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Ordinance 2000-1544ORDINANCE NO. 00-1544 AN ORDINANCE OF T.HE CITY OF LONGWOOD, FLORIDA, ADOPTING A BUDGET FOR TH_E CITY OF LONGWOOD, FLORI_DA, FOR TFIE FISCAL YEAR .BEGI_NNING OCTOBER 1, 2000 AND ENDING SEPTEMBER 30, 2001, APPROPRIATING AND ALLOCATING REVENUE OF THE CITY FORTH E FISCAL YEAR. 2000/2001, PROVIDING FOR AMENDMENT BY ORDINANCE, PROVIDING FOR CONFLICTS, SEVERABIUTY AND EFFECrCIV:E DATE. WREREAS, pul-sua:nt to Section 6.04 of the City Charter of the City of Longwood, Florida, and the laws of the State of Florida, a proposed budget of the estimated revenues and expenditures and complete financial plan of all City funds and activities Im- Fiscal Year 2000/2001 has been prepared and reviewed; and WHEREAS, the City Commission is o:f the op.in.ion that all of the items of anticipated revenues and expenditures for the said fiscal year are reasonable, necessary and proper for the administration of the affairs of and the proper conduct of the business of the City of Longwood; and �. WHEREAS, after further review, the City Commission desires to adopt said bUdgct; NOW, TFIEREF0RE, BE IT ORDAINED BY THE CITY COMM ISS ION OF THE CITY OF :LONGWOOD, FLORIDA, AS FOLLOWS: SECTION 1: There is hereby adopted a budget for the fiscal year 2000/2001. for the City of Longwood, Florida, for the period begi.aning October 1, 2000 and ending September 30, 2001. SECTION 2: A complete copy of the entire budget for fiscal year 2000/2001. consisting of estimated revenues and expenditures is attached to this ordinance and specifically incorporated herein along with all amendments thereto made by this Conlnlission on the date of adoption. SECTION'): Salary adjustments are hereby approved as a part of the budget, as adopted, for all City employees who are not members of a collective biargal nl ng UI11.t. ':Chose employees designated by the Florida Public Employees Commission as being within the collective bargaining units represented by Longwood Professional Firefighters' Association, Local No. 31.63, the International Union of Operating Engineers (AF:1.'-C.1.0) .L,ocal 673 and the Central Florida Police Benevolent Association Ordinance No. 00-1544/.Page 2 are subject to salary adjustments only upon ratification by the respective collective bargaining units and the City of imposition by the City following resolution of an impasse between the City and the collective bargairring units or otherwise as provided by taw. SECTION 4: All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. SECTION 5: This ordinance may be amended by ordinance. SECTION 6: ff any section, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction, the holding shall in no way affect the validity of the remaining portions of this ordinance. SECTION 7: This ordinance slxall become effective on October 1, 2000. FIRST READING: L �� SECOND R_EA.DINrG: ^�-Q�� /� -Z)©0a PASSED AND ADOPTED THIS L9 DAY OF wA A.D., 2000. i A%Z�i% Paul Lovestrand, Mayor A e D. Zamb , City Clerk Approved as to .form and legality for the use and reliance of the City of Longwood, Florida, only. —ltich� d` .Tay cl`�r; JrCity Attorn-y m City of Longwood ANNUAL BUDGET 2000=2001 A Community for the People is , � r �� u l — afixi.l � � 1 �.� I 2 1,,, ��fh� � � �i � � I � ��r� ��, �, �� J I � � � € �� a �. i y � �. s � �� ct . ��' '§ � 't�� r ..ry• � I 4 '� � �� I I'p°�i ` r '��,. � t,�.; � ^�<<, a, fit,._•, � !L. n„SJT k .^"� P .: � 1;,,� J �. � �p w.... �. � I a� u _. .�� ..� �O �:'ru�� a►s�`�� jr — L L . ... .. 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I" I�� II� I � �e l „II�adl�rs��Ilp �°®�le �fln I 11 �I � "•w 4 IV, I I�'" 'eI'a�iuu OS��1 II, Ag1ifilIllt fl� . I,; I�� •' a IIIII II I h I� j Jiln •7 [• °. I I p u�, m V` II�'�j�® J YH�, II ��II II IIIII IBC i,lI �, I• UI ��I n IIIII �III 9�11 I inII�- �®�I �Iu.P IIm�4:y.11 lI,0flI11 IIII tI IIEI �1 I�eI.IyI.PI . I Ijh II1IlIlllI lf�IIII�I, I' nII �cIlniI II ��a•f1I 1 n Y�IV ; Ig!II l!III;IIIII IItN imI IIeI I li IIgII dI II lu. m n111i� IIIaI IIL �I �I�I Ilo,d I tII�II, J� Ilnof I.�Ilof' e it f, pl ,I ' II^ II. III ll I�u II!'- IIII • • IIII o Ip I�' all 79 .. II III, �II�II�� lu�'I ollll I� 9�I our l r IV„ it II uNn. II 'j I II I'r I li I u I I � ,IIIIII a � 1, r IIIII I III III IIII III U INI II ' II rl I III,.. II n III �� Iw I I III II I I II p I o I I u l ql U I �_ II I lu II IIII �� 16 u I n I I IMP � IIII' i a�l �I IIII � I�I� II I pl to III IIII u f I" illy 1 f I III IIII 4 I I!i u, l 1 jl'- III I lol Iq a!o I Iji,III � I `,IIII I � I'II' II III. I al II ,II III '116� II a II I V p oI n I IIII .II 1-h I�.,uf I �'I �o 9dh dI I,I �.I I I IIII I P, II i I Illo,l I I IIII ,^:�I I II III "I - - I �' � ' I� II +III 41 IIn III III 'til IIII III• IIII ri�. a IIIII III I I. m1 I I F- L r L F L r - L I r - L L MAYOR Paul Lovestrand DEPUTY.MAYOR H.G. Bundy COMMISSIONERS ,gggg mg gy John wfaing L 1,;, Dan Anderson Steve Miller Z—. 4 T k qLQj r ur Ali 'A - Lim; F_ . CITY OF ]LONGWOOD TABLE OF CONTENTS ' -- BUDGET ;SUMMARY CITY ADMINISTRATOR'S BUDGET MESSAGE SUMMARY OF RESOURCES SUMMARY OF APPROPRIATIONS SUMMARY OF STAFF GENERAL. FUND GENERAL FUND BUDGET SUMMARY 1 ADMINISTRATION: CITY COMMISSION 4 CITY CLERK 7 CITY ADMINISTRATOR 10 CITY ATTORNEY 13 GENERAL SERVICES 15 FINANCIAL SERVICES: PERSONNEL 18 PURCHASING 21 FINANCE 24 UTILITY BILLING 27 COMPUTER SERVICES 30 PUBLIC SAFETY: POLICE 33 FIRE 36 COMMUNITY SERVICES: PLANNING 39 BUILDING 42 ENGINEERING 45 RECREATIONAL PROGRAMS 48 Adopted Budget Ord. No. 00-1544 CITY OF LONGWOOD TABLE OF CONTENTS PUBLIC WORI<:S: STREETS/FLEET 51 PROPERTIES MAINTENANCE 54 PUBLIC UTILITIES FUND PUBLIC UTILITIES FUND 57 OTHER FUNDS CEMETERY FUND 65 HISTORIC PRESERVATION BOARD FUND 68 POLICE EDUCATION FUND 71 SPECIAL LAW ENFORCEMENT TRUST FUND 75 STORMWATER MANAGEMENT FUND 78 PUBLIC FACILITIES IMPROVEMENT FUND 81 CAPITAL IMPROVEMENT PROGRAM PUBLIC FACILITIES 84 PUBLIC UTILITIES/WATER 86 PUBLIC UTILITIES/WASTEWATER 87 GLOSSARY GLOSSARY OF BUDGET TERMS 88 Adopted Budget Ord. No. 00-1544 r- L i L r l 175 WEST WARREN AVENUE LONGWOOD, FLORIDA 32750-4197 PHONE (407) 260-3440 FAX (407) 260-3419 DATE: September 18, 2000 TO: Mayor and Commissioners L SUBJECT: Fiscal Year 2000-2001 Budget F l r L INTRODUCTION ,I On behalf of the: entire City staff, I am pleased to submit the City of Longwood Fiscal r Year 2000-2001 Budget. This document represents a balanced spending plan for the delivery of specific services and programs to the residents and businesses of the City of Longwood. r l BUDGET DOCUMENT L This budget format provides the reader with a comprehensive and informative document that articulates the overall operations of the City. The Public Utilities Fund is budgeted - on the cash basis, while the General Fund and all other funds are budgeted on the ! modified accrual: basis. The budget is a ,program -based budget. The introduction page :for each program reflects the mission statement that drives each program, a summary of past and proposed costs, and a "Goals and Results of Goals" section designed to state what accomplishments and ,i results are expected from the program. This budget develops a spending plan that gives management the tool to analyze and diagnose how well dollars are converted to services, to evaluate the success rates of established goal,,,,, and to make better budget decisions. r- L I _ City Mission: "Enhancing the Quality of Life for Our Citizens" L r' i {` GENERAL FUND r Millage Rate The millage rate was reduced from 5.0601 to 5.00 for Fiscal Year 2000-2001, pursuant to Ir City Commission directive. Also, I am recommending no fee increases other than the — increase in the medical transport fee as directed by the City Commission. Fund Balance The projected General Fund balance is $3,872,101 or 23% of General Fund revenues, as summarized below: L ADOPTED ADOPTED BUDGET BUDGET PERCENT 1999 - 00 2000 - 01 CHANGE Revenues $19,310,184 $16,679,051 (13.63%) Expenditures 15,438,083 12,806,950 (17.04%) - _ Fund Balance $ 3,872,101 $ 3,872,101 Personnel r Like most municipal budgets, the single largest component of the General Fund budget, at 40 percent, is personnel costs. The budget includes a three percent cost of living allowance for each employee and a four percent merit: increase for each employee on their placement date. Additional funds have been set aside in the Police Division budget for pay increases for the collective ` bargaining unit members based upon a negotiated agreement. In addition, the budget contains a $1,500 increase in the Paramedic Incentive Pay bringing the annual amount to $5,000. The City started FY 99/00 with 146 positions across all programs. This budget will add L three additional firefighters and delete one part-time park attendant for a total of 148 positions across all programs. r The Planning Aide position has been upgraded to a Planner position in order to give the Planning Division increased depth to better serve: the public. i L j 11 r ' L ]Highlights U Funds have been provided for retaining; a consultant to develop a new Code - Compliance :District ordinance. m Continued utilization of private contractor to mow and maintain a variety of rights of - way. �r L m Funds have been budgeted to continue the annual police car replacement program. L O Funds have been budgeted to continue the C'ity's computer replacement program. j U Funds have been budgeted in the Recreational Programs budget to sponsor a summer day camp program. o $1,000,000' has been budgeted for the construction of the new community building, 1— and $400,000 has been budgeted for furnishings in the new community building. ® Some soil -based street paving projects for FY 99/00 have been carried forward due to - permitting delays with the St. John's River Water Management District. j All soil -based street paving projects for fiscal year 2000-2001 as defined in the �- Capital Improvement Program have been budgeted. r- �— Debt Position i The City entered into a $200,000 lease -purchase agreement for a new ambulance in the �— FY 99/00 budget. The first payment. of $45,828 is due October 1, 2000. The City's _ balance owed at September 30, 2001 is $161,340. The City has no other outstanding debt. PUBLIC UTILITIES L - This budget provides for continued improvements to City facilities and services. Water and wastewater fees will be adjusted in accordance with the consultant's recommendations, which were approved by the City Commission. i� The Public Utilities Fund projected fund balance is $1,734,926 or 29% of Public Utilities Fund revenues, as summarized below: L r- L- L ADOPTED ADOPTED LBUDGET BUDGET PERCENT 1.999 - 00 2000 - 01 CHANGE Revenues $ 5,678,732 $ 5,945,906 4.70% Expenses 4,252,250 4,210,980 ( .97%) Reserves $ 1,426,482 $ 1,734,926 Some budgeted capital improvement projects for FY 99/00 have been carried forward due ' L to delays in obtaining construction information from the Department of Transportation, and delays in obtaining completed plans suitable for bidding from the engineers. The tir City Commission approved bidding all projects at one time to maximize economies of L scale. L OTHER FUNDS Cemetery Fund L This fund is responsible for the maintenance of the City cemetery and preservation of all - burial records. I Historic Preservation ]Board Fund This fund is responsible for preserving, improving and revitalizing the Historic District. Police Education Fund This fund is responsible for funding state mandated training. Funds are derived from a portion of municipal traffic citations. Special Law Enforcement Trust Fund r This fund is responsible for reducing the threat of crime through community crime prevention prograrns. Funds are derived from the Florida Contraband Forfeiture Act. L, Stormwater Management Fund This fund is responsible for the proper functioning of the City's drainage system. Funds have been budgeted to maintain the City's NPDES Stormwater Permit Program, continue the development of a City wide drainage infrastructure map and utilize a private contractor to maintain all City owned retention ponds. Funds are derived from �— stormwater service fees. L i iv i� i �— Public Facilities Improvement Fund This fund was established to pave all soil -based streets, repave existing streets, install sidewalks and improve the City roadway system. The fund will concentrate on _ implementing the City's model street paving program for all soil -based streets. This fund is linked to the Public Facilities Capital Improvement Program.' Funding is derived from one mil of property taxes, street paving assessments and the Local Option Gas Tax. Once all the soil -based streets are paved, the fund will be used to retrofit existing streets with 1 the model street paving prototype. SUMMARY I had one objective when developing the City's Fiscal Year 2000-2001 budget: Not to rely on reserves to balance the City's budget. That objective has been met. In order not to raise property taxes and/or rely on reserves to balance future budgets, the City must thoroughly review all operating systems that are used to deliver City services. Changes to the operating systems, coupled with the maximum use of technology, will maintain a certain level of expenditures and provide the services the community desires. In short, the traditional way is not the most efficient and cost effective way to provide City services to a diverse community. The City must create 4 - and maintain an environment that encourages change and fosters creativity. Over time the natural consequence