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Charter03-28-02Min U G ~ City of Longwood 2001 -Charter Advisory Committee Commission Chambers 175 W. Warren Avenue, Longwood, Florida Minuites March 2i~, 2002 Present: Chair Jimmy Ross Vice~Chair George McKenzie Member Gail Brown Member Lynette Dennis Member JoAnne Rebello Berlin D. Bosworth, Recording Secretary 1. CALL TO ORDER. Chair Ross called the meeting to order at 7:03 p.m. 2. APPROVAL OF MINUTES -February 21, 2002 Meeting. Member Dennis moved to approve thc: minutes as written. Seconded by Vice Chair McIenzie and approved 5-0. ~ 3. REVIEW PROPOSED CIIARTER AMENDMENT TO [SECTION 3.09 adding section (d)] PRESENTED BY MEMBER JIMMY" ROSS. (continued from the February 21,.2002 meeting) Member Dennis moved to place this i4em back on the table for discussion. Seconded by Member Brown. The motion passed by a unanimous voice vote. Chair Ross moved to approve the proposed Charter Amendment. Seconded by Member Brown. When asked if there was any discussion, Member Rebello said she would like to amend to t11e motion that Rules 8e Regulations can only be approved once a year by ordinance so that the public can have input as far as the Rules & Procedures are concerneel. She feels that the public presently has no say. The Commission is able to change the rules from one: meeting to the next. She would like to see it done by Ordinance instead. The commission currently changes their Rules & Regulations by resolution. Member Dennis disagreed with that. The Commission should have the authority to impose the Rules & Regulations according to how they do business. 200 I -Charter ndvisory Committee 03-28-02 \ - 15 - .F \ Chair Ross believes Member Rebello's concern is separate than the issue presently on the table. He thought Member Rebello's suggestion was good and should be brought to the table at the next meeting. The motion passed by unanimous voice vote. 4. REVIEW PROPOSED CHARTER AMEPIDMENT [Article X, Section 10.01(c) Charter Review] PRESENTED BY MEM]t3ER LYNETTE DENNIS. Chair Ross, as a matter of record, proposed that Article X, Section 10.01(c) would change the number of years between Charter Review Committee's review of the charter. Member Dennis, after some discussion, asked that the Charter be amended to require a Charter Advisory Committee convene in lieu of the current re:quirement of "not less than every three (3) years" to not less than every (5) years. Member Dennis moved that Section l0.Oll;c), be amended to read, every five (5) years a Charter Advisory Committee be appointed as opposed to every three (:1) years. Seconded by Member Brown. Vice Chair McKenzie believes that the election should coincide with the next regular election and not at a special election to avoid extra cost. Chair Ross said it was never intended that there be a special election for the charter, historically amendments have been submitted to the commission and placed on the ballot of the next general election. Vice Chair McKenzie also added that he thought the section should also say one (1) member residing in each District. Further discussion concerning the wording of the amendment ensued among the board members. Member Dennis said it was her understanding the Committee presents the proposed changes to the Commission and they can drop or add to the item. Member Rebello also brought up the last sentence of 10.01{c). She had concern that those appointed . by the commission also reside in the district of the commissioner from. which they were nominated. Member Rebello said this question of the 5 years came up at the last Charter review, was placed on the ballot, did not pass. The results were very close. There is a possibility it would pass this time. Chair Ross suggested that the. committee vote on the: motion, which was on the table, and if~ Ms. Rebello would like to bring forth a proposal on the last sentence it will be discussed'. The motion passed: S-0 5. REVIEW PROPOSED CHARTER AME1`IDMENT ~"That the people of Longwood take action to ensure that our community does not degenerate into a giant slum."~ PRESENTED BY MEMBER JIMMY ROSS. 2001..-Charter Advisory Committee 03-28-02 \ - 16 - ~ ~ Chair Ross presented his proposal to do with the City of Longwood and how it looks. He prefaced this saying the City Attorney was in the process of writing an ordinance .addressing the matter of trees; and. the city is presently changing its Land Development Code. He withdrew this for the. present time but ~ would bring it back if there was no "quick" action. If the City Commission does not do something, he proposed the Committee do something. Withdrawn by the proposer. 6. REVIEW PROPOSED CHARTER AMIEI`IDMENT ("That the City Commission have prepared a change to fhe City's charter that ma0tes initiative and referendum proceedings no rtnore onerous than are required for a charter amendment...."] PRESENTED BY MEMBER JIMMY ROSS. Chair Ross moved to accept proposal. (which is hereto is attached and .make a part of the record) Seconded ley Member Dennis. Chair Ross thought'he~covered everything. He was .lot writing it himself; he was saying, the. City Commission needs to rewrite it. Discussion ensued concerning the proposal among the members of the committee. VOTE ON MOTION: Member Brov~~n, Member Dennis, Vice Chair McKenzie, And Chair Ross voting aye, Member Rebello voting nay. ~ 7. RE-DISCUSSION OF PROPOSED CHAPTER AMENDMENT (SECTION 5.01(c)] PRESENTED BY MEMBER JIMMY Ra?SS. ('Placed on the Agenda by Member McKenzie) Chair Ross wanted to make sure this was done propf;rly, so he called City Clerk as how to proceed on this item. What we do first is to make a motion for it to be put on the table for reconsideration. That motion must. pass before proceeding any further. Vice Chair McKenzie motioned that f?roposed charter amendment [Section 5.01(c)] be placed back on the table for future discussion. Seconded by Member Brown. Vote on Motion: Members Rebello,. McKenzie, and Brown voting aye, and Members Rosh, and Dennis votinl; nay carried by a 3-2 roll call vote: Vice Chair McKenzie does not agree or disagree with the Chair.. At this tune he does not believe this was in the city's best interest. This ,matter was discussed at length among the committee. 2001-Charter Advisory Committee U3-28-02 \ - 17 - Chair Ross mot..~:i that the proposed amendment rem.,.~i as written. Seconded by Dennis. Members Denni:?, Brown and Ross voting aye, Members Rebello and McKenzie voting nay, carried by a 3-2 roll call vote. 8. CHAIR AND MEMBERS' COMMENTS .AND GENERAL DISCUSSION. None. 9. CITY MEETING CALENDAR FOR APRIL (to look at possibility of scheduling a 2"d meeting). Member Rebello said she would be bring her proposal before the Committee at the next meeting. Chair Ross asked Mr. Bosworth to prepare a Memorandum to the Mayor and City Commissioners with the proposed aniendments to the City Charter including the proposal Member Rebello will bring. 10. ADJOURN. The meeting adjourned at 8:32. S 2001-Charter Advisory Con-imittee 03-28-02 \ - 18 -