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LPA02-11-09Min CITX OF LONGWOOD Land Planing Agency Minutes: CITY COMMISSION CHAMBERS February 11, 2009 - 7:00 P.M. 175 W. Warren Avenue Longwood, FL 32750 ATTENDANCE: BOARD: STAFF`: - Bruce Noyes, Chair Paul Si, emore, Community Services Director ` Johnnie Richardson, Vice Chair Debby :fZeimers, Recording Secretary John. Prince, Member Brian Fiore, Member (Arrived at 7:02 p.m.) ABSENT: Scott Bryan, Member 1. CALL TO ORDER Chair Noyes called the meeting to order at 7:.00 p.rn. 2. APPROVAL OF THE MINUTES FOR A. Regular Meeting January 14, 2009 Chair Noyes made a motion to approve the January 14, 2009 minutes. Seconded by vice Chair Richardson and carried by a unanimous voice vote with Members Fiore and Bryan absent. 3. PUBLIC COMMENT There was no public comment.. 4. PUBLIC HEARING Chair Noyes opened the public hearing. A. CPA 01-09 2009 EAR-based Amendment Workshop Member Fiore arrived at 7:02 p.m. Mr. Sizemore introduced the item stating the Community Development Division of the Community Services Department recommends the Land Planning Agency xeview and Land Planning Agency, page 1, 02/11/2009 discuss proposed amendments to the Comprehensive Plan (CPA 01-09) based on the ~ recommendations of the 2008 Evaluation and Appraisal Report (EAR). Mr. Sizemore explained the City of Longwood adopted its Evaluation and Appraisal Report (EAR) prior to the February 1, 2008 deadline consistent with the State Statutes. The next phase on the evaluation process is to adopt Comprehensive Plan Amendments based on the recommendations of the E~~R. He further explained the EAR-based amendments must be adopted within 18 months of the EAR adoption deadline. Mr. Sizemore explained the Workshop ~~as to get the input of the Board on the amendments which will eventually be draftc;d and before the City Commission for final approval and adoption. He then introduced Nancy Smith with The Gail Easley Company. Ms. Nancy Smith introduced herself and gage an informal review of the EAR plan. She explained that once every 7 years the City clrafts proposed modifications to all impacted elements of the Comprehensive Plan to address regulatory changes during the past 7 year cycle. She explained it then gives the City the opportunity to reprioritize their goals, objectives, and policies to address the next 7 years. Following the Boards input on the amendments, an ordinance would then be drafted and brought forward for adoption of the Comprehensive Plan. She said there were requirements set forth by the State that had to be met as well. Ms. Smith then reviewed some of the State requirements with the Board. She shared recommendations given the City from her firm. They were working on transportation ~ options reducing the dependency of single occupancy vehicles. She spoke about the commuter rail. Member Prince commented that what she was referring to as the commuter rail has been named the SunRail. Vice Chair Richardson discussed House Bill 697 and inquired if anyone had thought of doing an impact assessment due to the recent economic hardships. Ms. Smith said the specifics of the Bill requirements were not known at this time. She explained the approach they are going to take was to try to discourage the continual widening of the roadways by lessening the volume on those roadways and moving towards amulti-modal system, offering alternatives to the single occupancy vehicle, reducing loss and monitor travel time, and the use of the commuter rail service. Vice Chair Richardson said he was still leery of what the financial impact of House Bill 697 may be. He explained he is not against the proposed amendments he just wants to know first the financial impact it may have ~~n the City. Chair Noyes asked Ms. Smith to clarify the situation with House Bill 697 and asked her if the State was requiring the City to meet requirements without stating what those requirements were. Land Planning Agency, loage 2, 02/11/2009 ~ Ms. Smith said it is unclear at this point what: the requirements of the Bill are. Mr. Sizemore explained the Florida Administration Code typically details what is . required of a city. He commented there was a lot of broad language in this Bill which did not define its requirements. Ms. Smith said they were working to minin~~ize any additional costs. She said one way to save money was traffic data they were using gathered by Seminole County. Vice Chair Richardson asked how the City could meet the requirements of the Bill without knowing the. requirements of the Billl. Ms. Smith responded sometimes it was a gueasing game. Chair Noyes asked if the State would be satisfied if the City of Longwood showed them the progress they had already made to implement transportation alternatives. Mr. Sizemore said he believed the plan is to show the State that the City of Longwood has been proactive in implementing transportation alternatives and that once they sec this we should be alright. Member Fiore expressed a preference that. Goal 1 in the Comprehensive Plan -Goals, Objectives and Policies on page 4, "Achieve maximum energy efficiency through transportation system design and operations as the primary method of reducing green ~ house gas emissions pursuant to HB 697" b~. placed below what is now Goal 2 (Page 5-6 "Develop and maintain transportation system that serves the mobility needs of the. City in a safe, efficient, cost effective and aesthetically pleasing manner"). Member Fiore stated that Goa12 should be the overriding goal. Discussion ensued. Mr. Sizemore said there were two different :methods of measuring traffic. One method is by travel time the other is by volume. He said the roads can pass by using one method and not pass using the other. He said to keep costs to a minimum the City uses data from Seminole County. Member Prince said he believed the data. would change once the SunRail becomes operational. M .Smith said she hoped the SunRail does help the community. She said if they just continue to add lanes to solve transportation issues, it will never change. Chair Noyes said he understands the SunRa''tl system is coming. However, he said it is not something he personally would be able to use because of the travel requirements and the location of his employment. He said others. he knows are the same way. He did not like Land Planning Agency, page 3, 02/11/2009 reclassifying a failing road so it passes to alliow development. Mr. Sizemore explained the plan further t~~ the Board and said in order for the multi- modal system to work, there had to be a change of the land use as well. He said the plan does not eliminate the single occupancy vehicle. He said the key is to provide options to the people. Discussion ensued. Mr. Sizemore reminded the Board this was just a. Workshop to present the EAR amendments to the Board for their recomm€,ndations. Viee Chair Richardson asked if either Mr. Sizemore or Ms. Smith could contact the State to try to determine what. HB 697 required. He believed someone at the State had to be able to give them the detailed requirements of the Bill. Discussion ensued. 1Vlernber Fiore asked if there were any other municipalities that had already submitted their report and were approved. Ms. Smith said she would find out. Mr. Sizemore said he believed Seminole County had already submitted their report. ~ Chair Noyes moved to close the public hearing. Seconded by Member Prince and carried by a unanimous voice vote x~ith Member Bryan absent. 5. DISCUSSION AND SCHEDULE FOR FUTURE AGENDA ITEMS Next Regular Scheduled Meeting March 11„ 2009 6. ADJOURNMENT Chair Noyes made the motion to adj~~urn. Seconded by Member Fiore and carried by a unanimous voice vote with Member Bryan absent. Chair Noyes adjourned the meeting at 8:14 p.m. ~ Bruce Noyes, Chair ATTES Debby Reimers, Acting Recording Secretary ~ Land Planning Agency, page 4, 02/11./2009