of reallocating available funds will steadily decrease. The City must explore any and all existing and new revenue sources in order to reduce the possibility of any large tax increase. ACKNOWLEDGEMENT L The budget could not have been completed without the support from all City employees. I wish to extend my appreciation to the department heads for their dedication to the completion of the budget, and in particular, the dedication and effort of Monica Mitchell, Financial Services Director, for her thorough coordination and compilation of the budget. I look forward to working with the City Commission to implement this budget, accomplish the established goals, and to continue delivering the highest level of service j to the residents of the City of Longwood. Respectfully submitted, L JyAdmim Dra7trat.or �. L v SUMMARY OF RESOURCES FISCAL YEAR 2000-2001 (58.7%) GENERALFUND (0.7%) OTHER FUND (4.7%) STORMWATER MANAGEMENT GENERAL FUND PUBLIC UTILITIES PUBLIC FACILITIES IMPROVEMENT STORMWATER MANAGEMENT OTHER FUNDS TOTAL RESOURCES (20.9%) PUBLIC UTILITIES (15.0%) PUBLIC FACILITIES IMPROVEMENT TOTAL RESOURCES $28,393,080 TOTALS $ 16,679,051 58.7% 5,945,906 20.9% 4,245,150 15.0% 1,335,875 4.7% 187,098 0.7% $ 28,393,080 100% SUMMARY OF APPROPRIATIONS FISCAL YEAR 2000-2001 (59.6%) GENERALFUND (19.6%) (0.2%) PUBLIC UTILITIES OTHER FUNDS (4.4%) STORMWATER (16.2%) MANAGEMENT PUBLIC FACILITIES IMPROVEMENT TOTAL APPROPRIATIONS $21,485,790 GENERAL FUND PUBLIC UTILITIES PUBLIC FACILITIES IMPROVEMENT STORMWATER MANAGEMENT OTHER FUNDS TOTAL APPROPRIATIONS PERCENT OF TOTALS BUDGET $ 12,806,950 59.6% 4,210,980 19.6% 3,484,830 16.2% 942,500 4.4% 40,530 0.2% $ 21,485,790 100% SUMMARY OF STAFF FISCAL YEAR 2000-2001 (52.7%) PUBLIC SAFETY (24.3%) (6.8%) PUBLIC WORKS ADMINISTRATION (7.4%) (8.8%) FINANCIAL SERVICES COMMUNITY SERVICES PERCENT OF TOTALS STAFF PUBLIC SAFETY 78 52.7% PUBLIC WORKS 36 24.3% COMMUNITY SERVICES 13 8.8% FINANCIAL SERVICES 11 7.4% ADMINISTRATION 10 6.8% TOTAL STAFF 148 100% 5. O U m_ � � h O ti U r a N LU O N N � Q n m 0 U - o a F• ya N z� U � �N o z w � �e o a N y F � N �Z� L F o� z5 �Z�Z W 4 ui�M �nU W o0 6 Z F a [j] F 0� Zn z a ow„ W 0 0 0 0 0 0 �t c-4 oO M b O O kn p V] oo Ol 00 I N N �• 10 o0 �D lc a h N N M O F 0 N O M ai w m � w O >> FWLW4 Z d a' wu, vaiz3W� z Z cn -a co zz0. H 0. O a U. O F `n w U z e �O — o c e e e e( W o a, O M OOn Cp > t+�l a, N wIn as v� N S V 0 0 0( V� CA w '7 M M 0 F sv 65 r- `'^ CITY OF LONGWOOD GENERAL FUND BUDGET SUMMARY f- 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED - I FUND BALANCE, OCTOBER 1 9,256,416 8,155,494 10,541,596 5,986,951 ADD REVENUES: _ TAXES: 311-0000 AD VALOREM TAXES 2,881,959 2,991,600 3,107,900 3,120,220 L 312-4100 LOCAL (OPTION GAS TAX 250,364 - - - 313-1000 FRANCHISE FEES / ELECTRIC 767,870 800,000 779,400 773,600 313-2000 FRANCHISE FEES / TELEPHONE 41,985 40,000 42,900 42,400 313-4000 FRANCHISE FEES / GAS 27,647 25,000 25,000 26,300 313-5000 FRANCHISE FEES / CABLE TELEVISION 95,617 100,000 103,000 99,300 1 313-7000 FRANCHISE FEES / SOLID WASTE 148,263 150,000 180,000 164,100 314-1000 UTILITY TAX / ELECTRIC 1,040,228 1,000,000 1,050,800 1,045,500 f 314-2000 UTILITY TAX / TELECOMMUNICATIONS 983,335 860,000 1,065,400 1,024,300 314-3000 UTILITY TAX / WATER 138,424 130,000 137,000' 137,700 314-4000 UTILITY TAX / GAS 60,740 70,000 69,400 65,000 t TOTAL 6,436,432 6,166,600 6,560,800 6,498,420 J LICENSES ANDPEIIMITS: 321-1000 CITY OCCUPATIONAL LICENSES 215,717 210,000 220,000 217,800 322-0000 BUILDING PERMITS 112,235 130,000 130,000 121,100 322-1000 RADON GAS FEES 304 100 200 200 322-3000 RE -INSPECTIONS 5,725 5,000 7,300 6,500 322-8000 SITE PLAN REVIEWS 23,080 15,000 15,000 19,000 r 329-1000 ARBOR PERMITS 2,635 1,500 1,500 2,000 1 TOTAL 359,696 361,600 374,000 366,600 L INTERGOVERNMENTAL REVENUES: r 331-2000 COPS FAST GRANT 20,675 5,000 4,346 - 331-2100 LOCAL LAW ENFORCEMENT BLOCK GRANT 24,740 18,050 21,092 33 1 -2200 H.I.D.T.A.. GRANT 1,324 1,000 331-9000 F.E.M.A. HAZARDOUS MITIGATION GRANT - 49,000 60,900 T 334-3000 RECYCLING GRANT 5,592 - 5,633 - 1 334-4900 F.D.O.T. ROAD MAINT. AGREEMENT 33,709 33,990 33,990 35,700 L 334-5000 E.A.R. ASSISTANCE GRANT 10,551 - - - 334-9000 F.E.M.A. HAZARDOUS MITIGATION GRANT - 8,000 12,500 335-1100 2-CENT CIGARETTE TAX 42,000 35,200 39,000 - f _ 335-1200 STATE REVENUE SHARING 265,510 243,700 252,200 313,500 1, 335-1400 MOBILE HOME LICENSE TAX 107 100 100 100 335-1500 ALCOHOLIC BEVERAGE LICENSES 6,935 9,000 10,530 8,700 335-1800 HALF -'CENT SALES TAX 890,386 881,500 885,800 975,600 335-2300 FIREFIGHTERS SUPPLEMENTAL COMPENSATION 7,849 10,000 7,440 7,600 335-4100 MOTOR FUEL TAX REBATES 5,798 4,500 5,400 5,500 . r 337-2000 SCHOOL RESOURCE OFFICER 15,770 20,000 16,355 17,450 337-4000 RANGELINE ROAD 900,000 860,108 F 338-2000 COUNTY OCCUPATIONAL LICENSES 26,136 17,000 17,000 _ 21,500 L TOTAL 1,357,082 2,235,040 2,233,394 1,385,650 Adopted Budget Ord. No. 00-1544 CITY OF :LONG WOOD GENERAL FUND BUDGET SUMMARY -� Mtn CHARGES FOR SERVICES: 341-2000 LANDDEVELOPMENT FEES 341-3000 SALES OF MAPS AND PUBLICATIONS 342-1000 POLICE SERVICES 342-6000 AMBULANCE FEES 343-4500 GARBAGE BILLING FEES 343-4510 RECYCLING REVENUES 347-2010 SOFTBALL FEES 347-2020 SOFTBALL FEES / NON-RESIDENT 347-2030 COMMUNITY BUILDING RENTALS 347-2045 BALLFIELD RENTALS 347-2050 CHEERLEADING / SELF DEFENSE / BOWLING LESSONS 347-2060 TENNIS LESSONS 347-2070 CONCESSIONS / BABE RUTH 347-2080 SUMMER CAMP PROGRAM 349-1000 DEVELOPMENT IMPACT FEES 349-1011 COUNTY ROADS & LIBRARY IMPACT FEES TOTAL FINES AND FORFEITS: 354-1000 PARKING FINES 354-2000 SECURITY ALARM FINES 354-3000 OTHER FINES TOTAL MISCELLANEOUS REVENUES: 36I-1000 INTEREST EARNINGS 361-3000 INCREASE (DECREASE) IN FAIR VALUE OF INVESTMENTS 362-3000 RENTS AND ROYALTIES 363-1110 STREET PAVING ASSESSMENTS 364-4000 SALE OF SURPLUS EQUIPMENT 367-0000 GAIN (LOSS) ON SALE OF INVESTMENTS 369-0000 OTHER MISCELLANEOUS REVENUES 369-9100 CANDIDATE QUALIFYING FEE 383-0000 CAPITAL, LEASE -PROCEEDS TOTAL TRANSFERS -IN: PUBLIC UTILITIES FUND STORMWATER MANAGEMENT FUND TOTAL TOTAL REVENUES AVAILABLE f Adopted Budget OTd. No. 00-1544 I� 2 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED 8,830 6,000 8,000 8,400 730 200 400 600 2,069 1,200 2,000 2,000 207,213 180,000 225,220 220,000 655,676 706,200 706,200 693,500 7,266 10,000 10,000 8,600 4,400 10,500 4,000 6,400 1,115 1,500 1,000 500 568 1,000 250 500 4,019 2,000 4,000 3,500 2,309 3,000 1,500 - 300 300 1,000 2,500 2,500 2,500 2,500 - - - 28,800 19,000 35,000 19,100 19,000 5,099 7,500 4,780 4,900 920,794 966,900 987,750 1,001,700 661 500 400 500 25,405 10,000 5,000 15,200 315,549 250,000 264,600 290,000 341,615 260,500 270,000 305,700 579,392 202,100 450,000 400,000 (290,960) - (200,000) - 1,200 1,200 1,200 1,200 40,257 10,000 - - 22,178 230,000 30,000 230,000 (656) - 103,927 10,000 18,100 10,000 1,682 1,200 1,200 1,200 - 200,000 200,000 - 457,020 654,500 500,500 642,400 175,000 409,550 409,550 441,630 46,800 100,000 40,000 50,000 221,800 509,550 449,550 491,630 19,350,855 19,310,184 21,917,590 16,679,051 CITY OF ;LONG WOOD GENERAL FUND BUDGET SUMMARY TOTAL REVENUES AVAILABLE DEDUCT EXPENDITURES: ADMINISTRATION: CITY COMMISSION CITY CLERK CITY ADMINISTRATOR CITY ATTORNEY GENERAL SERVICES FINANCIAL SERVICES: PERSONNEL PURCHASING FINANCE UTILITY BILLING COMPUTER SERVICES PUBLIC SAFETY: POLICE FIRE COMMUNITY SERVICES: PLANNING BUILDING ENGINEERING RECREATIONAL PROGRAMS PUBLIC WORKS: STREETS/FLEET PROPERTIES MAINTENANCE TRANSFERS -OUT: PUBLIC UTILITIES FUND /GARBAGE BILLING FEE PUBLIC FACILITIES IMPROVEMENT FUND TOTAL EXPENDITURES FUND BALANCE, SE:PTEMBER 30 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED 19,350,855 19,310,184 21,917,590 16,679,051 239,605 37,080 37,080 38,780 214,696 284,460 295,769 285,320 223,184 231,830 232,380 221,980 82,482 100,000 100,000 100,000 220,923 377,340 394,070 170,350 83,581 225,810 226,380 253,660 85,047 99,580 100,580 105,800 177,289 216,280 217,120 226,400 585,492 819,510 822,060 833,490 214,490 269,180 293,214 334,170 2,109,609 2,499,420 2,514,380 2,734,570 1,911,087 2,417,580 2,433,621 2,484,610 108,582 431,710 445,320 276,010 260,939 199,430 205,170 233,030 188,407 178,740 179,420 198,520 - 1,361,633 338,063 1,522,570 1,566,110 1,538,420 2,939,849 1,5,18'850 468,434 558,870 564,953 644:800 69,302 - - - - 3,591,210 3,591,210 624,040 8,809,259 15,438,083 15,930,639 12,806,950 10,541,596 3,872,101 5,986,951 3,872,101 Adopted Budget Ord. No. 00-1544 3 ADMINISTRATION PROGRAM: CITY COMMISSION MISSION: To provide all citizens of Longwood with legislative representation by enacting ordinances, resolutions, policies and programs that improve and protect the community, promote desirable levels of municipal services and plan for the future. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 239,605 2000 BUDGET 37,080 2000 ESTIMATE 37,080 2001 ADOPTED 38,780 GOALS: Adopt policies and programs that improve the; quality of life in the community and promote desirable levels of municipal services. Encourage continued participation in community activities and governmental affairs. Support a strong commercial and industrial tax base in the City. RESULTS OF GOALS: Continued responsiveness to citizen needs Maintain a viable and balanced tax base in the City. Adopted Budget 4 Ord. No. 00-1544 ADMINISTRATION 0 PROGRAM: CITY COMMISSION I LINE ITEM DETAIL PERSONNEL COSTS: 1100 EXECUTIVE SALARIES 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2400 WORKERS COMPENSATION SUPPLIES AND SERVICES: 4020 COMMISSION DEVELOPMENT 4400 RENTALS & :LEASES 4800 COMMUNITY RELATIONS 4900 OTHER CHARGES & OBLIGATIONS 5200 OPERATING SUPPLIES 5210 HISTORIC DISTRICT OPERATIONS 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 6200 LAND 6300 IMPROVEMENTS 6400 EQUIPMENT rceli TOTAL COST 1999 2000 2000 2001 ACTUAL ]BUDGET ESTIMATE ADOPTED 22,823 24,030 24,030 24,030 1,746 1,840 1,840 1,840 2,195 2,330 2,330 1,930 261 280 280 380 27,025 28,480 28,480 28,180 - 2,000 4,097 - 11,397 - 14,899 - 2,500 2,500 3,238 4,100 87,612 - 74,837 14,000 - 212,580 8,600 239,605 37,080 2,000 4,000 2,500 2,500 4,100 4,100 10,600 8,600 37,080 38,780 Adopted Budget 5 Ord. No. 00-1544 r• L r- L L r- L I L. c i i i� ti r- L L L r l r L ADMINISTRATION 'ROGRAM„ CITY COMMISSION MANPOWER ANALYSIS POSITION - 1999 2000 2001 MAYOR 1 1 1 COMMISSIONERS 4 4 4 TOTAL 5 5 5 Adopted Budget Ord. No. 00-1544 6 ADMINISTRATION ]PROGRAM: CITY CLERK MISSION: To authenticate, record, index and maintain the City's official legislative acts, thus preserving; the history of the City of Longwood; to issue all required licenses and permits which fall under the jurisdiction of the City Clerk's authority; to provide required advertising in accordance with state and local laws; and to supervise all City elections. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 214,696 2000 BUDGET 284,460 2000 ESTIMATE 295,769 2.001 ADOPTED 285,320 GOALS: Record and preserve City Commission actions. Maintain City Codes. Maintain the official records of the City Commission in accordance with legal requirements. Review compliance with current election code requirements. RESULTS OF GOALS: Permanent documentation of all action taken by the City Commission. City Codes kept: current with regular supplements. Continued records storage and retention/retrieval systems for accessibility of data for staff and public inquiries. Conduct elections in strict compliance with state statutes. Adopted Budget Ord. No. 00-1544 7 ADMINISTRATION PROGRAM:. CITYCLERK LINE ITEM DETAIL PERSONNEL COSTS: 1200 REGULAR. SALARIES AND WAGES 1220 SICK LEAVE INCENTIVE 1230 LONGEVITY PAY 1320 ELECTION OFFICIALS 1400 OVERTIME 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 3400 OTHER CONTRACTUAL SERVICES 4020 EMPLOYEE DEVELOPMENT 4200 POSTAGE 4400 RENTALS AND LEASES 4600 REPAIR AND MAINTENANCE 4700 PRINTING AND BINDING 4800 COMMUNITY RELATIONS 4900 LEGAL ADVERTISING 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 6400 EQUIPMENT TOTAL TOTAL COST 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED 135,293 147,380 148,860 163,550 570 1,690 1,690 1,890 2,350 2,650 2,650 2,950 560 1,500 1,500 1,500 1,833 1,250 1,250 1,250 9,947 11,710 11,830 12,980 17,430 21,190 21,340 16,100 9,892 11,460 11,460 12,840 309 330 330 460 178,184 199,160 200,910 213,520 1,153 1,550 11,109 1,000 300 4,130 4,130 4,460 1,283 3,770 3,770 3,500 950 16,150 16,150 16,200 - 1,100 1,100 590 183 450 450 350 4,708 16,600 16,600 9,330 2,772 4,460 4,460 4,010 10,789 1.1,000 11,000 11,000 4,746 5,390 5,390 5,140 5,571 5,440 5,440 3,620 607 1,760 1,760 1,770 3,450 13,500 13,500 10,830 36,512 85,300 94,859 71,80�0 214,696 284,460 295,769 285,320 Adopted Budget 8 Ord. No. 00-1544 ADMINLSTRATION PROGRAM: CITY CLERK MANPOWER ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 1999 CITY CLERK 1 DEPUTY CITY CLERK 1 ADMINISTRATIVE ASSISTANT 1 OCCUPATIONAL LICENSE CLERK 1 R.ECEPTIONIS'T/CLERK II 1 SPECIAL WORKER (PART-TIME) 1 TOTAL 6 CAPITAL OUTLAY 6400 - Equipment: 7-tier high -density fling shelves (2) Microsoft Access database software for cemetery records Replacement computer Total capital outlay Adopted Budget 9 Ord. No. 00-1544 2000 2001 1 1 1 1 1 1 6 1 1 1 1 1 1 6 $ 1,530 7,300 $ 10,830 ADMINISTRATION ]PROGRAM CITY ADMINISTRATOR MISSION: To efficiently and effectively implement and administer the policies, programs and services approved by the City Commission. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 223,184 2000 BUDGET 231,830 2000 ESTIMATE 232,380 2001 ADOPTED 221,980 GOALS: Proper allocation of City resources and manpower in conformance with City Commission policy. Maintain a fiscally sound organization. Continue to communicate with citizens and employees. RESULTS OF GOALS: Effective execution of City Commission policy. Informed citizenry. I Adopted Budget Ord. No. 00-1544 1 10 ADMINISTRATION ]PROGRAM: CITY ADMINISTRATOR LINE ITEM DETAIL PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1220 SICK LEAVE INCENTIVE 1230 LONGEVITY :PAY 1400 OVERTIME 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL SUPPLIES AND OTEIER SERVICES: 3400 OTHER CONTRACTUAL SERVICES 4010 TRAVEL AND PER DIEM 4020 EMPLOYEE DEVELOPMENT 4200 POSTAGE 4700 PRINTING AND BINDING 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 6400 EQUIPMENT TOTAL TOTAL COST 1999 2000 ACTUAL BUDGET 142,890 112,700 72 1,300 1,800 1,000 3,724 1,000 11,698 9,260 18,337 18,860 7,936 7,080 3,880 2,330 190,337 153,530 2000 2001 113,160 127,980 1,300 1,480 1,000 1,000 1,000 1,000 9,300 10,500 18,910 19,100 8,680 9,410 2,330 3,150 155,680 173,620 250 7,000 5,400 7,000 5,040 5,040 5,040 5,700 4,776 7,460 7,460 7,460 - 200 200 200 - 25,000 25,000 23,000 623 1,000 1,000 1,000 1,558 1,000 1,000 1,000 672 3,000 3,000 3,000 19,928 28,600 28,600 - 32,847 78,300 76,700 48,360 223,184 231,830 232,380 221,980 Adopted Budget Ord. No. 00-1544 1.1 ADMINISTRATION PROGRAM: CITY ADMINISTRATOR MANPOWER ANALYSIS NUMBER OF FULL-TIMEE/PART-TIME PERSONNEL POSITION 1999 2000 2001 CITY ADMINISTRATOR EXECUTIVE SECRETARY MAINTENANCE SPECIALIST PUBLIC WORKS TECHNICIAN I SECRETARY (PART-TIME) TOTAL L Adopted Budget r Ord. No. 00-1544 12 L 1 1 1 1 1 5 1 1 0 0 0 ) 1 1 0 0 2 ADMINISTRATION PROGRAM: CITY ATTORNEY MISSION: To provide legal advice to the City Commission and City staff, to review all legal instruments of the City and to coordinate all litigation and other legal services for the City. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 82,482 2600 BUDGET 100,000 2000 ESTIMATE 100,000 2001 ADOPTED 100,000 GOALS: Respond to requests from the City Commission and City staff for legal opinions on specific matters. Draft local ordinances in response to state and :federal legislation concerning the City. Provide defense/prosecution involving matters of litigation concerning the City. Provide other legal services on specific matters. RESULTS OF GOALS: Ensure conformance to the law. Provide the City Commission and staff with the best possible legal information on which to base decisions. Protect the City's interest in matters of litigation. Protect the City's interest in specific matters. Adopted Budget 13 Ord. No. 00-1544 r- r— L r- L r r- I I l_ r I 1 r-- h- I I r I i L r- ADMINISTRATION PROGRAM[: CITY ATTORNEY SERVICE COSTS: 3100 PROFESSIONAL SERVICES TOTAL TOTAL COST Adopted Budget Ord. No. 00-1544 LINE ITEM DETAIL 14 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED 82,482 100,000 100,000 100,000 82,482 100,000 100,000 100,000 82,482 100,000 100,000 100,000 r- L r' L r- I 1 ADMINISTRATION PROGRAM:, GENERAL SERVICES MISSION: To provide preventive maintenance of City -owned buildings to prolong their usefulness and prevent more costly repairs. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 220,923 2000 BUDGET 377,340 2000 ESTIMATE 394,070 2001 ADOPTED 170,350 GOALS: Provide ongoing; preventive maintenance of properties. Respond to all building emergencies promptly. Monitor and repair minor building deficiencies. RESULTS OF GOALS: Properties and buildings which are maintained in a respectable and safe condition. Reduce damage and down time. Provide a safe,, clean and well maintained buildings for City use. Adopted Budget (- Ord. No. 00-1544 L 15 ADMINISTRATION PROGRAM: GENERAL SERVICES LINE ITEM DETAIL PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1220 SICK LEAVE INCENTIVE 1230 LONGEVITY PAY 1400 OVERTIME 2100 F.I.C.A. 2200 RETIREMENT[' CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL SUPPLIES AND OTIIER SERVICES: 3400 OTHER CONTRACTUAL SERVICES 4100 COMMUNICATIONS 4200 POSTAGE 4300 UTILITY SERVICES 4400 RENTALS AND LEASES 4500 LIABILITY INSURANCE 4520 INSURANCE ]DEDUCTIBLE 4600 REPAIR AND MAINTENANCE 4900 OTHER CHARGES AND OBLIGATIONS 5200 OPERATING SUPPLIES 6400 EQUIPMENT 9800 RESERVE FOR CONTINGENCY TOTAL TOTAL COST Adopted Budget 16 Ord. No. .00-1544 1999 2000 2000 2001 .ACTUAL BUDGET ESTIMATE ADOPTED - 43,880 44,160 49,010 - 480 480 570 - 900 900 980 - 1,000 1,000 1,000 - 3,510 3,530 3,950 - 5,840 5,870 4,720 - 5,620 5,620 6,310 - 1,810 1,810 2,440 - 63,040 63,370 68,980 16,351 11,800 11,800 12,000 41,888 - - - 8,007 - - - 17,661 20,000 16,500 20,000 561 - - - 69,496 - - - 1,026 - - - 22,957 100,000 122,000 56,370 15,637 - - - 7,469 2,500 3,000 3,000 19,870 170,000 177,400 - - 10,000 - 10,000 220,923 314,300 330,700 101,370 220,923 377,340 394,070 170,350 i L ADMINL'3TRATION PROGRAM: GENERAL SERVICES MANPOWER ANALYSIS NUMBER OF FULL-TIMI:/PART-TIlVIE PERSONNEL POSITION MAINTENANCE SPECIALIST PUBLIC WORKS TECHNICIAN I TOTAL a L Adopted Budget " Ord. No. 00-1544 I % L 1999 2000 0 0 0 2001 FINANCIAL SERVICES PROGRAM: PERSONNEL MISSION: To provide personnel management that anticipates and responds to changes in the nature and composition of the workplace, external social and economic pressures, organizational structures and technology. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 83,581 2000 BUDGET 225,810 2000 ESTIMATE 226,380 2001 ADOPTED 253,660 GOALS: To coordinate the development of a new personnel policy. To coordinate benefits and employee incentives, such as the Employee Assistance Program, the Employee of the Year Program, and the Drug -Free Workplace Program. To coordinate the annual Employee Benefit Fair. To manage workers compensation, liability insurance and unemployment claims issues. RESULTS OF GOALS: To provide City employees with an improved policy that is more up to date and appropriate to the current working environment. To encourage arid assist employees to reach their full potential as members of the City. To educate employees of the benefits available so they may make informed decisions. To provide the City with the administrative services necessary to protect and insure the City's assets. Adopted.Budget Ord. No. 00-1544 18 FINANCIAL SERVICES PROGRAM: PERSONNEL Mon �11.w LINE ITEM DETAIL PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1220 SICK LEAVE INCENTIVE 1230 LONGEVITY PAY 1400 OVERTIME 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION 2500 UNEMPLOYMENT COMPENSATION 2800 EMPLOYEE PROGRAMS TOTAL SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 4020 EMPLOYEE DEVELOPMENT 4200 POSTAGE 4500 LIABILITY INSURANCE 4520 INSURANCE; DEDUCTIBLE 4600 REPAIR AND MAINTENANCE 4700 PRINTING AND BINDING 4900 OTHER CHARGES AND OBLIGATIONS 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 6400 EQUIPMENT TOTAL TOTAL COST 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED 41,210 34,740 35,220 38,790 - 410 410 450 750 750 750 830 214 - - - 2,988 2,750 2,790 3,070 5,538 5,900 5,950 4,070 2,945 1,500 1,500 1,670 106 60 60 80 11,590 10,000 10,000 10,000 2,224 13,200 13,200 13,200 67,565 69,310 69,880 72,16D 3,733 18,000 18,000 18,000 929 3,000 3,000 3,000 - 200 200 200 - 100,000 100,000 124,000 - 5,000 5,000 5,000 - 100 100 100 535 1,000 1,000 1,000 6,941 24,000 24,000 25,000 108 1,000 1,000 1,000 319 1,200 1,200 1,200 2,057 3,000 3,000 3,000 1,394 - - - 16,016 156,500 156,500 181,500 83,581 225,810 226,380 253,661D Adopted Budget 19 Ord. No. 00-1544 PROGRAM: PERSONNEL. FINANCIAL SERVICES MANPOWER ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION PERSONNEL ADMINISTRATIVE OFFICER PERSONNEL ASSISTANT TOTAL Adopted Budget Ord. No. 00-1544 20 1999 2000 I I 2 I 0 1 2001 1 0 1 FINANCIAL SERVICES PROGRAM,: PURCHASING MISSION: To procure goods and services in the most efficient and effective way to achieve the best value while meeting the quality and delivery requirements of the City, and to maximize the purchasing power of public funds, while promoting fair and open competition. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 85,047 2000 BUDGET 99,580 2000 ESTIMATE 100,580 2001 ADOPTED 105,800 GOALS: Conduct semi-ai-mual surplus property disposaifs. Amend Purchasing Code to combine purchasing policies with operating procedures manual. Combine Purchasing Polices, Chapter 16.5, with operating procedures manual to revise bid protest procedures and update bid thresholds and signature authority levels. Expand usage of Infospan capabilities with respect to the Purchasing Card Program. Continue to improve processes and the current service level through product research and implementation of innovative methods. RESULTS OF GOALS: Increase revenues while eliminating the need for storage of rolling stock and other equipment. Simplify the revision process through the implementation of unified policies and procedures. Promote more efficient use of the Purchasing Card Program. Improve efficiency of operations and reduce process time. Adopted Budget Ord. No. 00-1544 21 FINANCIAL SERVICES PROGRAM[: PURCHASING LINE ITEM DETAIL PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1220 SICK LEAVE INCENTIVE 1230 LONGEVITY :PAY 1400 OVERTIME 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL SUPPLIES AND OTHER SERVICES: 3400 OTHER CONTRACTUAL SERVICE 4020 EMPLOYEE DEVELOPMENT 4200 POSTAGE 4500 LIABILITY INSURANCE 4600 REPAIR AND MAINTENANCE 4700 PRINTING AND BINDING 4900 LEGAL ADVERTISING 5100 OFFICE: SUPPLIES 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 6400 EQUIPMENT TOTAL TOTAL COST 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED 62,725 66,640 67,480 74,820 501 770 770 870 825 980 980 1,130 40 500 500 500 4,619 5,270 5,340 5,920 7,552 9,320 9,410 7,260 3,712 T 4,310 4,310 4,820 - 106 110 110 160 80,080 87,900 88,900 95,480 549 700 700 1,100 1,449 3,580 3,580 3,530 - 200 200 200 - 50 50 - 311 300 300 600 238 700 700 850 324 900 900 900 296 300 300 350 1,213 600 600 600 587 750 750 660 - 3,600 3,600 1,530_ 4,967 11,680 11,680 10,320 85,047 99,580 100,580 105,800 Adopted Budget 22 Ord. No. 00-1544 FINANCIAL SERVICES PROGRAM: PURCHASING MANPOWER ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION PURCHASING MANAGER BUYER TOTAL 7-tier high -density filing shelves (2) 1999 CAPITAL OUTLAY Adopted Budget 23 Ord. No. 00-1544 L 1 1 2 2000 2001 1 1 1 1 2 2 $ 1,530 FINANCIAL SERVICES PROGRAM:, FINANCE MISSION: To provide and control fiscal programs to meet all legal, professional and management requirements. FISCAL_ YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 177,289 2000 BUDGET 216,280 2000 ESTIMATE 217,120 2601 ADOPTED 226,400 GOALS: To invest City fiznds to ensure safety of investment principal, provide for liquidity and maximize yield. To provide complete and accurate financial data on a timely basis. To continue to produce a Comprehensive Annual Financial Report that the meets the GFOA Award for Excellence guidelines. RESULTS OF GOALS: To safeguard the; City's liquid assets while earning interest to provide additional operating capital. To provide data for staff to control costs, increase revenues and plan for the effects of change. To maintain a positive image from the community on the City's finances. Adopted Budget Ord. No. 00-1544 24 FINANCIAL SERVICES PROGRAM: FINANCE LINE ITEM DETAIL PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1220 SICK LEAVE INCENTIVE 1230 LONGEVITY PAY 1400 OVERTIME 2100 - F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL SUPPLIES AND OTHER SERVICES: 3200 ACCOUNTING AND AUDITING 3400 OTHER CONTRACTUAL SERVICES 4020 EMPLOYEE DEVELOPMENT 4200 POSTAGE 4600 REPAIR AND MAINTENANCE 4700 PRINTING AND BINDING 4900 OTHER CHARGES AND OBLIGATIONS 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 6400 EQUIPMENT TOTAL TOTAL COST Adopted Budget 25 Ord. No. 00-1544 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED 125,322 134,900 135,610 146,480 - 1,550 1,550 1,690 2,400 2,650 2,650 2,880 2,778 3,000 3,000 3,000 9,694 10,880 10,940 11,790 15,828 18,960 19,030 14,440 2,553 2,920 2,920 7,910 207 220 220 310 158,782 175,080 175,920 188,500 8,340 18,500 14,300 18,800 295 1,000 1,000 1,000 1,490 3,500 3,500 3,500 - 200 700 200 266 400 400 400 1,552 3,000 3,000 3,000 1,282 5,500 5,000 5,500 1,649 2,000 2,000 2,000 1,277 2,000 2,000 2,000 758 1,500 1,500 1,500 1,598 3,600 7,800 - 18,507 41,200 41,200 37,900 177,289 216,280 217,120 226,400 4- FINANCIAL SERVICES PROGkAM: FINANCE MANPOWER ANALYSIS NUMBER OF FULL-TIMI:/PART-TIME PERSONNEL POSITION 1999 2000 2001 FINANCIAL SERVICES DIRECTOR ACCOUNTING COORDINATOR PAYROLL/ACCOUNTING CLERK ACCOUNTING CLERK II TOTAL Adopted Budget Ord. No. 00-1544 W 1 1 1 1 1 1 1 1 1 1 1 1 4 4 4 FINANCIAL SERVICES PROGRAM: UTILITY BILLING MISSION: To provide meter reading, monthly billing and collection services to customers who utilize the City's water, sewer and solid waste collection services by efficiently providing timely and responsive support to their needs concerning their utility account. To assist customers with various services, complaints and problems while ensuring compliance with department processes and City ordinances. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 585,492 2000 BUDGET 819,510 2000 ESTIMATE 822,060 2001 ADOPTED 833,490 GOALS: To implement electronic bank drafting to provide customers with the option of automatic payment of utility bills. To continue to increase utilization of electronic meter reading and recording for those subdivisions equipped with encoder registers. To conduct a customer service survey. RESULTS OF GOALS: To increase customer service and expedite payment of utility bills. Increased efficiency and accuracy in the meter reading and billing process. To encourage feedback from the citizens on ways to improve customer service. Adopted Budget Ord, No. 00-1544 27 FINANCIAL, SERVICES PROGRAM: UTILITY BILLING LINE ITEM DETAIL PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1220 SICK LEAVE INCENTIVE 1230 LONGEVITY PAY 1400 OVERTIME 2100 F.LC.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL SUPPLIES AND OTI3ER SERVICES: 3400 OTHER CONTRACTUAL SERVICES 4020 EMPLOYEE DEVELOPMENT 4200 POSTAGE 4310 SOLID WASTE DISPOSAL 4600 REPAIR AND MAINTENANCE 4700 PRINTING AND BINDING 4900 OTHER CHARGES AND OBLIGATIONS 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 6400 EQUIPMENT TOTAL TOTAL COST 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED - 100,520 100,630 110,350 - 1,150 1,150 1,280 - 2,350 2,350 2,500 - 1,000 1,000 1,000 - 8,040 8,050 8,810 - 15,090 15,100 11,100 - 9,850 9,850 11,040 - 1,260 1,260 1,560 - 139,260 139,390 147,640 - 20,000 20,000 25,300 - 900 900 1,000 - 17,500 17,500 20,000 585,492 631,200 631,200 621,500 - 350 350 350 - 1,000 1,000 1,00() - 3,500 5,920 3,500 - 500 500 500 - 1,500 1,500 4,000 - 200 200 200 - 3,600 3,600 8,500 585,492 680,250 682,670 685,850 585,492 819,510 822,060 833,490 The water and sewer portion of Utility Billing was previously budgeted in the Public Utilities Fund. Personnel expenses were previously budgeted in the Public Utilities Fund. Adopted Budget 28 Ord. No. 00-1544 L FINANCIAL SERVICES PROGRAM: UTILITY ]BILLING MANPOWER ANALYSIS NUMBER OF FULL-TIMEE/PART-TIME PERSONNEL POSITION 1999 2000 UTILITY BILLING MANAGER 0 METER READER 0 CUSTOMER SERVICE REPRESENTATIVE; 0 TOTAL 0 CAPITAL OUTLAY 6400 - Equipment: Computer (Replacement) Hand-held meter reading equipment Portable radio Total capital outlay Adopted Budget 29 Ord. No. 00-1544 1 1 1 3 2001 1 1 3 $ 2,000 3,500 $ 8,500 FINA.NCIA.L SERVICES PROGRAM: COMPUTER SERVICES MISSION: To utilize the most innovative, effective and efficient forms of technology for optimal service delivery and communication, ,and to maintain all hardware and software utilized for the City's computer and telecommunications systems. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 2.14,490 2000 BUDGET 269,180 2000 ESTIMATE 293,214 2001 ADOPTED 334,170 GOALS: Increase the manageability of computer workstations. To continue to offer employees a comprehensive training program to enable them to achieve a level of proficiency with the City's hardware and software: Continue to enhance the City's internet presence. Continue to maintain a high level of reliability and minimal downtime with regard to technology infrastructure and mission critical systems. Develop a document imaging program. RESULTS OF GOALS: Maximize the benefit of information technology expenditures. Enable employees to improve their efficiency and processes by utilizing new technologies. Increase levels of communication with the citizens of Longwood. Ensure minimal productivity losses and minimal impact of mission critical systems. Maximize the benefit of technology and reduce the need for on -site storage of documents. Adopted Budget Ord. No. 00-1544 30 FINANCIAL. SERVICES PROGRAM: COMPUTER SERVICES LINE ITEM DETAIL PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1220 SICK LEAVE INCENTIVE 1230 LONGEVITY PAY 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL SUPPLIES AND OTFIER SERVICES: 3100 PROFESSIONAL SERVICES 3400 OTHER CONTRACTUAL SERVICES 4020 EMPLOYEE, DEVELOPMENT 4100 COMMUNICATIONS 4200 POSTAGE 4600 REPAIR AND MAINTENANCE 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 6400 EQUIPMENT TOTAL TOTAL COST Adopted Budget Ord. No. 00-1544 31 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED 36,965 39,630 39,700 42,870 - 460 460 500 - 80 80 150 2,739 3,070 3,080 3,330 2,952 3,220 3,230 3,490 1,230 1,410 1,410 1,580 53 60 60 :30 43,939 47,930 48,020 52,000 2,874 12,900 24,615 .37,000 29,565 39,000 41,535 41,776 - 18,000 18,000 20,000 22,500 73,000 73,000 70,000 - 200 200 200 1,360 9,700 6,500 10,000 11,894 42,580 43,275 21,000 80 200 200 200 102,278 25,670 37,869 82,000 170,551 221,250 245,194 282,170 214,490 269,180 293,214 334,170 FINANCIAL, SERVICES PROGRAM: COMPUTER SERVICES MANPOWER ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 1999 2000 2001 COMPUTER SERVICES MANAGER TOTAL CAPITAIL OUTLAY 6400 - Equipment: Virtual Private Network (VPN) Project: Hardware, software, installation services Document Imaging Project: Hardware, software, consulting services Fax server Project 'for Exchange-2000: Hardware and software Network Switch Upgrade Project: Upgrade 6 network switches to 100 Mbs Total capital outlay Adopted Budget Ord. No. 00-1544 32 1 1 $ 10,000 50,000 7,000 15,000 d: f 1 L r- 1 iJ- l-= r L i i r- L PUBLIC SAFETY PROGRAM: POLICE MISSION: To provide management and organizational support to all levels of operations to facilitate goal attainment. To manage and supervise all personnel and program functions in support of police operations. Enhance training for individuals and develop modern crime fighting techniques utilizing advanced and innovative equipment and procedures to protect and serve the citizens of Longwood. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 2,109,609 2000 BUDGET 2,499,420 2000 ESTIMATE 2,514,380 2001 ADOPTED 2,734,570 GOALS: Provide training; consistent with current procedures to update job skills and promote acceptable performance levels. Provide programs that promote police operations by utilizing proper managerial and supervisory skills. Administer effectively and maintain a high level of service and professionalism for the public good. RESULTS OF GOALS:. A proficient police organization capable of maintaining law and order and providing those special services the community requires of a municipal police department. To insure the community receives the highest caliber police officer capable of performing to their expectations with the available budgetary considerations. To provide the latest in resources and equipment to accomplish the goals of law and order and service to the community in accordance with available funding constraints. Adopted Budget { Ord. No. 00-1544 33 i PUBLIC SAFETY PROGRAM: POLICE LINE ITEM DETAIL PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1220 SICK LEAVE INCENTIVE 1230 LONGEVITY PAY 1400 OVERTIME 1520 EDUCATION INCENTIVE 2100 F.I.C.A. 2200 RETIREMENTCONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL SUPPLIES AND OTHER SERVICES: 3400 OTHER CONTRACTUAL SERVICES 4020 EMPLOYEE DEVELOPMENT 4100 COMMUNICATIONS 4200 POSTAGE 4300 UTILITY SERVICES 4400 RENTALS AND LEASES 4600 REPAIR AND MAINTENANCE 4700 PRINTING AND BINDING 4800 COMMUNITY RELATIONS 4810 HALLOWEEN PARTY 4900 INFORMATION AND EVIDENCE 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 5500 FUELS AND LUBRICANTS 6400 EQUIPMENT 9800 RESERVE FOR. CONTINGENCY TOTAL TOTAL COST L- Adopted Budget r Ord. No. 00-1544 34 1 1999 2000 .ACTUAL BUDGET 2000 2001 1,165,382 1,246,230 1,257,840 1,271,910 5,898 13,720 13,720 14,140 18,175 19,750 19,750 20,230 62,367 65,000 65,000 65,000 47,495 46,540 32,217 34,800 93,745 106,430 107,320 107,570 261,922 295,790 298,250 251,310 68,730 100,490 100,490 123,030 33,897 33,970 33,970 43,390 1,757,611 1,927,920 1,928,557 1,931,380 7,718 23,130 12,630 23,680 9,033 13,480 13,480 14,780 24,352 29,750 29,750 33,750 1,032 2,000 2,000 2,000 18,388 18,500 18,500 18,500 5,044 6,080 4,080 14,400 59,334 38,000 38,798 38,000 3,214 1,800 1,800 1,980 3,447 5,000 5,000 5,000 6,000 6,000 6,000 6,000 536 1,000 1,000 1,000 3,344 3,900 3,900 4,400 50,864 58,320 52,320 60,000 1,615 1,500 1,500 1,500 31,528 34,780 53,280 60,000 126,549 328,260 341,785 338,200 - - - 180,000 351,998 571,500 585,823 803,190 2,109,609 2,499,420 2,514,380 2,734,570 r� r- F-- r, L r- I L I L 1 L r i i r- I f- i PROGRAM: POLICE PUBLI4:: SAFETY MANPOWER ANALYSIS NUMBER OF FULL-TIM1E/PART-TIME PERSONNEL POSITION 1999 2000 2001 PUBLIC SAFETY DIRECTOR I I 1 POLICE CHIEF 1 1 1 POLICE LIEUTENANTS 3 3 3 POLICE SERGEANTS 6 6 6 POLICE OFFICERS 25 26 26 ADMINISTRATIVE AIDE 1 I 1 RECORDS CLERK I I I EVIDENCE CUSTODIAN 1 1 1 C.I.D. SECRETARY I 1 I TOTAL 40 41 41 CAPITAL OUTLAY 6400 - Equipment: Replacement patrol vehicles (15) $ 300,000 Replacement command utility vehicle 25,000 Replacement computers for administrative staff (4) 7,200 Replacement copier 6,000 Total capital outlay Adopted Budget Ord. No. 00-1544 35 $ 338,200 PUBLIC SAFETY ]PROGRAM[: FIRE MISSION: To provide comprehensive services for the protection of citizens from the damages of fire and medical emergencies and to provide prevention and education services that are responsive to the needs of the community. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 1,911,087 2000 BUDGET 2,417,580 2000 ESTIMATE 2,433,621 2001 ADOPTED 2,484,610 GOALS: Provide a high :level of fire prevention and related services commensurate with community expectations through effective administration. Continue evaluating Fire Department Accreditation. Improve commercial pre -fire planning process, and documentation. Compliance with all pertinent City Codes. RESULTS OF GOALS: A well trained staff capable of providing a wide range of information and services responsive to the community's needs. Encourage quality improvement through a continuous self assessment process. Increase positive contact with the businesses and keep up to date with any changes to the interior of buildings. To provide a safe, clean and high quality community. Adopted Budget Ord. No. 00-1544 36 r- L PUBLIC SAFETY PROGRAM: FIRE LINE ITEM DETAIL PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1220 SICK LEAVE INCENTIVE 1230 LONGEVITY PAY 1240 HOLIDAY PAY 1250 PARAMEDIC PAY 1400 OVERTIME 1520 EDUCATION INCENTIVE 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH'INSURANCE 2400 WORKERS COMPENSATION TOTAL SUPPLIES AND OT13ER SERVICES: 3400 OTHER CONTRACTUAL SERVICES 4020 EMPLOYEE DEVELOPMENT 4100 COMMUNICATIONS 4200 POSTAGE 4300 UTILITY SERVICES 4400 RENTALS AND LEASES 4600 REPAIR AND MAINTENANCE 4700 PRINTING AND BINDING 4800 COMMUNITY RELATIONS 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 5510 FUEL 6400 EQUIPMENT 7100 PRINCIPAL 7200 INTEREST TOTAL TOTAL COST 1999 2000 2000 2001 ACTUAL. BUDGET ESTIMATE ADOPTED 893,982 1,113,570 1,100,330 1,298,330 3,085 13,740 13,740 16,350 20,625 2.0,850 20,850 21,680 35,307 40,080 40,080 48,270 48,429 56,000 56,000 75,000 145,796 116,400 141,400 143,280 7,753 11,400 11,400 7,440 84,112 104,960 105,860 123,190 261,415 305,460 307,570 298,660 56,340 84,000 84,000 105,580 35,856 42,700 42,700 52,150 1,592,700 1,909,160 1,923,930 2,189,930 65,343 84,620 85,891 63,710 9,155 24,010 24,010 23,410 1,357 1,700 2,700 6,400 178 400 400 400 10,491 9,500 9,500 15,000 715 1,440 1,440 1,580 3,105 17,000 17,000 18,000 581 1,800 1,800 2,200 308 850 850 1,650 998 2,700 2,700 3,500 90,758 90,720 96,686 90,000 1,642 3,790 3,790 2,130 - - - 8,000 55,505 232,600 225,634 12,800 72,729 .35,190 35,190 38,700 5,522 2,100 2,100 7,200 318,387 508,420 509,691 294,680 1,911,087 2,417,580 2,433,621 2,484,610 Adopted Budget Ord. No. 00-1544 37 PUBLIC SAFETY PROGRAM- FIRE MANPOWER ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 1999 2000 FIRE CHIEF 1 1 INSPECTIONS BUREAU CHIEF 1 1 ADMINISTRATIVE ASSISTANT 1 1 RECORDS CLERK (PART-TIME) 1 1 BATTALION CHIEF 3 3 LIEUTENANT 6 6 ENGINEER 9 9 FIREFIGHTER• 6 9 FIRE CAPTAIN 1 1 CODE ENFORCEMENT OFFICER 0 2 TOTAL 29 34 CAPITAL OUTLAY 6400 - Equipment: Scott air packs (2) MTS-2000 Model 3 Smartnet portable radios (2) 3000 watt gas power generator Total capital outlay Adopted Budget Ord. No. 00-1544 2001 1 1 1 1 3 6 9 12 1 2 37 $ 5,600 5,700 1,500 $ 12,800 COMMUNITY SERVICES n PROGRAM': PLANNING MISSION: To promote the physical and economic development of property within the City in a manner consistent with adopted plans, regulations and policies. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 108,582 2000 BUDGET 431,710 2000 ESTIMATE 445,320 2001 ADOPTED 276,010 GOALS: Keep the City in compliance with state and county planning and development requirements. Process applications for voluntary annexations, comp plan amendments, rezoning and variances in a timely manner. Protect and preserve the City's natural environment. Utilize a consultant to develop a Code Compliance District ordinance. RESULTS OF GOALS: Maintain strict compliance with all applicable regulations. Continued ability to provide a variety of services which stimulate the development and redevelopment of property in the City. Promote the City as a desirable place to live and work. Provide a Code; that is user friendly, meets all applicable state statutes and is flexible to meet the diverse needs of the community. Adopted Budget Ord. No. 00-1544 39 COMMUNITY SERVICES PROGRAM: PLANNING LINE ITEM DETAIL 1999 2000 ACTUAL BUDGET PERSONNEL COSTS: 2000 2001 ESTIMATE ADOPTED 1200 REGULAR.SALARIES AND WAGES 76,964 144,910 145,890 164,440 1220 SICK LEAVE. INCENTIVE 325 1,640 1,640 1,900 1230 LONGEVITY PAY 150 680 680 600 1400 OVERTIME 3,555 2,000 2,000 2,000 2100 F.I.C.A. 6,189 11,420 11,500 12,930 2200 RETIREMENT CONTRIBUTION 5,727 17,240 17,340 14,990 2300 LIFE AND HEALTH INSURANCE 2,202 5,640 5,640 6,350 2400 WORKERS COMPENSATION 155 2,440 2,440 3,300 TOTAL 95,267 185,970 187,130 206,510 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES - 215,000 206,000 42,000 3400 OTHER CONTRACTUAL SERVICES 604 1,950 2,400 2,500 4020 EMPLOYEE :DEVELOPMENT 1,648 6,350 4,250 6,750 4200 POSTAGE - 400 400 250 4600 REPAIRS AND MAINTENANCE - 500 22,250 500 4700 PRINTING AND BINDING 876 7,500 7,500 11,500 5100 OFFICE SUPPLIES 608 1,000 1,000 1,000 5200 OPERATING SUPPLIES 1,276 3,300 5,400 1,500 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 994 3,540 3,540 3,500 6400 EQUIPMENT' 2,000 6,200 5,450 - 7100 PRINCIPAL 5,011 - - - 7200 INTEREST 298 - - - TOTAL 13,315 245,740 258,190 69,500 TOTAL COST 108,582 431,710 445,320 276,01.0 Adopted Budget 40 Ord. No. 00-1544 W PROGRAM,; ]PLANNING COMMUNITY SERVICES MANPOWER ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 1999 COMMUNITY SERVICES DIRECTOR 0 PLANNING DIVISION MANAGER- 1 SECRETARY 1 PLANNER 0 PLANNING AIDE 1 TOTAL Adopted Budget Ord. No. 00-1544 41 3 2000 2001 1 1 1 1 1 1 0 1 1 0 4 4 COMMUNITY SERVICES PROGRAM-': BUILDING MISSION: To organize the services necessary to implement the functions managed under the jurisdiction of the Building Division. To ensure that all construction within the City conforms to all applicable state and local codes and improve the image, reputation and attractiveness of the City to its current and potential residents. FISCAL YEAR CLASSIFICATION TOTAL COST 19,99 ACTUAL 260,939 2000 BUDGET 199,430 2000 ESTIMATE 205,170 2001 ADOPTED 233,030 GOALS: Conduct the Building Division in a professional and efficient manner which benefits the community. Review all building plans to ensure compliance with all applicable codes. Issue permits in the City where required by applicable codes. Provide comprehensive inspections and ensure: proper construction practices are followed. RESULTS OF GOALS: A professional and expeditious operation of the Building Division. Construction plans that maintain compliance with applicable codes. Promotion of health, safety and welfare through the permitting process. To provide inspections to ensure safe and proper installations. Adopted Budget Ord. No. 00-1544 42 COMMUNITY SERVICES M PROGRAM: BUILDING I LINE ITEM DETAIL PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1220 SICK LEAVE INCENTIVE 1230 LONGEVITY PAY 1400 OVERTIME 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL SUPPLIES AND OTHER SERVICES: 3400 OTHER CONTRACTUAL SERVICES 4020 EMPLOYEE DEVELOPMENT 4100 COMMUNICATIONS 4200 POSTAGE 4300 UTILITY SERVICES 4600 REPAIR AND MAINTENANCE 4700 PRINTING AND BINDING 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 6400 EQUIPMENT TOTAL TOTAL COST Adopted Budget 43 Ord. No. 00-1544 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED 167,128 123,930 104,505 135,170 937 1,410 429 1,560 2,500 1,680 1,675 1,830 2,683 4,000 3,060 4,000 12,517 10,020 10,080 10,91() 20,167 16,760 15,716 13,150 10,039 8,370 8,370 9,370 6,100 4,660 4,660 6,290 222,071 170,830 148,495 182,280 673 2,900 26,075 2,000 3,905 7,000 7,000 4,000 - 1,500 1,500 1,500 - 500 500 250 4,500 4,800 4,800 - 1,628 4,000 4,000 1,000 589 1,500 1,500 1,000 759 1,500 1,500 1,000 3,137 3,400 3,400 2,500 1,172 1,500 1,500 1,500 22,505 - 4,900 36,000 38,868 28,600 56,675 50,750 260,939 199,430 205,170 233,030 I L r- I L L I L r� i PROGRAM: BUILDING POSITION COMMUNITY SERVICES MANPOWE,R ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL 1999 2000 2001 BUILDING OFFICIAL 1 1 1 BUILDING ASSISTANT 1 1 1 BUILDING INSPECTOR 1 1 1 PERMIT CLERK 1 1 1 CODE ENFORCEMENT OFFICER 2 0 0 TOTAL CAPITAL: OUTLAY 6400 - Equipment: Replacement vehicles (2) Adopted Budget Ord. No. 00-1544 44 6 4 4 $ 36,000 r- L L S L L r- L L r L COMMUNITY SERVICES PROGRAM*: ENGINEERING MISSION: To provide the planning, organization, direction and supervisory services necessary to im.plement the functions managed under the jurisdiction of the Engineering Division. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 188,407 2000 BUDGET 178,740 2000 ESTIMATE 179,420 2001 ADOPTED 198,520 GOALS: Provide organization and supervisory services which are necessary to implement and control the functional programs in the Engineering Division. Aid and advise citizens, organizations and City staff in engineering and other matters requiring engineering expertise. Design minor projects due to efficiency and/or emergency conditions. RESULTS OF GOALS: Provides better planning to implement the various functions performed in the Engineering Division. Provides better services to the public and staff regarding their engineering needs. Manage budget and resources for their maximum potential. Adopted Budget Ord. No. 00-1544 45 COMMUNITY SERVICES PROGRAM: ENGINEERING LINE ITEM DETAIL PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1220 SICK LEAVE INCENTIVE 1230 LONGEVITY PAY 1400 OVERTIME 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION 2800 SAFETY INCENTIVE SUPPLIES AND OTYIER SERVICES: 3100 PROFESSIONAL SERVICES 3400 OTHER CONTRACTUAL SERVICES 4020 EMPLOYEE DEVELOPMENT 4100 COMMUNICATIONS 4200 POSTAGE 4600 REPAIR AND MAINTENANCE 4700 PRINTING AND BINDING 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 6400 EQUIPMENT TOTAL TOTAL COST 1999 2000 ACTUAL BUDGET 2000 2001 119,070 122,550 123,120 135,130 866 1,410 1,410 1,560 1,500 750 750 980 1,654 - - - 9,208 9,570 9,620 10,560 13,044 13,260 13,320 11,940 2,248 4,330 4,330 4,830 3,084 2,390 2,390 3,220 364 300 300 300 151,038 154,560 155,240 168,520 24,577 5,000 5,000 10,000 - 1,000 1,000 2,000 801 5,980 4,980 5,200 679 740 1,740 1,500 - 200 200 200 164 500 500 600 499 1,500 1,500 1,500 6,538 4,560 4,560 4,500 854 950 950 1,000 3,257 3,750 3,750 3,500 37,369 24,180 24,180 30,000 188,407 178,740 179,420 198,520 Adopted Budget Ord. No. 00-1544 46 COMMUNITY SERVICES PROGRAM,; ENGINEERING MANPOWER ANALYSIS NUMBER OF FULL-TIME:/PART-TIME PERSONNEL POSITION 1999 2000 2001 CITY ENGINEER 2 1 1 SURVEYOR 1 1 1 CADD OPERATOR 1 1 0 ENGINEERING TECHNICIAN 0 0 1 SIGN SPECIALIST 1 0 0 TOTAL 5 3 3 CAPITAL; OUTLAY 6400 - Equipment: Plan racks/files $ 1,000 Replacement computer 2,500 Total capital outlay $ 3,500 Adopted Budget Ord. No. 00-1544 47 COMMUNITY SERVICES I PROGRAM: RECREATIONAL PROGRAMS MISSION: To promote the public welfare by providing opportunities for wholesome and affordable recreation, and offer the citizens active/passive leisure activities that are essential to their well-being. FISCAL YEAR CLASSIFICATION TOTAL COST 19,99 ACTUAL - 2000 BUDGET 1,361,633 2000 ESTIMATE 338,063 2001 ADOPTED 1,522,570 GOALS: Provide an environment that encourages educational, recreational and cultural opportunities through cost efficient programming and facilities. Complete an assessment of current programs and services with the assistance of the Parks and Recreation Advisory Board. Construct a new community building. RESULTS OF GOALS: To provide programs, resources and facilities which are relevant, attractive and affordably accessible to the public. To offer the best recreational programs and activities to meet the demands, preferences and needs of the public.. To provide a facility that meets the social and professional needs of the community. Adopted Budget Ord. No. 00-1544 48 COMMUNITY SERVICES PROGRAM: RECREATIONAL PROGRAMS LINE ITEM DETAIL 1999 2000 ACTUAL BUDGET PERSONNEL COSTS: 2000 2001 ESTIMATE ADOPTED 1200 REGULAR SALARIES AND WAGES - 50,550 47,760 63,460 1220 SICK LEAVE INCENTIVE - 490 490 500 1230 LONGEVITY - - - 80 1400 OVER"TIME - - 4,000 - 2100 F.I.C.A. - 3,910 4,010 4,900 2200 RETIREMENT CONTRIBUTION - 2,360 2,480 2,640 2300 LIFE AND HEALTH INSURANCE - 1,410 1,410 1,580 2400 WORKERS (COMPENSATION - 1,650 1,650 4,110 TOTAL - 60,370 61,800 77,270 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES - 15,000 15,000 - 3400 OTHER CONTRACTUAL SERVICES - 4,700 4,700 2,200 3410 INSTRUCTOR. FEES - 14,000 14,000 8,500 4020 EMPLOYEE DEVELOPMENT - 1,570 1,570 950 4100 COMMUNICATIONS - 550 550 2,150 4200 POSTAGE - 200 200 200 4300 UTILITY SERVICES - 4,000 4,000 2,000 4400 RENTALS AND LEASES - 1,500 1,500 2,500 4600 REPAIR AND MAINTENANCE - 4,000 4,000 1,500 4700 PRINTING AND BINDING - 950 950 1,100 4800 COMMUNITY RELATIONS - 3,000 3,000 3,250 5100 OFFICE SUPPLIES - 600 600 500 5200 OPERATING SUPPLIES - 3,300 3,300 2,000 5210 PROGRAM SUPPLIES - 13,630 13,630 18,000 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS - 500 500 450 6200 BUILDINGS - 1,231,763 206,763 1,000,000 6400 EQUIPMENT - 2,000 2,000 400,000 TOTAL - 1,301,263 276,263 1,445;300 TOTAL COST - 1,361.,633 338,063 1,522,570 Recreational programs was previously included with the Properties Maintenance program. Adopted Budget 49 Ord. No. 00-1544 r- L L I L r r- r- L r L L COMMUNITY SERVICES PROGRAM: RE, CREATIONAL PROGRAMS MANPOWER ANALYSIS NUMBER OF FULL-TIMID:/PART-TIME PERSONNEL POSITION 1999 2000 2001 RECREATIONAL PROGRAMS COORDINATOR 0 1 1 PARK ATTENDANT (PART-TIME) 0 2 1 TOTAL 0 3 2 CAPITAL OUTLAY 6200 - Buildings: Community Building; - Construction 6400 - Equipment: Community Building; - Furnishings Total capital outlay Adopted Budget Ord. No. 00-1544 50 1,000,000 400,000_ $ 1,400,000 ]PUBLIC WORKS 9 ]PROGRAM]: STREETS/FLEET MISSION: To maintain the City's total infrastructure system, streets, sidewalks and rights of way efficiently within the allotted financial and labor resources. To provide low cost, efficient maintenance to prolong the useful life of the fleet, provide vehicles that are safe and reliable and maximize the residual value of the, City's fleet. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 1,566,110 2000 BUDGET 1,538,420 2000 ESTIMATE 2,939,849 2001 ADOPTED 1,518,850 GOALS: Utilize a private: contractor to maintain all applicable rights of way. Use innovative; ideas and processes that will improve maintenance programs, plans and direction which ensure that City resources and personnel are trained and educated at their most efficient and productive level. Use community service workers to perform a wide variety of activities in order to meet priorities and reduce costs. Continue a comprehensive preventive maintenance program for all City vehicles. RESULTS OF GOALS: Better maintained rights of way. Efficient and productive use of City personnel, equipment and materials to accomplish immediate goals and long range planning of these resources. City property that is safe and attractive. Well maintained operating fleet with minimums down time and cost. Adopted Budget Ord. No. 00-1544 51 PUBLIC WORKS r PROGRAM: STREETS/FLEET I LINE ITEM DETAIL 1999 2000 2000 2001 BUDGET ESTIMATE ADOPTEII PERSONNEL COSTS: _ACTUAL 1200 REGULAR SALARIES AND WAGES 422,787 415,590 417,580 456,290 1220 SICK LEAVE INCENTIVE 2,409 . 4,690 4,690 5,260 1230 LONGEVITY PAY 9,200 10,510 16,510 10,450 1400 OVERTIME 27,975 33,000 33,000 33,000 2100 F.I.C.A. 33,751 35,630 35,790 38,700 2200 RETIREMENT CONTRIBUTION 63,929 71,180 71,370 49,520 2300 LIFE AND HEALTH INSURANCE 23,934 28,210 28,210 28,360 2400 WORKERS COMPENSATION 14,014 13,880 13,880 18,740 2800 SAFETY INCENTIVE 1,664 2,000 2,000 1,900 TOTAL 599,663 614,690 617,030 642,220 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES - 15,000 15,000 15,000 3400 OTHER CONTRACTUAL SERVICES 40,605 183,970 203,970 267,190 4020 EMPLOYEE DEVELOPMENT 2,722 12,400 12,400 12,400 4100 COMMUNICATIONS 1,629 4,000 4,000 6,000 4200 POSTAGE - 200 200 200 4300 UTILITY SERVICES 109,818 119,100 124,453 124,500 4400 RENTALS AND LEASES 354 34,000 24,000 34,000 4600 REPAIR AND MAINTENANCE 86,720 145,200 135,200 157,400 4700 PRINTING AND BINDING 855 1,500 1,500 1,500 4900 OTHER CHARGES AND OBLIGATIONS 2,363 10,000 10,000 10,000 5100 OFFICE SUPPLIES 2,742 4,000 4,000 8,400 5200 OPERATING SUPPLIES 44,774 62,700 62,700 63,000 5230 SAFETY SUPPLIES 9,687 20,000 20,000 20,000 5300 ROAD MATERIALS AND SUPPLIES 6,206 25,000 25,000 25,000 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 1,949 2,160 2,160 2,200 5510 FUEL 26,344 36,000 36,000 40,000 5540 LUBRICANTS 1,315 2,000 2,000 2,500 6200 BUILDINGS 2,325 11,300 11,300 - 6310 RESURFACING 343,946 - 1,060,079 - 6320 DIRT STREETPAVING 167,103 - 271,733 - 6400 EQUIPMENT 114,990 225,200 287,124 77,340 9800 RESERVE FOR CONTINGENCY - 10,000 10,000 10,000 TOTAL TOTAL COST 966,447 923,730 2,322,819 11,566,110 1,538,420 2,939,849 876,630 1,518,850 Adopted Budget 52 Ord. No. 00-1544 PUBLIC WORKS PROGRAM: STREETS/FLEET MANPOWER ANALYSIS NUMBER OF FULL-TIM1E/PART-TIME PERSONNEL POSITION 1999 2000 2001 ADMINISTRATIVE ASSISTANT 1 1 1 COMMUNITY SERVICES DIRECTOR 1 0 0 EQUIPMENT OPERATOR I 1 1 1 EQUIPMENT OPERATOR II 1 1 1 FIELD SUPERINTENDENT 1 1 1 FLEET SECTION SUPERVISOR 1 1 1 MECHANIC II 2 2 2 PUBLIC WORF:S DIRECTOR 1 0 0 PUBLIC WORKS TECHNICIAN I 3.5 3 3 PUBLIC WORKS TECHNICIAN II 2 2 2 SIGN SPECIALIST 0 1 1 STREETS/FLEET DIVISION MANAGER 1 1 1 STREETS SECTION SUPERVISOR 1 1 1 TOTAL 16.5 15 15 CAPITAL OUTLAY 6400 - Equipment: Makita cut-off saw (Replacement) $ 940 3/4-ton flatbed truck w/towing equipment (Re]�lacement) 19,700 3/4-ton pickup trucks w/towing equipment (Replacement -2) 39,400 Flatbed trailer with 1500 gallon water tank wilh pump 9,000 Lightbars (3) 2,300 Metal shear 3,000 Battery analyzer machine 1,500 A/C unit for sign shop 1,500 Total capital outlay $ 77,340 Adopted Budget Ord. No. 00-1544 53 PUBLIC WORKS PROGRAM: PROPERTIES MAINTENANCE ems® MISSION: To consistently fulfill maintenance requirements to keep all active/passive parks, grounds and cemetery facilities in a well-groomed condition. FISCAL, YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 468,434 2000 BUDGET 558,870 2000 ESTIMATE 564,953 2001 ADOPTED 644,800 GOALS: Provide attractive, safe