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Ordinance 99-1494 OR.DINANC:E ]~10. 99-1494 .AN ORDINANCE OF THE CLTY OF LONGWOOD, FLORIDA, ,ADOPTING A BUDGET FOR. THE CITY OF LONGWOOD, ]FLORIDA, FOR THE FISCAL, YEAR BEGINNING OCTOBER 1, 1999 ,A1VD ENDING SEPTEMBER 30, 2000, AND APPROPRIATING AI~TD .ALLOCATING REVENUE O]F THE CITY FOR THE FISCAL YEAR 1999/2000, PROVIDING FOR AMENDMENT BY ORDINANCE, ]PROVIDING FOR CONFLIC~CS, SEVERABILITY AND EFFECTIVE ]DATE. -'WHEREAS, pursuant to Section 6.04 of the City Charter of the City of Longwood, Florida, and the laws of the State of Florida, a proposed budget of the estimated revenues and expenditures and complete financial plan of all City funds and activities for Iiiscal Year 1.999/2000 has been ~~repared and reviewed; and 'VITIIEREAS, the City Commission is of the opinion that all of the iterr~s of anticipated revenues and expenditures for the ~~aid fiscal year are reasonable, necessary and proper for 1:he administration of the affairs of and the proper conduct of the business of the City of.Longwood; and '1~VI~REAS, after further review, the City Commission desires to adopt said budget; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF LONGWOO:D, FLORIDA, AS FOLLOV'JS: SECTION 1: There is hereby adopted a budget for the fiscal year 1999/2000 for t:he City of Longwood, Florida, for the period beginning October 1, 1999 and ending September 30, 2000. ,SECTION 2: A complete copy of the entire budget for fiscal year /999/2000 consisting of estimated revenues and. expenditures is attached to this ordinance and specifically incorporated herein along with all amendments thereto made by this Commission on the date of adoption. SECTION 3: Salary adjustments are hereby approved as a part of the budget, as adopted, for all City erployees who are not members of a collective bargaining unit. Those employees designated by the Florida Public Employees Commission as being within the collective bargaining units represented by Longwood Professional :Firefighters' Association, Local No. 3163, the International Union of Operating Engineers (Al?L-CIO) Local 673 and the Central Florida Police Benevolent Association .,....~<~x y....~_ Ordinance No. 99-1494/Page 2 are subject to salary adjustments only upon ratification by the respective collective bargaining units and the City or imposition by the City following resolution of an impasse betwe€;n the City and the collective bargaining units or otherwise as provided by law. SECTION 4: All ordinances oar parts of ordinances in conflict herewith be and the same are hereby repealed. SECTION 5: This ordinance may be amended by ordinance. ,SECTION 6: If any section, sentence, clause or phrase of this ordinance is held to be i~lvalid or unconstitutional by~a court of competent jurisdiction, the holding shall in no way affect the validity of the remaining portions of this ordinance. ;SECTION 7: This ordinance shall become effective on October 1, 1999. FIRST READING: 7 SECOND READING: ~P.~I./ //c~~ PASSED AND ADOPTED Tl-IIS ~ DAY OF ~~.]D., fl 999. Paul Lovestrand,f Mayor Attes Geraldine D. ~ambri~y Clerk flpproved as do form and legality for the use and reliance of the City of Longwood, Florida, only. Richard S. Taylor, Jr City Atto enr y IIII Illgl~ . , N I I l i Iii f I I~I';,ll ~n'I I`,~ ,I 1A II;: I I y~ ll~ll r I I II II I~I I ~I~ ~ I I III III IIII ~ II f Y h ~ ~ ~ I I1~1I III r~ 31 , ° II I a~rlllllll,,~ ~ d I IIII ~ N I i N PnII ~ q4'~ III I I i ~ I~ ~IN~ ~ r ll ~ ~ I ~I~~~N ~'llll~, 4 I ~ ~ l I F rid II III I I I~ I JJII I I I I I I ry'I' II IIII i t II i. 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'WwwtlY~ `~r+YW/ '~u~Y ""Yr.YY~~ " ...w..... . II~• iii ~i 1 1 0 • • 000 • 0 0 EST. 18 7g MISSION STATEMENT "To develop unity and pride in our City through provision of quality, innovative, and cost effective service. We are committed to an active leadership role in creating a positive community identity through enhancing the quality of life for our citizens." r t ~ { AS 9 , J F '~5 ~''i 7.; . f~Y b 2 ; t.. y i ~ v. .i...- J MAYOR 1~ 4 Paul Lovestrand 4 = DEPUTY MAYOR ~ Steve Miller ~~~k , . _ ~ COMMISSIONERS s _ Rusty Miles 9: ~ Dan Anderson Annamarie Dacca „9 h . R f. F.~ F ~c, ~ ~ _ r ~ ~ d ss'a ~ z ' ~ # C Cit of Lon wood Or anizational Chart Y g g f i I ~ ~ ~ ~ f 1 i ~ 1 1 ~ BUILDING 'l ~ , ~ COMMUNITY ~,~1, RECREATION ) SERVICES ~ PLANNING ~ ~ ENGINEERING) - CITY OF L~ONGWOOD TABLE OF ~'ONTENTS BUDGET SUMMARY CITY ADMINI:STRATOR'S BUDGET MESS~~GE SUMMARY OF .RESOURCES SUMMARY OF APPROPRIATIONS SUMMARY' OF STAFF GENERAL FUND ` GENERAL FUrfD BUDGET SUMMARY 1 ADMINISTRA'T'ION: CITY COMMISSION 4 CITY CLERK 7 ` CITY ADMINISTRATOR 10 CITY ATTORNEY 13 GENERAL SERVICES 15 FINANCIAL SERVICES: PERSONNEL 18 PURCHASING 21 FINANCE 24 UTILITY BILLING 27 COMPUTER SERVICES 30 PUBLIC SAFETY: POLICE 33 FIRE 36 COMMUNITY SERVICES: PLANKING 39 ~ BUIL'DING 42 ENGINEERING ~ 4 ~ ' RECREATIONAL PROGRAMS =I8 Adopted Budget Ordinance No. 99-1494 L CITY OF LONGWOOD TABLE OF (:ONTENTS PUBLIC WORX:S: STREETS/FLE;ET 51 PROPERTIES MAINTENANCF, 55 L., PUBLIC UTILITIES FUND _ PUBLIC LTTILI'I'IES FUND BUDGET SUM1V[ARY 58 WATER 61 WASTEWATER 64 L, OTHER FUNDS CEMETERY FilND 67 HISTORIC PRESERVATION BOARD FUND 70 POLICE EDUCATION FUND 73 SPECIAL LAW ENFORCEMENT TRUST FiJND 77 STORMWATEI~ MANAGEMEI~TT FUND 80 PUBLIC FACILITIES IMPROVEMENT FUr(D 83 CAPITAL IMPROVEMENT PROGRAM - PUBLIC FACILITIES 86 PUBLIC UTILI'TIES/WATER 88 PUBLIC UTILITIES/WASTEWATER ~ 89 GLOSSARY GLOSSARY O]F BUDGET TERMS 90 Adopted F3udget Ordinance No. 99-1494 ~t~~ ,Cr~ U ~I® o~ - ® 0 0 0 0 175 WEST WARREN AVENUE LONGWOOD, FLORIDA 32750-4197 PRONE (407) 260-3440 FAX (40"1) 260-3419 0 U~ . _ EST. 18 78 DATE: September 20, 1999 T®: IV][ayorand Commissioners SUBJECT: IFiiscal Year 1999 - 2000 Budget INTRODUCTION • On behalf of the; entire City staff, I am pleased to submit the City of Longwood Fiscal - ~ Year 1999 - 2000 Budget. • This document represents a balanced spending plan for the ' delivery of specific services and programs to the residents and businesses of the City of Longwood. The budget for fiscal year 1999 - 2000 is presented for the first time in a new format that. was approved b}~•the City Commission on March 1, 1999. The new format provides the City Commission and residents of the City wi1:h a more comprehensive, informative and understandable budget document. The budi;et document has been changed from an object budget to a program budget. The document includes for the first time a program section which summarizes all relative information for each operating unit of the City. Designed to meet the needs of a broad spectrum of readers, this budget document is divided into six major sections: the Budget Summary, General Fund, Public Utilities Fund, Other FL~n.ds, Capital Improvement Program and Glossary. ~ GENERAL, FUND I am recommending that the current millage rate of 5.0601 remain the same for Fiscal ~ Year 1999 - 2000. This would be the seventh year that the City adopted the 5.0601 millage rate. Also, I am recommending no fete increases, other than the increase in the ' medical transport fees as directed by the City Commission. L~, I City Mission: "Enhancing the Quality of Life for Our Citizens" L_ Budget Message FY 99-00 September 20, 1999 Page 2 The general fund revenues exceeded expenditures by $51,430 after the allocation of $3,000,000 for current street paving projects and $1,231,763 for the .construction of a. new community building. The general fund reserve is $3,872,101 or 20% of general fund revenues. ADOPTED PROPOSED PERCENT BUDGET BUDGET CHANGE 1998 - 99 1999 - 00 J Revenues $ 9,948,580 $11,154,690 12.12% Expenses 11,686,830 1.1,1.03.,260 (4.99%) . Over/under 1,738,250) $ 51,430 Highlights • The ~ general fund budget includes a variety of master planning in order to better budget City resources for future improvements. Areas for master planning include: The Historic District Parks and Recreation Facilities . Public Works Facilities • Funds have been provided for retaining a consultant to rewrite the Land Development `J Code. Utilization of private contractor to mow and maintain a variety of rights of way. • Two police officers and three firefighters have been added pursuant to City Commission directive. ~ J • ~ 146 positions are authorized in the 99/00 budget compared to 146 positions in the 98/99: budget. . . $200:;000 has been added to purchase a fully equipped ambulance pursuant to City Commission directive. ~ Funds. have been. budgeted to begin the annual police car replacement program: • Tlie' budgets for utility billing and u"tility general. services have been combined and placed in the general fund under the Financial Services Department. • Recreational programs have been separated from property maintenance and placed under the Community Services Department. Budget Message FY 99-00 September 20, 1999 - Page 3 e Public Work: .Administration, Streets and Fl<;et budgets have been combined into c?ne program budget. ` - • General Services budget reflects all expen:~es relative to the maintenance of City • buildings. A:ll other expenses have been included in other appropriate program budgets. ® Funds have been budgeted to continue the City's computer replacement program. ® $1,231,763 from the sale of the Longwood Health Care Center has been budgeted. to construct the new Community Building. ~ Debt Position The City lease purchased an ambulance in 1997. The final payment of $37,272.89 is due April 2000, after which the City will not have any long-term debt liability. PUBLIC .UTDLITI~ES • I am recommending no rate increases. The Public Utilities Fund balance is $1,426,482 or 25% of public utilities revenues. 