073 587,016 725,340
ADD REVENUES:
Revenues
402-0000-361-1000Interest Earnings - 2,000-
402-0000-382-1000 Interfund Transfer from Utility Fund
402-0000-382-1020 Transfer In/Wastewater
Subtotal Revenues 571,616 638,324 640,324 1,116,500
Total Revenues 1,679,365 1,047,397 1,227,340 1,841,840
DEDUCT EXPENSES:
Operating Expenses
Professional Services 7,870 20,000 20,000 20,000
Other Contractual Services 12,618
Repair and Maintenance 288,000
Operating Supplies 16,706
Subtotal Operating Expenses 200,189 324,000 324,000 369,500
Capital Expenses
Water Service Line R&R - 100,000 - 220,000
CIP-Water Meter R&R 600,000 - --
CIP-AC Water Main Replacement-Design 7,141 -
CIP-Liftstation Rehabiliation 70,000 123,000 100,000
Sanitary Sewer I & II Rehabilitation 10,000 20,000 - 20,000
Water Plant R&R 30,000 40,000
Liftstation Emergency Pump Replacement - --
Mahole Repair and Coating 30,000 33,000 -
Generator Replacement -20,000 --
Hospital Rebuild - - 60,000
Subtotal Capital Expenses 892,160 723,000 178,000 1,350,000
Total Expenses 1,092,349 1,047,000 502,000 1,719,500
Net Position, September 30
587,016 397 725,340 122,340
City of Longwood 21FY 2023-2024 Proposed Budget
PUBLIC UTILITIES R&R
FY2024 EXPENDITURES BY CATEGORY
City of Longwood 21FY 2023-2024 Proposed Budget
PUBLIC UTILITIES IMPACT FEES
2022202320232024
ACTUALBUDGETESTIMATEBUDGET
CASH RESERVES, OCTOBER 1 383,529 613,603 1,176,124 1,313,124
ADD REVENUES:
Revenues
403-0000-324-2110Water Impact Fees 380,000 300,000
403-0000-324-2120Sewer Impact Fees 70,000 400,000
403-0000-361-1000Interest Earnings 2,000 2,000 2,000
Subtotal Revenues 792,595 882,000 137,000 702,000
Total Revenues 1,176,124 1,495,603 1,313,124 2,015,124
DEDUCT EXPENSES:
Other Expenses
Water Impact Fees Reserves - - - -
Sewer Impact Fees Reserves - - - -
Subtotal Other Expenses - - - -
Total Expenses - - - -
Net Position, September 30
1,176,124 1,495,603 1,313,124 2,015,124
City of Longwood 21FY 2023-2024 Proposed Budget
CAPITAL IMPROVEMENT PLAN
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
The Capital Improvement Plan (CIP) is a multi-year prioritized schedule of improvements
that lists each capital improvement by the year it is intended to be purchased or commenced.
The City’s five-year CIP is updated on an annual basis as capital needs are assessed by the
City Commissioners, the City Manager, Department Directors, and their staff. This plan
allows the City to identify the need for repair or replacement of existing facilities, public
access improvements, if new facilities might be needed in the future, and how projects may
impact long-term operating and maintenance costs.
Each year during the annual budget process Departments must submit annual updates and
new requests for review. The CIP is then reviewed by the City Manager to ensure the
incorporation of all necessary capital improvements considering the impact on operating
costs, if required by state law or mandate, if necessary, and if will improve quality of life. The
projects that are tentatively approved by the City Manager, are then incorporated into the
annual budget including operating and maintenance expenses, if any, and submitted as part
of the annual operating budget for City Commission adoption. The remaining years of the
capital program serve as a guide for future planning which is reviewed and modified in
subsequent years where applicable. New projects are proposed with the estimated cost,
description, and anticipated funding sources
Capital improvement projects vary in scope. Some may require years of planning and
construction while others may be completed in a shorter timeframe. The City’s five-year CIP
encompassing FY24 through FY28 totals $84,036,140. The first year of the five-year plan,
which is formally adopted by the City Commission, totals approximately $26,776,376 for
FY24.
City of Longwood 21FY 2023-2024 Proposed Budget
CAPITAL IMPROVEMENT PLAN
This section includes a summary schedule of all City capital projects and the funding sources
for current year for adoption. The project detail sheets include a project number, a detailed
description of the project with an explanation as to why this project is needed, the impact on
the current year’s operating budget, and the funding source(s).
ARPA FUND 120
FYFYFYFYFY
REVENUES:Total
23-2424-2525-2626-2727-28
SLFRF Funding - - - -
99,000 - - - - 99,000
Total Cost
FYFYFYFYFY Five Year
23-2424-2525-2626-2727-28Plan
PROJECTDESCRIPTION
FD-Fire Station 17 Addtion - - - -
Fund Total 99,000 - - - - 99,000
PUBLIC FACILITIES FUND 310
FYFYFYFYFY
REVENUES:Total
23-2424-2525-2626-2727-28
One Cent Sales Tax, Local Option Gas Taxes, Grants, and Paving
Assessments
4,408,500 2,936,825 2,307,150 3,126,085 2,510,000 15,288,560
Total Cost
FYFYFYFYFY Five Year
23-2424-2525-2626-2727-28Plan
PROJECTDESCRIPTION
130,000
Resurfacing of Local Streets CB 20,000 20,000 30,000 30,000 30,000
300,000
ADA Transition Plan CB 100,000
180,000
Engineering Studies 30,000
Best Foot Forward Program - -
712, 000
Resurfacing of Local Streets Paving 302,000 100,000 100,000 110,000 100,000
2,200,000
W Warren Ave-Paving & Drainage - - - - 2,200,000
Sign Replacement, Minor Asphalt 100,000 100,000 100,000
130,000
Paving- Highland and Industrial 130,000 - - - -
Paving- Industrial Park off SR 434 - - - -
City of Longwood 21FY 2023-2024 Proposed Budget
CAPITAL IMPROVEMENT PLAN
PUBLIC FACILITIES FUND 310
Paving- Sleepy Hollow - - - -
Stormwater and Paving Orange Ave. - - -
E. Church Ave Complete Street - 30,000 -
Longdale Sidewalks 30,000 - -
Subdivision Sidewalk Connections - - - -
300,000
Maine, Reider & E. Lake-S. Longwood Sidewalk - Phase I 300,000 - - - -
120,000
S. Grant St. Sidewalk - Dog Track to Lk. Kathryn 120,000 - - - -
Tullis,Marvin, Overstreet S. Longwood Sidewalk - Phase II 300,000 - - -
2nd Place & 12th St. Sidewalk 140,000 - - -
W. Fla., N. Milwee, W. Magnolia Sidewalk - - - -
400,000
S. Ped Corridor (Milwee) 400,000 - - - -
Warren Ave Public Facility Drainage Improvements 80,000 - - -
800,000
Bennett Drive Drainage Improvments 800,000 - - - -
Traffic Signal Installation 80,000 280,000 - -
230,000
Raven Avenue Outfall 230,000 - - - -
Fund Total 4,408,500 2,936,825 2,307,150 3,126,085 2,510,000 15,288,560
CAPITAL PROJECTS FUND 320
FYFYFYFYFY
REVENUES:Total
23-2424-2525-2626-2727-28
10,668,876
Grants and Loan Proceeds
10,668,876 1,856,916 4,206,249 689,003 949,536 18,370,580
Total Cost
FYFYFYFYFY Five Year
23-2424-2525-2626-2727-28Plan
PROJECTDESCRIPTION
- - - -
3,200,000
FD-Fire Station 17 - - 3,200,000 -
80,000
LS-AC Replacement - 80,000 - - -
120,000
LS-Community Building Siding Replacement - 120,000 - - -
100,000
LS-FRDAP 100,000 - - - -
10,000
LS-Concession Stand Renovation - 10,000 - - -
10,000
LS-Playground Equipment - - 10,000 - -
PW-Awning - - - -
108,000
EquipmentIT-Switch & Wireless Infra Replace - - - 108,000 -
EquipmentIT-Firewall - - - -
EquipmentIT-Datacenter Refresh Project 128,813 128,813 128,813 128,813 -
1,802,144
EquipmentPD-Marked Patrol Vehicle 363,022 370,283
City of Longwood 21FY 2023-2024 Proposed Budget
CAPITAL IMPROVEMENT PLAN
CAPITAL PROJECTS FUND 320
112,104
EquipmentPD-Police Motor Cycles 27,060 27,601 -
180,000
EquipmentPD-Laptop Computers - - 180,000 - -
27,602
EquipmentPD-Ballistic Shields - 27,602 - - -
EquipmentPD-Dash & Body Cameras - - - -
23,000
EquipmentLS-Subcompact Tractor 23,000 - - - -
EquipmentLS-Commercial Rang/Oven - - - -
6,000
EquipmentPW-Arrow Board - - 6,000 - -
EquipmentPW-Sweeper Box and Breaker attachment - - - -
EquipmentPW-Mower Zero Turn - - - -
130,000
EquipmentPW-Air Conditioning Replacement - 30,000 100,000 - -
60,000
Equipment - 60,000 - - -
Equipment - - - -
10,000
EquipmentPW-Cemetery Shed 10,000 - - - -
EquipmentPW-VMS Display Board - - -
80,000
EquipmentPW-Fork Lift - 80,000 - - -
8,000
EquipmentPW-36" Blinker Stop Signs - - 8,000 - -
Equipment - - - -
EquipmentPW - Skid Steer - - - -
EquipmentPW-Portable Generators - - - -
83,000
EquipmentFD-Cardiac Monitor (2) 83,000 - - - -
EquipmentFD-Fire Engine - - - -
38,100
EquipmentFD-SCBA Air Packs (4) 38,100 - - - -
807,000
EquipmentFD-Rescue Remount 307,000 - - -
Fund Total10,668,876 1,856,916 4,206,249 689,003 949,536 18,370,580
PUBLIC UTILITIES FUND 401
FYFYFYFYFY
REVENUES:Total
23-2424-2525-2626-2727-28
44,242,000
Public Utilities Fund Revenues
9,829,000 5,517,000 19,480,000 5,925,000 3,491,000 44,242,000
Total Cost
FYFYFYFYFY Five Year
23-2424-2524-2526-2727-28Plan
PROJECTDESCRIPTION
E.LW Septic Tank Abatement Ph. 2 - - - -
E.LW Septic Tank Abatement Ph. 3 4,842,000 - - -
E.LW Septic Tank Abatement Ph. 4 - 400,000 - -
City of Longwood 21FY 2023-2024 Proposed Budget
CAPITAL IMPROVEMENT PLAN
PUBLIC UTILITIES FUND 401
- - -
3,441,000
NW LW Septic Tank Abatement - - - 3,016,000
17,200,000
Water Plant Replacement 14,000,000 300,000 -
Landings Potable Water System Replacement 600,000 - -
Grant St. Master Lift Station Bypass Project - - - -
Reclaimed Irrigation Expansion - - 100,000 -
Hidden Oaks Septic Tank Abatement - - - -
Floodproofing of 3 Liftstations (#3,#10,#23)
- - - -
Georgia LS Emergency Generator - - - -
EquipmentPortable Pump 6" 40,000 - -
Equipment - 70,000 - -
100,000
EquipmentGenerator at Meadowlark Lift Station - 100,000 - - -
Fund Total 9,829,000 5,517,000 19,480,000 5,925,000 3,491,000 44,242,000
PUBLIC UTILITIES R & R FUND 402
FYFYFYFYFY
REVENUES:Total
23-2424-2525-2626-2727-28
Public Utilities Fund Revenues
1,350,000 505,000 825,000 555,000 910,000 4,145,000
Total Cost
FYFYFYFYFY Five Year
23-2424-2525-2626-2727-28Plan
PROJECTDESCRIPTION
720,000
Water Service Line R&R 220,000 110,000 120,000 130,000 140,000
AC Water Main Replacement- Design Included 100,000
Lift Station Rehabilitation 100,000 130,000 160,000
Sanitary Sewer I & I Rehabilitation 20,000
200,000
Water Plant R & R 40,000 40,000 40,000 40,000 40,000
70,000
Lift Station Emergency Pump Replacement - - - 70,000 -
Manhole Repair & Coating 40,000
80,000
Generator Replacement - 80,000 - - -
60,000
Hospital Rebuild 60,000 - - - -
Fund Total 1,350,000 505,000 825,000 555,000 910,000 4,145,000
City of Longwood 21FY 2023-2024 Proposed Budget
CAPITAL IMPROVEMENT PLAN
STORMWATER FUND 406
FYFYFYFYFY
REVENUES:Total
23-2424-2525-2626-2727-28
421,000 330,000
Stormwater Fees
421,000 540,000 330,000 450,000 150,000 1,891,000
Total Cost
FYFYFYFYFY Five Year
23-2424-2524-2524-2527-28Plan
PROJECTDESCRIPTION
Rock Lake Outfall - - -
- - - -
Commerce Circle-IndustryRd-Commerce - - -
Orange Avenue-Credo to Highland - 400,000 - - - 400,000
Bennett Drive/UPS Pond 110,000 - - - - 110,000
Master Plan Project Update Plan - - -
Pipe Lining 100,000 100,000 100,000 100,000
Oak St./Lake Ave. Drainage Inlet Reconstruction 186,000 - - - - 186,000
Fund Total 421,000 540,000 330,000 450,000 150,000 1,891,000
Grand Total All Funds 26,776,376 11,355,741 27,148,399 10,745,088 8,010,536 84,036,140
City of Longwood 2FY 2023-2024 Proposed Budget
CIP DETAIL
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
FIRE STATION 17 ADDITION
Project Manager:Michael Peters
Department/Division:Fire Department- 2800
Project Code:
Fire Station 17 addition. This addition will extend the drive through bays and a portion of the
Project Description:
This modification will allow for the rotation of our current and future fire engine fleet. The
Positive Impact on Services: extension of the bays will allow
the bay doors to be relocated inside where they are
(If approved)protected from the elements. The bunk room will be extended to allow room for all of our
staff on duty.