grounds in which various leagues and the City can conduct recreational activities throughout the year. Continue to implement improved methods of maintenance that are safe and aesthetically pleasing for all parks used by the public for leisure activities. Improve planning and scheduling of maintenance and landscaping for all City grounds. RESULTS OF GOALS: Fields and grounds that are suitable for recreational sports and general use. A high level of maintenance that attracts residential use of City parks. City grounds that are safe and attractive. Adopted Budget Ord. No. 00-1544 54 PUBLIC WORKS PROGRAM: PROPERTIES MAINTENANCE LIMMIM LINE ITEM DETAIL PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1220 SICK LEAVE INCENTIVE 1230 LONGEVITY PAY 1400 OVERTIME 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION 2800 SAFETY INCENTIVE TOTAL SUPPLIES AND OTIIER SERVICES: 3100 PROFESSIONAL SERVICES 3400 OTHER CONTRACTUAL SERVICES 3410 INSTRUCTOR FEES 4020 EMPLOYEE DEVELOPMENT 4100 COMMUNICATIONS 4200 POSTAGE 4300 UTILITY SERVICES 4400 RENTALS AND LEASES 4600 REPAIR AND MAINTENANCE 4700 PRINTING AND BINDING 4800 COMMUNITY RELATIONS 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLIES 5210 SUPPLIES / PROGRAM RELATED 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 6200 BUILDINGS 6300 IMPROVEMENTS 6400 EQUIPMENT 9800 RESERVE FOR CONTINGENCY TOTAL 1999 2000 2000 2001 .ACTUAL BUDGET ESTIMATE ADOPTED 167, 940 14 3, 64 0 146,090 177,910 374 1,570 1,570 2,060 3,025 2,800 2,800 2,980 14,806 3,000 6,000 3,000 13,529 11,620 11,810 14,300 18,400 19,780 20,010 16,760 12,571 14,090 14,090 18,640 5,622 3,840 3,840 3,290 716 800 800 900 236,983 201,140 207,010 239,841) 2,600 - - - 2,319 2,000 2,000 10,820 3,655 - - - 1,497 1,700 1,700 2,700 557 200 200 1,400 - 200 200 200 40,466 65,000 65,000 80,000 379 2,000 2,000 10,000 28,415 108,620 108,620 120,000 119 - - - 3,500 - - - 493 500 500 500 32,054 45,000 45,000 50,000 6,874 - - - 299 400 400 600 - 18,500 18,500 - 51,658 - - - 56,566 103,610 103,823 118,740 - 10,000 10,000 10,000 231,451 357,730 357,943 404,960 TOTAL COST 468434 558,870 Includes Recreational Programs prior to FY 2000. 564,953 644,800 Adopted. Budget 55 Ord. No. 00-1544 PUBLIC WORKS r PROGRAM: PROPERTIIES MAINTENANCE POSITION MANPOWER ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL 1999 2000 2001 RECREATIONAL :PROGRAMS COORDINATOR 1 0 GROUNDS MAINTENANCE SUPERVISOR 1 1 GROUNDS MAINTENANCE WORKER II 1 1 GROUNDS MAINTENANCE WORKER 1 5 5 PARK ATTENDANT (PART-TIME) 2 0 TOTAL 10 7 CAPITAL, OUTLAY 6400 -Equipment: Equipment shed for Reiter Park' Enclosures for clayj'sand/soil at Candyland Park Vertical lift w/ 3/4 flat bed for Toro Workman utility vehicle for tree -trimming & maint Finish grader for Toro Sand Pro for ballfield maintenance Debris blower attachment for Toro Sand Pro Rahn infield groomer w/attachments for Toro Workman utility vehicle Backhoe attachment for Case tractor Scoreboards for Candyland Park (Replacement) 3/4-ton pickup truck (Replacement) 1-ton pickup truck w/dump body Trailer (Replacement) Total capital outlay Adopted Budget Ord. No. 00-1544 56 0 1 1 5 7 19,000 17,500 5,500 1,500 2,200 2,500 11,260 9,000 20,000 27,080 $ 118,740 �g >MW o x� y� a tit v Uty N H � ti O J zJ 0 a 5 �a^ F � o� � U e �> N N �o Nae a�U a �N U N c U � N G y = � U Q Z o C� 5 2 F `n � Vwj o o e o 0 Wz d;�ov,tn 0 O ^ M N aX w CD OM C ^ O N O CA tf) .� t� 10 h 10 •� U 'T rl R Q� Q Vl 0 N V1 O U p; > W x c O W Z UCaF > W Nx a W¢ox�lj x � _ LQ w cn 0. e 0 0 moo �o D N V1 O M v On M N V1 E"' IA 69 PUBLIC WORKS PUBLIC UTILITIES FUND BUDGET SUMMARY 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED CASH RESERVES, OCTOBER 1 2,220,818 2,948,182 3,930,489 3,096,306 ADD REVENUES: CHARGES FOR SERVICES: 343-6110 WATER REVENUE / BILLED 1,352,963 1,300,000 1,331,600 1,342,200 343-6115 WATER SURCHARGE 10,230 10,000 10,000 10,100 343-6120 WATER METER CONNECTIONS 26,050 20,000 20,000 23,00�0 343-6125 TURN ON AND TURN OFF FEES 17,265 20,000 20,000 18,600 343-6130 LATE CHARGES 71,104 70,000 70,000 70,500 343-6135 SPRINKLERS / BILLED 6,368 6,000 6,000 6,100 343-6140 SEWER REVENUE / BILLED 830,153 825,000 809,100 819,600 343-6145 SEWER CONNECTION (TAP) FEES 24,350 25,000 25,000 24,600 343-6510 OTHER CHARGES 27,836 7,560 7,500 17,600 TOTAL 2,366,319 2,283,500 2,299,200 2,332,300 MISCELLANEOUS REVENUES: 361-1000 INTEREST EARNINGS 194,487 96,050 202,000 140,700 363-2010 WATER DEVELOPMENT ASSISTANCE FEES 73,226 50,000 60,000 66,600 363-2020 SEWER DEVELOPMENT ASSISTANCE FEES 292,720 300,000 325,000 308,800 363-2390 SEWER DEVELOPMENT ASSISTANCE INTEREST 1,561 1,000 1,000 1,200 TOTAL 561,994 447,050 588,000 517,300 TRANSFERS - IN: STORMWATER MANAGEMENT FUND 11,880 - - - GENERAL FUND / GARBAGE BILLING FEE 69,302 - - - TOTAL 81,182 TOTAL REVENUES AVAILABLE 5,230,313 5,678,732 6,817,689 5,945,9016 Adopted Budget Ord. No. 00-1544 57 PUBLIC WORKS PUBLIC UTILITIES FUND BUDGET SUMMARY Emmilumm TOTAL REVENUES AVAILABLE DEDUCT EXPENSES: PUBLIC UTILITIES UTILITY BILLING TRANSFERS - OUT: GENERALFUND TOTAL EXPENSES CASH RESERVES, SIEPTEMBER 30 Adopted Budget 58 Ord. No. 00-1544 1999 2000 2000 ACTUAL BUDGET ESTIMATE 5,230,313 5,678,732 6,817,689 1,783,894 3,842,700 180,173 - 3,311,833 2001 ADOPTED 5,945,906 3,769,350 175,000. 409,550 409,550 441,630 2,139,067 4,252,250 3,721,383 4,210,980 3,091,246 1,426,482 3,096,306 1,734,926 PUBLIC WORKS PROGRAM-: PUBLIC UTILITIES MISSION: To provide the planning, organization, coordination and supervisory services which are necessary to implement and control the functional programs which are the responsibility of the Public Utilities Division. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 1,783,894 2000 BUDGET 3,842,700 2000 ESTIMATE 3,311,833 2001 ADOPTED 3,769,350 GOALS: Provide proper :maintenance of the water and sewer systems. Inspect, test, certify and document backflow devices annually in accordance with F.A.C. regulations. Continue to install water and wastewater infrastructure in the commercial and industrial areas of the City. RESULTS O1F GOALS: Ensure the health, safety and welfare of the pulblic. Ensure water quality through the installation and maintenance of backflow prevention devices. Comply with City Commission directive to have all commercial and industrial customers connected to the, City's utility system. Adopted Budget Ord. No. 00-1544 59 i L r l PUBLIC WORKS PROGRAM: PUI3LIC UTILITIES LINE ITEM DETAIL PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1220 SICK LEAVE INCENTIVE 1230 LONGEVITY PAY 1400 OVERTIME 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION 2800 SAFETY INCENTIVE TOTAL SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 3400 OTHER CONTRACTUAL SERVICES 4020 EMPLOYEE DEVELOPMENT 4100 COMMUNICATIONS 4200 POSTAGE 4300 UTILITY SERVICES 4400 RENTALS AND LEASES 4500 LIABILITY INSURANCE 4600 REPAIR AND MAINTENANCE 4900 OTHER CHARGES AND OBLIGATIONS 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 6200 BUILDINGS 6300 IMPROVEMENTS 6400 EQUIPMENT 9800 RESERVE FOR CONTINGENCY TOTAL TOTAL COST Adopted Budget Ord. No. 00-1544 60 1999 2000 ACTUAL BUDGET 362,684 400,300 2,506 4,550 10,150 10,050 69,006 65,000 32,326 36,870 63,219. 75,900 23,856 34,400 9,015 9,270 1,795 2,000 574,557 638,340 14,699 2,441 3,782 1,990 95,543 12,264 103,554 324,492 .63,894 1,114 476,500 109,064 135,000 3,500 10,750 500 94,500 2,000 150,000 425,230 106,500 3,500 20,800 2,190,330 41,750 20,000 -11,209,337 3,204,360 11,783,894 3,842,700 2000 ESTIMATE 405,290 4,550 10,050 65,000 37,260 76,410 34,400 9,270 644,230 135,650 3,800 10,750 500 94,500 2,000 150,000 426,730 107,256 3,500 20,800 1,641,476 50,641 2,667,603 3,311,833 2001 447,640 5,170 10,030 65,000 40,540 53,350 39,770 11,840 675,341) 35,000 12,130 10,750 1,500 500 108,000 12,000 310,000 425,230 192,000 3,500 1,836,000 127,400 3,094,010 3,769,350 PUBLIC WORKS PROGRAM': PUBLIC UTILITIES POSITION MANPOWER ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL 1999 2000 2001 UTILITIES DIVISION MANAGER 1 1 1 SUPERVISOR 2 2 2 BACKFLOW PROGRAM ADMINISTRATOR. 1 1 1 EQUIPMENT OPERATOR I 1 1 1 EQUIPMENT OPERATOR II 1 1 1 PUBLIC WORKS TECHNICIAN I 2.5 3 3 PUBLIC WORKS TECHNICIAN II 3 3 3 PARTS CLERK: 1 1 1 UTILITY PLANT OPERATOR 1 1 1 TOTAL CAPITAL OUTLAY 13.5 14 6300 - Improvem.ents: New 8" water line on Talmo St. between Oak L;me and Nursery Rd. New 6" water line on Tullis Ave. between Reiter Ave. and CR-427 New 8" water line on US-17/92 from Oak Lane to Shepard Rd. New 12" water line on Longwood Hills Rd. from Hidden Oaks to Longwood Green New 12" water line on North Street from railroad to Bennett Drive New 8" water line on US-17/92 from Kathryn Drive to 1500 feet north SR-434-Pizza Hut - new wastewater system between Oxford St. and East St. Bennett Drive - new wastewater collection and re -use system US-17/92 North - addition to existing wastewater system / SR-434 to Shepard Rd. Orange Ave. - add to existing wastewater system between Highland St. & 17/92 West Pine Ave. - new sanitary sewer main from Milwee St. to dead end East Bay Ave. - wastewater line extension from Lake View Dr. to existing system West Warren Ave:. - new wastewater system from Oak Reserve to Tire Kingdom US-17/92 South - new wastewater system from ]Kathryn Drive to Enzo's restaurant Historic District - new wastewater collection system Total improvements Adopted Budget Ord. No. 00-1544 61 14 $ 43,500 40,000 70,000 45,000 45,000 35,000 90,000 300,000 510,500 60,000 57,000 15,000 35,000 90,000 400,000 $ 1,836,000 PUBLIC WORKS PROGRAM:'PUBLIC UTILITIES am 6400 - Equipment: 3/4-ton pickup truck (Replacement) $ 20,000 Telemetry additions and upgrades 8,000 Replacement Computer 2,000 Cutoff saw 1,000 Mid -size utility vehicle (2) 34,400 Variable Frequency Drive (VFD) for Water Plant #2 32,000 Marker locator 3,000 1-ton cab chassis with dump 27,000 Total equipment 127,400 Total capital outlay Adopted Budget Ord. No. 00-1544 62 $ 1,963,400 F Gc.I y ^Q U A F Q 00 M O d• �i c- ON �D N � M Q\ 10 — Q\ M V' r•' M CD 1� w V1 en N V1 �o 00 �0 O\ ON Cl) O\ 01 O 00 00 V'1 Vl 00 In vi 7 ••• O O ^- O r [� 4 ^0tn O O V'1 D\ 69 69 69 69 6A 69 GS69 69 o�000O0000 00 O O It�c 10 10 \°tn N �o OOi a\ N N N N� l° O r- M v1 v1 c•n [� " O fA 69 69 69 �69 69 69 IA O O O O O O O O O 0 0 0 0 Cl 0 0 0 0 0 0 0 0 0 0 0 0 0 O o 0 0 0 0 0 0 �loIwDi V vvoo "f Vl O\ 00 00 ON cn kn ON f�q O 6n 6s 6s �es 69 O O O O O O O O O 0 0 0 0 0 0 0 0 0 O C C O Cl O C O G � N 'q -- - -r N 'd• o0 -- 1-- to N 69 os N N 69 69 69 6A 69 6H 6 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O Cl Cl O O O v1 O V1 O O O O O O N vi r �0 U1 It O c/1 r.. O, o o N M b cn � � cN �696A� �69 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O (= O O W) O O O O O O OM 6°\9 vl CO.) CIS 69 6M9 69 It 69 69 69 N Ln M ti' 00 Ln L. ■ a3i CK3 N Q > .� .i °Q � aQ �z �a c>, cd cQ M V N C y ti y �' y . oa-0`3w3=x fd U � co � U U r � � a w o ° c � F. s o O V p. cQ y N � cu o co a 3 � U T o cc 3 Q. 0 ° •�-' U 'b s � ° a o ° cn n aa co ° ° G 0 C. 0t0 E 3 0 in U 0 O Y a4 GS ca n G° V 0 ) � Q N C o Q Y T d �o C E V C -0 'O 'E'er 50 'O .�-. C V E 'O U O O V O. N H O E p O �_ � � N o o 69 W c° y T co C ti 0 cV Iw LL U -� LL Lra a T ar O O C. E s Q z 3 G z o vi � ZO o W c ' CE,3 W a� m a° O E° UcNa a t% cV s Z = a� O w ° F- CL yvi.a> °[sv�r cV o c� W > 0 U. z vUz. 0 O" V a� v rx s ¢ M °c cn O F- ;? o-0 o zU cli con ZOuUO =UOa 3 0� U zU. a o PROGRAM: UTILITY BILLING FINANCIAL, SERVICES LINE ITEM DETAIL PERSONNEI. COSTS: 1200 REGULAR SALARIES AND WAGES 1220 SICK LEAVE INCENTIVE 1230 LONGEVITY PAY 1400 OVERTIME 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL SUPPLIES AND OTHER SERVICES:. 