'Che - - budget provides fir continued improvements to City facilities and services. Funds have been budgeted to: o Develop a service area. map • ® Develop a hydraulic model for the water system ® Develop up-ta-date water and wastewater m:~ps m Perform a connprehensive rate study " - A large numbe~• of the budgeted improvement projects were carried forward from FY ,.d 98/99, as approved by the City Commission, so the City could combine all the projects into one bid package to maximize its economies of scale. Budget Message FY 99-00 J September 20, 1999 Page 4 OTHER FUNDS Cemetery Fund `J This fund is responsible for the maintenance of the City cemetery and preservation of all burial records. Funds have been budgeted to retain a consultant to master plan the J cemetery for optimum use of the. existing parcel of land to include cremains wall or other facilities that may accommodate the future burial needs of the public. A rate study will also be performed to insure that the City will receive sufficient revenues to make any long term improvements, but yet remain affordable to the public. Historic Preservation Board Fund This fund is responsible for preserving, improving and revitalizing the Historic District. The Historic Preservation Board holds its Annual Historic Founders' Day Spring Arts and Crafts Festival every March. Police Education Fund This fund is responsible for funding state mandated training. Funds are derived from.a portion of municipal traffic citations. Special Law Enforcement Trust Fund This fund is responsible for reducing the threat of crime through community crime prevention programs. Funds are derived from the Florida Contraband Forfeiture Act. Stormwater Management Fund This fund is responsible for the proper functioning of the City's drainage system. Funds have been budgeted to maintain the City's NPDES Stormwater Permit Program, develop aCity wide drainage infrastructure map and utilize a private contractor to maintain all _ City owned retention ponds. Funds are derived from stormwater service fees. J Public Facilities Improvement Fund _ This fund was established to pave all soil-based streets, repave existing streets, install sidewalks and improve the City roadway system. The fund will concentrate on implementing the City's model street paving program for all soil-based streets. This fund is linked to the Public Facilities Capital Improvement Program. Funding is derived from one mil of property taxes approved by the City Commission in September of 1988, street paving assessments and local option gas tax. Once all the soil-based streets are paved, the fund will be used to retrofit existing streets with the model. street paving prototype. Budget Message FY !99-00 September 20, 1999 Page 5 SUMMARY I had two objectives when developing the City's. Fiscal Year 1999 - 2000 budget: 1. Toy maintain the current millage rate of 5.0601. . 2. Not to rely on reserves to balance: the City's budget. Those two objectives have been met. In order not to raise property taxes and/or rely on • - reserves to balance .future budgets, the City must thoroughly review all operating L systems that are used to deliver City services. Changes to the operating systems, coupled with the maximum use of technology, will maintain a certain level of expenditures and • - provide the services the community desires. In short, the traditional way is not the most efficient and cost effective way to provide City services to a diverse community. 'The City must creatf; and maintain an environment that encourages change and fosters " " creativity. Over time the natural consequence of reallocating available funds will. steadily decrease. The City must explore any and all existing and new revenue sources in order to reduce the possibility of any large tax increase. This budget develops a spending plan that gives management the tool to analyze and diagnose how well dollars are converted to services, to measure the success rate:; of established goals, to make better budget decisions and to educate the public. ACIKNOWLEIDGEMENT The budget could not have been completed without the support from all City employees. I wish to extend my appreciation to the department heads for their dedication to the completion of th~~ budget, and in particular, the dedication and effort of Monica Mitchell, Financial Services Director, for her thorough coordination and compilation of the budget in this new format. I look forward to working; with the City Commission to implement this budget, accomplish the established goals, and to continue delivering the highest level of service to the presidents of the City of Longwood. " Resp tf 11 submitted, J J. Drago~ ty Administrator JJD/mt SUMMARY OF RESOURCES FISCAL YEAR 1999-2000 (63.4%) GENERAL FUND i (18.6%) 8%) PUBLIC UTILITIES OTHER FUNDS li ' ~ (4.1 STORM WATER (1 g, MANAGEMENT PUBLIC FACILITIES IMPROVEMENT TOTAL RESOURCES $30,467,878 PERCENT OF TOTALS BUDGET GENERAL FUND $ 19,310,184 63.4% PUBLIC UTILITIES 5,678,732 18.6% PUBLIC FACILITIES IMPROVEMENT 3,989,750 13.1% STORM W ATER MANAGEMENT 1,248,589 4.1 OTHER FUNDS 240,623 0.8% TOTAL RESOURCES $ 30,467,878 100% SUMMARY OF APPROPRIATIONS FISCAL YEAR 1999-2000 (64.9%) GENERAL FUND i r ~ / (17.9%) (0.6%) - PUBLIC UTILITIES OTHER FUNDS (3.5%) STORMWATER (13 MANAGEMENT PUBLIC FACILITIES IMPROVEMENT TOTAL APPROPRIATIONS $23,781,983 PERCENT OF TOTALS BUDGET GENERAL FUND $ 15,438,083 64.9% PUBLIC UTILITIES 4,252,250 17.9% PUBLIC FACILITIES IMPROVEMENT 3,111,000 13.1% STORMWATER MANAGEMENT 840,000 3.5% OTHER FUNDS 140,650 0.6% TOTAL APPROPRIATIONS $ 23,781,983 100% SUMMARY OF STAFF FISCAL YEAR 1999-2000 (51.4%) PUBLIC SAFETY i' (24.7%) ~ PUBLIC WORKS l~i'r (9.6%) COMMUNITY SERVICES (7 5%) (6.8%) FINANCIAL SERVICES ADMINISTRATION PERCENT OF TOTALS STAFF PUBLIC SAFETY 75 51.4% PUBLIC WORKS 36 24.7% FINANCIAL SERVICES 11 7.5% ADMINISTRATION 10 6.8% COMMUNITY SERVICES 14 9.6% TOTAL STAFF 146 100% CITY OF LONCWOOD GENERAL FUND BUDGET SUMMARY ~>v~~r~® 1998 1999 1999 2000 ACTUAL BUDGET ESTIMATE ADOPTED FUND BALANCE, O("COBER I 5,761,650 9,256,416 9,256,416 8,155,494 ADD REVENUES: TAXES: 311-0000 AD VALOREM TAXES 2,858,065 2,896,000 2,837,376 2,991,600 312-4100 LOCAL OPTION GAS TAX 291,430 231,000 286,400 - 313-1000 FRANCHISE FEES /ELECTRIC 762,995 700,000 722,000 800,000 313-2000 FRANCHISE FEES/.TELEPHONE 36,324 39,000 41,000 40,000 _ _ 313-4000 FRANCHISE FEES/GAS 31,043 32,000 27,000 25,000 313-5000 FRANCHISE FEES/CABLE TELEVISION 88,793 80,000 95,000 100,000 313-7000 FRANCHISE FEES /SOLID WASTE 146,940 140,000 143,000 150;000 314-1000 UTILITY'CAX /ELECTRIC 1,040,990 900,000 985,000 1,000,000 314-2000 UTILITY 'CAX /TELECOMMUNICATIONS 738,685 750,000 966,000 860,000 314-3000 UTILITY'CAX /WATER 125,943 120,000 137,000 130,000 314-4000 UTILIT;Y'CAX /GAS 67;806 70,000 62,000 70,000 TOTAL 6,189,014 5,958,000 6,301,776 6,166,600 LICENSES AND PERMITS: 321-1000 CITY C1C(>UPATIONAL LICENSES 195,932 200,000 212,000 210,000 322-0000 BUILDING PERMITS 160,753 50,000 94,000 130,000 322-1000 RADON CiAS FEES (168) 100 100 100 322-3000 KE-INSPE;CTIONS 4,500 1,500 6,300 5,000 322-8000 SITE PLAN REVIEWS 15,000 10,000 27,000 15,000 329-1000 ARBOR PERMITS 1,345 1,000 2,000 1,500 TOTAL 377,362 262,600 341,400 361,600 INTERGOVERNMENTAL REVENUES: 331-2000 COPSFA1iTGRANT 20,269 10;000 20;000 5,000 331-2100 LOCAL LAW ENFORCEMENT BLOCK GRANT - - 25,000 18,050 331-2200 1{.I.D.T.A. GRANT - 31,620 - - 331-9000 F. E.M.A. HAZARDOUS MITIGATION GRANT - - - 49,000 3342000 E.M.S. MATCHING GRANT 10,123 - - - 334-3000 RECYCL1fNG GRANT - - 5;592 - 334-4900 F:D.0.3'. 1tOAD MA[NT. AGREEMENT 32,293 33,000 33,000 33,990 334-5000 E.A.k. ASSISTANCE GRANT 3,518 - 10;500 - 334-9000 F.E.M.A. HAZARDOUS MITIGATION GRANT - - - 8,000 - 335-1100 2-CENT CIGARETTE TAX 41,591 42,000 31,900 35,200 335-1200 STATE REVENUE SHARCNG 277;567 261,000 280,800 243,700 335-1400 MOBILE.HOME LICENSE TAX 109 100 100 100 335-1500 ALCOHOLIC BEVERAGE LICENSES 8,818 9,000 7,600 9,000 335-1800 HALF-CE?NT SALES TAX 830,419 855,000 883;600 881,500 335-2300 FIREFIGI3TERS SUPPLEMENTAL COMPENSATION 10,050 4,000 10,000 10,000 335-4100 MOTOR ;FUEL TAX REBATES 5,638 4,000 4,000 4,500 337-2000 SCI{OOL RESOURCE OFFICER 20,305 20,000 20,000 20,000 337-4000 RANGELINE ROAD - 820,000 - 900,000 338-2000 COUN'Cl' OCCUPATIONAL LICENSES 19,127 7,000 18,000 17,000 TOTAL 1,279,827 2,096,720 1,350,092 2,235,040 i Adopted budget Ordinance No. 99-IS94 I r• CITY OF U~NCWOOD GENERAL FUND BUDGET SUMMARY e__, 1998 .1999 1999 2000 ACTUAL _BUDGET ESTIMATE ADOPTED CHARGES FOR SERVICES: - 341-2000 LAND DEVELOPMENT FEES 7,125 6,000 10,600 6;000 341-3000 SALES OI~ MAPS AND PUBLICATIONS 388 200 800 200 I`. 