Only the oldest engines in our fleet will be able to be stationed at this location. The station
Negative Impact on Services:
will still lack adequate bunk space. The increased bay door repair costs for the station will
(If not approved)
continue.
Operating Impact:Cost incurred for initial construction cost only
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
- - - -
SLFRF Funding - ARPA (120)
City of Longwood 22FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT DETAIL
FISCAL YEAR 2023-24
RESURFACING OF LOCAL STREETS
Shad Smith
Project Manager:
Public Works Engineering
Department/Division:
Project Code:
Pavement management and prioritizaton. Includes construction inspection, design
Project Description:
and geotechnical investigation for resurfacing of city roads.
Reduces roadway repairs and the need for major rehabilitation to roadways.
Positive Impact on Services:
Provides for a smoother better striped raodways which leads to greater safety and
(If approved)
rideability.
Negative Impact on Services:
Not able to properly manage our resurfacing of streets in the city.
(If not approved)
Operating Impact:Operating impact already included in annual budget.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Public Facilities Fund (310) 20,000 20,000 30,000 30,000 - 100,000
City of Longwood 22FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT DETAIL
FISCAL YEAR 2023-2024
ADA TRANSITION PLAN
Shad Smith
Project Manager:
Public Works Engineering
Department/Division:
Project Code:
To comply with the Federal American's With Disabilities Act. The City is in the
process of finalizing its mandatory Transition Plan. This includes both planning and
Project Description:
construction improvements.
To ensure people with disabilities have public accommodations, transportation, and
Positive Impact on Services:
with attention to things like ADA compliant signs, sidewalks, and curb ramps, and
(If approved)
accessible parking, etc.
Negative Impact on Services: Improper ADA markings, compliance
issues, potential safety issues. Possibility for
(If not approved)lawsuits for non-compliance.
Operating Impact:None anticipated.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Public Facilities Fund (310) 100,000 100,000
City of Longwood 22FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT DETAIL
FISCAL YEAR 2023-24
ENGINEERING STUDIES
Shad Smith
Project Manager:
Public Works Engineering
Department/Division:
Project Code:
Miscellaneous engineering studies for various requests and issues such as traffic
Project Description:
safety, drainage issues, traffic counts, etc.
Positive Impact on Services: Ability to respond to citizen
and commission requests with proper engineering
(If approved)analysis and data collection.
Negative Impact on Services:
Not able to respond to needed inquiries with appropriate expertise.
(If not approved)
Operating Impact:None anticiapated.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Public Facilities Fund (310) 30,000 180,000
City of Longwood 22FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT DETAIL
FISCAL YEAR 2023-2024
BEST FOOT FORWARD PROGRAM
Shad Smith
Project Manager:
Public Works Engineering
Department/Division:
Project Code:
Safety initiative program serving the geographical boundries in Orange, Osceola, and
Seminole Counties, follows the NHTSA's approach to increase driver awareness in
compliance with Florida's crosswalks Best Foot Forward program. This is a
partnership with Public Works, Community Development, and the Police
Project Description:
Department to encourage drivers to yield to pedestrian and bicycles. We are
participating as are many other cities and counties in the three county Metroplan
area. This project also helps to move forward with our complete streets policy.
Provides safety and mobility enhancements to the City's Bike and Pedestrian
Positive Impact on Services:
network. Assists the City, County and FDOT move forward with Vision Zero goal
(If approved)
of zero fatalities.
Lack of driver compliance with failure to yield for pedestrians in a crosswalk.
Negative Impact on Services:
Greater chance of injuries and fatalities in Longwood. Potential loss of oportunities
(If not approved)
for grant funds.
This program might recommend improvements to striping, signage and concrete but
Operating Impact:
this cost is already budgeted in general operating.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Public Facilities Fund (310) - -
City of Longwood 22FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT DETAIL
FISCAL YEAR 2023-2024
RESURFACING OF LOCAL STREET PAVING
Shad Smith
Project Manager:
Public Works Engineering
Department/Division:
Project Code:
Annual paving of city streets as per the Pavement Management and Prioritizaton
Project Description:
Plan. Road to be determined year by year.
Positive Impact on Services: Extend the life of the city
streets of Longwood. Increased rideability and safety.
(If approved)Will also included new striping.
Negative Impact on Services: Mass failure of roadways in
City which will create higher long term repairs cost and
(If not approved)reconstruction cost.
Operating Impact:Operating impact already included in annual budget.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Public Facilities Fund (310) 302,000 100,000 100,000 110,000 100,000 712,000
City of Longwood 22FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT DETAIL
FISCAL YEAR 2023-2024
SIGN, CONRETE AND ASPHALT REPLACEMENT
Shad Smith
Project Manager:
Public Works Engineering
Department/Division:
Project Code:
Capital expenditure for sign replacements and minor concrete and asphalt repairs.
Project Description:
These improvements will help our City to continue to be automated vehicle ready.
Increase safety by providing new signs and keeping asphalt and concrete in good
Positive Impact on Services: repair. These improvements
will help our City to continue to be ready for automated
(If approved)vehicle. Includes replacement of sidewalks that are broken and for areas that have
missing gaps.
Negative Impact on Services: City will be behind on keeping
up with standards for signage. Sidewalks will not be
(If not approved)able to be repaired and gaps not able to be filled.
Operating Impact:None anticipated
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Public Facilities Fund (310) 100,000 100,000 100,000
City of Longwood 22FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
PAVING HIGHLAND AND INDUSTRIAL
Project Manager:Shad Smith
Department/Division:Public Works Engineering
Project Code:
Project Description:Annual paving of city streets as per the Pavement Management and Prioritization Plan.
Roadway repairs reduces the need for major rehabilitation to roadways. Reduce filling of
Positive Impact on Services:
pot holes and possible claims of car damage. New striping and smoother roads which lead
(If approved)
to a safer roadway.
Not able to properly manage our resurfacing of streets in the city. Excessive pot holes
Negative Impact on Services:
and claims for repairs by users of the roadways. More damage from rains and storms due
(If not approved)
to poor asphalt surface.
Operating Impact:Positive impact, Streets staff will spend less time making repairs.
Funding SourceFY2023FY2024FY2025FY2026FY2027Total
Public Facilities Fund (310) 130,000 - - - - 130,000
City of Longwood 22FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Stormwater and Paving Orange Avenue
Project Manager:Shad Smith
Department/Division:Public Works Engineering
Project Code:
Update the stormwater system on Orange Ave. to alleviate flooding especially in areas
where school children walk. Outfall pipe to Lake Gem will need to be replaced.
Project Description:
Drainage Limits from Credo St. to Highlands St. and resurfacing limits from Credo
Stormwater funds with anticipated funding from HMGP Hurricane Ian Grant.
Positive Impact on Services: Alleviate flooding along Orange
Avenue so to provide a safe route for pedestrians and
(If approved)motorists. Also, resurface road with new pavement surface and striping.
Negative Impact on Services:
Continued flooding and pavement failure.
(If not approved)
Operating Impact:There are no yearly operating costs associated with this request.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
HMGP - - -
Stormwater Fund - 400,000 - - - 400,000
Gas Tax and 3rd Gen Penny Tax - - - -
City of Longwood 22FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
E.Church Avenue Complete Street
Project Manager:Shad Smith
Department/Division:Public Works Engineering
Project Code:
Project will entail study, design and construction to make E. Church Ave meet the
intent of the City's Complete Street Policy. This work includes wider sidewalks, bike
facilities, signage, street scape, and wayfinding. Limits from Sunrail station to US 17-
Project Description:
is locally funded. Design is currently programmed in the FDOT work program for
2024 but will be supplemented by the 3rd Generation Penny Sales Tax. FDOT FM no.
Create a walkable and bike friendly corridor through center of city. ADA needs will be
Positive Impact on Services:
met and school age pedestrian walking needs will be met. Improved aesthetic on E.
(If approved)
Church Ave.
Negative Impact on Services:
Poor sidewalk connections and unsightly rundown corridor down center of the city.
(If not approved)
New sidewalk and curbs will result in less maintenance by staff.
Operating Impact:
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
FDOT - SU - - -
Penny Sales Tax and Gas Tax - 30,000 -
City of Longwood 2FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
LONGDALE SIDEWALKS
Project Manager:Shad Smith
Department/Division:Public Works Engineering
Project Code:
This project will provide sidewalks throughout the Longdale residential subdivision and
also include north south connector sidewalks to provide access to Longwood
Project Description:Elementary School. This project is on Metroplan's local sidewalk project list. Public
Works will be working to apply for "Safe Routes to School" grant funding. Designing
project utilizing county Penny Sales tax funds.
Substantial upgraded sidewalks for community of Longdale so that elementary age
Positive Impact on Services: children can safely walk or
bike to school. Provide for an aesthetic upgrade to an old
(If approved)subdivisions in the City. Provide safe walking paths for citizens which can allow for a
healthy community.
Negative Impact on Services: School kids will have to walk
in the streets to get to school. Discourages citizens from
(If not approved)walking in their neighborhoods.
New sidewalk and curbs will result in less maintenance by staff. There will be extra
Operating Impact:
edging by mowing contractor but less area to mow.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
3rd Gen. Penny County Major list -
- - - -
Bike and Ped Projects
Metroplan Grant - - - -
Gas Tax and Sales Tax - - 30,000 - - 30,000
City of Longwood 23FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
SUBDIVISION SIDEWALK CONNECTIONS
Project Manager:Shad Smith
Department/Division:Public Works Engineering
Project Code:
There currently exists a few neighborhoods that have sidewalk but the sidewalk does not
connect to the main road. Some of the locations that need to be designed and constructed
are at the following locations: E.E. Williamson Rd and Waverly Dr., Rangeline Road and
Project Description:
Marin Dr., Stone Ct and Longwood Hills Rd. and Longwood Hills Rd. and Hearthstone
Ln., W. Church Ave and Tiberon Cove Rd. This project is funded through the Seminole
County 3rd Generation Penny Sales Tax.
Allow citizens and school children access to collector roadways by sidewalk which will
Positive Impact on Services: keep them safer and more comfortable.
Also will encourage them citizens to have
(If approved)healthier walking habits. Many of these corners are bus stops so sidewalk will give
school kids a place to stand.
Negative Impact on Services: Discourage citizens in these
neighborhoods from walking or they will have to walk in the
(If not approved)streets.
Operating Impact:New sidewalk and curbs will result in less maintenance by staff.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Public Facilities Fund (310) - - - -
City of Longwood 23FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Maine, Reider & E. Lake-S. Longwood Sidewalk - Phase I
Project Manager:Shad Smith
Department/Division:Public Works Engineering
Project Code:
Provide sidewalk connectivity on the street grid of the south Longwood area. It includes
sidewalk on Maine Ave., E. Lake Ave. and Reider Ave. Maine and E. Lake is for the full
Project Description:
length and Reider will proceed from S. Oleander to S. Grant St. This project is funded
through the Seminole County 3rd Generation Penny Sales Tax.
