CC11-06-06Agenda
~ ~®l~tGVV®®~ CI'T'Y COli~lo'I~SSI®l~
Longwood City Commiission Chambers
175 West Warren Avenue
Longwood; hlorida
AC~El~I?A
NOVEM[BEF: 6, 2006
• 7: (10 P.lVI.
1. CALL TO ORDER.
2. .SILENT MEDITATION FO$.I,OWED BY THE PLEDGE OF
ALLEGIANCE. ~ •
3. COMMUNITY ANNOUl`1CEN[ENTS.
A. Senior Matinee will be held on November 15, 2006 from
11:00 a:m. until 1:ID0 p:m., L,ongwood Community Building,
200 West Warren :Avenue.
B. A Blue Grass Pieki~z' will be held on November 18, 2006 from .
7:00 p.m. until 10:00 p.nn., Longwood Community Building,
200 West Warren Aven~ie. .
C. 30th Annual Longyyood Arts and Crafts Festival will be held in
Downtown Historic Longwood, from. 9:00 a.m. to 5:00 p.m. on
_ ~ Saturday, November 18, and from 9:00 a.m. to 4:00 p.m. on
Sunday, November 19, 2;006.
4. RECOGNITIONS.
A. District #5 Presenl:ation of the Business Person of the Month
Award for.November 2(106 to Lyman High School, c/o Frank
Casillo, located at 865 Ronald Reagan Boulevard.
B.. Bishop Todd Hansem will be presenting the Mayor and City
Commission with ,a "Ce;rtificate of Appreciation" for
proclaiming:Nove~nber 2006.as "-The Month of the Family."
5. BOARD APPOINTMENTS.
A: District~~#~ Nomin~~tion ito the. Codes Enforcement Board.
- • Y
6: .PUBLIC INPUT.. x -
A. Public Participation.
7. CITY ADIVIINISTRATQR'S R'.EP.ORT.
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8. MAYOR AND COMMISSIONERS' REPORT..
Districts.#2, #3, #4, #S,.and #1.
9. CONSENT AGENDA. ~ '
A. Approve Minutes of the October 9, 2006 Community
Workshop, October 16, 2006 Regular Meeting, and October
23, 2006 Special Meeting.
B. Finance Division of the Financial Services Department
recommends payment of approved and estimated bills for
November 2006.
C. Finance Division of the Financial Services Department
• ~ recommends approval of audit engagement for the annual ,
audit for fiscal year 2006 to McDrmit; Davis & Co. for the fee
of $27,500 and authorize the City Administrator to sign the
engagement letter and purchase order.
D. Computer Services Division of the Financial Services
Department recommends the City Commission approve a
change order to purchase order in the amount of $27,818 to
The Revere Group, Inc., for information technology (IT)
infrastructure managed support services and additional
telephony equipment resulting from the installation of the new
IP telephone system, and authorize the City Administrator to
' ~ sign the appropriate documents. ~ -
- E.Computer Services Division'ofthe Financial Services
Department recommends the~City Commission approve an
annual lease agreement with Lanier Worldwide, Inc. for four
(4) color copiers/printers/scanners and associated' hardware
- ~ and software in the amount of $4f,130.52 and authorize the
' City Administrator to sign the purchase order.
r1 . t bh a 'y _
F. Utility Billing Division of the Financial Services Department
recommends the City Commission. approve a purchase order in
-the amount of $42,000 to Severn Trent Environmental
Services, Inc:'for meter reading`services and authorize the City
Administrator to sign the purchase order.
G. ~ Computer Services Division--of~thetFnancial Services
Department recommends the City Commission approve
payment in the amount of $58,763to Sunguard H.T.E., Inc. for
annual software access;~maintenance, upgrades and support.
H. The Fire Dep'artmerit°rec'ommends'the City Commission '
. approve a Blanket Purchase Order for Municipal. Equipment
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not to exceed $27,2A0.00 and authorize the. City Administrator
~ to sign the Purcha~~e Order.
I. The Fire Department recommends the City Commission
approve a Blanket Purchase Order for Seminole County Fleet
Maintenance not t~~ exceed $40;000.00•and authorize the City
Administrator to sign the Purchase ®rder.
J. Utilities Division of the Public Worlts Department recommends
the City Commission approve a purchase order with Mueller
Service Company, Inc. in the amount of $35,000.00 for fire
' hydrant maintenance and repair for the remainder of the fiscal
year and authorize the. City Administrator to sign all
appropriate documents.
I~. City Administrator recommends the City Commission approve
' . a purchase order in the ,amount of $54,540 to High Tech
Engineering, Inc. l'or.utility locating services and. authorize the
City Administrator to sign all appropriate documents.