342-1000 POLICE SERVICES 1,424 1,200 1,700 1,200 342-6000 AMBULANCE FEES 188,238 158,000 175,000 180,000 343-4500 GARBAGIE BILLING FEES 269,887 689,000 660,000 706,200 343-4510 RECYCLING REVENUES 15,185 L2,000 8;000 10,000 347-2010 SOFTBALL FEES 6,570 6,260 6,000 10,500 347-2020 SOFTBALL FEES /NON-RESIDENT 1,532 1,200 1,200 1,500 347-2030 COMMUTEITY BUILDING RENTALS 1,024 1,000 500 1,000 347-2045 BALLFIEI.D RENTALS 3;575 1,500 4,300 2,000 347-2050 CHEERLEiAD[NG /SELF DEFENSE /BOWLING LESSOPlS 8,548 6,000 3;000 3,000 347-2060 TENNIS LESSONS - - - 300 347-2070 CONCESSIONS /BABE RUTH ~ 5;000 2,500 2,500 2,500 347-9010 DONATIONS 10 - - - 349-1000 DEVELOPMENT IMPACT FEES 39,800 21,000 15,000 35;000 ` 349-1011 COUNTY ROADS & LIBRARY IMPACT FEES 9,126 7,000 3,600 7,500 TOTAL 557,432 912,860 892,200 966,900 d- FINES ANU FORFEITS: 354-1000 PARKI1VCi FINES 681 1,000 400 500 - 354-2000 SECURITY ALARM FINES 10,410. 20,000 l 1,000 10,000 354-3000 OTHER FMES 193,846 190,000 306,000 250,000 ~ - - TOTAL 204,937 211,000 317,400 260,500 MISCELLANEOUS 1EVENUES: d 361-1000 INTEREST EARNINGS 490,614 200,000 500,000 202,100 361-3000 INCREASE (DECREASE) IN'FAIR VALUE OF INVESTMENTS 150,239 - (250,000) - 362-3000 RENTS AND ROYALTIES 1,200 1,200 1,200 1,200 363-1110 STREET :PAVING ASSESSMENTS 12,390 10,000 3,400 10,000 364-2900 LAND SALES 1,334,823 - - - ` 364-4000 SALE OF SURPLUS EQUIPMENT 9,510 5,000 20,000 230,000 367-0000 GAIN (LOSS) ON SALE OF INVESTMENTS (2,473) - (500) - 369-0000 OTHER MISCELLANEOUS REVENUES 80,557 10,000 54,000' 10,000 369-9100 CANDTD.4TEQUALIFYINGFEE - 1,200 1,200 1,200 383-0000 CAPITA[, LEASE PROCEEDS - - - 200,000' - TOTAL 2,076,860 227,400 329,300 654,500 ~ TRANSFERS-IN: PUBLIC U'T'ILITIES E~UND 173,400 175,000 175,000 409,550 STORMWATER MAEQAGEMENT FUND 104,626 105,000 50,000 100;000 DEBT SERVICE FUT`(D /RESIDUAL EQUITY 106,428 - - - i,_, TOTAL 384,454 280,000 225,000 509,550 TOTAI; REVENi1:E5 AVAILABLE 16,831,536 19,204,996 19,013,584 19,310,184 Adopted Budgcc Ordinance No. 99-1494 2 CITY OF LONG WOOD • GENERAL FUNL? BUDGET SUMMARI' 1998 1999 1999 2000 ACTUAL BUDGET ESTIMATE ADOPTED TOTAL REVENUES AVAILABLE 16,831,536 19,204,996 19,013,584 19,310,184 DEDUCT EXPEM)I•CURES: ADMINISTRATION: _ CITY COMMISSIOPJ 138,331 246,475 364,472 37,080 CITY CLERK 198,241 230;800 240,369 284,460 CITY ADMINISTRATOR 221,453 230,315 243,215 231,830 CITY ATTORNEY _ _ _ 100 000 GENERAL SERVICES 208,625 294;065 298,931 377,340 FINANCIAL SERVICES: PERSONNEL 85,790 125,630 125,630 225,810 PURCHASING 86,941 9.1,290 9],290 99,580 FINANCE 182,413 195;255 195,255 216,280 UTILITY BILLING 239,354 617,000 617,000 819,510 COMPUTER SERVICES 191,262 240,585 252,338 269,180 • PUBLIC SAFETY: POLICE 2,222,496 2,181,550 2,254,633 2,499,420 FIRE 1,966,974 2,116,840 2,]48,638 2;417,580 COMMUNITY SERV'iCES: PLANNING 130,445 132,500 136,500 431,710 BUILDING 231,979 278,940 289,240 199,430 ENGINEERING 157,385 209,220 208,220 178,740 RECREATIONAL PROGRAMS - - - 1,361,633 PUBLIC WORKS: STREETS/FLEE'T' 941,386 3,943,350 2,817,733 1,538,420 PROPERTIES MARJTENANCE 343,494 481,015 502,626 558,870 TRANSFERS-OUT: PUBLIC UTILITIES FUND /GARBAGE BILLING FEE 28,551 72,000, 72,000 - PUBLIC FACILITCE!i IMPROVEMENT FUND - - - 3,59.1,210 TOTAL EXPENDI'T'URES 7,575,(20 11,686,830 10,858,090 15,438,083 FUND BALANCE, SEPTEMBER 30 9,256,416 7,518,166 8,155,494 3,872,101 Adoptcd Budget Ordinancr.No. 99-1494 3 II ADMINISTRATION PItOGIIAlVI: CITY COIVIN][ISSION MISSION: To provide all citizens of Longwood with legislative representation by enacting ordinances, resoautions, policies and programs that improve and protect the community, promote desiraibae levels of municipal services and plan for the future. FISCAL_ YEAR CLASSIFICATION TOTAL COST 19~~8 ACTUAL _ 138,331. 1 ~~~9 BUDGET 246,475 1909 ESTDVIATE 364,472 . 20Q0 ADOPTED 37,080 GOALS: . Adopt policies acrd programs that improve the quality of life in the community and promote desirable levels of municipal services. ' Encourage continued participation in community activities and governmental affairs. Support a strong; commercial and industrial tax: base in the City. RESULTS O]F' GOALS: Continued responsiveness to ci izen needs Maintain a viable and balanced tax base in the City. Adopted [3udget Ordinance No. 99-1494 4 PROGRAIVI: CITE' COIVIMISSION ] LINE ITEM DETAIL 1998 1999 1999 2000 A.CTUA;L BUDGET ESTIMATE ADOPTED PERSONNEL COST'S: 1100 EXECUTIVE SALARIES 23,772 24,025 24,025 24,030 2100 F.LC.A. ~ 1,818 1,84.0 1,840 1,840 2200 RETIREMENT CONTRIBUTION 2,600 2,830 2,830 2,330 2400 WORKERS COMPENSATION 179 270 270 280 TOTAL 28,369 28,965 28,965 28,480 SUPPLIES AND SERVICES: 3100 PROFESSIONAL SERVICES 83,362 100,000 100,000 - 4020 COMMISSIOI\( DEVELOPMENT 1,918 - - 2,00() 4400 RENTALS & LEASES - - 4,100 - ' 4800 COMMUNITY RELATIONS 13,426 31,000 31,000 - 5200 OPERATING :SUPPLIES - 15,000 15,000 - 52.10 HISTORIC DISTRIC'T' OPERATIONS 2,500 2,500 2,500 2,500 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 3,673. 4,010 4,010 4,100 6200 LAND - - 90,000 - 6300 IMPROVEIVIE:(`TTS 5,083 54,000 74,897 - ' 6400 EQUIPMENT - 11,000 14,000 - TOTAL 109,962 217,510 335,507 8,601) 'TOTAL COST 138,331 246,475 364,472 37,080 Adopted budget - Ordinance No. 99-1494 5 i~ Lr ADMINIS'TRATION PROGRAMo CI'T'Y COIVIMISSION MANPOWIER ANALYSIS POSITION 1998 1999 2000 MAYOR 1 1 1 COMMISSION~E;RS 4 4 4 TOTAL 5 5 5 L. I Adopted E3udget Ordinance No. 99-1494 6 a, ~ AI)MINIS'TRATION PROGRAM: CITY CLERK MISSION: To authenticate, record, index and (maintain the City's official legislative acts, thus preserving the history of the City of Longwood; to issue all required licenses and. permits which fall under the jurisdiction of the City Cle:rk's authority; to provide required advertising in accordance with state and local laws; and to supervise all City elections. _ FISCAL YEAR CLASSIFICATION TOTAL COST 1998 ACTUAL 1.98,241 1999 BUDGET 230,800 " 19_99 ESTII.VIATE 240,369 2UG0 ADOPTED 284,460 GOALS: .Record and preserve City Commission actions., Maintain City Codes. Review compliance with current election code requirements. Maintain the official records of the City Commission in accordance with legal requirements. RESiJLTS OlE GOALS: es Permanent documentation of all action taken by the City Commission. City Codes kept: current with regular supplements. - ~ Conduct elections in strict compliance with st<<te statutes. _ Continued records storage and retention/retrie~val systems for accessibility of data for staff and public inquiries. r.. Adopted Budget Ordinance No. 99-1494 7 ADMINISTRATION PROGRAM: CITY CLERK LINE ITEM DETAIL 1998 1999 1999 2000 ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 124,693 134,965 134,965 147,380 1220 SICK LEAVE INCENTNE 541 1,560 570 1,69(1 1230 LONGEVITY PAY 2,050 2,350 2,350 2,65(1 1320 ELECTION OFFICIALS 650 1.,500 1,500 1,500 1400 OVERTIME 1,379 1,000 1,990 1,25(1 2100 F.I.C.A. 8,997 10,700 10,700 11,710 2200. RETIREMENT CONTRIBUTION 18,409 20,485 20,485 21,190 . - 2300 LIFE AND I-IEALTH INSURANCE ' 10,116 10,535 10,535 11,460 2400 WORKERS COMPENSATION 215 320 320 330 - - TOTAL 167,050 183,415 183,415 199,160 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIOLIAL SERVICES 1,000 3,450 13,019 1,550 3400 OTHER CONTRACTUAL SERVICES 677 500 500 4,1.30 4020 EMPLOYEE DEVELOPMENT 1,619 3,595 3,260 3.,771) 4200 POSTAGE 850 950 950 16,1 SO 4400 RENTALS A]vD LEASES - - - 1,100 4600 REPAIR AND MAINTENANCE 211 300 300 450 4700 PRINTING AND BINDING 7,406 8,400 8,400 16,600 4800 COMMUNITY RELATIONS 3,441 4,095 4,095. ~ 4,460 4900 LEGAL ADVERTISING 6,966 11,000 11,000 11,000 5100 OFFICE SUPPLIES 1,694 4,790 4,790 5,390 5200 OPERATING SUPPLIES 5,213 5,290 5,625 5,440 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 452 1,525 1,525 1,760 6400 EQUIPMErd7' 1,662 3,490 3,490 13,500 TOTAL 31,191 47,385 56,954 85,300 TOTAL COST 198,241 230,800 240,369 284,460 e... Adopted [ludget Ordinance No. 99-1494 8 i ADMINIS'TRATION PROGRAM: CITX CLIERI~ MANPOWEI[~ ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 1998 1999 2000 CITY CLERK 1 1 1 DEPUTY CITY CLERK 1 1 1 ADMII~IISTRAT'IVE ASSISTANT 1 1 1 OCCUPATIOI`dAL, LICENSE. CLERK 1 1 1 RECEPTIONIST/CLERK II 1 1 1 SPECIAL WORKER (PART-TIME) 1 1 1 TOTAL 6 6 6 CAPITAI. OUTLAY 6400 -Equipment: 7-tier high-density filing shelves for Records N[anagement Program (5 new) $ 3,830 Office furniture (replacement) 3,970 Gateway person<~1 computers (3 replacement) 5,700 Total capital outlay $ 13,500 r u l 1~ Adopted Qudget Ordinance No. 99-1494 9 i I L, ADMINISTRA7CION L PROGRAM: CITY AL~IVIINISTRATOR MISSION: To e;fficiently and effectively implement and administer the policies, programs and services approvE;d by the City Commission. i I, ~ FISCAL YEAR CLASSIFICATION TOTAL COST 1998 ACTUAL 221,453 i 1999 BUDGET 23D,315 1999 ESTIMATE _ 243,215 201)0 ADC?PTED 231,830 . L GOALS: ' Proper allocation of City resources and manpower in conformance with City Commission L policy. ~ Maintain a fisratlly sound organization. Continue to connmunicate with citizens and employees. . r- - RESULTS OF GOALS: Effective execution of City Commission policy. Informed citizenry. r Adopted Budget Ordinance No. 99-1494 1 L__. ADMINISTRATION ~ PROGRAM: CI~'St ADMINISTRATOR ] l__. LINE ITEM DETAIL 1998 1999 1999 2000 A,CTUA.L BUDGET ESTIMATE ADOPTED PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 158,049 149,640 149,640 112,70x! 1220 SICK LEAVE ]NCENTIVE 772 1,635 1,635 1,300 1230 LONGEVITY ]?AY 1,1'25 2,100 2,100 1,000 1400 OVERTIME 1,056 700 3,700 1,000 2100 F.LC.A. 9,614 1?.,190 12,190 9,260 2200 RETIREMENT' CONTRIBUTION ~ 32,509 ~ 26,750 26,750 18,860 2300 LIFE AND HEALTH INSURANCE 3,778 9,470 9,470 7,080 2400 WORKERS COMPENSATION 1,794 4,020 4,020 2,330 2800 SAFETY INCENTIVE - 200 200 - TOTAL 208,69T 206,705 209,705 153,53f1 r SUPPLIES AND OTIE[ER SERVICES: 3400 OTHER CON'T'RACTUAL SERVICES - 475 475 7,000 4010 TRAVEL.AAD PER DIEM 5,040 5,040 5,040 5;040 4020 EMPLOYEE DEVELOPMENT 3,199 4,795 ~ 4,795 7,460 4200 POSTAGE - - - 200 • 4700 PRINTING AND BINDING - - - 25,000 5100 OFFICE SUPPLIES 262 700 700 1,00() 5200 OPERATING SUPPLIES 826 1,800 1,800 1,00() 5400 BOOKS, PUB:i, SUBS & MEMBERSHIPS 2,384 2,800 2,800 3,000 6400 EQUIPMEN"C 1,045 8,000 17,900 28,60() TOTAL 12,756 23,610 33,510 78,30() TOTAL COST 221,453 230,315 243,215 231,830 Adopted Eludget Ordinance No. 99-1494 1 1 ADMINISTRATION GROGRAM: CITY ADMII~TISTRATOR MANPOWER ANALYSIS NUMBER OF FULL-TIME/PART-TIME ~'ERSONNEL - POSITION 1998 1999 2000 CITY ADMIhTISTRATOR 1 1 1 EXECUTIVE SlCRETARY 1 1 1 MAINTENANC'E SPECIALIST 1 1 0 - PUBLIC WORR:S TECHNICIAN I . 