Provide more access for the local residents to walk or bike on the sidewalks for basic
Positive Impact on Services:
transportation or for exercise. These sidewalk will lead to citizens being healthier and
(If approved)
will improve pollution from less cars on the road.
Negative Impact on Services:
Discourage citizens in these neighborhoods from walking or will have to walk in the street
(If not approved)
Operating Impact:None anticpated.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
3rd Gen. Penny County Major list -
300,000 - - - - 300,000
Bike and Ped Projects
City of Longwood 23FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
S.GRANT ST. SIDEWALK - DOG TRACK TO LK. KATHRYN
Project Manager:Shad Smith
Department/Division:Public Works Engineering
Project Code:
Provide a continuous sidewalk from then end of the Columbus harbor Neighborhood all the
way to Dog Track Road. Currently there is not a sidewalk connection to Dog Track Road.
Project Description:
through the Seminole County 3rd Generation Penny Sales Tax.
Provide more access for the local residents to walk or bike on the sidewalks for basic
Positive Impact on Services:
transportation or for exercise. These sidewalk will lead to citizens being healthier and will
(If approved)
improve pollution from less automobiles on the road.
Negative Impact on Services: Discourage citizens in these
neighborhoods from walking or will have to walk in the streets
(If not approved)or on the grass shoulders.
New sidewalk and curbs will result in less maintenance by staff. There will be extra edging
Operating Impact:
by mowing contractor but less area to mow.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
3rd Gen. Penny County Major list -
120,000 - - - - 120,000
Bike and Ped Projects
City of Longwood 23FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
TULLIS, MARVIN, OVERSTREET S. LONGWOOD SIDEWALK -
PHASES II
Project Manager:Shad Smith
Department/Division:Public Works Engineering
Project Code:
Provide sidewalk connectivity on the street grid of the south Longwood area. It includes
sidewalk on Tullis Ave. Overstreet Ave. and Marvin Ave. Overstreet and Marvin will go from
Project Description:
Ronald Reagan to S. Grant St. and Tullis will proceed from S. Oleander to S. Grant St. This
project is funded through the Seminole County 3rd Generation Penny Sales Tax.
Provide more access for the local residents to walk or bike on the sidewalks for basic
Positive Impact on Services: transportation or for exercise.
Will provide better access to Lyman High school particularly
(If approved)Marvin Ave. since it is adjacent to the high school. These sidewalk will lead to citizens
being healthier and will improve pollution from less automobiles on the road.
Negative Impact on Services: Discourage citizens in these
neighborhoods from walking or will have to walk in the streets
(If not approved)or on the grass shoulders. Increased safety for school children going to school.
Operating Impact:None anticipated.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
3rd Gen. Penny County Major list -
300,000 - - -
Bike and Ped Projects
City of Longwood 23FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
2ND PLACE & 12TH AVENUE SIDEWALK
Project Manager:Shad Smith
Department/Division:Public Works Engineering
Project Code:
Provide sidewalk connectivity on a minimum of one side of 2nd Place from Ronald Reagan
Project Description:Blvd. to 14th Ave and on 12th Avenue from Ronald Reagan Blvd to 2nd Place. This project
is funded through the Seminole County 3rd Generation Penny Sales Tax.
Provide more access for the local residents to walk or bike on the sidewalks for basic
Positive Impact on Services:
transportation or for exercise. These sidewalk will lead to citizens being healthier and will
(If approved)
improve pollution from less automobiles on the road.
Negative Impact on Services:
Discourage citizens in these neighborhoods from walking or will have to walk in the streets.
(If not approved)
New sidewalk and curbs will result in less maintenance by staff. There will be extra edging
Operating Impact:
by mowing contractor but less area to mow.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
3rd Gen. Penny County Major list -
140,000 - - -
Bike and Ped Projects
City of Longwood 23FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
W.FLORIDA AVE., N. MILWEE ST., W. MAGNOLIA AVE. SIDEWALK
Project Manager:Shad Smith
Department/Division:Public Works Engineering
Project Code:
Provide Sidewalk connectivity on Florida Ave from Church Ave to Ronald Reagan Blvd., N.
Project Description:Milwee Street from Florida Ave to W. Palmetto Ave, and W. Magnolia Ave . This project is
funded through the Seminole County 3rd Generation Penny Sales Tax.
Provide more access for the local residents to walk or bike on the sidewalks for basic
transportation or for exercise. Sidewalks on Magnolia and N. Milwee will allow access to
Positive Impact on Services:
city parks. Florida Ave will provide needed access for pedestrians going to events in
(If approved)
Historic Longwood and Reiter Park. These sidewalk will lead to citizens being healthier and
will improve pollution from less automobiles on the road.
Negative Impact on Services:Discourage citizens in these neighborhoods from walking or will have to walk in the streets
(If not approved)or on the grass shoulders.
New sidewalk and curbs will result in less maintenance by staff. There will be extra edging
Operating Impact:
by mowing contractor but less area to mow.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
3rd Gen. Penny County Major list -
- - - -
Bike and Ped Projects
City of Longwood 23FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
S.Pedestrian Corridor (Milwee Avenue)
Project Manager:Shad Smith
Department/Division:Public Works Engineering
Project Code:
Provide a sidewalk on the north side of Milwee Avenue from SR 434 north to W. Warren
Project Description:
work program. Design is paid for by the city through the Penny Sales Tax. FDOT FM
Allow a sidewalk on the North side and emergency room entrance of South Seminole
Positive Impact on Services:
(If approved)
434 and the Hospital.
Negative Impact on Services: Poor Access to the hospital.
More street crossings for pedestrians to get to the facilities on
(If not approved)the west side of Milwee.
Operating Impact:None anticipated.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
FDOT - TALU 200,000 - - - - 200,000
3rd Gen. Penny County Major list -
200,000 - - - - 200,000
Bike and Ped Projects
City of Longwood 23FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Warren Ave Public Facility Drainage Improvements
Project Manager:Shad Smith
Department/Division:Public Works Engineering
Project Code:
To improve stormwater capacity at 301 W. Warren. Construction includes the reconstruction
Project Description:of the drainage piping system to allow for greater stormwater flow capacity and recovery.
This project to be majority funded by HMGP Hurricane Ian Grant.
Property at 301 W. Warren will no longer flood allowing city to utilize the property for
Positive Impact on Services:
future use. Additionally will minimize the storm water staging on W. Warren Ave/ and
(If approved)
Milwee St.
Negative Impact on Services:
Continued flooding of building and parking lot.
(If not approved)
Operating Impact:None anticipated.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
HMGP 60,000 460,000 - - -
Public Facilities Fund 20,000 - - -
City of Longwood 23FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Bennett Drive Drainage Improvements
Project Manager:Shad Smith
Department/Division:Public Works Engineering
Project Code:
Phase II of this project will construction a drainage culvert system with catch basins to
minimize provide for a drainage outfall which will to aleviate localized flooding for the
Project Description:
businesses along Bennett Drive. Majority funding is anticpated through a Economic
Development Administration grant. Design is complete. Phase I was complete in 20-21.
Positive Impact on Services: Project will provide drainage
improvements to aleviate localized flooding along Bennett
(If approved)Drive allowing businesses to expand.
Negative Impact on Services: Continued flooding of local
properties and possible property damage to businesses.
(If not approved)Therefore, likelyhood of businesses relocating out of Longwood.
Operating Impact:Additional maintance of drainage system.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
EDA Grant - - - -
Stormwater Fund 110,000 - - - - 110,000
Gas Tax and 3rd Gen Penny Tax - - - -
City of Longwood 2FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
SR 434 Signal Installation
Project Manager:Shad Smith
Department/Division:Public Works Engineering
Project Code:
Provide a sidewalk on the north side of Milwee Avenue from SR 434 north to W. Warren
Project Description:
work program. Design is paid for by the city through the Penny Sales Tax.
Improved access by one of the key industrial and business areas in the City of Longwood.
Positive Impact on Services:
Will allow for developable land to be accessed for continued growth in Longwood. Improve
(If approved)
pedestrian safety by allowing a signalized crosswalk.
Negative Impact on Services: Poor Access to the industrial
area to the south of SR 434 in Longwood. Less safe crossings
(If not approved)for pedestrians to cross SR 434.
Operating Impact:Additional annual maintenance cost to Seminole County.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Gas Tax and Penny Sales Tax 80,000 280,000 - -
City of Longwood 24FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Raven Avenue Outfall
Project Manager:Eric Nagowski
Department/Division:Public Works Engineering
Project Code:Skylark Subdivision Drainage System Rehabilitation at 800 and 804 Raven Avenue
Hurricane Ian significantly damaged the northern end of the outfall system located at Raven
Avenue. The modular concrete block retaining wall was heavily damaged and the outfall
Project Description:
channel was significantly eroded. This project includes engineering design and construction
to return the damages to pre-disaster design, function, and capacity.
Positive Impact on Services: Preservation of infrastructure. The outfall system
at Raven Avenue plays a vital role in
(If approved)maintaining the drainage and stormwater management for the surrounding area.
The damages caused by Hurricane Ian have created potential hazards to public safety and
Negative Impact on Services:
property. The compromised retaining wall poses a significant risk of collapse, leading to the
(If not approved)
potential for debris flow and property damage in the vicinity.
There is minimal operating impact since the mowing and trimming of outfall area is already
Operating Impact:
covered in general operating budget.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
General Gas Tax & Sales tax revenue 60,000 - - - - 60,000
170,000
Federal Grant 170,000 - - - -
City of Longwood 24FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
FIRE STATION #15
Project Manager:Michael Peters
Department/Division:Fire / 2800
Project Code:
Project Description:
This would fund the demolition of an existing office building and construction of a new
Positive Impact on Services:
(If approved)allow the City staff and first responders to better withstand and provide service during storm
events.
Negative Impact on Services:
flooding as well as costs and staff time attempting to mitigate the flood threat during storm
(If not approved)
events.
Operating Impact:No increased impact on operating.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Loan Proceeds - - - -
SLFRF Funding - Transfer ARPA 4,400,000 - - - - 4,400,000
City of Longwood 24FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
DATACENTER REFRESH PROJECT
Craig Dunn
Project Manager:
Information Technology
Department/Division:
Project Code:
The City of Longwood’s server replacement project consists of replacing our
current and aging infrastructure with new equipment that will better help us address
Project Description:increasing cybersecurity threats and address the ongoing and increasing needs for
compute, memory and storage on a platform that is within the support period by the
manufacturer.
The City will continue to be able to operate its IT resources and help the City fulfil
Positive Impact on Services:
its mission. The completion of the project will allow the City's IT users to continue
(If approved)
If the project is not completed the City loses its entire IT capacity as this project
Negative Impact on Services: covers all phyiscal equipment
required to provide the virtual desktops and Windows
(If not approved)servers. The virtual desktops and Windows servers are the core of what is used by
the users each day to continue to fulfil the mission of the City.
None anticipated.
Operating Impact:
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Capital Projects Fund (320) 128,813 128,813 128,813 128,813 -
City of Longwood 24FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
POLICE VEHICLE REPLACEMENT PROGRAM
David Dowda
Project Manager:
Police
Department/Division:
NA
Project Code:
Project Description:Police Vehicle Replacement Program
These vehicles will allow for police patrols for the purpose of crime suppression.
Positive Impact on Services:
They will replace aging and deteriorating existing vehicles which will have several
(If approved)
benefits including cost savings and improvements in safety.
This purchase will equip the department with vehicles with improved fuel efficency
and reduce repair needs lowering expenses. Removing vehicles from the fleet earlier
Negative Impact on Services:
will increase trade-in values and increase purchasing ability when aquiring new
(If not approved)
vehicles. New vehicles provide the latest in safety equipment increasing officer
safety. If this pruchase is not approved these benefits will not be realized.
Any unanticipated costs will be included in the Police Department operating budget.
These vehicles allow police personnel to effectively efficently patrol the city creating
an omini-presence in an effort to reduce criminal activity. They enable police
personnel to have constant access to the emergency equipment stored in the vehicle
Operating Impact:
to take immediate action. The vehicles are equipped with radio and mobile
computer communication means as well as report writing equipment creating a
mobile office space for the officers.