3100 PROFESSIONAL SERVICES 3200 ACCOUNTING AND AUDITING 3400 OTHER CONTRACTUAL SERVICES 4200 POSTAGE 4700 PRINTING AND BINDING 4900 OTHER CHARGES AND OBLIGATIONS 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 6400 EQUIPMENT TOTAL TOTAL COST 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED 101,222 - - - 57 - - - 1,600 - - - 66 - - - 7,191 - - - 14,857 - - - 8,331 - - - 666 - - - 133,990 - - - 9,290 - - - 5,560 - - - 7,611 - - - 16,774 - - - 1,840 - - - 1,910 - - - 349 - - - 1,018 - - - 150 - - - 1,681 - - - 46,183 180,173 - - This program has been moved to the General Fund. Adopted Budget Ord. No. 00-1544 63 I FINANCIAL SERVICES PROGRAM: UTILITY ]BILLING I MANPOWER ANALYSIS POSITION UTILITY BILLING MANAGER METER READER CUSTOMER SERVICE REPRESENTATIVE TOTAL 1999 2000 2001 1 0 0 1 0 0 1 0 0 3 This program has been moved to the General Fund. i- Adopted Budget Ord. No. 00-1544 64 0 0 L 4 j P O U a. � 9 a u_ zd� e Qom mF-w� �z N w' Wz 6Eo U 3 O c U '^ Q O O 30 a O uz e O 2 ry U w x u7 U U °y p y y a a z vS o Z S 7 U T N 0 U r-O w x�m F z z a u e a z N x F W a o y O F � z e e e o 0 0 0 0 W z O N M O N 7 0 La X 0 0 0 0 16 ID N O a w O O O O O O M M O O O M O M O N M CD oc� N It0000 O M � IA F O F sA I vi � F C4 z � w zz�o o p wyrOaL � > C) w F Z F u A LQ a U O ¢ ¢ ¢ ¢ W y p Q F� w Gz:7 Z e o 0 0 0 0 0 0 V w N V In b N O a! w M O 6 0- 0 r� • , [� C. •C�J M O O O O O O M M O V1 O O O, = V1 N Vl ao N vi O vl 00 'n D D F 7 vi O F 'A fiA CITY CLERK PROGRAM: CEMETERY ]FUND MISSION: To provide quality service to the public in making final resting place arrangements along with the highest standards of maintenance possible for existing and future cemetery/ coloumbarium facilities and preservation of all burial and historical records. FISCAL YEAR CLASSIFICATION TOTAL COST 11999 ACTUAL 3,824 2000 BUDGET 29,500 2000 ESTIMATE 29,500 21D01 ADOPTED 3,500 GOALS: Provide attractive and safe grounds in which :individuals and families can visit. Maintain official records of the cemetery in accordance with legal requirements. RESULTS OF GOALS: Grounds that are suitable for paying respects to loved ones. Continued records retention / retrieval system. for accessibility of data for staff and public inquiries. Adopted Budget Ord. No. 00-1544 65 CITY CLERK i�lml§0001fffml MR ]ZIN CEMETERY FUND BUDGET SUMMARY 11999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED FUND BALANCE, OCTOBER 1 48,142 49,977 - 54,677 33,777 ADD REVENUES: 361-1000 INTEREST EARNINGS 2,724 1,720 2,600 2,100 364-1000 CEMETERY LOTS 7,635 6,000 6,000 6,800 TOTAL REVENUES AVAILABLE 58,501 57,697 63,277 42,677 DEDUCT EXPENDITURES: OPERATING EXPENSES 3,824 29,500 29,500 .3,500 TOTAL EXPENDITURES 3,824 29,500 29,500 3,500 FUND BALANCE, SEPTEMBER 30 54,677 28,197 33,777 39,177 Adopted Budget Ord. No. 00-1544 66 CIT:i' CLERK 9 PROGRAM: CEMETERY FUND I SUPPLIES AND OTHER SERVICES: 3400 OTHER CONTRACTUAL SERVICES 5200 OPERATING SUPPLIES 6300 IMPROVEMENTS 9800 RESERVE FOR CONTINGENCY TOTAL TOTAL COST LINE ITEM DETAIL 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED - 7,000 10,500 - 3,824 2,500 2,500 2,500 - 15,000 13,600 - - 5,000 2,900 1,000 3,824, 29,500 29,500 3,500 3,824 29,500 29,500 3,500 Adopted Budget Ord. No. 00-1544 LE 67 ADMINISTRATION PROGRAM: HISTORIC PRESER17ATION BOARD FUND MISSION: To preserve, improve and revitalize the historic district, and to promote the community's historical resources and reclaim the community's historical heritage. FISCAL YEAR .CLASSIFICATION TOTAL COST 1919 ACTUAL 3,871 2000 BUDGET 23,500 2000 ESTIMATE 23,500 2001 ADOPTED 1,000 GOALS: To work with the City to create a cohesive plan of improvements for the Historic District. To provide a mechanism for enabling the Historic District to become self-sustaining. RESULTS OF GOALS: Provide more opportunities for public use and enjoyment of the Historic District. Ensure continued improvement and support for the Historic District. Adopted Budget Ord. No. 00-1544 68 ADMINISTRATION HISTORIC PRESERVATION BOARD FUND BUDGET SUMMARY FUND BALANCE, OCTOBER 1 ADD REVENUES: r 344-9000 BRICK SALES r 361-1000 INTEREST EARNINGS 362-3000 RENTS AND ROYALTIES 366-1000 DONATIONS ' TOTAL REVENUES AVAILABLE DEDUCT EXPENDITURES: OPERATING EXPENSES TOTAL EXPENDITURES FUND BALANCE, SEPTEMBER 30 F- L 1 i� r- L r— i r L Adopted Budget r Ord. No. 00-1544 i^ 1.999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED 41,059 29,659 48,264 33,414 405 200 100 100 2,470 1,000 2,300 1,900 5,451 6,000 6,000 - 2,750 2,500 250 250 52,135 39,359 56,914 35,664 3,871 23,500 23,500 1,0()0 3,871 23,500 23,500 1,0()0 48,264 15,859 33,414 34,664 ADMINISTRATION PROGRAM: HISTORIC PRESERVATION BOARD FUND LINE ITEM DETAIL 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED SUPPLIES AND OTHER SERVICES: 4900 OTHER CHARGES AND OBLIGATIONS 3,561 8,500 9,500 1,000 6300 IMPROVEMENTS 310 15,000 14,000 TOTAL 3,871 23,500 23,500 1,000 TOTAL COST 3,871 23,500 23,500 1,000 Adopted Budget Ord. No. 00-1544 70 PUBLIC SAFETY PROGRAM: POLICE EDUCATION FUND � MISSION: To provide both job specific and state mandated training, and provide for individual and organizational development while reducing potential liabilities. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 18,830 2000 BUDGET 26,500 2000 ESTIMATE 6,500 2001 ADOPTED 7,500 GOALS: To complete the following core courses within the recommended time frames. Officers with Ei to 18 months of employment: - F.C.I.C. Basic Telecommunications - Radar Operations - Domestic Violence - Community Policing Officers with 18 to 30 months of employment: - Interview and Interrogation - Narcotic Identtification - Criminal Law - Crisis Identification Officers with 30 to 48 months of employment: - Field Training Officer - Special Tactical Problems - First Response Negotiations - Writing Interviews and Reports Adopted Budget Ord. No. 00-1544 71 PUBLIC SAFETY PROGRAM: POLICE ]EDUCATION FUND En Officers with 48+ months of employment: - Advanced Report Writing - Advanced Investigative Review - Instructor Techniques Senior Patrol Officers and Supervisors: - Line Supervision - Middle Management - Managing the; Patrol, Traffic or Field Training Function RESULTS OF GOALS: To ensure that police personnel are similarly trained and educated, providing a base from which they will each be able to identify specific training related direction and needs, during the course of their career. Adopted Budget 72 Ord. No. 00-1544 PUBLIC SAFETY POLICE EDUCATION FUND BUDGET SUMMARY FUND BALANCE, OCTOBER 1 ADD REVENUES: 351-3000 LAW ENFORCEMENT EDUCATION 361-1000 INTEREST EARNINGS TOTAL REVENUES AVAILABLE DEDUCT EXPENDITURES: OPERATING EXPENSES TOTAL EXPENDITURES FUND BALANCE, SEPTEMBER 30 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED 42,318 49,618 50,178 61,178 24,039 20,000 15,000 15,000 2,651 2,120 2,500 2,500 69,008 71,738 67,678 78,678 18,830 26,500 6,500 7,500 18,830 26,500 6,500 7,500 50,178 45,238 61,178 71,178 Adopted Budget 73 Ord. No. 00-I544 PUBLIC SAFETY I PROGRAM: POLICE EDUCATION FUND -1 SUPPLIES AND OTHER SERVICES: 4020 EMPLOYEE: DEVELOPMENT 5200 OPERATING SUPPLIES TOTAL TOTAL COST Adopted Budget Ord. No. 00-1544 LINE ITEM DETAIL 74 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED 17,984 24,000 4,000 5,000 846 2,500 2,500 2,500 18,830 26,500 6,500 7,500 18,830 26,500 6,500 7,500 PUBLIC SAFETY I PROGRAM: SPECIAL LAW ENFORCEMENT TRUST FUND MISSION: To provide a strong commitment to the effort of reducing the threat of crime and conditions that would adversely affect the public safety of our community. FISCAL YEAR CLASSIi'FICATION TOTAL COST 1999 ACTUAL 12,204 2000 BUDGET 61,150 2000 ESTIMATE 51,083 2001 ADOPTED 28,530 GOALS: To comply with the provisions of the Florida Contraband Forfeiture Act by contributing at least 15% of the annual accrual of seized funds to the support of community crime prevention programs. To fund the police mission in areas where there are no budgeted provisions. RESULTS OF GOALS: To assist the community in providing safe alternatives for the area youth in a drug and alcohol free environment promoting crime prevention through education. To enhance the working environment of the Criminal Investigation Unit with more efficient equipment without using tax dollars. Adopted Budget Ord. No. 00-1544 75 PUBLIC SAFETY 9 SPECIAL LAW ENFORCEMENT TRUST FUND BUDGET SUMMARY FUND BALANCE, OCTOBER 1 ADD REVENUES: 351-2000 CONFISCATED PROPERTY 361-1000 INTEREST EARNINGS TOTAL REVENUES AVAILABLE DEDUCT EXPENDITURES: OPERATING EXPENSES TOTAL EXPENDITURES FUND BALANCE, SEPTEMBER 30 Adopted Budget Ord. No. 00-1544 1999 2000 2000 ACTUAL BUDGET ESTIMATE 19,819 65,219 67,912 2001 24,329 58,009 5,000 5,000 5,000 2,288 1,610 2,500 750 80,116 71,829 75,412 30,079 12,204 61,150 51,083 28,530 12,204 61,150 51,083 28,530 67,912 10,679 24,329 1,549 76 PUBLIC SAFETY PROGRAM: SPECIAL LAW ENFORCEMENT TRUST FUND LINE ITEM DETAIL 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED SUPPLIES AND OTHER SERVICES: 4900 DONATIONS - 13,250 4,250 4,250 5200 OPERATING SUPPLIES 12,204 4,410 4,269 1,000 6400 EQUIPMENT - 43,490 42,564 23,280 TOTAL 12,204 61,150 51,083 28,530 TOTAL COST 12,204 61,150 51,083 28,530 OUTLAYS 4900 - Donations: Project GRADD at Lyman High School $ 1,000 Project GRADD at Lake Mary High School 1,00�0 Project GRADD at Rock Lake Middle School 750 Safe Kids Program 1,000 Kids Safe House of Selniinole 500 Total donations 4,250 5200 - Operating Supplies: Inclement weather gear for bike patrol officers 1,000 6400 - Equipment: Laptop computers for field investigators (2) 8,2810 Speed enforcement radar trailer 15,000 Total equipment 23,280 Total outlays $ 28,530 Adopted Budget Ord. No. 00-1544 77 COMMUNITY SERVICES III PROGRAM[: STORMWATER MANAGEMENT FUND MISSION: To provide for the health, safety and welfare of residents by regular maintenance programs to insure the proper functioning of drainage systems and facilities. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL 168,624 2000 BUDGET 740,000 2_000 ESTIMATE 306,500 2001 ADOPTED 892,500 GOALS: Continue with inspection, monitoring, and cleaning procedures of all City catch basins, open channels, storm drains and other stormwater conveyance facilities to meet new Federal regulations as established by the NPDES Storinwater Permit Program. Inspect underground facilities for leaks and repairs as needed. Utilize private contractors to maintain retention ponds. Continue the development of a city wide drainage infrastructure map. RESULTS OF GOALS: Cleaner and safer storm drains, catch basins, and open channels will reduce the amount of pollutants entering the City's drainage system and retention ponds. Maximum efficiency of nuisance water run-off. Highly attractive and functional retention ponds at the least possible cost. Provide an inventory of city-wide public and private drainage systems to ensure future flood protection. Adopted Budget Ord. No. 00-1544 78 COMMUN][TY SERVICES I STORMWATER MANAGEMENT FUND BUDGET SUMMARY I 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED FUND BALANCE, OCTOBER 1 8,11,469 909,889 ADD REVENUES: 361-1000 INTEREST EARNINGS 44,930 28,700 363-1250 STORMWATER SERVICE FEES 31.4,680 310,000 363-1260 INSPECTION FEES 600 - TOTAL REVENUES AVAILABLE 1,201,679 1,248,589 DEDUCT EXPENDITURES: OPERATING EXPENSES 168,624 740,000 OPERATING TRANSFERS -OUT: PUBLIC UTILITIES FUND 11,880 - GENERAL FUND 46,800 100,000 TOTAL EXPENDITIURES 227,304 840,000 FUND BALANCE, SIEPTEMBER 30 974,375 985,375 40,000 30,000 317,000 320,000 500 500 1,331,875 306,500 1,335,875 892,500 40,000 50,000 346,500 942,500 974,375 408,589 985,375 Adopted Budget 79 Ord. No. 00-1544 393,375 COMMUNITY SERVICES i FRUGKAM: STORMWATER N ANAGEMENT FUND -1 LINE ITEM DETAIL SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 3400 OTHER CONTRACTUAL SERVICES 4300. UTILITY SERVICES 4600 REPAIR AND MAINTENANCE 4900 OTHER CHARGES AND OBLIGATIONS 5200 OPERATING SUPPLIES 6100 LAND ACQUISITION 6300 IMPROVEMENTS 9800 RESERVE FOR CONTINGENCY TOTAL TOTAL COST 6300 - Improvements: 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTEI) 145,870 50,000 65,000 75,00�0 - 50,000 50,000 76,500 360 1,000 1,000 1,000 7,216 50,000 70,000 65,000 - 10,000 10,000 - 1,500 - - _ - - 500 - 13,678 569,000 100,000 665,000 - 10,000 10,000 10,000 168,624 740,000 306,500 892,500 168,624 CAPITAIL OUTLAY 740,000 306,500 892,500 Modify drainage on East Palmetto Ave. between Grant St. and the railroad tracks Modify drainage system: on Credo St. and Land Ave: Modify drainage system at SR-434 and Harbor Isle Way Drainage improvements / Church Ave. & Wayman St./ Church Ave. & Grant St. Island Lake North weir top Drainage improvements / Highland Street Refurbish drainage pipe / Parson Brown Way Total capital outlay Adopted Budget Ord. No. 00-1544 80 $ 125,000 366,000 45,000 45,000 8,500 32,000 $ 665,000 PUBLIC WORKS PROGRAM[: PUBLIC FACILITIES IMPROVEMENT FUND MISSION: To provide safer and pedestrian -friendly streets, sidewalks and rights -of -way. FISCAL YEAR CLASSIFICATION TOTAL COST 1999 ACTUAL - 2000 BUDGET 3,111,000 2000 ESTHMATE 935,000 2001 ADOPTED 3,484,830 GOALS: Continue implementation of the City's model street paving program for soil based streets. Provide modifications to the sidewalk and roadway system. RESULTS OF GOALS: To provide for the safe movement of pedestrian and vehicular traffic. To provide the least interruption to the flow of pedestrian and vehicular traffic. Adopted Budget Ord. No. 00-1544 81 PUBLIC WORKS PUBLIC FACILITIES IMPROVEMENT FUND BUDGET SUMMARY FUND BALANCE, OCTOBER 1 ADD REVENUES: 312-4100 LOCAL OPTION GAS TAX 361-1000 INTEREST EARNINGS 363-1110 STREET PAVING ASSESSMENTS OPERATING TRANSFERS - IN: GENERAL FUND TOTAL REVENUES AVAILABLE DEDUCT EXPENDITURES: OPERATING EXPENSES TOTAL EXPENDITURES FUND BALANCE, SEPTEMBER 30 Adopted Budget Ord. No. 00-1544 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED 3,079,860 - 200,000 165,050 178,330 - 83,340 198,600 172,330 - 115,200 60,000 190,590 3,591,210 3,591,210 624,040 3,989,750 4,014,860 4,245,150 - 3,111,000 935,000 3,484,830 - 3,111,000 935,000 3,484,830 - 878,750 3,079,860 760,320 82 PUBLIC WORKS PROGRAM: PUBLIC FACILITIES IMPROVEMENT FUND LINE ITEM DETAIL 1999 2000 2000 2001 ACTUAL BUDGET ESTIMATE ADOPTED SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES - 25,000 25,000 15,000 6300 IMPROVEMENTS - 3,076,000 900,000 3,459,830 9800 RESERVE FOR CONTINGENCY - 10,000 10,000 10,0()0 TOTAL - 3,111,000 935,000 3,484,830 TOTAL COST - 3,111,000 935,000 3,484,830 CAPITAL OUTLAY 6300 - Improvements: Paving: Seminole Ave. - Credo St. to Wayman St. and Wayman St. to Lake View Dr. $ 424,000 East Warren Ave. - Myrtle St. to Lake View Dr. 1,028,200 Georgia Ave. - Wayman St. to Lake View Dr. 159,000 East Palmetto Ave. - Grant St. to Wayman St. 477,000 Lake View Dr. - Orange Ave. to Georgia Ave. 137,800 West Pine Ave. - Milwee St. to end @ railroad tracks 190,800 East Bay Avenue (CR-427 to Grant St.) 368,380 Hardy Street (Maine Ave. to Lake Ave.) 64,720 Woodcock Street (Maine .Ave. to Lake Ave.) 64,720 Myrtle Street (Bay Ave. to SR-434) 131,920 Evergreen Avenue (CR-427 to end) 108,770 Tullis Avenue (Oleander St. to woods) 109,520 Total paving 3,264,830 Sidewalks: East Palmetto Avenue (Grant St. to railroad) 81,000 Longdale Avenue (Highland St. to US-17/92) 38,000 Florida Avenue (Highland St. to US-17/92) 38,000 Orange Avenue (Highland St. to US-17/92) 38,000 Total sidewalks 195,000 Total capital outlay $ 3,459,830 Adopted Budget 83 Ord. 