0 1 0 SECRETARY (l?ART-TIME) 1 1 0 TOTAL 4 5 2 . CAPITAL OUTLAY 6400 - Equipm.e:nt: Office furniture (replacement) $ 3,600 • Visual system for Commission Chambers (new) 25,000 Total capital outlay $ 28,600 t, Adopted Budget Ordinance No. 99-1494 12 ADMINISTRATION ]PROGRAM[: CITY ATTORNEY - MISSION: To I?rovide legal advice to the City Commission and City staff, to review all legal instruments of the City and to coordinate .all litigation and other legal services far the City. FISCAL YEAR CLASSIFICATION TOTAL COST 1998 ACTUAL - 1999 BUDGET - 19519 ESTIMATE - 2000 ADOPTED 100,000 ` GOALS: „o, Respond to reelu.ests from the Ci y Commission and City staff for legal opinions on specific matters. 'y Draft local ordinances in response to state and federal legislation concerning the City. ` Provide defense/prosecution involving matters of litigation concerning the City. Provide other legal services on specific matter:. - RESULTS OlE' GOALS: Ensure conformance to the law. Provide the Cite Commission and staff with the best possible legal information on which to - base decisions. Protect the City's interest in matters of litigation. Protect the City's interest in specific matters. ` Adopted Budget Ordinance No. 99-1494 13 ADMINISTRATION PROGRAM: CgT~.' ATTORNEX LINE ITEM DETAIL ' 1998 1999 1999 2000 ACTUAL BUDGET ESTIMATE ADOPTED SERVICE COSTS: 3.100 PROFESSIONAL SERVICES - - - 100,000 TOTAL - - - 100,000 TOTAL COST - - - 100,000 . Adopted budget 14 Ordinance No. 99-1494 ADMINISTRATION PROGRAM[: GENERAL SERVICES ,e, MISSION: To provide preventive maintenance of City-owned buildings to prolong their usefulness and prevent more costly repairs. FISCAL YEAR CLASSIFICATION TOTAL COST 1998 ACTUAL 208,625 1 X99 BUDGET 294,065 1999 ESTIMATE _ 298,931 200 ADOPTED 377,340 GOALS: Provide ongoili~; preventive maintenance of properties. Respond to all building emergencies promptly., Monitor and repair minor building deficiencies. • RESULTS Off' GOALS: Properties and buildings which are maintained in a respectable and safe condition. Reduce damage: and down time. Provide a safe, clean and well maintained buildings for City use. Adopted Budget Ordinance No. 99-1494 1 5 r' ADMINISTRATION PROGRAM: GE1~1]ERAL SERVICES ] LINE ITEM DETAIL 1998 1999 1999 2000 ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COST'S: 1200 REGULAR SALARIES AND WAGES - - - 43,880 1220 SICK LEAVE INCENTIVE - - - 480 1230 LONGEVITY PAY - - - 900 . 1400 OVERTIME - - - 1,000 2100 F.LC.A. - - - 3,510 2200 RETIREMENT CONTRIBUTION - - - 5,840 2300 LIFE AND HE,4LTH INSURANCE - - - 5,620 2400 WORKERS CC)MPENSATION - - - 1,810 TOTAL - - - 63,040 SUPPLIES AND OTHER SERVICES: 3400 OTHER CONTRACTUAL SERVICES 17,668 20,000 20,080 11,800 4100 COMMUNICATIONS 40,000 42,000 42,000 - 4200 POSTAGE 8,854 15,000 15,000 - 4300 UTILITY SE:[t'VICES 12,591 19,000 19,000 20,000 - 4400 RENTALS AND LEASES 106 565 565 - . 4500 LIABILITY II~YSURANCE 81,855 118,000 118,000 - 4520 INSURANCE ]DEDUCTIBLE 500 5;000 5,000 - 4600 REPAIR AND MAINTENANCE 23,739 35,000 35,000 100,000 4900 OTHER CHAF:GES AND OBLIGATIONS 12,892 12,500 16,700 - 5200 OPERATING SUPPLIES 6,025 7,000 7,586 2,50() 6400 EQUIPMENT 4,395 20,000 20,000 170,00() 9800 RESERVE FO:R CONTINGENCY - - - 10,000 "TOTAL 208,625 294,065 298,931 314,30() 'TOTAL COST 208,625 294,065 298,931 377,340 Adopced Budgct Ordinance No. 99-1494 16 ADMINISTRATION I'1tOGRAM: GENERAE SERVICES MANPOWE:R ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 1998 1999 2000 ' MAINTENANCE SPECIALIST 0 0 1 PUBLIC WORKS TECHNICIAN I 0 0 1 .y TOTAL 0 0 2 CAPITAI.OUTLAX 6400 -Equipment: Systems furniture for Planning Building and Public Safety Annex $ 100,000 Hurricane shutters for 7 City buildings 70,000 Total capital outlay $ 170,000 Adopted Budget Ordinance No. 99-1494 17 r ~ FINANCIAL SERVICES PIZOGRAIVI[: PERSONNEL ,Y MISSION: To provide personnel management: that anticipates and responds to changes in the nature and composition of the workplace, external social and economic pressures, organizational structures and technology. FISCAL YEAR CLASSIFICATION TOTAL COST 1998 AC7CUAL 85,790 19_99 BUDGET 125,630 1999 ESTIMATE 125,630 201)0 ADC?PTED 225,810 GOALS: To coordinate the development of a new personnel policy. . To coordinate benefits and employee incentives, such as the Employee Assistance Program, the Employee of the Year Program, and the Drug-Free Workplace Program. - To coordinate the annual Employee Benefit F~~ir. To manage workers compensation, liability in;~urance and unemployment claims issues. RESULTS OF GOALS: i• ~ To provide City employees with an improved policy that is more up to date and appropriate to the current working environment. To encourage and assist employees to reach tlkeir full potential as members of the City. To educate emI>loyees of the benefits available so they may make informed decisions. To provide the City with the administrative services necessary to protect and insure t:he City's assets. Adopted Budget Ordinance No. 99-1494 1 FINANCIAL, SERVICES PROGRAM: PERSONNEL l LINE ITEM DETAIL 1998 1999 1999 2000 ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS: L 1200 REGULAR SALARIES AND WAGES 52,610 53,025 53,025 34,740 1220 SICK LEAVE INCENTIVE 231 615 540 410 - 1230 LONGEVITY PAY 1,275 675 750 750 1400 OVERTIME 64 500 500 - 2100 F.LC.A. 3,968 4,195 4,195 2,75(1 2200 RETIREMENT CONTRIBUTION 8,819 7,635 7,635 5,90(1 2300 LIFE AND HEALTH INSURANCE 2,368 5,125 5,125 1,50(1 2400 WORKERS COMPENSATION 72 110 1 10 60 r - 2500 UNEMPLOY1vIENT COMPENSATION 1 I4 10,000 10,000 10,00(1 2800 EMPLOYEE ]PROGRAMS 4,471 13.,200 13,200 13,20() ' - - . - TOTAL 73,992 95,080 95,080 69,31(1 i L' SUPPLIES AND OTI3ER SERVICES: - 3100 PROFESSIOrJAL SERVICES 1,322 13,000 13,000 18,00() 4020 EMPLOYED :DEVELOPMENT 911 3,000 3,000 3,00() L. 4200 POSTAGE - - - 200 4500 LIABILITY T.~NSURANCE - - - 100,000 4520 INSURANCE. DEDUCTIBLE - - - 5,000 l°. 4600 REPAIR AND MAINTENANCE - 100 100 100 4700 PRINTING AND BINDING 622 1,000 1,000 1,00(_) 4900 OTHER CHARGES AND OBLIGATIONS 5,890 7,000 7,000 24,001) 51.00 OFFICE SUPPLIES 908 1,000 1,000 1,000 5200 OPERATING SUPPLIES 1.,000 1,200 1,200 1,200 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 1,145 2,750 2,750 3,000 6400 EQUIPMENT - 1,500 1,500 - TOTAL 11,798 30,550 30,550 156,500 'T'OTAL COST 85,790 125,630 125,630 225,810 Adopted Nudget Ordinance No. 99-1494 19 FINANCIAL, SERVICES PROGRAM[: PERSONNEL MANPOWER ANALYSIS NUMBER OF FULL-TIMEdPART-TIME PERSONNEL POSITION 1998 1999 2000 PERSONNEL ADMINISTRATIVE OFFICER 1 1 1 PERSONNEL ASSISTANT 1 1 0 TOTAL 2 2 1 iy Adopted E3udget Ordinance No. 99-1494 20 L FINANCIAL SERVICES PROGRAIi~Io PURCHASING MISSION: To procure goods and services in th.e most efficient and effective way to achieve the best value while meeting the quality and delivery requirements of the City, and to maximize the pw•chasing power of public funds, while promoting fair and open competition. FISCAL YEAR CLASSIF[CATION _ TOTAL COST 1998 ACTUAL 86,941 1999 BUDGET 91,290 1999 ESTIP~IATE 91,290 2000 ADOPTED 99,580 GOALS.: Conduct semi-armual surplus property disposals. Revise procedLU-es for appealing solicitations. ,a, Review bid thresholds and signature level authorities. Increase usage, of Internet and fax-on-demand for informal bids and quotes. Continue to .improve processes and the current service level through product research and implementation of innovative methods. RESULTS OF GOALS: - - Increase revenues while eliminating the need for storage of rolling stock and other equipment. Discourage frivolous protests and avoid unnecessary delay of contract award. Improve efficiency of operations and reduce process time. Adopted Budget Ordinance No. 99-4494 21 FINANCIAI, SERVICES ' PROGRAM: PURCHASING LINE ITEM DETAIL 1998 1999 1999 2000 ~ A.CTUA.L BUDGET ESTIMATE ADOPTED PERSONNEL COS'T'S: 1200 REGULAR SALARIES AND WAGES 60,305 62,1 15 62,115 66,640 1220 SICK LEAVE INCENTIVE 444 720 720 770 1230 LONGEVITY I'AY 900 825 825 980 1400 OVERTIME - 500 500 500 2100 F.LC.A. 4,488 4,910 4,910 5,270 2200 RETIREMENT' CONTRIBUTION 10,040 9,150 9,150 9,320 2300 LIFE AND HEALTH INSURANCE 3,185 3,990 3.,990 4,310 2400 WORKERS COMPENSATION 72 110 110 110 TOTAL 79,434 82,320 82,320 87,900 SUPPLIES AND OT)E:[ER SERVICES: 3400 OTHER CONTRACTUAL SERVICE 962 975 975 700 4020 EMPLOYEE DEVELOPMENT 