Funding SourceFY2024FY2025FY2026FY2026FY2027Total
320 Capital Projects Fund 363,022 370,283 1,802,144
City of Longwood 24FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
SUBCOMPACT TRACTOR
Project Manager:Chris Capizzi
Department/Division:Leisure Services
Project Code:Subcompact Tractor
The Parks Division of the Leisure Services Deaprtment has been able to borrow the backhoe
from Public Works for the past few years in lieu of having a tractor. This particular backhoe
has had many mechanical issues which has made it unavailable for use during times of need.
Project Description:
Staff is requesting the parchuse of a much smaller subcompact tractor that would have a
bucket on the front of the tractor as well as a backhoe attachment to the back.
Staff constantly has to transport large amounts of mulch, clay, dirt or debris and needs a
tractor to do so in an effort to save time and operate more efficiently. Laser leveling ball
Positive Impact on Services:
fields would be much easier which would allow for more fields to be done at once. The
(If approved)
tractor would also allow staff to use a backhoe attachment for planting, irrigation drainage,
fencing needs, demolition, etc.
Staff is dependent on the Public Works backhoe which has had numerous maintenance issues
Negative Impact on Services: and cannot be counted on for
availability. Without a tractor, there are tasks that cannot be
(If not approved)done without spending countless man hours making work less efficient and more difficult
for staff.
There is the purchase cost as well as routine maintenance and gas costs associated with this
Operating Impact:
item.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Capital Projects Fund (320) 23,000 - - - - 23,000
City of Longwood 24FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Community Building Commercial Range/Oven
Project Manager:Chris Capizzi
Department/Division:Leisure Services
Project Code:Commercial Range/Oven
The Longwood Community Building is in need of a new commercial range/oven for the
kitchen. The current range/oven is over 20 years old and is not effective. This appliance is
Project Description:
used by numerous caterers and patrons of the building to make sure that food is prepped and
ready for events.
Positive Impact on Services: Caterers and patrons of the
Longwood Commuity Building would be able to efficiently prepare food for
events without having to prep as much ahead of time and transport to the event.
(If approved)
The current range/oven is over 20 years old and is not operating as efficiently as staff would
Negative Impact on Services:
expect. In order to stay competitive with other venues around the area, the buildng must have
(If not approved)
up to date kitchen applicances for patrons and caterers to use.
Operating Impact:Semi-annual inspections would be a maintenance cost.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Capital Projects Fund (320) - - - -
City of Longwood 24FY 2023-2024 Proposed Budget
City of Longwood 24FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
CEMETERY SHED
Project Manager:Jammie Tackett
Department/Division:Public Works/Cemetery
Project Code:Capital - Equipment
Cemetery shed will provide shelter and protection for maintenance staff and equipment such
Project Description:as lawnmowers and other tools providing easy access and office space and to allow staff to
perform their tasks more promptly and effectively.
A dedicated cemetery shed will significantly improve the organization and storage of
essential equipment and materials. It will offer ample space to keep maintenance tools,
Positive Impact on Services:
machinery, gardening supplies, cleaning equipment, and other necessities. Having everything
(If approved)
stored in one centralized location will reduce time wasted searching for tools, leading to
increased productivity and efficiency for our maintenance staff.
Negative Impact on Services:
Increase to equipment wear and tear, repair expenses, and delays operational efficiency.
(If not approved)
Operating Impact:Costs incurred for initial purchase only.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Capital Projects Fund 10,000 - - - - 10,000
City of Longwood 249FY 2023-2024Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
SCBA AIR PACKS
Project Manager:Michael Peters
Fire Department
Department/Division:
320-2800
Project Code:
New SCBA Air-packs (qty.4)
Project Description:
Four new SCBA packs for tower truck. Provides needed resources for upstaffing during
Positive Impact on Services:
storm events.
(If approved)
Negative Impact on Services:
Unable to fully outfit vehicles with needed equipment during storm events.
(If not approved)
None anticipated.
Operating Impact:
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
- - - - 38,100
Capital Project Fund (320) 38,100
City of Longwood 250FY 2023-2024Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
CARDIAC MONITOR
Project Manager:Michael Peters
Department/Division:Fire Department
Project Code:320-2800
Zoll x Series Cardiac Monitor (qty. 2)
Project Description:
Two new monitors for rescues to replace aging devices. Provides needed resources for
Positive Impact on Services:
upstaffing during storm events.
(If approved)
Negative Impact on Services:
Unable to fully outfit vehicles with needed equipment during storm events.
(If not approved)
N/A
Operating Impact:
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
- - - - 83,000
Capital Project Fund (320) 83,000
City of Longwood 251FY 2023-2024Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
RESCUE REMOUNT
Project Manager:Michael Peters
Fire Department
Department/Division:
Project Code:320-2800
Project Description:Rescue Remount
Positive Impact on Services:
Replace aging frontline rescue.
(If approved)
Negative Impact on Services:
Increased maintenance cost and down time.
(If not approved)
No additional cost beyond current budget.
Operating Impact:
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
- - - - 307,000
Capital Project Fund (320) 307,000
City of Longwood 25FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
E.Longwood Phase II Septic to Sewer Conversion
Project Manager:Andrew Marsian
Department/Division:Public Works
Project Code:
Project Description:Improve public health, safety, surface water quality & protect vital ground water sources.
Positive Impact on Services:
Improve public health, safety, surface water quality & protect vital ground water sources.
(If approved)
Negative Impact on Services: Loss of grant funding from
SJRWMD and FDEP. Continued increase of groundwater
(If not approved)polution in the Lake Jesup basin.
Operating Impact:None anticipated. Operating impacts already included in annual budget.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
- - - -
Public Utilities Fund (401)
- - - -
661,100 - - - - 661,100
City of Longwood 25FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
E. Longwood Phase III Septic to Sewer Conversion
Project Manager:Andrew Marsian
Department/Division:Public Works
Project Code:
Project Description:Improve public health, safety, surface water quality & protect vital ground water sources.
Positive Impact on Services:
Improve public health, safety, surface water quality & protect vital ground water sources.
(If approved)
Negative Impact on Services:
Loss of grant funding from SJRWMD and FDEP. Continued
increase of groundwater
(If not approved)polution in the Lake Jesup basin.
Operating Impact:None anticipated. Operating impacts already included in annual budget.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
4,842,000 - - -
Public Utilities Fund (401)
City of Longwood 254FY 2023-2024Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Water Plant Replacement
Project Manager:Andrew Marsian
Department/Division:Public Works
Project Code:
For the planning and implementation of a new master Water Plant. Replacement Study is the
Project Description:
years.
Positive Impact on Services: Necessary replacement of water
supply and storage. Increase of water supply for continued
(If approved)growth in the city.
Negative Impact on Services: Continual repair with ever
increasing costs associated with very old plants. Possibility of
(If not approved)having to supplement water supply form other utility providers.
Operating Impact:Possible impacts to staffing dependant on DEP permit requirements.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
14,000,000 300,000 - 17,200,000
Public Utilities Fund (401)
City of Longwood 25FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Landings Potable Water System Replacement
Project Manager:Andrew Marsian
Department/Division:Public Works
Project Code:
Project Description:Replacement of existing potable water infrastructure located in The Landings.
Positive Impact on Services:
Reduction of water leaks and replacement of aging infrastructure.
(If approved)
Negative Impact on Services:
Increased maintenance costs due to failing valves and water leaks.
(If not approved)
Operating Impact:No operating impacts.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
600,000 - -
Public Utilities Fund (401)
City of Longwood 25FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Grant Street Master Lift Station Bypass Project
Project Manager:Andrew Marsian
Department/Division:Public Works
Project Code:
Project Description:Replacement of existing 12" force main and valves.
Positive Impact on Services:
Ability to control wastewater flow to Seminole County.
(If approved)
Negative Impact on Services:
Unable to divert from from the Grant St. lift station to Seminole County.
(If not approved)
Operating Impact:No impact anticipated.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
- - - -
Public Utilities Fund (401)
City of Longwood 25FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Reclaimed Irrigation Expansion
Project Manager:Andrew Marsian
Department/Division:Public Works
Project Code:
Project Description:Expansion of the existing stormwater irrigation system
Positive Impact on Services:
Reduction in potable water being used to irrigation and reduction of the CUP usage.
(If approved)
Negative Impact on Services: Increased usage of potable
water bring the City of Longwood closer to the CUP permit limit
(If not approved)requiring operating changes.
Operating impact will be minimal with maintenance of pump system already taking place.
Operating Impact:
Possible new connections but that should be taken care of by new fees.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
- - 100,000 -
Public Utilities Fund (401)
City of Longwood 25FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Floodproofing of 3 Liftstations (#3, #10, #23)
Project Manager:Andrew Marsian
Department/Division:Public Works
Project Code:
Either raising or constructing and berm to keep lift stations from flooding and from allowing
Project Description:
infiltration from storm events. Grant funding from HMGP.
Positive Impact on Services:
Improve public health, safety, resiliancy during storm events due to flooding.
(If approved)
Negative Impact on Services: Failure of sewer lift stations
which will result in sewage backup in homes and businesses and
(If not approved)flood waters could possibly contaminate surface waters.
Operating Impact:None anticipated.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
- - - -
Public Utilities Fund (401)
- - - -
HMGP Grant
City of Longwood 25FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
LS 15 EMERGENCY GENERATOR
Project Manager:Andrew Marsian
Department/Division:Public Works
Project Code:
Project Description:
Positive Impact on Services:
Increases safety and resiliancy during storm events and power outages.
(If approved)
Negative Impact on Services: Failure of sewer lift station
which will result in sewage backup in homes and businesses and
(If not approved)flood waters could possibly contaminate surface waters.
Operating Impact:None anticipated.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
- - - -
Public Utilities Fund (401)
HMGP Grant - - - -
City of Longwood 2FY 2023-2024 Proposed Budget
City of Longwood 26FY 2023-2024 Proposed Budget
City of Longwood 26FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Water Service Line Restore and Rehabilitation
Project Manager:Andrew Marsian
Department/Division:Public Works
Project Code:
Replacement of water service lines. Many of the residential and public service lines are
Project Description:
aging and need to be replaced.
Positive Impact on Services: Improved service to customer
since can focus on preventative maintenance. Cleaner water
(If approved)and lower cost since more efficient system.
Negative Impact on Services: Continual repairs and breakages
often as emergency response. Possible infiltration of sand
(If not approved)and soil into drinking water. Higher probability of water outages due to breaks.
Operating Impact:None anticipated.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
R&R Fund (402) 220,000 110,000 120,000 130,000 140,000 720,000
City of Longwood 26FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
AC Water Main Replacement
Project Manager:Andrew Marsian
Department/Division:Public Works
Project Code:
Project Description:Replacement of old asbestos water supply pipes.
Improved service to customer since can focus on preventative maintenance. Cleaner water
Positive Impact on Services:
and lower cost since more efficient system. Less water waste so positive impact on the
(If approved)
city's CUP.
Negative Impact on Services: Continual repairs and breakages
often as emergency response. Possible infiltration of sand
(If not approved)and soil into drinking water. Higher probability of water outages due to breaks.
Operating Impact:None anticipated.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
100,000
R&R Fund (402)
City of Longwood 26FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Lift Station Rehab
Project Manager:Andrew Marsian
Department/Division:Public Works
Project Code:
Project Description:Continuing project to upgrade or restore aging liftstations.
Positive Impact on Services: Continue to have opperating
lift stations without minimal afterhour call outs and downtime
(If approved)which will reduce long term costs.
Negative Impact on Services: If this item is not budgeted
we will have more emergency's and possible sewage backup
(If not approved)which will cost more in the long term.
Operating Impact:None anticipated.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
100,000 130,000 160,000
R&R Fund (402)
City of Longwood 26FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Sanitary Sewer I & I Rehabilitation
Project Manager:Andrew Marsian
Department/Division:Public Works
Project Code:
Project Description:
The project provides for testing and repairs to determine groundwater infiltration to the city
sewer system. This testing is also known as smoke testing.
Less strain on our liftstations which will result in less repairs and down time. Also,
Positive Impact on Services:
infiltration of water results in that we pay more for sending out our raw sewage to the other
(If approved)
utilities wastewater treatment plans.
