Pension_02-01-2023MinBOARD OF TRUSTEES
City of Longwood Police Officers and Firefighters
Pension and Trust Fund
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
REGULAR MEETING
MINUTES
February 1, 2023
6:00 P.M.
Present: Robert Redditt, Chair
Bruce Kubec, Vice -Chair
Kevin Little, Secretary
Chris Eichler, Member -
Pedro Herrera, Board Attorney (virtually)
Michelle Longo, City Clerk
Jeremy Langley, Florida League of Cities
1. Call to Order. Chair Redditt called the meeting to order at 6:05 p.m.
2. Pledge of Allegiance.
3. Approval of Minutes: November 2 2022, Regular Meeting.
1,
Vice -Chair Kubec moved to approve the minutes as presented. Seconded
by Secretary Little and carried by a unanimous voice vote.
4. Review of Agenda Packet Material.
A. Quarterly Performance Review (Report ending September 30, 2022).
Mr. Langley presented the quarterly report. The beginning balance was
$25,140,644.06; contributions were $638,879.64; losses were
$1,083,172.52; distributions were $85,857.57; expenses were
$27,648.97; and the ending balance was $24,582,844.64. He informed
the Board that the Plan ended the quarter down at (4.27%) and FYTD
down at (13.28%). He informed the Board the fund had a strong rally in
the December quarter and the next report will look much better. He
discussed that this is probably not an indicator that the market is back
but that this is a momentary bounce that the plan should enjoy as the
short-term outlook is still facing headwinds. Hopefully though we have
experienced the worst of it. The Board discussed the current market
conditions.
Vice -Chair Kubec moved to accept the Plan Account Statements as
presented. Seconded by Member Eichler and carried by a
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unanimous voice vote.
C. Expense Report.
Chair Redditt reviewed the Expense Report.
Secretary Little moved to approve the Expense Report as
presented. Seconded by Vice -Chair Kubec and carried by a
unanimous voice vote.
D. Distributions and New Retirees:
1. Ryan Bruce DRAGO distribution $107,943.88 and retirement of
$5,117.58
There were questions and concerns brought about on how and when
the DRAGO fund individual balances are calculated and paid out to a
retiree. Mr. Herrera provided a background to the ordinance and
how it works as currently written. Mr Langley also discussed options
of possible changes and financial impacts of making an ordinance
change. There was further discussion about what the DRAGO fund is.
There was no action taken at this time.
Member Eichler moved to approve the distribution as presented
for Ryan Bruce, a new retiree. Seconded by Secretary Little and
carried by a unanimous voice vote.
2. Adam Gierke return of employee contributions $155.97
Member Eichler moved to approve the distribution for Adam
Gierke as presented. Seconded by Secretary Little and carried by
a unanimous voice vote.
5. Other Business.
A. 51h Board Member
The Board discussed an application for the 5th seat by Stefanie Reardon.
There was discussion on her qualifications and interest. It was noted that
she was very excited for an opportunity to serve on the Board and that
she was made aware of the obligations of the seat.
Secretary Little moved to appoint Stefanie Reardon as the 5th
member of the Board. Seconded by Vice -Chair Kubec and carried
by a unanimous voice vote.
,B. Review of Disability Claims
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The Board discussed how to follow up with the forms. The Board agreed
to ask the attorney to further modify the form. The Board discussed
various ways and questions that could be used to find out if the member
was still disabled, plus what would happen if a disability status changed.
There was a further question about the definition of disabled as it relates
to the benefit. They also discussed what would happen if the forms were
not returned.
Mr. Herrera informed the Board that he would modify the form and
would include an affidavit to be completed by the retiree's physician. He
will bring this back to the next meeting.
The Board requested that the administrator send out these forms at the
end of each fiscal year and that the results were presented at the
following meeting.
Secretary Little motioned to table the item until the next meeting
to review the updated forms.
C. State Annual Report and City Main Contact
Mr Langley shared a new item on the annual report. Michelle Longo, City
Clerk agreed to be listed as the contact on the report.
6. Board Attorney Report.
Mr. Herrera informed the Board that the Secure Act 2.0 has created new
changes to law that need to be reflected in the plan document and that he
would be bringing to the Board a proposal to update the plan document.
Mr. Herrera also reminded the board of trustee education options with the
FPPTA and the state conference.
7. Member Comments. None.
8. Administrator Comments.
DRAGO Fund Balance $2,859,943.56.
9. Public Participation. None.
The next meeting date is May 3, 2023.
10. Adjournment.
Chair Redditt adjourned the meeting at 8:00 p.m.
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Robert Redditt, Chair
ATTEST:
Jeremy Langley, Recording Secretary
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