•L. '~Utilifies ]Division of the~l'ublic Works Department recommends
the City Commission approve a purchase order with Ferguson
Underground, Inc,, in the amount of $45,000.00 for water and
sewer materials for.the f~:iscal year. and authorize the City
Administratorto~sign all appropriate documents.
M. Utilities~Di~ision of the Yulilic~Works;Department recommends
the City Commi'ssion~approve a purchase order with Sunstate
• Meter & Supply, Inc. in the amount of $30,000.00 for water
and sewer materials~for the fiscal year and. authorize the City
Administrator to sign all appropriate documents.
N. ~ ThePurchasing ]Division of the Financial. Services Department
recommends-the City Commission approvethe purchase of
four (4)•2007 Ford vehicles from Don Reid Ford, in the amount
of $71,764.00 and authorize the .City Administrator to sign the
purchase order.
~O. The Purchasing Division of the Financial Services .Department
recommends the, City C~~mmission approve a contract to re-
roof the Financial Services Building with ANC Construction
- Inc. in the amount: of $29,990.00 ~and.authorize the City
Administrator to sign tl;~e appropriate documents.
• P. Property Maintenance Division.of the Public Works
~ ~ Department recomunenils the City Commission approve a
purchase order with Grounds Maintenance Services in the
amount of $37;865.04 for turf maintenance of Candyland Park
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' for the fiscal year`•and authorize.the City Administrator to sign
all appropriate documents:
Q. ~ The Building Division of the.Community Services ,Department
• ~ recommends the~City Commission approve a purchase order
with Page, Dixon, Chandler; .Smith (PD.CS) for building
official, 'plans review, and inspection sei-viccs for $100,000.00
and authorize the City Administrator to sign all appropriate
. - documents:
10: PUBL'IC' HEARINGS:
• A. The`Fiiiance Division of the Financial Services Department
` ~ •recommends. City Commission read by title only and adopt
Ordinance 06-1816 which amends the.Fiscal Year 05/06
Budget.
B: The Community~Development Division-of the Community
' ~ - Services. Department recommends the City Commission read
by title•on1y; sct Noyember20,~2006 as the,second Public
Hearing date, and approve the first reading of Ordinance No.
06=1814`to'amend (LDCA-05=06) the-Longwood Development
• ~ _ Code: ~ ' .
_ _ C. The Community.D.evelopment~Divison of the Community
Services Department: recommends the City Commission hear
an appeal of the Board of Adjustment (BOA) decision to deny
- ~ a Variance'(VAR 08-0.6)~to allow limited: encroachment into
- ~ wetland areas per LDC Section 4:2.3~at'unaddressed property
- parcel`ID 06-2130-30.0-022E'-000.0, 06-2130 300-022F-0000,
06 21-30-300-0220-0000, 01-21-29-300-001:0-0000.
11. REGULAR BUSINESS.
- " -A. 'Deputy Mayor Anderson recommends the City Commission
- 'discuss naming the two city properties on:the western corners
• of the intersection between Church Avenue and Ronald
- - ~ :Reagan Boulevard and give: staff;direction the Commission
deems appropriate. - ~ .
' ' " - ~ B.. ~ The Community. Development Division of the Community
" ;Services, Department: recommends the City .Commission
~ approve.the use of an Annexation Agreement for contiguous
~ and non=contiguous. properties requesting. connection to City
utilty'service:. -
C: ~ City Administrator recommends the City Commission review a
-private street agreement. between the City and The Landings of
Longwood'Homeowners Associaton,.Inc. and give staff
' direction the Commission, deems appropriate.
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D. Deputy Mayor An~s~ersoln requests the City Commission discuss
~ maintaining Lake Jane sand give staff the direction deemed.
appropriate.
E. Deputy Mayor Anderson recommends the City Commission
discuss the donation of six cars by Michael Towers on behalf of
the City to the Seminole Driver's Education Program and give
staff direction the Commission deems appropriate.
12. CITY ATTORNEY'S RE~POR'C.
13. CITY CLERK'S REPORT.
14. ADJOURN.
Sarah M. Minus, C1VIC
City Clerk
Notice: All persons are advised that if they decide to appeal any decision made at these meetings/hearings, they swill
need a record of the proceedings and for such purpose, they may need to ensure that a verbatim record of the
proceedings is made, which record to include the testimony and evidence upon which the appeal is to be based (per
Sec. 286.0105, Florida Statutes). Persons with disabilities needing assistance to participate in any of these meetings,
should contact the A.D.A. Coordinator at407 260-3481 at least 48 hours in advance of the meeting.
Future Meetings: November 15, 2006 7:00 p.m. EAR Work Session
November 20,~ 2006 7:00 p.m. Regular Meeting
~ December 4, 2006 7:00 p.m. Regular Meeting
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