More strain on our sewer system which leads to more cost for repairs and overtime. Also,
Negative Impact on Services:
infiltration means that we pay more money sending out our raw sewage to the other utilities
(If not approved)
wastewater treatment plans.
Operating Impact:Any unanticipated maintenance cost will be included in Utilities Operating Budget.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
20,000
R&R Fund (402)
City of Longwood 26FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Water Plant Rehabilitation and Restoration
Project Manager:Andrew Marsian
Department/Division:Public Works
Project Code:
Project Description:Replacement and repairs associated with water treatment plants.
Positive Impact on Services:
Keeps our water plants opporating at peak effecency and keeps out water quality high.
(If approved)
Negative Impact on Services: Could result in higher utility
bills, less safe working conditions, shorter life of water plants.
(If not approved)Higher likelyhood of emergencies with overtime and higher repair costs.
Operating Impact:No additional operating impact for these improvements.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
40,000 40,000 40,000 40,000 40,000 200,000
R&R Fund (402)
City of Longwood 26FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
Manhole Repair and Coating
Project Manager:Andrew Marsian
Department/Division:Public Works
Project Code:
Repair of sewer manholes including structural work, coating, new ring and covers, and
Project Description:
access.
Positive Impact on Services: Reduced smell from sewer manholes
due to increased flow. Reduced chance of sewer
(If approved)backups on private and public property.
More staff time cleaning manholes. Increased small and clogging due to rough conditions
Negative Impact on Services:
inside of manholes. Higher impact to surrounding road and ground due to infiltration of
(If not approved)
sand and soil.
Operating Impact:None anticipated.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
40,000
R&R Fund (402)
City of Longwood 26FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
LS 11 Rebuild (Hospital)
Project Manager:Andrew Marsian
Department/Division:Public Works
Project Code:
Project Description:Rebuild of Lift station number 11 (hospital lift station).
Positive Impact on Services:
Upgrade and replacement of aging lift station to reduce the chance of failures.
(If approved)
Negative Impact on Services: Greater risk of lift station
failure due to the age of the lift station creating sewer backups
(If not approved)through the hospital and connecting properties.
Operating Impact:None anticipated.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
60,000 - - - - 60,000
R&R Fund (402)
City of Longwood 26FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
BENNETT DRIVE & UPS POND DRAINAGE IMPROVEMENTS
Project Manager:Shad Smith
Department/Division:Stormwater
Project Code:
Phase II of this project will construction a drainage culvert system with catch basins to
minimize provide for a drainage outfall which will to aleviate localized flooding for the
Project Description:
businesses along Bennett Drive. Majority funding is anticpated through a Economic
Development Administration grant. Design is complete. Phase I was complete in 20-21.
Positive Impact on Services: Project will provide drainage
improvements to aleviate localized flooding along Bennett
(If approved)Drive allowing businesses to expand.
Negative Impact on Services: Continued flooding of local
properties and possible property damage to businesses.
(If not approved)Therefore, likelyhood of businesses relocating out of Longwood.
Operating Impact:Additional maintance of drainage system.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Stormwater Fund 110,000 - - - - 110,000
City of Longwood 2FY 2023-2024 Proposed Budget
City of Longwood 27FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
PIPE LINING
Project Manager:Shad Smith
Department/Division:Stormwater
Project Code:
Annual pipe lining based upon critical Need. Current plan for 2023 is to line East Bay and
Project Description:
Wayman Ave. pipe line which infalls to FDOT pond.
Positive Impact on Services: Relining of worn out drains
prevents costly, time-intensive procedures involved in
(If approved)replacement of old or damaged pipes.
Negative Impact on Services:
Pipe collapse which could lead to flooding and road collapse.
(If not approved)
Operating Impact:There are no yearly operating costs associated with this request.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Stormwater Fund 100,000 100,000 100,000 100,000
City of Longwood 27FY 2023-2024 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2023-24
OAK ST. AND LAKE AVE. DRAINAGE INLET RECONSTUCTION
Project Manager:Eric Nagowski
Department/Division:Public Works Engineering Division
Project Code:
Repair damaged drainage system and significant erosion that is occurring to the drainage
inlet located between South Oak Street and Lake Jane due to significant damage caused by
Project Description:Hurrican Ian. The inlet consists of an inlet box and grate that has rotated towards Lake Jane.
Erosion from the rotation has caused the flume to settle and undermine the existing curb and
guardrail.
Before Hurricane Ian, this system was designed to efficiently channel water away from the
Positive Impact on Services: community during rain events
and prevent flooding. Repairing the damaged drainage inlet
(If approved)and erosion in the outfall channel will ensure the continued functionality and effectiveness
of this critical infrastructure.
If the damages are left unattended, they will likely worsen over time, leading to higher costs
Negative Impact on Services:
for future repairs or even complete reconstruction. By investing in restoration now, we can
(If not approved)
prevent additional damage and minimize potential hazards to public safety and property.
There will be no operating impact for any maintenance will be part of the regular operations
Operating Impact:
budget.
Funding SourceFY2024FY2025FY2026FY2027FY2028Total
Stormwater Fund - - - -
- - - -
Federal Grant (FEMA anticipated)
City of Longwood 27FY 2023-2024 Proposed Budget
LONG TERM DEBT POLICY
Debt Issuance
The City is permitted to issue certain debt obligations such as capital leases, loans, and
notes payable by the conditions and requirements of applicable federal laws, including,
but not limited to Section 6.10 of the City Code.
The City may incur debt in an amount of up to $3,000,000.00 for a capital improvement
project or the acquisition of a real estate interest or other assets upon approval by the
City Commission with at least three (3) City Commissioners voting in favor.
The City may incur debt for $3,000,000.01 and up to and including $6,000,000.00 for
a capital improvement project or the acquisition of a real estate interest or other assets
upon approval by the City Commission with at least four (4) City Commissioners
voting in favor.
The City may incur debt in an amount exceeding $6,000,000.00 for a capital
improvement project or the acquisition of a real estate interest or other assets only if
approved by the City Commission with at least three (3) City Commissioners voting in
favor and authorized by the voters at a duly held referendum.
The City had no general obligation or revenue bond debt outstanding.
City of Longwood 27FY 2023-2024 Proposed Budget
CAPITAL IMPROVEMENT NOTES
The City issued Capital Improvement Revenue Note, Series 2016 for
an purchase of various vehicles and equipment. The
note is secured by a covenant to budget and appropriate. The total principal and interest
remaining to be paid on this series are $706,306. For the 2023-24 fiscal year, principal
and interest on this series are $118,136. In the event of default, the note will bear
interest at the default rate, and the noteholder shall be entitled to enforce payment.
The annual debt services requirement to maturity for the Capital Improvement Revenue
Note, Series 2016 as of September 30, 2022 is as follows:
FYPrincipalInterestsTotal
2023106,735 13,743 120,478
2024106,735 11,401 118,136
2025458,689 9,003 467,692
Total 672,159 34,147 706,306
The City issued a Transportation Improvement Revenue Note, Series 2016 for
an interest of finance various transportation improvements.
The note is secured by local option gas tax and the infrastructure sales surtax. The total
principal and interest remaining to be paid on this series are $. For the 2023-
24 fiscal year, principal and interest payments on this series are $788,266. In the event
of default, the noteholder may declare all principal and interest is due and immediately
payable.
The annual debt services requirement to maturity for the Transportation Improvement
Revenue Note, Series 2016 as of September 30, 2022 is as follows:
FYPrincipalInterestsTotal
2023766,000 22,374 788,374
2024777,000 11,266 788,266
Total 1,543,000 33,640 1,576,640
City of Longwood 27FY 2023-2024 Proposed Budget
CAPITAL IMPROVEMENT NOTES
The City issued a Capital Improvement Revenue Note, Series 2017 for $4,000,000 with
an inand recreational improvements. The note is secured
by a covenant to budget and appropriate. The total principal and interest remaining to
be paid on this series are $3,268,678. For the 2023-24 fiscal year, the principal and
interest payments are $6. In the event of default, the noteholder may declare all
principal and interest is due and immediately payable.
The annual debt services requirement to maturity for the Capital Improvement Revenue
Note, Series 2017 as of September 30, 2022 is as follows:
FYPrincipalInterestsTotal
2023247,773 79,322 327,096
2024254,757 72,339 327,096
2025261,759 65,336 327,096
2026269,316 57,780 327,096
2027276,907 50,189 327,096
2028-321,503,720 129,479 1,633,199
Total 2,814,233 454,445 3,268,678
In 2018, the City executed the Capital Improvement Revenue Note, Series 2017B for
the costs of constructing a park, recreational and other capital improvements, and
certain costs related to the acquisition and installation of equipment to be located within
the City. This agreement provides for total funding of $2,000,000. The note period is
for 10 yearpercent. The note is secured by a covenant to
budget and appropriate. The total principal and interest remaining to be paid on this
series are $1,378,378, and principal and interest for the 2023-24 fiscal year are
$. In the event of default, the noteholder may declare all principal and interest
is due and immediately payable.
City of Longwood 27FY 2023-2024 Proposed Budget
CAPITAL IMPROVEMENT NOTES
The annual debt services requirement to maturity for the Capital Improvement Revenue
Note, Series 2017B as of September 30, 2022 is as follows:
FYPrincipalInterestsTotal
2023197,802 31,916 229,718
2024202,795 26,993 229,788
2025207,855 21,863 229,718
2026213,163 16,555 229,718
2027218,544 11,174 229,718
2028224,061 5,657 229,718
Total 1,264,221 114,158 1,378,378
In 2020, the City executed the Capital Improvement Revenue Note, Series 2020 for the
acquisition and installation of equipment to be located within the City. This agreement
provides for total funding of $1,400,000. The note period i years with an interest
rate of 1.8 percent. The note is secured by a covenant to budget and appropriate. Total
principal and interest remaining to be paid on this series are $1,486, and principal
and interest payments for the 2023-24 fiscal year are $313,343 In the event of default,
the noteholder may declare all principal and interest are due and immediately payable.
The annual debt services requirement to maturity for the Capital Improvement Revenue
Note, Series 2020 as of September 30, 2022 is as follows:
FYPrincipalInterestsTotal
2023300,000 14,344 314,344
2024305,000 8,343 313,343
2025311,000 2,799 313,799
Total 916,000 25,486 941,486
City of Longwood 27FY 2023-2024 Proposed Budget
CAPITAL IMPROVEMENT NOTES
In 2024, the City is planning to issue a Capital Improvement Revenue Note for the
This proposed
budget includes the principal and interests estimated payments in anticipation of the
execution of this agreement. The principal and interests estimated for the 2023-2024
budget is $410,000.
City of Longwood 27FY 2023-2024 Proposed Budget
STATE REVOLVING FUND LOANS
In 2017, the City executedthe Clean Water State Revolving Fund Loan agreement
c Tank Abatement Phase I project. This
agreement provides for total funding of $4,071,303. The loan period is for 20 years
with an interest ote is secured by gross revenues from the
water and sewer systems net of operations and maintenance costs. Principal and interest
remaining to be paid on this series are $3,, and principal and interest payments
for the 2023-24 fiscal year are $228,248.
The annual debt services requirement to maturity for the Clean Water State Revolving
as of September 30, 2022 is as follows:
FYPrincipalInterestsTotal
2023197,836 30,413 228,248
2024200,548 27,700 228,248
2025202,377 25,871 228,248
2026204,223 24,025 228,248
2027206,086 22,162 228,248
2028-321,058,480 82,271 1,140,752
2033-381,221,759 33,607 1,255,365
Total 3,291,310 246,048 3,537,358
In 2018, the City executed the Clean Water State Revolving Fund Loan agreement
ank Abatement Phase II project, and
Lake Ruth and Springwood Septic Tank Abatement project. This agreement provides
for total funding of $. The loan period is for 20 years with an interest rate of
.83 percent to 1.17 percent. The note is secured by gross revenues from the water and
sewer systems net of operations and maintenance costs. The principal and interest
remaining amount to be paid on this series is $2,813,207, and principal and interest
payments for the 2023-24 fiscal year are .