3,666 3,675 3,675 3,58(1 4200 POSTAGE - - - 20U 4500 LIABILITY II~fSURANCE 100 50 50 50 4600 REPAIR AND MAINTENANCE 345 350 350 300 4700 PRINTING ArdD BINDING 259 620 620 70() 4900 LEGAL ADVERTISING - 1,000 1,000 900 5100 OFFICE SUPPLIES - 300 300 300 5200 OPERATING SUPPLIES 1,480 1,300 1,300 600 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 695 700 700 75U 6400 EQUIPMENT - - - 3,600 'TOTAL 7,507 8,970 8,970 11,680 TOTAL COST 86,941 91,290 91,290 99,580 Adopted budget Ordinance No. 99-1494 22 _ FINANCIAL, SERVICES PROGRAM: PURCHASING MANPOWEl~2 ANALYSIS NUMBER OF FULL-TIME,~PART-TIME PERSONNEL POSITION 4998 1999 2000 PURCHASING .AGENT 1 1 1 BUYER 1 1 1 TOTAL 2 2 2 ~ CAPITAL, OUTLAY L~ 6400 -Equipment: ~ Gateway personal computers (2 replacement) $ 3,600 f Adopted Budget Ordinance No. 99-1494 23 ,e FINANCIAL• SERVICES PROGRAM: FINANCE MISSION; To provide and control fiscal progr,~ns to meet all legal, professional and management requirements. FISCAL YEAR CLASSIFICATION TOTAL COST 1998 ACTUAL 182,413 • 1999 BUDGET 195,255 1999 ESTIrviATE 195,255 2000 ADOPTED 216,280 GOALS: To invest City ,fiords to ensure safety of investment principal, provide for liquidity and maximize yield. To provide complete and accurate financial data on a timely basis. • To continue to produce a Comprehensive Annual Financial Report that the meets the GFOA Award for Excelllence guidelines. RESULTS OT GOALS: i To safeguard the City's liquid assets while earning interest to provide additional operating capital. To provide data for staff to control costs, increase revenues and plan for the effects of ~ change. To maintain a positive image from the community on the City's finances. l~. Adopted Budget Ordinance No. 99-1494 24 t_.. FINANCIAL. SERVICES - PROGRAM: FINANCE LINE ITEPvI DETAIL 1998 1999 1999 2000 ACTUAL BUDGET ESTIMATE ADOPTED ' PERSONNEL COSTS: 1200 REGULAR SAL ARIES AND WAGES 120,071 126,340 126,340 134,900 1220 SICK LEAVE INCENTIVE - 1,460 1,460 1,550 1230 LONGEVITY I'AY 2,100 2,400 2,400 2,650 1400 OVERTIME 2,544 3,000 3,000 3,000 2100 F.I.C.A. 9,323 10,190 10,190 10,880 2200 RETIREMENT CONTRIBUTION 17,423 18,680 18,680 18,960 2300 LIFE AND HEALTH INSURANCE 2,398 2,720 2,720 2,920 2400 WORKERS COMPENSATION 144 215 215 220 ' TOTAL 154,003 165,005 165,005 175,080 SUPPLIES AND OTHER SERVICES: 3200 ACCOUNTING AND AUDITING 11,725 10,800 10,800 18,500 3400 OTHER CONTRACTUAL SERVICES 424 1,000 1,000 1,000 4020 EMPLOYEE DEVELOPMENT 2,002 3,500 3,500 3,500 4200 POSTAGE - - - 200 4600 REPAIR ANI~ MAINTENANCE 79 350 350 400 4700 PRINTING ArfD BINDING 1,833 2,000 2,000 3,000 ~ 4900 OTHER CHARGES AND OBLIGATIONS 4,933 5,400 5,400 5,500 5100 OFFICE SUPPLIES 1,4'88 7.,000 2,000 2,000 5200 OPERATING .>UPPLIES 2,382 '1,000 2,000 2,000 5400 BOOKS, PU~3S, SUBS & MEMBERSHIPS 677 1,500 1,500 1,500 ~ 6400 EQUIPMENT 2,867 1,700 1,700 3,600 TOTAL 28,410 30,2'50 30,250 41,200 TOTAL COST 182,413 195,255 195,255 216,28CI U, Adopted fludgec 25 Ordinance No. 99-1494 I FINANCIAL. SERVICES ]PROGRAlVI E'INANCE i MANPOWER ANALYSIS NUMBER O]F FULL-TIME/'PART-TIME PERSONNEL i POSITION 1998 1999 2000 FINANCIAL SERVICES DIRECTOR 1 1 1 ~ ACCOUNTING COORDINATOR 1 1 1 PAYROLL/ACC'OUNTING CLERK I 1 1 ACCOUNTING CLERK II 1 1 1 TOTAL 4 4 4 CAPITAL, OUTLAY 6400 -Equipment: Gateway perso~ral computers (2 replacement) $ 3,600 Adopted Budget Ordinance No. 99-1494 26 FINANCIAI. SERVICES ]PIftOGRANJ[: UTILITY BILLING MISSION: To provide meter reading, monthly billing and collection services to customers who utilize the C;ity's water, sewer and solid w~~ste collection services by efficiently providing timely and responsive support to their needs concerning their utility account. To assist customers with. various services, complaints and problems while ensuring compliance with department processes and City ordinances.. FISCAL YEAR CLASSIFICATION TOTAL COST 1998 ACTUAL 239,354 f 1999 BUDGET 617,000 1999 ESTIMATE 617,000 2000 ADOPTED 819,510 • GOALS: To improve the billing format to provide a more informative report to customers. To utilize electronic meter reading and recording for those subdivisions equipped with encoder registers. RESULTS OF GOALS: - To provide a more efficient billing process and deliver a more customer-friendly bill. Increased efficiency and accuracy in the meter reading process. Adopted E3udget ~ Ordinance No. 99-1494 27 i ~ FINANCIA,I. SERVICES PROGRAM: UTIg.ITX BILLING LINE ITE11~I DETAIL 1998 1999 1999 2000 A.CTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES - - - 100,520 1220 SICK LEAVE INCENTIVE - - - 1,150 1230 LONGEVITY PAY - - - 2,350 1400 OVERTIME - - - 1,000 2100 F.LC.A. - - - 8,040 2200 RETIREMENT CONTRIBUTION - - - 15,090 e,,, 2300 LIFE AND HEALTH INSURANCE - - - 9,850 2400 WORKERS C;CIMPENSATION - - - 1,260 TOTAL - - - 139,260 " ~ SUPPLIES AND OTI][ER SERVICES: 3400 OTHER CONTRACTUAL SERVICES - - - 20,000 4020 EMPLOYEE DEVELOPMENT - - - 900 4200 POSTAGE - - - 17,500 4310 SOLID WASTE DISPOSAL 239,354 617,000 617,000 631,200 4600 REPAIR AND MAINTENANCE - - - 350 4700 PRINTING AI\fD BINDING - - - 1,000 ~ 4900 OTHER CHARGES AND OBLIGATIONS - - - 3,500 5100 OFFICE SUPPLIES - - - 500 ' ' 5200 OPERATING :SUPPLIES - - - 1,500 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS - - - 200 6400 EQUIPMENT - - - 3,600 TOTAL 239,354 61'1,000 617,000 680,250 TOTAL COST 239,354 617,000 617,000 819,51(1 ~ The water and sewer portion of Utility Billing was previously budgeted in the Public Utilities Fund. Personnel expenses were previously budgeted in the Public Utilities Fund. 1~.. Adopted Budget Ordinance No. 99-1494 28 1, FINANCIAL SERVICES ]PROGI~AIVI: FUTILITY BILLING 1 MANPOWER ANALYSIS NUMBER OF F[TLL-TIMEI'PART-TIME PERSONNEL POSITION 1998 1999 2000 UTILITY BILLI7VG MANAGER 0 0 1 ' METER READER 0 0 1 CUSTOMER SERVICE REPRESENTATIVE 0 0 1 ~ TOTAL 0 0 3 i v CAPITAL OUTLAY l~ Gateway personal computers (2 replacement) $ 3,600 I 1 Adopted Budget Ordinance No. 99-1494 29 FINANCIAL SERVICES PROGRAM: COMPUTER SERVICES ~ MISSION: To utilize the most innovative, effective and efficient forms of technology for ~ optimal service dlelivery and communication, acid to maintain all hardware and software utilized for the City's computer and telecommu~lications systems. FISCAl~ YEAR CLASSIFICATION TOTAL COST 1998 ACTUAL 19 i ,262 1999 BUlr?GET 240,585 1)99 ESTIlv1ATE 252,338 2000 ADOPTED 269,180 GOALS: Increase the manageability of computer workstations. Increase productivity of computer users by offering a comprehensive training program to enable them to achieve a Level of proficiency v~~ith the City's hardware and software. Continue to enhance the City's Internet presence. Continue to maintain a high level of reliability and minimal downtime with regard to technology infrastructure and mission critical systems. Continue to move toward network centric peri~~herals and away from desktop peripherals. RESUL'T'S O:F GOALS: Maximize the benefit of information technology expenditures. Enable employf;es to improve their efficiency and processes by utilizing new technologies. Increase levels of communication with the citizens of Longwood. Ensure minima( productivity losses and minimal impact of mission critical systems. Reduce costs. i Adopted Budget Ordinance No. 99-1494 30 ~i ~ FINANCIAL SERVICES - PROGRAM: COMPUTER SERVICES l r' LINE ITEM DETAIL 1998 1999 1999 2000 ACTUAL ]BUDGET ESTIMATE ADOPTED PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 30,353 37,125 37,125 39,630 1220 SICK LEAVE. INCENTIVE - 430 430 460 • 1230 LONGEVITY PAY - - - SO 2100 F.I.C.A. 2,249 3,005 3,005 3,07() 2200 RETIREMENT CONTRIBUTION 1,712 2,875 2,875 3,220 2300 LIFE AND HEALTH INSURANCE 1,356 2,490 2,490 1,410 2400 WORKERS COMPENSATION 36 55 55 60 _ _ TOTAL 35,706 45,980 45,980 47,930 -y SUPPLIES AND OTHEER SERVICES: 3100 PROFESSIONAL SERVICES 111,120 13,100 14,620 12,900 3.400 OTHER CONTRACTUAL SERVICES 21,877 32,285 32,285 39,000 4020 EMPLOYEE DEVELOPMENT - 8,500 8,500 18,000 4100 COMMUNICATIONS 5;225 22,500 22,500 73,000 4200 POSTAGE - - - 200 4600 REPAIR AND MAINTENANCE 180 2,000 2,000 9,700 5200 OPERATING SUPPLIES 14,023 12,615 12,615 42,580 5400 BOOKS, PiJI3S, SUBS & MEMBERSHIPS 80 200 200 200 6400 EQUIPMEN'][' 3,051 103,405 113,638 25,670 TOTAL 155,556 194,605 206,358 221,250 TOTAL COST 191,262 240,585 252,338 269,180 Adopted Budget Ordinance No. 99-1494 31 FINANCIAL, SERVICES PROGRAli'Ia COMPUTER SERVICES MANPOWER ANALYSIS NUMBER OF FULL-TIME~'PART-TIME PERSONNEL POSITION 1998 1999 2000 COMPUTER SERVICES MANAGER 1 1 1 TOTAL 1 1 1 CAPITAL, OUTLAY 6400 - Equiprnertt: - Compaq Proliant 1800 distribution server (new;? $ 7,470 Computer room iFurniture (new) 3,000 Gateway persoYi2~l computer (replacement) 2,500 " HP DeskJet 200(1CN color network printers (5 new) 7,000 High-speed scanner for PDF creation .