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PR10-03-06Min MINUTES PARKS AND RECREATIOI.v ADVISORY BOARD 175 WEST WARREN AVENUE LONGWOOD, :FLORIDA October 3, 2006 COMMISSION CHAMBERS '7:00 PM Present: Abigail Shoemaker, Chair Bob Driver, Vice Chair Gino Gavoni, Member Elsie Richardson, Member Tammy Uliano, Member Kitty White, Member Fran Meli, Recreation Progrann Manager Linda Goff, Recording Secretary Absent: James Hunter, Member 1. Call to Order. Chair Shoemaker called the meeting to order at 7:02 p.m. 2. Approval of Minutes September 12, 2006 Regular Meeting. Member Gavoni moved to approve the minutes as presented. Seconded by Member Richardson and carried by a unanimous voice vote with Member Hunter absent. 3. Public Participation. None. 4. Old Business. A. Recreation Program Manager's. Report. Ms. Meli reported the Youth Golf Clinic: has started and is held on Sundays. The golf program is anticipated as a year round program. She reported Futsal, which is soccer on a tennis court, has started. The-y plan to start an adult league in October. She reported Bluegrass was held in September. Ms. Meli said they were now gearing up for Halloween. Chair Shoemaker was doing a lot of work on Booville. She stated Booville was being changed to make it more whimsical: She reported the Haunted House was progressing well. Chair Shoemaker suggested the wiring needed to be done prior to the felt going on the walls. She stated she was told she; would be allowed to have one board member work with her on Booville. P&R 10-3-2006/1 ~ Ms. Meli cautioned when two or more beard members are together it is important not to discuss anything that would come before the board for discussion or voted upon. Chair Shoemaker inquired if she could have each board member at a different time or just one board member work with her. Ms. Meli reiterated they needed to be careful what they discussed: The Recording Secretary advised the Su~.ishine Law states they should not discuss or give the appearance of discussing anything that might come before the Board. Chair Shoemaker stated they had approximately 35% of Booville completed. Discussion was held regarding Booville. Ms. Meli said most of the work left would be decorating :inside and out. She stated they could use stuffed animals if anyone had some to donate. Chair Shoemaker said to go with the moxe whimsical theme, the decorating theme was Castles and Dragons. She stated they had the castle, but needed to come up with the dragon. Ms. Meli said they were checking on ordering. a dragon. Member White suggested contacting the .Magic to see if Duff would come. Member Gavoni stated the Magic's Equipment Manager's son plays on his baseball team and he would contact him. Member Gavoni suggested a Unicorn. Chair Shoemaker said they also needed ~l princess. Member Gavoni said he would ask his daughter if she would like to volunteer as a princess. Member Uliano said she could be a princess on the 28`h & 30~'. Discussion was held regarding costumes. Member Gavoni suggested contacting drama department at Lyman High School. Ms. Meli advised they did not need help with the carnival this year. The carnival ~ has been contracted out and high school students would be volunteering. P&R 10-3-21)06/2 Chair Shoemaker suggested a wizard for the dark room for a man's costume. Discussion was held regarding appropriate costumes for Booville. Ms. Meli advised to let her know who could work Booville and when they could work. She said she would put together a ;schedule. Ms. Meli reported at Bluegrass this month they would have an art exhibit displayed. She said this was the first step in adding art and culture to programs. The artwork will all be of Longwood houses. She advised the art may be for sale, but no transactions will occur during the event. Member White suggested the City look into holding a Farmers Market. Ms. Meli said they could not hold a Farmers Market on a weekly basis, but they could hold one on a monthly basis. She stated it would have to be the third weekend of the month. She inquired if the Board would be interested in pursuing this. It was the consensus of the Board for Ms. Meli to cheek into holding a Farmers Market. ~ Ms. Meli reminded the Board they would be meeting on November 14th due to the Election on the 7th. She said they would recap Halloween and would discuss Celebrate the Season. She reported Celebrate the Season would be held on Saturday, December 2"d with crafts for children starting at 4:00 p:m. and the Tree Lighting at 6:00 p.m. She said they were planning on showing a movie in the parking lot following the Tree Lighting. Santa Visits Longwood will be on December 9th & 10th. She advised she had volunteer forms to be filled out. Ms. Meli advised the December meeting would be on the 5th. She said. the events would be over and inquired if the Board desired to continue with this meeting. Also the January meeting fell on the 2na which is a scheduled holiday. Chair Shoemaker moved to not meet on December 5, 2006. Seconded by Member White and carried by a unanimous voice vote with Member Hunter absent. Member Gavoni moved to have no meeting in January. Seconded by Chair Shoemaker and carried by a unanimous voice vote with Member Hunter absent. Ms. Meli suggested Rock the Park be held on the 24th of May since this was the last day of school. She asked Member Uliano if the day school lets out would be a good day for this event. P&R 10-3-2006/3 Member Uliano responded in the affirmative. Ms. Meli advised Rock the Park would be at Candyland Park this year. She stated they should be breaking ground on Reiter Park. by the first of the year. She said they would plan for Rock the Park to be the last day of school and they would focus on the ages of middle school children. Member Uliano said she spoke to her principal regarding fliers being distributed at school. She was advised they ''could not distribute them because parents may feel there is a conflict. She advised they did, however, have a Student Council that started and suggested the City donate plastic bags with information in the bags. She further suggested fliers be taken to txie PTA function, Ms. Meli said she wanted to continue working on the City having a good relationship with the schools. 5. New Business. None. 6. Adjournment. Chair Shoemaker adjourned the meeting at 7:58 p.m. ~ A iga' hoemaker, Chair ATTEST: _Q _ , ~ ~ Linda F. Goff, Recordi ~ Secretary P&R 10-3-2006/4