City of Longwood 27FY 2023-2024 Proposed Budget
STATE REVOLVING FUND NOTES
The annual debt services requirement to maturity for the Clean Water State Revolving
10 as of September 30, 2022 is as follows:
FYPrincipalInterestsTotal
2023142,396 23,087 165,483
2024143,640 21,843 165,483
2025144,895 20,588 165,483
2026146,162 19,321 165,483
2027147,440 18,043 165,483
2028-32756,766 70,648 827,414
2033-37790,458 36,955 827,414
2038-39325,957 5,009 330,966
Total 2,597,713 215,494 2,813,207
Revolving Fund Loan agreement
20 for the Longwood Septic Tank Abatement Transmission Main. This
agreement provides for total funding of $. The loan period is for 20 years
with an The total principal and interest remaining amount
to be paid on this series is $1,, and principal and interest for the 2023-24 fiscal
year are $4. The note is secured by gross revenues from the water and sewer
systems net of operations and maintenance costs.
The annual debt services requirement to maturity for the Clean Water State Revolving
20 as of September 30, 2022 is as follows:
FYPrincipalInterestsTotal
202387,133 22,791 109,924
202486,586 23,338 109,924
202586,586 23,338 109,924
202686,586 23,338 109,924
202786,586 23,338 109,924
2028-32432,926 116,689 549,615
2033-37432,926 116,689 549,615
2038-40259,756 70,013 329,769
Total 1,559,085 419,533 1,978,618
City of Longwood 2FY 2023-2024 Proposed Budget
STATE REVOLVING FUND NOTES
Tank Abatement Project. This agreement
provides for total funding of $. The loan period is for 20 years with an interest
rate of .The total principal and interest remaining amount to be paid on this
series is $1,114,176, and the principal and interest amount for the 2023-24 fiscal year
is $6. The note is secured by gross revenues from the water and sewer systems
net of operations and maintenance costs.
The annual debt services requirement to maturity for the Clean Water State Revolving
30 as of September 30, 2022 is as follows:
FYPrincipalInterestsTotal
202352,686 9,213 61,899
202453,166 8,733 61,899
202553,651 8,248 61,899
202654,140 7,758 61,899
202754,634 7,264 61,899
2028-32280,737 28,756 309,493
2033-37293,775 15,718 309,493
2038-40182,774 2,922 185,696
Total 1,025,564 88,612 1,114,176
In 2020, the City executed the Clean Water State Revolving Fund Loan agreement
40 for the Longwood Collection System Expansion Project. This agreement
provides for total funding of $2,138,781. The loan period is for 20 years with an interest
rate of .40 percent. The note is secured by gross revenues from the water and sewer
systems net of operations and maintenance costs. The total principal and interest
remaining amount to be paid on this series is $2,, and principal and interest for
the 2023-24 fiscal year are $10.
City of Longwood 28FY 2023-2024 Proposed Budget
STATE REVOLVING FUND NOTES
The annual debt services requirement to maturity for the Clean Water State Revolving
40 as of September 30, 2022 is as follows:
FYPrincipalInterestsTotal
202396,472 1,079 97,551
2024104,905 790 105,694
2025104,946 748 105,694
2026104,988 706 105,694
2027105,030 664 105,694
2028-32525,783 2,688 528,471
2033-37526,835 1,635 528,471
2038-42527,890 581 528,471
Total 2,096,850 8,890 2,105,740
City of Longwood 28FY 2023-2024 Proposed Budget
LONG TERM DEBT ANALYSIS
BeginningEnding
BalanceFY2023FY2023BalanceDue in
10/1/2022AdditionsReductions9/30/2023FY2024
Governmental Activities
Notes Payable - Direct Borrowing
Note Series 2016 - Capital Imp 706,306 - (120,478) 118,136
Note Series 2016 -Trans Imp - (788,374) 788,267 788,267
Note Series 2017 - Reiter Park Loan 3,268,678 -
Note Series 2017B 1,347,221 -
Note Series 2020 - (314,344) 627,142 313,343
Subtotal Governmental Activities 7,840,331- (1,774,817) 6,065,514 1,771,437
Business Type Activities
Note Payable - Direct Borrowing
Note Series 2017B -
SRF Loans
- (228,248) 228,248
2,813,207 - 2,647,724
-
1,114,176 -
-
Subtotal Business-Type Activities 11,580,745- (668,298) 10,912,447 676,440
Total Debt Service Citywide 19,421,076- (2,443,114) 16,977,962 2,447,877
City of Longwood 28FY 2023-2024 Proposed Budget
HUMAN RESOURCES OVERVIEW
The City of Longwood recognizes that employees are critical to the success of the
City’s mission and goals. The City must retain and attract successful, professional, and
results-oriented staff. The City strives to make our total compensation and rewards
package competitive, within its ability to pay, driven by comparable market salaries, a
well-rounded benefits package.
The City’s compensation and benefits programs are critical tools in the employment
relationship, which includes; challenging and rewarding work, growth and professional
development, and being part of the success of the City's mission of delivering service
excellence by being committed to "foster citizen trust by practicing open, accountable
and responsive government."
City of Longwood 28FY 2023-2024 Proposed Budget
HUMAN RESOURCES OVERVIEW
Performance Evaluation System
The City of Longwood is committed to encouraging a culture of excellence by creating
a highly productive and accountable workforce. The City’s Job Performance
Management process is an opportunity for managers to partner with employees to
establish goals that align with professional development and the overall success of the
City. During this process, managers and employees establish goals and manage
performance through frequent and ongoing reviews and feedback to ensure
expectations are clear and objectives are on track.
The Job Performance Management instruments are designed to:
Assist in identifying competencies;
Establish Specific, Measurable, Achievable, Relevant, and Time-bound
(SMART) goals;
Identify accountabilities, deliverables, and performance objectives that align
with each employee’s job responsibilities;
Set forth the City’s expectations for performance management and development;
Promptly identify and address performance deficiencies through performance
assessments, continuous feedback, individualized development plans, and
individualized performance improvement plans;
Recognize and reward outstanding performance accomplishments; and
Initiate ongoing coaching, counseling, and feedback, encouraging professional
development and recognizing contributions that assist in achieving
organizational goals.
City of Longwood 28FY 2023-2024 Proposed Budget
HUMAN RESOURCES OVERVIEW
Compensation Plan
The City of Longwood’s Compensation Program is designed to support the strategic
goals and mission of the City. The Compensation Program strives to motivate, attract,
engage and retain quality employees through competitive compensation plans that
align with the City’s budget and relevant labor markets. The City’s compensation plan
is based upon principles of fairness and equity and is administered with sound fiscal
discipline.
Fringe Benefit Program
The City provides a comprehensive fringe benefits package to city employees
including employee health insurance, dental and vision insurance, AFLAC, retirement
plan contributions, life insurance, and disability coverage. Other employee-related
costs include workers’ compensation, unemployment insurance, employee assistance
program, wellness program, legal services, enhanced training program, Social Security
and Medicare, vacation and sick leave, and paid holidays.
City of Longwood 28FY 2023-2024 Proposed Budget
AUTHORIZED POSITIONS
FY 2024FY 2024FY 2024
DepartmentFull-TimePart-TimeFTE's
City Clerk's Office
City Clerk101
Records Coordinator101
Subtotal2
Human Resources
Human Resources/Risk Mgmt Director101
Human Resources Program Manager101
Payroll/HR Coordinator101
Subtotal3
City Manager's Office
City Manager101
Executive Assistant City Manager101
Administrative Assistant 101
Facilities Construction Maintenance101
Community & Media Relations Manager101
Subtotal
Financial Services
Financial Services Director101
Finance Manager101
Accounting Coordinator101
Finance/Grants Coordinator101
Senior Administrative Assistant101
Purchasing Manager101
Utility Billing Manager101
Customer Service Rep/Field Service 101
Senior Customer Service Representative101
Meter Reader101
Subtotal10
City of Longwood 28FY 2023-2024 Proposed Budget
AUTHORIZED POSITIONS
FY 2024FY 2024FY 2024
DepartmentFull-TimePart-TimeFTE's
Information Technology
Information Technology Director101
Information Technology Analyst101
Subtotal2
Police Department
Police Chief101
Police Deputy Chief101
Police Corporal707
Police Evidence Custodian101
Police Lieutenant404
Police Officer26026
Police Sergeant606
Senior Administrative Assistant202
Administrative Assistant101
Police Administrative Manager101
Subtotal
Fire Department
Fire Chief101
Deputy Fire Chief101
Fire Battalion Chief303
Fire Inspector Part-Time01
Fire Lieutenant606
Training Fire Chief01
Firefighter30030
Fire Marshall101
Senior Administrative Assistant101
Subtotal44
Community Development
Community Development Director101
Economic Development Manager101
City of Longwood 28FY 2023-2024 Proposed Budget
AUTHORIZED POSITIONS
FY 2024FY 2024FY 2024
DepartmentFull-TimePart-TimeFTE's
Code Compliance Officer101
Economic Development Manager101
Senior Planner101
Planner 101
Senior Administrative Assistant101
Permit Clerk202
Building Official101
Building Inspector101
Plans Examiner/Inspector101
Subtotal12
Leisure Services Department
Leisure Services Director101
Recreation Manager101
Park Service Supervisor101
Admin Asst/Comm Bldg Coordinator101
Event Attendant Part-Time03
Park Attendant Part-Time03
Park Service Specialist I404
Park Service Specialist II101
Park Service Specialist III*101
Subtotal13
Public Works/Utilities
Public Works Director101
Deputy Director of PW & Utilities101
Public Works Engineer101
Streets & Stormwater Division Manager101
PW Maintenance Specialist I0
PW Maintenance Specialist II303
PW Crew Leader202
City of Longwood 28FY 2023-2024 Proposed Budget
AUTHORIZED POSITIONS
FY 2024FY 2024FY 2024
DepartmentFull-TimePart-TimeFTE's
101
Senior Administrative Assistant
PW Streets Supervisor*000
PW Administrative Office Manager101
Backflow Program Coordinator101
Utilities Maintenance Specialist IUtilities 303
Maintenance Specialist IIUtilities 303
Maintenance Specialist IIIUtilities Field 202
Supervisor101
101
Cemetery Attendant/Special Assess Liason
202
Water Plant Operator
101
Water Plant Operator Trainee
101
GIS Analyst
Fire Hydrant Technician101
Subtotal32
Total FY 2024 FTE's 173
*Unfunded
City of Longwood 2FY 2023-2024 Proposed Budget
POSITION COMPARISON BY FUND
FY 2022FY 2023FY 2024
Change
FundFT PositionsFT PositionsFT Positions
General Fund
City Manager's Office4.00 4.00 4.00 -
City Clerk's Office2.00 2.00 2.00 -
General Services1.00 1.00 1.00 -
Human Resources3.00 3.00 3.00 -
Financial Services4.00 -
Purchasing 1.00 1.00 1.00 -
Information Technology 2.00 2.00 2.00 -
Police Department -
Fire Department 44.00 44.00 -
Community Development 7.00 7.00 7.00 -
Leisure Services Department 13.00 13.00 13.00 -
Public Works - Streets/Fleet -
Total Positions for General Fund 145.00 146.50 146.50 -
Building Inspections Fund
Building Inspection -
Total Positions for Building Fund 5.50 5.00 5.00 -
Public Utilities Fund
Utility Billing 4.00 4.00 -
Public Works/Utilities -
Total Positions for Public Utilities Fund 21.00 20.50 20.50 -
Stormwater Fund
Stormwater Supervisor1.00 1.00 1.00 -
Total Positions for Public Utilities Fund 1.00 1.00 1.00 -
GRAND TOTAL 172.50 173.00 173.00 -
While the FT positions remained the same from FY2023 to FY2024, there are a few changes in reclassification of positions:
One Customer Service Rep reclassed to create Senior Customer Service Rep
HR Generalist reclassed to create HR Program Manager
Stormwater Supervisor reclassed to Streets & Stormwater Division Manager
Utilities Division Manager reclassed to create Deputy Director of Public Works & Utilities
Funded Deputy Police Chief and one position will be unfunded by end of FY23-24
Public Works Maint Spec increased 1 and Streets Supervisor decreased 1
Public Works Coordinator reclassed to create Public Works Administrative Office Manager
Community Development Coordinator position title changed to Sr. Administrative Assistant
City of Longwood 29FY 2023-2024 Proposed Budget
PAYROLL ALLOCATIONS
The schedule below shows how the City allocates directly thru payroll for the
percentage of time the positions spend on other departments or funds.
