CC10-15-07Agenda LONGWOOD? CI~CY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
AGENDA
October 15, 2007
7:00 P.M.
1. CALL TO ORDER
2. SILENT MEDITATION FOLLOWED BY T.1TEE PLEDGE OF
ALLEGIANCE.
3. COMIYIUNITY ANNOUNCEMENTS.
A. Senior Matinee will k~e held on October 17, 2007 from
1:30 p.m. until. 3:30 f~.m., Longwood Community Building,
200 West Warren Avenue.
B. Oil Painting A Ito Z- ,3tudent Art Show will be held on October
20, 2007 from 10:00 ~i.m. to 2:00 p.m., Longwood Community
~ Building, 200 Nest VI/arren Avenue.
C. A Blue Grass Pr%ckin' will be held on October 20, 2007 from
7:00 p.m. until 10:00 p.m., Longwood Community Building,
200 West Warren Avenue.
D. CITY 01~ LONGWOOD FALL FESTIVAL
A Safe. Altenaative to Trick or Treating
Octo1'~er 26`~~' and October 27~''
Haunted I~~ouse (Only) - 7.•00-10: 00 p.nz
FALL CARNIVAL
Wednesday, October 31~` HALLOWEEN
Carnival • 6:00-9: OO p. rtr.
Haunted Horese (Only)-7 00-I~0: 00 p. nz
XxYChildren's Costume Contest (ages 0-12) YYx
Starting at 6:00 p..m. (p;re-registration 00-5:45 p.~n.)
At the Longlvood Polio°e Department, 235 West Church Avenge
4. RECOGNTTIONSlPROCLA.MATION.
A. District #2 Nomination of the Business Person of the Month
~ Award for November 2007.
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B. Proclaiming the week of October 27-November 3, 2007 as "The
Week of the Family."
5. BOARD APPOINTMENTS.
A. District #4 Nomination to the Land Planning Agency.
6. PUBLIC INPUT.
A. Public Participation.
7. CITY ADMIlVISTRATOR' S REPORT.
8. MAYOR AND COMMISSIONERS' REPORT.
Districts #4, #5, #1, #2, and #3.
9. CONSENT AGENDA.
A. Approve IVTinutes of the October 1, 2007 Regular 1~Ieeting.
B. Finance Division of the Financial Services Department
recommends payment of approved and estimated bills for
November 2002.
C. Finance Division ofthe Financial .Services Department
recommends approval of the Monthly Financial Report for
September 2007. ~
D. The Utilities/Customer Service Division of the Financial
Services Department recommends the City Commission
approve a three year piggyback contract, in the annual amount
of $14,000 with Advanced Xerographics Imaging Systems, Inc.
(AXIS) for all costs related to the printing and mailing of the
monthly utility bills and authorize the City Administrator to
sign all appropriate documents.
E. The Fire Department recommends the City Commission
approve a Blanket Purchase Order for Ten-8 Fire Equipment
not to exceed $40,000 and authorize the City Administrator to
sign the Purchase Order.
F. The Community Development Division of the Community
Services Department recommends the City Commission
approve awarding a work authorization with Metzger &
Willard, Inc., for professional general engineering services for
the amount. of $33,280 and authorize the City Administrator to
sign all appropriate documents.
G. The Community Development Division of the Community
Services Department recommends the City Commission
approve the purchase order to All American Aquatics
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~ Company for t:he amount of $33,159.96 for aquatic
• management s~ere~ices and authorize the City Administrator to
sign all appropriate documents.
lH. Utilities Division of the Public V6~orks Department recommends
the City Commissior,~ approve a purchase order with Mueller
Service Compainy, h.~c. in the amount of $39,000.00 for fire
hydrant maintenance and repair for the remainder of the fiscal
year and authorize tlhe City Administrator to sign all
appropriate documents.
I. City Administrator recommends the City Commission approve
a purchase order in the amount of $54,540 to High Tech
Engineering, Inc. for utility locating services and authorize the
City Administrator t~~ sign all appropriate documents.
J. The Purchasing; Divi~cion of the Finance Department
recommends that the City Commission approve a piggyback
contract to The Gordian Group to provide professional
consulting services and software for Job Order Contracting
(JOC) and authorize the City Administrator to sign all
appropriate documents.
~ K. Computer Serviices Division of the. Financial. Services
Department recommE~nds the City Commission approve a
contract and purchase order in the amount of $67,260 to The
Revere Group,l[nc., for Information Technology (IT)
infrastructure managed support services and. authorize the
City Administrator to sign the appropriate documents.
L. Utility Billing Division of the Financial Services Department
recommends the City Commission approve a purchase order in
the amount of $42,000 to Severn Trent Environmental
Services, Inc. four meter reading services and authorize the City
Administrator to sign the purchase order.
M. Finance. Division of the Financial Services Department
recommends approval. of audit engagement for the annual
audit for fiscal year 2Gi07 to McDirmit, Davis, & Co. for the fee
of $28,200 and authoriize the City Administrator to sign the
engagement letter and purchase order.
N. Computer Services Division of the Financial Services
Department recommends the City Commission~approve
payment in the amount of $72,852 to Sunguard H.T.E., Inc. for
annual software access, maintenance, upgrades and support.
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O. The Building Division of the Community Services Department ~J
recommends the City Commission approve a purchase order
with Page, Dixon, Chandler, Smith (PDCS) for building
official, plans review, and inspection services for X220,000.00
and authorize the City Administrator to sign all appropriate
documents.
10. PUBLIC HEARINGS.
A. The Community Development Division of the Community
Services Department recommends the City Commission adopt
Ordinance No. 07-1850 to vacate and abandon a five (5') foot
by thirty-eight (38') foot section of an easement described in
the official plat book 20, pages 97 and 98, located on the
property addressed as 1091 Sonoma Court.
B. The. Community Development Division of the Community
Services Department recommends the City Commission
approve or deny the requested variance (VAR 12-07) to the
Historic District Code Book for the property located within the
Historic District at 152 West Warren Avenue.
11. REGULAR BUSINESS.
A. Police Department requests the City Commission read by title
only, and set November 5, 2007 as a public hearing date and ~
approve the first reading of Ordinance 07-1852, which
establishes a program designed to recover emergency
responder costs relating to traffic crash investigations.
12. CITY ATTORNEY' S REPORT.
13. CITY CLERK' S REPORT.
14. ADJOURN.
Sarah M. Minus, CMC
City Clerk
Notice: All persons are advised fliat if they decide to appeal any decision made at these meetings/hearings, they will
need a record of the proceedingsand for such purpose, they may need to ensure that a verbatim record of the
proceedings is made, which record to include fhe testimony and evidence upon which the appeal is to be based (per
Sec. 286.01'05, Florida Statutes). Persons with disabilities needing assistance to participate in any of these meetings
should contact the A.D.A. Coordinator at 407 260-3481 at least.48 hours in advance of the meeting:
Future Meetings: November 5, 2007 7:00 p.m. Regular Meeting
November 19, 2007 7:00 p.m. Regular Meeting
~i
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