(new) 3,000 - Kodak DC210 digital camera (new) 800 Cabletron Cyber~switch IP router for Ed Myers bldg. (new) 1,900 Total capital outlay $ 25,670 " i i r~ Adopted Budget Ordinance No. 99-1494 32 PUBLIC SAFETY IPROGRAIVI: POLICE 1 MISSION: To provide management and organizational support to all levels of operations to facilitate goal attainment. To manage and supervise all personnel and program functions in support of police operations. Enhance traini~lg for individuals and develop modern crime fighting techniques utilizing advanced and innovative equipment and procedures to protect and serve the citiizens of Longwood. FISCAL YEAR CLASSIFICATION TOTAL COST 1998 ACTUAL 2.,222,496 1 X99 BUL)GET 2.,181,550 19_99 ESTI]VIATE 2,254,633 2000 ADOPTED 2,499,420 GOALS: Provide training consistent with current procedures to update job skills and promote acceptable performance levels. Provide programs that promote police operations by utilizing proper managerial and supervisory skills. _ Administer effectively and maintain a high level of service and professionalism for the public ~ good. ' ~ RESULTS O]F GOALS: A proficient police organization capable of maintaining law and order and providing those special services the community requires of a municipal police department. ' ~ To insure the community .receives the highest caliber police officer capable of performing to their expectations with the available budgetary considerations. To provide the ;latest in resources and equipment to accomplish the goals of law and order and service to the community in accordance with available funding constraints. V Adopted Budget Ordinance No. 99-1494 33 r ly PUBLIC SAFETY P]EZOGRAIVI: POLICE LINE ITEPvI DETAIL 1998 1999 1999 2000 A.CTiJAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1,191,643 1,202,715 1,202,715 1,246,230 1220 SICK LEAVE INCENTIVE 6,016 13,355 13,355 13,720 1230 LONGEVITY PAY 20,375 18,175 18,175 19,750 _ 1400 OVERTIME 54,896 55,000 55,000 65,000 1520 EDUCATION 17VCENTIVE 45,623 46,900 46,900 46,540 2100 F.LC.A. 94,319 102,215 102,215 106,430 2200 RETIREMENT CONTRIBUTION 299,574 303,265 303,265 295,79(1 ' 2300 LIFE AND HEALTH INSURANCE 73,948 91.,510 91,510 100,49(1 2400 WORKERS COMPENSATION 38,260 35,120 35,120 33,970 2800 SAFETY INCE'aVTIVE 75 - - - TOTAL ;(,824,729 1,868,255 1,868,255 1,927,920 SUPPLIES AND OTIiER SERVICES: 3400 OTHER CONTEtACTUAL SERVICES 9,502 18,970 18,970 23,130 4020 EMPLOYEE DEVELOPMENT 4,882 12,680 12,680 13,480 4100 COMMUNICATIONS 9,865 11,750 25,750 29,750 V 4200 POSTAGE 1,023 1,500 1,500 2,OOiJ 4300 .UTILITY SERVICES 16,589 1$,500 18,500 18,500 4400 RENTALS AND LEASES 3,746 16,755 14,255 6,080 4600 REPAIR AND :MAINTENANCE 35,185 38,170 59,928 38,000 4700 PRINTING AND BINDING 2,341 3,410 3,410 1,800 4800 COMMUNITY RELATIONS 3,334 3,580 3,580 5,000 4810 HALLOWEEN PARTY 4,965 6,000 6,000 6,000 4900 INFORMATION AND EVIDENCE 1,000 2,000 2,000 1,000 5100 OFFICE SUPPLIES 3,840 3,900 3,900 3,900 5200 OPERATING SUPPLIES 54,179 51.,200 51,200 58,320 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 1,286 2.,150 2,150 1,500 5500 FUELS AND LUBRICANTS 30,151 34,780 34,780 34,780 6400 EQUIPMENT 215,879 87,950 127,775 328,260 TOTAL 397;767 313,295 386,378 571,500 'TOTAL COST 2,222,496 2,181,550 2,254;633 2,499,42;0 Adopted Budget 34 Ordinance No. 99-1494 PUBLIC ;SAFETY PROGRAM: ]POLICE MANPOWER ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL e... POSITION 1998 1999 2000 PUBLIC SAFETY DIRECTOR 1 1 1 POLICE CHIEF 1 1 1 POLICE LIEUTENANTS 3 3 3 POLICE SERGEANTS 6 6 6 POLICE OFFICERS 24 25 26 ADMINISTRATIVE AIDE 1 1 ~1 RECORDS CLE]EZK 1 1 1 EVIDENCE CUSTODIAN 1 1 1 C.LD. SECRET~LRY 1 1 1 MECHANIC 1 0 0 TOTAL 40 40 41 CAPITAL, OUTLAY 6400 - Equipmer?t: 15 patrol vehicles (new) $ 300,000 15 vector blue-li;~ht bars (new) 15,000 ID card printer and software (new) 5,260 Fuel monitoring system 8,000 Total capital outlay $ 328,260 i - Adopted Budget Ordinance Flo. 99-1494 35 I PUBLIC SAFETY PROGRAMI:: FIRE MISSION: To provide comprehensive services for the protection of citizens from the _ damages of fire and medical emergencies and t~~ provide prevention and education services that are responsive to the needs of the community. ~ ' FISCAL YEAR CLASSIFICATION TOTAL COST 1998 ACTUAL _ 1..,966,974 1999 BUDGET 2,116,840 1 X519 ESTI]VIATE 2,148,638 2000 ADOPTED 2.,417,580 GOALS: Provide a high level of fire prevention and related services commensurate with community e- expectations through effective administration. Begin the process of Fire Department Accreditation. ' Improve comme>rcial pre-fire planning process and documentation. Compliance with all pertinent City Codes. RESULTS O1F GOALS: r~ A well trained staff capable of providing a wide range of information and services responsive to the community's needs. I `y ~ Encourage quality improvement through a continuous self assessment process. ~ Increase positive contact with the businesses and keep up to date with any changes to the interior of buildings. "y To provide a safe, clean and high quality community. Adopted Budget Ordinance No. 99-1494 36 ~ PUBLIC SAFETY PROGRAIVI: FIRE. ~ LINE ITEM DETAIL 1998 1999 1999 2000 ACTUAL BUDGE' ESTIMATE ADOPTED _ PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 870,331 956,595 956,595 1,113,570 ~ 1220 SICK LEAVE INCENTIVE 3,014 12,135 12,135 13,740 1230 LONGEVITY I'AY 19,850 20,625 20,625 20,850 1240 HOLIDAY PA`t 33,250 37,065 37,065 40,080 e... 1250 PARAMEDIC PAY 49,291 52,500 52,500 56,000 1400 OVERTIME 151,600 154,390 154,390 116,400 1520 EDUCATION INCENTIVE 8,150 8,640 8,640 11;400 2100 F.I.C.A. 82,137 95,010 95,010 104;960 2200 RETIREMENT CONTRIBUTION 292,620 319,945 ' ~ 319,945 305,460 2300 LIFE AND HE,4LTH INSURANCE 58,202 66,165 66,165 84,000 2400 WORKERS CC?MPENSATION 31,128 37,1 SO . 37,1 SO 42,700 TOTAL 1,599,573 1,760,220 1,760,220 1,909,160 d. SUPPLIES AND OTHER SERVICES: 3400 ~ OTHER CONTRACTUAL SERVICES 49;966 77,6$0 77,680 84,620 . 4020 EMPLOYEE DEVELOPMENT 11,589 19,285 19,285 24,010 4100 COMMUNICATIONS 1,210 1.,610 1;610 1,700 4200 POSTAGE 100 250 250 400 4300 UTILITY SERVICES 9,499 9,500 9,500 9,500 4400 RENTALS AND LEASES 614 1,000 1,000 1,440 4600 REPAIR ANI~ MAINTENANCE 7,847 11,980 11,980 17,000 4700 PRINTING AND BINDING 1,147 1,800 1,800 1,800 4800 COMMUNITY RELATIONS 1,245 3,100 3,.100 850 - S 100 OFFICE SUPPLIES 1,878 3,000 3,000 2,700 5200 OPERATING SUPPLIES 65,861 89,570 115,712 90,720 5400 BOOKS, PUI3~, SUBS & MEMBERSHIPS 2;819 2,530 2,530 3,790 - 6200 BUILDINGS 15,680 - - - 6400 EQUIPMEN`C 69,531 57,055 62,711 232,600 7100 PRINCIPAL 116,659 72,735 72,735 35,190 "7200 INTEREST 11,756 5,525 5,525 2,100 - - ls TOTAL 367,401 356,620 388,418 508,420 • `TOTAL COST 1,966,974 2,116,840 2,148,638 2,417,58(1 Adopted Budget - Ordin:vtce No. 99-1494 37 j_„ PUBLIC SAFETY ( ]PROGRAM: ]FIRE MANPOWER ANALYSIS NUMBER OF FULL-TIME/'PART-TIME PERSONNEL POSITION 1998 1999 2000 FIRE CHIEF 1 1 1 INSPECTIONS BUREAU CHIEF 1 1 1 ADMINISTRATIVE ASSISTANT 1 1 1 • RECORDS CL~]EtK (PART-TIME) 1 1 1 BATTALION CHIEF 3 3 3 LIEUTENANT 6 6 6 ENGINEER 9 9 9 FIREFIGHTER 6 6 9 FIRE CAPTAIN 1 1 1 CODE ENFORCEMENT OFFICER 0 0 2 TOTAL 29 29 34 CAPITAL, OUTLAY 6400 -Equipment: AVL vehicle locator unit (new,) $ 4,000 7 Gateway personal computers (replacements) 12,600 Scott air-pack anal bottle for training uan (new) 2,800 2 Motorola MTS~-2000 portable radios (new) 5,600 ~ ~ Motorola MCS-1000 mobile radio with wildcai•d controls (new) 2,600 ~ Emergency management software (new) 5,000 Ambulance, fully equipped 200,000 Total capital outlay $ 232,600 Adopted Budget Ordinance No. 99-1.494 38 l COMMUNITY SERVICES PI20GRAM: PLANNING MISSION: To promote the physical and economic development of property within the City in a manner eonsi.stent with adopted plans, regulations and policies. FISCAL YEAR CLASSIFICATION TOTAL COST 1998 ACTUAL ~ 130,445 - - 1999 BLTI?~GET 132,500 1999 ESTIP~IATE 136,500 2000 ADOPTED 431,710 " GOALS: Keep the City in compliance with state and county planning and development requirements. Process applications for voluntary annexations, comp plan amendments, rezoning and variances in a trnely manner. Protect and preserve the City's natural environr.nent. Perform an economic study of the CR-427/SR-434 business corridor and master plan the Historic District. Utilize a consultant to rewrite the Land Development Code. RESULTS Ol+ GOALS: Maintain strict compliance with all applicable regulations. Continued ability to provide a variety of services which stimulate the development and redevelopment: of property in the City. Promote the City as a desirable place to live and work. i Optimize the elevelopment of the CR-427/SR-134 business con-idor and the Historic :District. . ~ Provide a code Lhat is user friendly, meets all applicable state statutes and is flexible to meet the diverse needs of the community. Adopted Budge[ Ordinance No. 99-1494 39 COMMUNITY SERVICES PROGRAM: PLANNING ] LINE ITEM DETAIL ~ 1998 1999 1999 2000 ,Y, ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 62,707 76,515 76,515 144,910 1220 SICK LEAVE LNCENTIVE 580 $85 885 1,640 ' 1230 LONGEVITY P'AY 300 150 150 680 1400 OVERTIME 1,710 2,000 4,000 2,000 2100 F.I.C.A. 4,609 6,085 6,085 11,420 2200 RETIREMENT CONTRIBUTION 6,528 6,365 6,365 17,240 2300 LIFE AND HEALTH INSURANCE 4,324 8,775 8,775 5,640 2400 WORKERS COMPENSATION 107 160 160 2,440 TOTAL 80,865 100,935 102,935 185,970 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 31,167 8,000 12,000 215,000 3400 OTHER CONTRACTUAL SERVICES 5,500 1,750 1,750 .1,950 4020 EMPLOYEE :DEVELOPMENT 1,622 5,800 3,800 6,350 4200 POSTAGE 9 100 100 400 4600 REPAIRS AND MAINTENANCE - 500 500 500 4700 PRINTING AND BINDING 688 1,500 1,500 7,500 5100 OFFICE SUPPLIES 723 1,000 1,000 1,000 5200 OPERATING SUPPLIES 4,087 2,200 2,200 3,300 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 496 3,400 3,400 3,540 6400 EQUIPMENT - 2,000 2,000 6,200 7100 PRINCIPAL 4,711 S,O15 5,015 - 7200 INTEREST 577 300 300 - TOTAL 49,580 31..,565 33,565 245,740 TOTAL COST 130,445 132,,500 136,500 431,710 ~ Adopted.6udget Ordinance No. 99-1494 40 COMMUNITY SERVICES PROGRAM: PLANNING MANPOWE:l2 ANALYSIS NiIM~ER OF FULL-TIME/PART-TIME PERSONNEL - POSITION 1998 1999 2000 COMMUNITY SERVICES DIlZECTOR 0 0 1 CITY PLANNIEIE~ 1 1 1 SECRETARY I 1 1 PLANNING AIDE 1 1 1 TOTAL 3 3 4 CAPITAL OUTLAY 6400 -Equipment: Gateway pegs®nal computers (3 replacements) $ 6,200 t~ Adopted Budget 4I Ordinance No. 99-1494 r• COMMUNITY SERVICES ]PROGRAM: BiJII,DING . h., ' MISSION: To organize the services necessary to implement the functions managed under the jurisdiction o~f the Building Division. To ensure that all construction within the City conforms to all applicable state and local codes and improve the image, reputation and attractiveness of the City to its current and potential residents. FISCAL YEAR CLASSIFICATION TOTAL COST 199'8 ACTUAL 231,979 1999 BUT?