GENERAL FUND BUILDING FUND PUBLIC FACILITIES PUBLIC UTILITIES STORMWATER
POSITION TITLE
PERCENTAGEPERCENTAGEPERCENTAGEPERCENTAGEPERCENTAGE
FINANCIAL S DIR 85.0%15.0%
001-1600-513-1200401-1615-513-1200
ACCOUNTING COORDINATOR90.0%10.0%
001-1600-513-1200401-1615-513-1200
SENIOR ADM ASSISTANT90.0%10.0%
001-1600-513-1200401-1615-513-1200
COMMUNITY DEVELOPMENT DIRECTOR75.0%25.0%
001-3100-515-1200 102-2900-524-1200
C 50.0%50.0%
001-3100-515-1200 102-2900-524-1200
SENIOR PLANNER 75.0%25.0%
001-3100-515-1200 102-2900-524-1200
PLANNER75.0%25.0%
001-3100-515-1200 102-2900-524-1200
PW DIRECTOR25.0%5.0%25.0%40.0%5.0%
001-3520-541-1200 102-2900-524-1200 310-3520-524-3100401-4120-536-1200 406-3520-541-1200
STREETS CREW LEADER 80.0%5.0%15.0%
001-3520-541-1200 102-2900-524-1200 310-3520-524-3100406-3520-541-1200
PUBLIC WORKS-ENGINEER 25.0%20.0%30.0%10.0%15.0%
001-3520-541-1200 102-2900-524-1200 310-3520-524-3100401-4120-536-1200 06-3520-541-1200
PUBLIC WORKS COORDINATOR 20.0%15.0%60.0%5.0%
001-3520-541-1200310-3520-524-3100401-4120-536-1200 406-3520-541-1200
SR ADMINISTRATIVE ASST 30.0%5.0%5.0%40.0%20.0%
001-3520-541-1200 102-2900-524-1200 310-3520-524-3100401-4120-536-1200 406-3520-541-1200
STREETS DIVISION MANAGER85.0%5.0%10.0%
001-3520-541-1200 102-2900-524-1200 406-3520-541-1200
PW MAINT SPECIALIST II (SW)
25.0%75.0%
001-3520-541-1200406-3520-541-1200
PW MAINT SPECIALIST III (SW)25.0%75.0%
001-3520-541-1200406-3520-541-1200
5.0%5.0%90.0%
001-3520-541-1200 102-2900-524-1200 401-4120-536-1200
GYS ANALYST30.0%20.0%5.0%45.0%
001-3520-541-1200 001-3100-515-1200 102-2900-524-1200 401-4120-536-1200
PW MAINT SPECIALIST I (SW)
50.0%50.0%
001-3520-541-1200406-3520-541-1200
City of Longwood 29FY 2023-2024 Proposed Budget
POSITION HISTORY
Ten-Year History of Authorized Positions
DepartmentFY 14/15FY 15/16FY 16/17FY 17/18FY 18/19FY 19/20FY 20/21FY 21/22FY 22/23FY 23/24
Fire424841444444
Police48
Public Works/Utilities2227323232
Comm Dev/Bldg8121212
Finance888881010
Admin10111111121212
Leisure121414161313131313
TOTAL POSITIONS 150164.5158.5166.5167168.5169172.5173173
City of Longwood 29FY 2023-2024 Proposed Budget
GRADE PAY PLAN
Non-Union
TitleGradeMinimumMaximum
Vacant1$ 29,500.07$ 48,138.84
Event Attendant Part-time
2$ 15,040.64$ 24,543.64
Park Attendant Part-time
Permit Clerk
3$ 32,487.71$ 53,014.14
Administrative Assistant
Customer/Field Service Rep
Vacant4$ 35,086.73$ 57,225.27
Fire Hydrant Technician4AA$ 35,895.67$ 58,575.33
Senior Administrative Assistant
Economic Development Coordinator
5$ 37,893.67$ 61,835.69
Police Evidence Custodian
Senior Customer Service Representative
Code Compliance Officer
6$ 40,925.16$ 66,782.55
Facilities Construction Maintenance
Admin. Asst./Community Building Coord.
Accounting Coordinator7$ 44,199.17$ 72,125.15
Cemetery Attendant/Special Assess Liason7AA$ 46,691.23$ 76,191.73
City of Longwood 29FY 2023-2024 Proposed Budget
GRADE PAY PLAN
Non-Union
TitleGradeMinimumMaximum
Payroll/HR Coordinator
8$ 47,735.11$ 77,895.16
Records Coordinator
Building Inspector
Building Inspector/Plans Examiner
$ 51,553.91$ 84,126.77
Executive Assistant to City Manager
9
Finance/Grants Coordinator
Planner
Fire Inspector Part Time$ 25,776.96$ 42,063.39
GIS Analyst
Community & Media Relations Manager
Information Technology Analyst
10$ 55,678.23$ 90,856.92
Police Administrative Manager
Senior Planner
PW Administrative Office Manager
Recreation Manager
Purchasing Manager
Utility Billing Manager
11$ 60,132.49$ 98,125.47
HR Program Manager
Police Lieutenant
Vacant12$ 64,943.08$ 105,975.51
City of Longwood 29FY 2023-2024 Proposed Budget
GRADE PAY PLAN
Non-Union
TitleGradeMinimumMaximum
Economic Development Manager
13$ 70,138.53$ 114,453.55
Finance Manager
Building Official
14$ 75,749.61$ 123,609.83
Fire Battalion Chief
Streets & Stormwater Division Manager
F
ire Training Chief Part-time$ 37,874.81$ 61,804.92
Vacant15$ 81,809.58$ 133,498.62
Public Works Engineer
Deputy Director of PW & Utilities
16$ 88,354.35$ 144,178.51
Deputy Fire Chief
Deputy Police Chief
Leisure Services Director17A$ 95,422.69$ 155,712.78
HR/Risk Management Director
Information Technology Director
17B$ 101,518.98$ 165,660.83
City Clerk
Public Works Director/City Engineer
Community Development Director
17C$ 107,424.51$ 175,297.61
Financial Services Director
City of Longwood 29FY 2023-2024 Proposed Budget
GRADE PAY PLAN
Non-Union
GradeMinimumMaximum
Fire Chief
17D$ 127,447.09$ 207,970.88
Police Chief
City Manager21Pay Established by City Commission
Minimum $146,232.32
Blue Collar Teamsters
TitleGradeMinimumMaximum
Parks Service Specialist
1A$ 31,270.06$ 50,064.39
Public Works Maintenance Specialist
Utilities Maintenance Specialist I
Parks Service Specialist II
2A$ 33,875.90$ 54,236.42
Public Works Maintenance Specialist II
Utilities Maintenance Specialist II
Meter Reader3AA34,436.97$ $ 55,134.70
Water Plant Operator Trainee
3A$ 36,585.97$ 58,575.33
Parks Service Specialist III
Utilities Maintenance Specialist III
City of Longwood 29FY 2023-2024 Proposed Budget
GRADE PAY PLAN
Blue Collar Teamsters
TitleGradeMinimumMaximum
Public Works Crew Leader4A39,146.99$ $ 62,675.59
Vacant5A41,887.28$ $ 67,062.89
Backflow Program Coordinator6A44,299.26$ $ 70,924.54
Water Plant Operator 7A47,589.13$ $ 76,191.73
Public Works Streets Supervisor
8A$ 50,813.86$ 81,354.62
Utilities Field Supervisor
Park Services Supervisor
Police Department Teamsters
ClassificationMinimumMaximum
Officer$52,045.76$74,750.00
Corporal$55,585.40$79,925.00
Sergeant$61,142.80$87,975.00
Fire Department IAFF
PositionStarting Pay
Firefighter$ 43,700.00
City of Longwood 29FY 2023-2024 Proposed Budget
GLOSSARY OF TERMS
This glossary provides definitions of various specialized terms used in this budget
document that may not be familiar to all readers. Also provided are the meanings of
specialized acronyms used.
Account: A classification of appropriations by expenditure account code.
Accrual Basis: Accounting basis whereby revenues are recorded when earned and
expenses are recorded when a liability is incurred, regardless of the timing of related
cash flows.
Ad Valorem Tax: A tax levied on the assessed value (net of any exemptions) of real
personal property.
Adopted Budget: The financial plan of revenues and expenditures for a fiscal year as
approved by the City Commissioners.
Annual Comprehensive Financial Report (ACFR): An annual report that presents
the status of the City’s financial situation during the past fiscal year. The report is
organized by funds and contains two basic types of information: (1) a Statement of Net
Assets that compares assets with liabilities and fund balance; and (2) a Statement of
Activities that compares revenues and expenditures.
Appropriation: Legal authorization granted to make expenditures and to incur
obligations for specific purposes. An allocated time is set in which appropriations can
be expended. The City Commission is the authoritative appropriating body for the City
of Longwood.
Approved Budget: The City Commissioner’s Budget, is to be legally adopted before
the beginning of the fiscal year, per state statutes.
Assessed Property Value: The value set upon property by the Seminole County
Property Appraiser as a basis for levying ad valorem taxes.
Audit: An official inspection of the City’s financial records performed by an
independent certified public accountant.
City of Longwood 29FY 2023-2024 Proposed Budget
Balanced Budget:A balanced budget means that recurring revenues equal recurring
operating expenses.
Basis of Accounting: Timing of recognition for financial reporting purposes when the
effects of transactions or events should be recognized in the City’s financial statements.
Basis of Budgeting: Method used to determine when revenues and expenditures are
recognized for budgetary purposes.
Beginning Fund Balance: Audited fund balance remaining from the previous fiscal
year. These remaining funds are both unexpended appropriations and the previous
year’s reserves.
Budget: A financial plan for a specified period (fiscal year) that matches anticipated
revenues with proposed expenditures.
Budget Amendment: A change to an adopted budget, which may increase or decrease
a fund total. The City Commissioners must approve the change.
Budget Calendar: An annual schedule of key dates or milestones that the City follows
in the preparation, adoption, and administration of the budget.
Budget Document: The compilation of the spending plans for the various funds, along
with supporting schedules, tables, and charts, which in total, comprises the annual
revenue and expenditure plan.
Budget Message: A written explanation by the City Manager that serves as an
introduction to the budget. It provides the reader with a summary of the most important
aspects of the budget, changes from previous fiscal years, and recommendations
regarding the financial policy for this fiscal year.
Budgetary Control: The control or management of the organization following an
approved budget to keep expenditures within the limitations of available appropriations
and revenues.
Capital Asset: Land, improvements to land, easements, buildings, building
improvements, vehicles, machinery, equipment, works of art and historical treasures,
infrastructure, and all other tangible or intangible assets that are used in operations and
that have initial useful lives extending beyond a single reporting period.
Capital Budget: A plan of proposed capital outlays and the means of financing them
for the current fiscal year.
City of Longwood FY 2023-2024 Proposed Budget
Capital Improvement Plan(CIP): A projected plan for capital expenditures to be
incurred each year over five years setting forth each capital project, the amount to be
expended in each year, and the method of financing those expenditures.
Capital Improvement/Capital Outlay: Projects or products that are long-term assets.
These expenditures generally have an estimated useful life of two years or longer and
typically are over
Cash Basis: A type of accounting in which revenue and expenditure transactions are
recognized only when cash is increased or decreased.
Charges for Services: These are charges for specific services provided to specific
individuals and entities. These charges include water and solid waste services, building
fees, and other such charges.
City Commission: The elected policy-setting body for the City.
Communication Device: The use of the budget as a means to communicate the process
for preparing, reviewing, and adopting the budget for the coming fiscal year including
summary information, an overview of significant budgetary issues, trends, and
resource choice.
Current Taxes: Taxes that are levied and due within one year.
Debt Service: The annual amount of money necessary to pay the interest and principal
on outstanding debt.
Deficit: The excess of expenditures over revenues during a fiscal year.
Department: An organizational unit of the City responsible for carrying out a major
governmental function, such as Public Works.
Depreciation: Expiration over time of the service life of fixed assets. The City uses
the straight-line method to depreciate fixed assets which are calculated by dividing the
cost by the number of years of useful life. Depreciation is not budgeted by the City.
Division: A basic organizational unit of the City that is functionally unique in its
service delivery. It’s the sub-unit of a department.
Economic Environment: Functional classification for expenditures used to develop
and improve the economic condition of the community and its citizens, including
business development, housing, urban development, and other services related to
economic improvements.