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O N � '� b N = M Y _O Oto V r. 69 r Q = F. cdto O N y 4 O -- a� a •v a� 0 0 c :3 . cr vr, O 0 ~ cl o v r. r, obw~ 00 I- a 00 40, a� LZ a U y •�,� Q O 3 > o a3 cn U U N N 0 y En W 0 O ti O w r p to ~O b «3 U Bo�mo N zg o64 �� o Y i , � � aoi °' 04 w o En to n 0 G G O U N 4. n N O 69 v W 'b U aUi >+ a°�i U (CS � -d Lei n 4• N O >, 0 al 4.) 07- 0U w z in o �" o 'o E U 3 0 o o a� o hi chi(1) &-4 _ Fn 0 O U o � O zo f� C E-y = a�i a�i on °' a a�i � fT4 v� W V Gz, a, Eb v� U c� O W V a o 0 � ICN> \ � o ƒ o o § C> © 8 Q 6 2 o % r GLOSSARY OF BUDGET TERMS L ACCOUNTING AND AUDITING: All services received from independent Certified Public Accountants, including the annual audit. �- AD VALOREM TAXES: Property taxes computed as a percentage of the net value of real or personal property, expressed in mills. Ad valorem taxes are recorded "net" of discounts, penalties and interest. The millage rate is set during the budget process and is L adopted by ordinance. LADMINISTRATIVE TRANSFERS: See Operating Transfers. ADOPTED BUDGET: The official budget as approved by the City Commission prior to jr the start of each fiscal year. r- APPROPRIATION: The legal authorization by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in `- amount and to the time when it may be expended. BALANCED BUDGET: A budget in which revenues equal expenditures. The stage or local government may set the legal requirements for a balanced budget. L BOOKS, PUBLICATIONS, SUBSCRIPTIONS AND MEMBERSHIPS: Books, except those purchased for library use, subscriptions to various publications, r memberships to professional associations, and renewal fees for professional licenses. L BUDGET: A spending plan that balances revenues and expenditures over a fixed period of time, usually a fiscal year, that includes, at least by implication, a work plan. 1 BUDGET AMENDMENT: A revision of the adopted budget that replaces the original - provision. Budget amendments may occur iiequently throughout the fiscal year, as spending priorities shift. L �- CAPITAL IMPROVEMENT PROGRAM: A plan for capital improvements to be implemented each year over a fixed period of years to meet the capital needs arising from the assessment of long-term needs: It sets forth each project in which the government is - to have a part, and specifies the resources estimated to be available to finance the projected expenditures. CAPITAL OUTLAY: Expenditures resulting; in the acquisition or addition of fixed assets. Examples include land, buildings, machinery, equipment and vehicles. ,- , COMMISSION DEVELOPMENT: Seminar and conference registration fees, as well L as travel and per diem and other incidental travel expenses incurred in attending seminars and conferences. ED L r- h GLOSSARY OF BUDGET TERMS �- COMMUNICATIONS: Includes all telephone, cellular telephone, internet access charges and T-1 lines used in the city-wide computer network, as well as communications Lcharges for the Police Department's laptop computer project. COMMUNITY RELATIONS: Costs to offer programs such as the Halloween carnival, I Annual Fun Dog Show, Spring Egg Hunt, Holliday Tree Lighting, bluegrass pick -ins, etc. CONTINGENCY ACCOUNT: An account set aside to meet unforeseen circumstances. LThis type of account protects the local government from having to issue short-term debt to cover such needs. i DEBT SERVICE: Annual principal and interest payments that the local government �— owes on money it has borrowed. DEPARTMENT: A major organizational group within the City with overall L" management responsibility for an operation or a group of related operations within a functional. area. DIVISION: An organizational subgroup of a department. EDUCATION INCENTIVES: Per LPFFA union contract, compensation paid for achieving certain educational levels related to the fire service. Associates Degree - $600 per year, and Bachelor's Degree - $1,320 per year. l EMPLOYEE DEVELOPMENT: Seminar and conference registration fees, as well as travel and per diem and other incidental travel expenses incurred in attending seminars L and conferences. L ENCUMBRANCE: Budget authority that is set aside when a purchase order is approved. It assures the supplier that funds will be available when the order is fulfilled. EXPENDITURIES: Decreases in net financial resources. Expenditures include current ` operating costs requiring the current or future use of net current assets, debt service and capital outlays. EXPENSES: Decreases in net total assets. Expenses represent the total cost of operations during; a period regardless of the timing of the related expenditures. FINES AND FORFEITS: Includes revenues received from fines and penalties imposed for the commission of statutory offenses, violation of lawful administrative rules and r regulations, and for neglect of official duty. Forfeits include revenues resulting from L, confiscation of deposits or bonds held as performance guarantees and proceeds from the sale of contraband property seized by law enforcement agencies. FICA: Employer portion (7.65%) of Social Security and Medicare matching contributions. �- 89 L r L GLOSSARY OF BUDGET TERMS L FISCAL YEAR: A designated 12 -month period for budgeting and financial reporting i purposes. The City of Longwood's fiscal year is from October 1 to September 30. FIXED ASSET: Vehicles and equipment costing $1,000 or more, including shipping and installation, which has a useful life of more than one year. FRANCHISE FEES: Fees levied on a corporation or individual by the local government in return for granting a privilege, sanctioning a monopoly, or permitting the use of public property, subject: to regulation. Contracts between the City and the individual franchisees r- are adopted by ordinance. f L FUND: An independent fiscal and accounting entity with a self -balancing set of accounts. Governmental accounting information is organized into funds, each with separate assets, liabilities, revenues, expenditures and fund balances. _ FUND BALANCE: A term used to express the equity (assets minus liabilities) of governmental and fiduciary fund types. Portions of a fund balance may be reserved for `- specific purposes, such as contingencies or encumbrances. GENERAL FUND: The general operating fund of the City. All general tax revenues �- and other receipts that are not allocated by law or contractual agreement to another fund are accounted for in this fund. `- HOLIDAY PAY: Per LPFFA union contract, to be paid at the employee's straight -time rate as each City -observed holiday occurs. 11.3 hours for shift employees and 8 hours for non -shift employees. INFORMATION AND EVIDENCE: Payments made to reward individuals and to purchase specific undercover operations equipment. INSURANCE DEDUCTIBLE: Amounts paid for replacement of lost, stolen or damaged property when there is a deductible amount not reimbursed by insurance. Usually $500 per occurrence. INTERFUND TRANSFER: The transfer of money from one fund to another within the governmental unit, including operating transfers and residual equity transfers. INTERGOVERNMENTAL REVENUE: Includes all revenue from federal, state and other local government sources in the form of grants, shared revenues, and payment in lieu of taxes. INVESTMENT INCOME: Includes interest earned on funds invested pursuant to Chapter 218.415, Florida Statutes; the net increase (decrease) in the fair value of investments; and gains (losses) realized from the: sale of investments. r GLOSSARY OF BUDGET TERMS it IUOE: International Union of Operating Engineers, Local 673. L LEGAL ADVERTISING: Payments to newspapers and other publications for printing public disclosures, notices of public hearing, advertisements for bids and employment opportunities. i L LIABILITY INSURANCE: Premiums paid :for all insurance carried for the protection of the City such as fire, theft, casualty, general and professional liability, and auto Rates Lcoverage. are determined by Public Risk: Management. LIFE AND H[E,ALTIV INSURANCE: City's share of premiums, in accordance with Personnel Policy and union contracts. _ LOCAL OPTION FUEL TAX / ALTERNA:TIVE FUEL: A 1,2,3,4,5 or 6-cent local L option fuel tax which can be utilized by the; county and municipal governments for transportation expenditures or revenue received from the sale of an annual decal fee _ imposed on motor vehicles operating on alternative fuel. This is distributed to counties and municipalities in accordance with Chapter 336.025 and Chapter 206.877, Florida Statutes. LONGEVITY PAY: Payment of up to $75 per -year of service, up to maximum of $1,000, in accordance with Personnel Policy and union contracts. LPFFA: Longwood Professional Fire Fighters Association (Union), Local 3163. OFFICE SUPIPILIES: Materials and supplies utilized in normal office operations, Lincluding stationery, preprinted forms, paper, charts and maps. OPERATING SUPPLIES: All types of supplies consumed in the conduct of operations, such as food, ;fuel, lubricants, chemicals, laboratory supplies, household items, institutional supplies, computer software, uniforms and small furniture and equipment items costing under $1,000. Does not include materials and supplies unique to L_ construction or repair of roads and bridges. r OPERATING TRANSFERS: Ongoing operating subsidies between funds. 1 OTHER CONTRACTUAL SERVICES: Custodial, janitorial, and other services procured independently by contract or agreement with persons, firms, corporations, or other governmental units. Includes maintenance and service contracts on office equipment. OTHER CHARGES AND OBLIGATIONS: Includes all current charges not otherwise r classified. OVERTIME: Payment to non-exempt employees for additional hours worked in accordance with.the Fair Labor Standards Act. 91 I I L GLOSSARY OF BUDGET TERMS L PARAMEDIC INCENTIVE PAY: Per LPFFA union contract, compensation paid to Lcertified paramedics in the amount of $5,000 per year. PBA: Central Florida Police Benevolent Association, Inc. (Union) i L POSTAGE: Charges for postage meters, and. other shipping charges such as UPS and Federal Express. PRINTING AND BINDING: Costs of printing, binding, and other reproduction services r - which are contracted for or purchased from outside vendors. L PROFESSIONAL SERVICES: Legal, medical dental, engineering, architectural, - appraisal, and other services procured as independent professional assistance. REGULAR SALARIES AND WAGES: Includes salaries and wages for all full-time and part-time employees who are members of the regular work force. RENTALS AND LEASES: Amounts paid for the lease or rent of land, buildings or equipment, including vehicles, except for capital leases with a buy-out provision. -REPAIRS AND MAINTENANCE: Costs incurred for services and supplies used for the repair and maintenance of buildings and equipment, except custodial and janitorial services. F - RESIDUAL EQUITY TRANSFERS: Non -routine and non -recurring transfers of equity L between funds, such as the transfer of residual balances from a discontinued fund to the general fund. L L RETIREMENT CONTRIBUTIONS: Employer contributions to the Florida Retirement System (for employees hired before 12/31/95) and the Florida Municipal Pension Trust Fund (for employees hired after 1/1/96), for general and high -risk (police and fire) employees, as well as the City Commission. The City Administrator's retirement provision is negotiated and approved by contract. L, REVISED BUDGET: The official budget as adopted and subsequently amended through the course of the fiscal year. L ROAD MATERIALS AND SUPPLIES: Materials and supplies used exclusively in therepair and reconstruction of roads and bridges. i� SAFETY INCENTIVE: Per IUOE union contract, $25 per worker and $50 per crew leader awarded at the end of each quarter to personnel who are members of a crew with an unblemished safety record for the quarter. M r GLOSSARY OF BUDGET TERMS SAFETY SUPPLIES: Includes items such as barricades safetygear, first aid kits, I respirators, fire extinguishers and safety lighting. �-- SICK LEAVE INCENTIVE: Payment of up to 25% of sick leave earned but not used during the previous twelve months, in accordance with Personnel Policy and union contracts. _ SOLID WASTE DISPOSAL: Payment made to a third -party contractor for residential solid waste and irecycling services. Commercial customers contract individually with the L company of their choice, from those operating with a franchise in the City. r SUPPLIES / PROGRAM RELATED: All sports event trophies, shirts, nets, balls, backboards, goals, standards, etc. used in recreational league programs. TEMPORARY EMPLOYMENT: Includes wages for full-time and part-time employees who are not members of the regular work force. y TRAVEL AND PER DIEM: Costs of public transportation, lodging, mileage reimbursements and per diem paid in accordance with Florida Statutes, tolls, parking, and - other incidental travel expenses, including car allowance. UTILITY SERVICE TAXES: Taxes levied by the local government on the purchase of utility services within the jurisdiction, in accordance with Chapter 166.231, Florida Statutes, and Chapter 21 of the Longwood City Code. UTILITY SERV"ICES: Electricity, gas, water, sewer, and other utilities services, except telecommunications. WORKERS' COMPENSATION: Premiums paid for workers' compensation insurance. Rates are determined by Public Risk Management. 081