~GET 278,940 1999 ESTIMATE 289,240 2000 ADOPTED 199,430 GOALS: Conduct the Building Division in a professional and efficient manner which benefits the community. Review all building plans to ensure compliance; with all applicable codes. Issue permits in the City where required by applicable codes. Provide comprehensive inspections and ensure proper construction practices are followed. RESULTS OI? GOALS: A professional and expeditious operation of th<; Building Division. ;y Construction plans that maintain compliance w-ith applicable codes. Promotion of health, safety and welfare through the permitting process. To provide inspections to ensure safe and proper installations. Adopted Budget Ordinance No.'99-1494 42 COMMUNITY SERVICES PROGRAM: BUIL,I)ING ' LINE ITEM DETAIL i f- 1998 1999 1999 2000 ~ ACTUAL BUDGET ESTIMATE ADOPTED ' PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 150,824 167,780 167,780 123,930 1220 SICK LEAVE INCENTIVE 574 1;940 1,940 1,410 ' 1230 LONGEVITY F'AY 2,575 2,500 2,500 1,680 1400 OVERTIME 2,368 4,000 4,000 4,000 2100 F.I.C.A. 11,278 13,485 13,485 10,020 ' 2200 RETIREMENT CONTRIBUTION 21,355 23,920 23,920 16,760 2300 LIFE AND HEALTH INSURANCE 8,625 15,695 15,695 8,370 2400 WORKERS COMPENSATION 3,545 6,320 6,320 4,660 TOTAL 201,144 235,640 235,640 170,830 - SUPPLIES AND OTHER SERVICES: 3400 OTHER CONTRACTUAL SERVICES 4,004 2,400 900 2,900 4020 EMPLOYEE DEVELOPMENT 2,923 7,000 5,450 7,000 • 4100 COMMUNICATIONS - 3,500 1,700 1,500 4200 POSTAGE 44 500 250 500 4300 UTILITY SER`?ICES 3,819 4,500 4,500 4,800 4600 REPAIR ANI~ MAINTENANCE 365 1,500 4,500 4,000 4700 PRINTING AND BINDING 1,360 2.,000 2,000 1,500 5100 OFFICE SUPPLIES 1,025 1,500 1,500 1,500 - 5200 OPERATING SUPPLIES ~ 2,302 2.,900 2,900 3,400 5400 BOOKS, PUBS., SUBS & MEMBERSHIPS 993 1,500 1,500 1,500 6400 EQUIPMEN"]' 14,000 16,000 28,400 - TOTAL 30,835 43,300 53,600 28,600 TOTAL COST 231,979 278,940 289,240 199,430 i Adopted Budget Ordinance No. 99-1494 43 COMMUNITY SERVICES PROGRAM: BUILDING MANPOWEJ(Z ANALYSIS NUMBER OF FULL-TIMEIPART-TIME PERSONNEL POSITION 1998 1999 2000 BUILDING OFFICIAL 1 1 1 BUILDING ASSISTANT 1 1 1 `y BUILDING INSPECTOR 1 1 1 CODE ENFOR_C'EMENT OFFICER 2 2 0 PERMIT CLEIt]{ 1 1 1 TOTAL 6 6 4 I Adopted Budge[ Ordinance No. 99-1494 44 COMMUNITY SERVICES PROGRAlVII: ENGINEERING MISSION: To provide the planning, organization, direction and supervisory services necessary to implement the functions managed under the jurisdiction of the Engineering Division. FISCAL YEAR CLASSIFICATION TOTAL COST - 1998 ACTUAL 157,385 19_99 BUDGET 209,220 19_99 ESTIMATE 208,220 2000 ADOPTED 178,740 GOALS: _ Provide organization and supervisory services which are necessary to implement and control the functional programs in the Engineering Division. Aid and advise citizens, organizations and Cit}~ staff in engineering and other matters requiring engineering expertise. Design minor projects due to efficiency and/or emergency conditions. RESULTS O1F GOALS: Provides better planning to implement the various functions performed in the Engineering Division. Provides better :services to the public and staff regarding their engineering needs. Manage budget and resources for their maximixm potential. Adopted Budget Ordinance No. 99-1494 45 COMMUNITY SERVICES PROGRAM: ENGINEERING LINE ITEM DETAIL 1998 1999 1999 2000 ~?CTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COST',i: 1200 REGULAR SALARIES AND WAGES 113,987 137,1.65 11.6,557 122,550 1220 SICK LEAVE INCENTIVE 868 1,585 867 1,41() 1230 LONGEVITY PAY 1,350 1,575 1,500 75O 1400 OVERTIME 93 3,500 3,500 - 2100 F.LC.A. 8,592 11,045 9,774 9,57(1 ~ ~ 2200 RETIREMENT CONTRIBUTION 14,262 17,935 16,606 13,260 2300 LIFE AND HEALTH INSURANCE 3,844 6;390 6,390 4,33() 2400 WORKERS COMPENSATION 2,477 3,195 3,195 2,390 ' 2800 SAFETY INCENTIVE 525 500 500 300 TOTAL 145,998 182,890 158,889 154,56(1 SUPPLIES AND OTI~ER SERVICES: 3100 PROFESSIONAL SERVICES - 3,000 26;001 5,00() - 3400 OTHER CONTRACTiJAL SERVICES 236 1,500 1,500 1,000 4020 EMPLOYEE DEVELOPMENT 773 4,800 4,800 5,980 4100 COMMUNICATIONS 520 700 700 740 • - 4200 POSTAGE - - - 200 4600 REPAIR AND MAINTENANCE 1,276 2,500 2,500 500 4700 PRINTING AP~TD BINDING 276 1,500 1,500 1,50() 5200 OPERATING SUPPLIES 5,676 6,930 6;930 4,56() . 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 357 2,000 2,000 950 6400 EQUIPMENT 2,273 3,400 3,400 3,75() 'TOTAL 11,387 26,330 49,331 24,180 'TOTAL COST 157,385 209,220 208,220 178,740 Adopted Budget • Ordinance No. 99-1494 46 f COM1YIiJNIT~Y SERVICES PROGRAM> :ENGINEERING ~ MANPOWER ANALYSIS ~ NUMBER OF FULL-TIMEi'PART-TIME PERSONNEL POSITION 1998 1999 2000 CITY ENGINEER 1 2 1 SURVEYOR 1 1 1 ~ CADD OPERATOR 1 1 1 SIGN SPECIA~,1[ST 1 1 0 TOTAL 4 5 3 r L CAPITAI.OUTLAY 6400 -Equipment: Motorola portablle radio (new) $ 1,700 Gateway personal computer (replacement) 2,050 Total capital outlay $ 3,750 Adopted Budget Ordinance No. 99-1494 47 r COMMUNITY SERVICES P][~OGRAN][:: R]ECREATIOIVAI, PR~?GRAMS MISSION: To promote the public welfare by ~Iroviding opportunities for wholesome and affordable recreation, and offer the citizens active/passive leisure activities that are essential ' to their well-being. FISCAL YEAR CLASSff'ICATION TOTAL COST 1998 ACTUAL _ - 1999 BUDGET _ - 1999 ESTIMATE - 2000 ADOPTED 1,361,633 GOALS: Provide an environment that encourages educational, recreational and cultural opportunities through cost efficient programming and facilities. Complete an assessment of current programs and services with the assistance of the Parks and Recreation .Advisory Board. Master plan all :parks and recreation facilities.. Design and construct a new community building. RESULTS OF GOALS: To provide programs, resources and facilities which are relevant, attractive and affordably accessible to the public. la To offer the best recreational programs and activities to meet th.e demands, preferences and - needs of the public. To provide bEtt:er planning to budget for improvements. ~ To provide a facility that meets the social .and professional needs of the community. Adopted Budget Ordinance No. 99-1494 48 L i COMMUNITY SERVICES PROGRAM: RECREATIONAL PROGRAMS 1 ~ ~ ~ LINE ITE].VI DETAIL 1998 1999 19A9 2000 ACTUAL BUD(YET ESTIMATE ADOPTED PERSONNEL COSTSc 1200 REGULAR SALARIES AND WAGES - - - 50,550 1220 SICK LEAVE ]NCENTIVE - - - 490 21-00 F.LC.A. - - - 3,910 2200 RETIREMENT' CONTRIBUTION - - - 2,360 2300 LIFE AND HEALTH INSURANCE - - - 1,410 L 2400 WORKERS COMPENSATION _ - - - - 1,650_ TOTAL - - - 60,370 SUPPLIES AND OTF.[ER SERVICES: 3100 PROFESSIONAL SERVICES - - - 15,000 3400 OTHER CONTRACTUAL SERVICES - - - 4,700 3410 INSTRUCTOR. FEES - - - 14,000 4020 EMPLOYEE DEVELOPMENT - - - 1,570 • 4100 COMMUNICATIONS - - - 550 ~ 4200 POSTAGE - - - 200 4300 UTILITY SERVICES - - - 4,000 4400 RENTALS AND LEASES - - - 1,500 4600 REPAIR AND MAINTENANCE - - - 4,OOG 4700 PRINTING AND BINDING - - - 950 4800 COMMUNITY RELATIONS - - - 3,000 5100 OFFICE SUPPLIES - - - 600 5200 OPERATING SUPPLIES - - - 3,300 5210 PROGRAM SUPPLIES - - - 13,63(1 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS - - - 50(1 6200 BUILDINGS - - - 1,231,763 6400 EQUIPMENT - - - 2,00() TOTAL - - - 1,301,263 TOTAL COST - - - 1,361,633 Recreational programs was previously included with the Properties Maintenance program. Adopted Budget Ordinance No. 99-1494 49 i COMMUNITY SERVICES PROGRAM: RECREATIONAL PROGF:AMS MANPOWER ANALYSIS NUMBER OF ]FULL-TIME:/PART-TIME PERSONNEL POSITION 1998 1999 2000 RECREATIONAL PROGRAMS COORDINATCIR 0 0 1 PARK ATTENDANT (PART-TIME) - 0 0 2 TOTAL 0 0 3 CAPITAL OUTLAY 6200 -Buildings: ~ Community Building, including property, architectural design and construction $ 1,231,763 6400 -Equipment: ~ Gateway personal computer (replacement) 2,000 Total capital outlay $ 1,233,763 Adopted Budget 50 Ordinance No. 99-1494 la. PUBLIC WORKS ' PROGRAM[: STREETS/FLEET MISSION: To maintain the City's total infrastructure system, streets, sidewalks and r7ghts of way efficiently within the allotted financial ~rrrd labor resources. To provide low cost, efficient maintenance to prolong the useful life of the fleet, provide vehicles that are safe and reliable and maximize the residual value of the City's fleet. FISCAL YEAR CLASSIFICATION TOTAL'COST 19_98 ACTUAL 941,386 1999 BUDGET 3,943,350 ~ 