City of Longwood 30 FY 2023-2024 Proposed Budget
Encumbrance:Funds set aside from an appropriation to pay a known future liability.
When paid, the encumbrance is liquidated.
Ending Fund Balance: Funds carried over at the end of the fiscal year. Within a fund,
the revenue on hand at the beginning of the fiscal year plus revenues received during
the year minus expenditures equals the ending fund balance.
Enterprise Fund: A fund established to account for operations that are financed and
operated as private business enterprises-where the governing body intends that the
costs of providing goods or services to the general public continuingly be financed or
recovered primarily through user charges.
Expenditure: Decrease in financial resources for the procurement of assets or the cost
of goods and/or services received.
Fiduciary Fund: A fund that is used to report assets held in a trustee or agency
capacity that are not available for the government’s use.
Financial Plan: The use of the budget as a means to summarize the City’s finances
including revenues and other financing sources, expenditures and other financing uses
for the prior year's actual, the estimated current-year actual, and the proposed budget
year.
Fines and Forfeitures: Fees collected by the State Court System. These fees include
revenues received from fines and penalties, imposed for the commission of statutory
offenses, violation of lawful administrative rules and regulations, and neglect of
official duty. Forfeits include revenues resulting from the confiscation of deposits or
bonds held as performance guarantees and proceeds from the sale of contraband
property seized by law enforcement agencies.
Fiscal Year (FY): The twelve-month financial period used by the City beginning
October 1 and ending September 30 of the following year. The City’s fiscal year is
numbered by the year in which it ends.
Five-Year Capital Pla n: A plan for capital expenditures to be incurred each year over
five years to meet capital needs arising from the long-term work program or other
capital needs. It sets forth each project or other contemplated expenditure in which the
government is to have a part.
Fleet: Vehicles that are owned and operated by the City.
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Forfeiture Funds: Any state or local law enforcement agency that directly participates
in an investigation or prosecution that results in a federal forfeiture by a participating
agency may request an equitable share of the net proceeds of the forfeiture. The
Department of Justice Asset Forfeiture Program serves not only to deter crimes but
also to provide valuable additional resources to state and local law enforcement
agencies.
Franchise Fees: Franchise fees are assessed on a business, usually a public utility, in
return for the privilege of using the government’s rights of way to conduct the utility
business. The City has granted franchise fees for electric, natural gas, and commercial
solid waste.
FRDAP: The Land and Recreation Grants staff administers grants to local
governments through the Florida Recreation Development Assistance Program
(FRDAP). This competitive, reimbursement grant program provides financial
assistance for acquisition or development of land for public outdoor recreation.
Function: A major class or grouping of tasks directed toward a common goal, such as
improvements to public safety, improvement of the physical environment, etc. For the
purposes utilized in the budgetary analysis, the categories of functions have been
established by the State of Florida Uniform Chart of Account and financial reports
must be grouped according to those established functions. See Object Code.
Fund: An independent fiscal and accounting entity with a self-balancing set of
accounts recording cash and/or other financial resources, together with all related
liabilities and residual equities or balances, and changes therein, that are segregated to
carry on specific activities or attain certain objectives by special regulations,
restrictions, or limitations.
Fund Balance: Fund balance is the excess of assets over liabilities. Fund Balance does
not necessarily mean funds available for expenditure. Fund Balance can be restricted,
committed, or assigned. A negative fund balance is often referred to as a deficit.
Funding: Provides budgetary resources to cover the total cost of a program or project
at the time it is undertaken.
Generally Accepted Accounting Principles (GAAP): The standards used for
financial report preparation, as determined by the Governmental Accounting Standards
Board (GASB), so that the Village’s financial statements may be fairly compared to
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prior reports and the reports of other governmental entities.Generally Accepted
Accounting Principles.
General Fund: The largest fund within the County, the General Fund accounts for
most of the financial resources of the government. General Fund revenues include
property taxes, licenses and permits, local taxes, service charges, and other types of
revenue. This fund usually includes most of the basic operating services, such as law
enforcement, fire services, finance, information technology, leisure services, and
general administration.
General Government: Functional classification for services provided by the city for
the benefit of the public and the governmental body as a whole, including legislative,
financial/ administrative, legal, comprehensive planning, judicial, court services, and
other general governmental services.
General Ledger: A file that contains a listing of the various accounts necessary to
reflect the financial position of the government.
Government Finance Officers Association (GFOA): An association that aims to
enhance and promote the professional management of governments for the public
benefit by identifying and developing financial policies and practices.
Governmental Accounting Standards Board (GASB): An independent board that
establishes standards of financial accounting and reporting for state and local
governmental entities. Its standards guide the preparation of external financial reports
of those entities.
Governmental Fund: A funding structure used to account for activities primarily
supported by taxes, grants, and similar revenue sources. There are five different types
of governmental funds: the general fund, special revenue funds, debt service funds,
capital projects funds, and permanent funds.
Grant: This is a financial award given by the state government, federal government,
or other agencies to support a particular program or activity. Grant proceeds are
restricted to the use stipulated by the Grant Award. Misuse or misappropriation of
Grant funds can impact the City for years to come.
Indirect Costs: Costs associated with, but not directly attributable to, the providing of
a product or service. These are usually costs incurred by other departments in the
support of operating departments.
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Infrastructure:Long-lived capital assets that normally are stationary and normally
can be preserved for a significantly greater number of years than most capital assets.
Examples include water systems, sewer systems, and streets.
Interest: Compensation paid or to be paid for the use of borrowed funds.
Inter-fund Transfers: Budgeted allocations of resources from one fund to another.
Intergovernmental Revenue: Funds received from federal, state, and other local
government sources in the forms of grants, shared revenues, and payments in lieu of
taxes that are for a specific purpose.
Levy: To impose taxes, special assessments, or service charges. Or, another term used
for millage rate.
Line Item: An expenditure classification according to the type of item purchased or
service obtained, for example, regular salaries, professional services, repairs, and
maintenance. See Object Code.
Long-term Debt: Financial obligation with a maturity of more than one year after the
date of issuance.
Major Fund: Governmental fund or enterprise fund reported as a separate column in
the basic financial statement and analysis.
Mill: Ad valorem (property) tax valuation unit equal to $1 of tax obligation for every
$1,000 of taxable valuation.
Millage: The total tax obligation per $1,000 of taxable valuation of the property.
Millage Rate: A rate per $1,000 of the taxable property value which, when multiplied
by the taxable value, yields the property tax billing for a given parcel.
Mission Statement: Statement that defines the purpose and function of the City.
Miscellaneous (Funding Source): Revenues other than those received from standard
sources such as taxes, licenses and permits, grants, and user fees.
Modified Accrual Basis of Accounting: The basis of accounting used in conjunction
with the current financial resources measurement focus that modifies the accrual basis
of accounting in two ways: 1) revenues are not recognized until they are measurable
and available and 2) expenditures are recognized in the period in which governments
in general normally liquidate the related liability rather than when that liability is first
incurred (if earlier).
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Net Position: The difference between assets and deferred outflows and liabilities and
Annual Comprehensive Financial Report.
Object Code: An account to which an expense or expenditure is recorded to
accumulate and categorize the various types of payments that are made by
governments. These are normally grouped into Personal Services, Operating Expenses,
Capital Outlay, and Other categories for budgetary analysis and financial reporting
purposes. The State of Florida Uniform Accounting System mandates certain object
codes.
One-Time Expenditures: These are one-time expenditures authorized on a fiscal year
basis for a specific purpose, and are not expected to be recurring costs as a part of
normal operating expenditures.
Ongoing Expenditures: These expenditures are authorized as a part of the budget
process for recurring/ongoing operational needs.
Operating Budget: Plans of current expenditures and the proposed means of financing
them. The annual operating budget is the primary means by which most of the
financing, acquisition, spending, and service delivery activities of the City are
controlled.
Operating Expenses: Also known as operating and maintenance costs are expenses
for day-to-day operations such as office supplies, maintenance of equipment, and
travel, which exclude capital costs.
Operating Revenues: Revenues that recur annually with reasonable stability.
Operations Guide: The use of the budget as a means to describe the operations,
activities, services, and functions carried out by the City’s organizational units.
Licenses and Permits Revenue: This category includes revenue raised to recover the
costs associated with regulating business activity. They include fees imposed on
construction-related activities and business licenses.
Personnel Services: The cost imposed on each department to support monetary
personnel compensation. This includes salaries, wages, and benefits.
Physical Environment: Cost of services provided for the primary purpose of
achieving a satisfactory living environment by controlling and utilizing elements of the
City of Longwood 30 FY 2023-2024 Proposed Budget
environment including solid waste, water and sewer conservation, resource
management, and other physical environmental services.
Police Education Fund: A portion of the traffic and criminal fines received by the
City are recorded in this fund to provide financing for police law enforcement training.
Policy Document: The use of the budget as a means to translate policy into specific
programs and activities.
Principal: The face amount of debt, exclusive of accrued interest.
Proprietary Fund: Funds that are used to account for the City’s activities that are
similar to those found in the private sector. The measurement focus is on operating
income, financial position, and cash flows.
Property Appraiser: The elected county official responsible for setting property
valuations for tax purposes and for preparing the annual tax roll.
Property Tax: Also known as ad valorem tax. It is a tax levied on the assessed value
of real and personal property.
Proposed Budget: The budget for the upcoming fiscal year is submitted to the City
Commission for consideration by the City Manager. See Adopted, Approved Budget.
Public Hearing: A noticed meeting (per statute and/or ordinance) relating to legal
action by the City Commission; usually requires that the public must be heard before
action is taken.
Public Safety: Functional classification for services provided by the City for the safety
and security of the public, including law enforcement, fire control, protective
inspections, emergency and disaster relief, and other public safety services.
Public Utilities Impact Fees Fund: System impact fees for new hookups as well as
contributions from developers of system assets are recorded in this fund to provide for
future system additions and improvements.
Public Utilities Fund: A fund established to record water and sewer revenues and
expenditures using the accrual basis of accounting. Revenues are recognized when they
are earned and expenses are recognized when they are incurred.
Revenue: Income of a government from sources such as tax payments, fees from
specific services, receipts from other governments, shared revenues, interest income,
and fines and forfeitures.
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Rolled Back/Roll Back Rate:That millage rate which, when multiplied times the tax
roll, exclusive of new construction added to that tax roll, would yield the same amount
of revenue for the taxing authority as was yielded by the millage rate levied in the
previous year. In normal circumstances, as the tax roll rises by the virtue of inflation
of rising property values, the roll-back rate will be lower than the previous year’s tax
rate.
Rollover: Any equipment, contractual, commodity, or capital project that has been
previously approved by the City Commission but for various reasons has not been
implemented on schedule.
Special Assessment: A compulsory levy imposed on certain properties to defray part
or all of the cost of a specific improvement or service deemed to primarily benefit those
properties.
Special Revenue Fund: Governmental fund type used to account for the proceeds of
specific revenue sources that are restricted or committed to expenditure for specified
purposes other than debt service or capital projects and exclusive of resources held in
trust for individuals, private organizations, or other governments.
State Shared Revenue: Revenues assessed and collected by the State of Florida, then
allocated and returned to the municipalities. The largest portion of state shared
revenues is sales tax.
State Revolving Fund (SRF): Revolving loan fund through the Florida Department
of Environmental Protection that provides low-cost financing for stormwater and water
and sewer projects.
Stormwater Management Fund: This fund accounts for monthly fees assessed
against properties in the City for the provision of stormwater management programs.
Tax Base: The total property valuations on which each taxing authority levies its tax
rates.
Taxable Value: The assessed value less homestead and other exemptions.
Taxes: Compulsory charges levied by a government for financing services performed.
Transfers: Transfers between individual funds of a governmental unit that are not
repayable and are not considered charges for goods or services.
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Transportation:Functional classification forexpenditures for developing and
improving the safe and adequate flow of vehicles, travelers, and pedestrians on the road
and street facilities.
Truth in Millage (TRIM): The Florida Truth in Millage Act serves to formalize the
property tax levying process by requiring a specific method of tax rate calculation, a
form of notice, public hearing requirements, and advertisement specifications before
the adoption of a budget tax rate.
Uniform Accounting System: The chart of accounts prescribed by the Department of
Financial Services Bureau of Local Government is designed to standardize financial
information to facilitate the comparison and evaluation of reports.
User Fee: Charge imposed on a customer for using a specific service operated by the
City.
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