1.999 ESTIMATE 2,817,733 ' 201)0 ADC?PTED 1,538,420 GOALS: Utilize a private: contractor to maintain all applicable rights of way: Use innovative ideas and processes that will improve maintenance programs, plans and direction which ensure that City resources and personnel are trained and educated at their most efficient and productive level. ' Use community service workers to perform a wide variety of activities in order to meet priorities and reduce costs. Continue a corn.prehensive preventive maintenance program for all City vehicles. RESULTS OF GOALS: ,a Better maintained rights of way. Efficient and productive use of City personnel, equipment and materials to accomplish immediate goals and long range planning of these resources. City property that is safe and attractive. Well maintained operating fleet with minimum down time and cost. - Adopted Budget Ordinance No. 99-1494 51 i PUBLIC WORKS PROGRAM: STR]1ETS/FLEET LINE ITEM DETAIL 1998 1999 1999 2000 ~ A.CTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 390,609 426,315 426,315 415,590 1220 SICK LEAVE INCENTIVE 2,223 4,925 4,245 4,690 1230 LONGEVITY I'AY 8,487 9,350 9,350 10,510 1400 OVERTIME 23,900 26,500 27,500 33,000 2100 F.I.C.A. 31,016 35,880 35;880 35,630 2200 RETIREMENT' CONTRIBUTION 66,580 75,330 75,330 7.1,180 2300 LIFE AND HEALTH INSURANCE 20,202 23,575 23,575 28,210 ~ 2400 WORKERS COMPENSATION 12,948 14,520 14,520 13,880 2800 SAFETY INCENTIVE 1,875 1,850 1,850 2,000 TOTAL 557,840 618,245 618,565 614,690 " ~ SUPPLIES AND OTB[ER SERVICES: 3100 PROFESSIONAL SERVICES - - - 15,000 3400 OTHER CONTRACTUAL SERVICES 17,337 38,140 61,985 183,970 4020 EMPLOYEE DEVELOPMENT 1,285 14,900 14,580 12,400 ~ 4100 COMMUNICATIONS 1,983 3,500 3,500 4,000 4200 POSTAGE - - - 200 4300 UTILITY SERVICES 106,292 123,400 123,400 119,1.00 4400 RENTALS AND LEASES - 3,000 384 34,000 4600 REPAIR ANI~ MAINTENANCE 49,077 8"1,21 S 103,731 145,200 4700 PRINTING AND BINDING 935 10,380 1,500 1,500 4900 OTHER GHAF:GES AND OBLIGATIONS 4,794 10,000 10,000 1D,000 5100 OFFICE SUPPLIES 2,500 4,000 4,000 4,000 5200 OPERATING ,SUPPLIES 37,252 60,870 54,930 62,700 5210 PHYSICAL FI~TVIRONMEN`.C GRANT 3,861 - _ _ 5230 SAFETY SUPPLIES 10,228 20,000 9,699 20,000 5300 ROAD MATERIALS AND SUPPLIES 7,933 25,000 25,000 25,000 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 828 2,160 2,160 2,160 5510 FUEL 24,499 30,000 30,000 36,000 - 5540 LU$RICAN'I'S 1,400 1,600 1,600 2,000 6200. BUILDINGS - 2,325 2,325 11,300 6300 IMPROVEIvIE.NTS 12,125 - - - " - 6310 RESURFAC[1~dG 37,695 1,040,215 1,350,350 - 6320 DIRT STREET PAVING 26,928 1,497,185 216,073 - d 6330 SIDEWALKS 2,832 166,550 - - r ~ 6400 EQUIPMENT 33,762 184,668 183,981 225,200 9800 RESERVE FOR CONTINGENCY - - - 10,00Q - - TOTAL 383,546 3,32.5,105 2,199,168 923,730 TOTAL COST 941,386 3,943,350 2,817,733 1,538,420 Adopted E3udget Ordinance No. 99-1494 52 PUBLIC WORI{S PROGRAM: STREETS/FLEET MANPOWEI~t ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 1998 1999 2000 l~. ADMINISTRATIVE ASSISTANT 1 1 1 L COMMUNITY SERVICES DIRECTOR 1 1 0 EQUIPMENT OPERATOR I 1 1 1 EQUIPMENT OPERATOR II 1 1 1 FIELD SUPERIl~1TENDENT 1 1 1 FLEET SECTIGN SUPERVISOR 1 1 1 MECHANIC II 1 2 2 PUBLIC WOR><:S DIRECTOR 0 1 0 PUBLIC WOR1<:S TECHNICIAN I 4.5 3.5 3 PUBLIC WOR)<:S TECHNICIAN II 2 2 2 SIGN SPECIALIST 0 0 1 STREETS/FLEET DIVISION MANAGER 1 1 1 SUPERVISOR 1 1 1 TOTAL 15.5 16.5 15 CAPITAL OUTLAY 6200 -Buildings: Cover for equipment and stored items $ 11,300 I 6400 -Equipment: - ~ Case backhoe (replacement for 1986 model) 71,500 Dump truck with 12-14 yard bed and swaploader extra bed (replaces 2 trucks) 105,000 Closed-in trailer for hydraulic equipment (additional) 6,000 ' 2 Motorola radios (1 replacement / 1 additional) 4,000 Additional attachments for Bobcat skid loader 7,000 - Key system for fuel, includes hardware and software (new) 10,000 Adoptcd [3udget Ordinance No. 99-1494 53 L PUBLIC' WORKS ~ PROGRAM[: STREETS/FLEET I.. 2 Gateway personal computers (replacements) 3,600 Lift (new) 10,000 Torque wrench (new) 1,100 Hurricane shutters _ 7,000 Total equipment 225,200 Total capital outlay $ 236,500 L I Adopted Budget Ordinance No. 99-1494 54 i i__. L, ]PUBLIC WORKS PROGRAM: PROPERTIES MA~NTh:NANCE r' l_. MISSION: To consistently fulfill maintenance requirements to keep all active/passive parks, _ grounds and cemetery facilities in awell-groomed condition. L FISCAI~YEAR CLASSIFICATION TOTAL COST 1998 ACTUAL 343,494 1999 BIJh~GET 481,015 1999 ESTIlv1ATE 502,626 2000 ADOPTED 558,870 ~ GOALS: ` Provide attractive, safe grounds in which various.leagues and the City can conduct recreational activities throughout the year. Continue to implement improved methods of maintenance that are safe and aesthetically pleasing for all parks used by the public for leisure activities. Improve planning and scheduling of maintenance and landscaping for all City grounds. RESULTS O1F GOALS: Fields and grounds that are suitable for recreational sports and,general use. A high level of'maintenance that attracts residential use of City parks. City grounds that are safe and attractive. Adopted {3udget 55 Ordinance No. 99-1494 r~ PUBLIC' WORKS ~ PROGRAM: PROPERTIES MAINTENANCE ] LINE ITEM DETAIL L 1998 1999 1999 2000 ACTUAL IBUD~ET ESTIMATE ADOPTED ~ - - ;v. PERSONNEL COST.'>: 1200 REGULAR SALARIES AND WAGES 164,739 182,620 182,620 143,640 1220 SICK LEAVI~ INCENTIVE 620 2,160 375 1,570 1230 LONGEVITY :PAY 2,925 3,325 3,025 2,800 1400 OVERTIME 1,792 3,000 12,085 3,000 2100 F.LC.A. 12,112 14,695 14,695 11,62© 2200 RETIREMENT CONTRIBUTION 21,828 25,550 25,550 19,780 2300 LIFE AND HEALTH INSURANCE 10,277 12,220 12,220 14,090 2400 WORKERS COMPENSATION 4,546 5,825 5,825 3,840 2800 SAFETY INCENTIVE 840 980 980 800 TOTAL 219,679 250;375 257,375 201,140 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES - 2,000 7,000 - 3400 OTHER CON']CRACTUAL SERVICES 1,513 3.,000 3,000 2,000 3410 INSTRUCTOF; FEES 9,680 16,200 9,200 - 4020 EMPLOYEE DEVELOPMENT 60 1,700 1',700 1,700 4100 COMMUNICATIONS _ - 400 400 200 4110 CELLULAR PHONE 289 500 500 - 4200 POSTAGE _ - - - 200 4300 UTILITY SERVICES 33,574 45,000 45,000 65,000 4400 RENTALS AND LEASES 152 450 450 2,000 4600 REPAIR AND MAINTENANCE 9,144 26,000 26,000 108,620 ~ 4700 PRINTING Ai~1D BINDING 77 300 300 - 4800 COMMUNITY RELATIONS 1,076 3.,500 3,500 - • ~ 5100 OFFICE SUPPLIES 482 500 500 500 5200 OPERATING SUPPLIES 24,955 32,140 32,140 45,001) 5210 SUPPLIES /PROGRAM RELATED 4,508 7,000 7,000 - 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 140 300 300 400 6200 BUILDINGS 6,511 6,000 - 18,500 ~ 6300 IMPROVEMENTS 15,093 49,450 51,669 - 6400 EQUIPMENT 16,561 36,200 56,592 103,610 9800 RESERVE FC?R CONTINGENCY - - - 10,000 ,y - - TOTAL 123,815 230,640 245,251 352,730 r TOTAL COST 343,494 481,015 502,626 558,870 Inclutfes Recreational Programs prior to F}' 2000. • Adopted [3udget 56 Ordinance No. 99-1494 P1LT]BLIC WORKS PI~OtGRAM: PROPE]EZTIES MAINTENANCE MANPOWEll2 ANALYSIS NUMBER OF FULL-TIME,/PART-TIME PERSONNEL - POSITION 1998 1999 2000 _ PARKS & RECREATION MANAGER 1 0 0 RECREATIONAL PROGRAMS COORDINATOR 0 1 0 GROUNDS MAINTENANCE SUPERVISOR 1 1 L - - GROUNDS MAINTENANCE WORKER II 1 1 1 GROUNDS MAINTENANCE WORKER I 5 5 :5 GROUNDS MAINTENANCE WORKER I (TEMP) 1 0 0 PARK ATTENDAI\fT (PART-TIME) 2 2 0 e... . - TOTAL 11 10 7 CAPITAL OUTLAY 6200 -Buildings: Equipment shed for Candyland Park, 35X60 building with 10X10. roll door ~ $ 18,500 6400 -Equipment: ~ Toro grounds master mower (replacement) 18,540 Toro workman utility vehicle (replacement) 9,50(1 ~ Brillion turfmaker seeder (new) 4,12(? Case loader (new) 32,40 Scoreboard for ReitE;r Park (replacement) 3,000 U, Bleachers for Candyland and Reiter Parks (10 sets replacementi2sets additional) 36,000_ Total equipment 103,61() w Total capital outlay $ 122,110 Adopted C3udget 5,1 Ordinance No. 99-1494 L. r- PUBLIC' WORKS L ]PUBLIC UTILITIES FUND BUDGET SUMMARY 1998 1999 1999 2000 ACTUAL BUDGET ESTIMATE ADOPTED CASH RESERVES, OCiCOBER 1 2,160,831 3,27.1,583 3,271,583 2,948,18".: - ADD REVENUES: lv CHARGES FOR SERVICES: . ~ 343•-4000 GARBAGE B1:LLING FEES 40,475 - - - 343-6110 WATER REVENUE./ BILLED 1,291,475 1,160,000 1,300,000 1,300,000 ~ 343-6115 WATER SURCHARGE 10,520 8,000 10,200 10,000 343-61.20 WATER METER CONNECTIONS 43,960 35,000 18,400 20,000 343-6125 TURN ON AND TURN OFF FEES 20,950 20;000 16,900 20,001) 343-6130 LATE CHARGES 66,3.13 60,000 70,900 70,000 343-6135 SPRINICLER~~ /BILLED 6,240 6,000 6,300 6,000 343-6140 SEWER REVIENUE /BILLED 834,056 755,000 824,600 825,000 ~ 343-6145 SEWER CONNECTION (TAP) FEES 43,800 35,000 !9,000 25,000 343-6510 OTHER CHARGES 7,954 7,500 25,900 7,SO~D TOTAL 2,365,743 2,086,500 2,292,200 2,283,500 MISCELLANEOUS REVENUES: 361-1000 INTEREST EARNINGS 178,038 75,000 183,000 96,050 363-2010 WATER DEVELOPMENT ASSISTANCE FEES 92,208 30,000 49,800 50,000 363-2020 SEWER DEVELOPMENT ASSISTANCE FEES 608,333 125,000 282,300 300,000 363-2390 SEWER DEVELOPMENT ASSISTANCE INTEI2ES~C 3,369 2,000 1,640 1,000 364-4000 SALE OF SURPLUS EQUIPMENT 1,730 - - - - - - 'COTAL 883,675 232,000 516,740 447,050 TRANSFERS - [N: STORMWATER MANAGEMENT FUND 11,880 11,880 11,880 - GENERAL FUND / GAEZBAGE BILLING FEE 28,551 72,000 72,000 - TOTAL 40,431 83,880 83,880 - TOTAL REVENUES AVAILABLE 5,450,683 5,673,963 6,164;403 5,678,732 t l=. Adopted Budget 58 Ordinancc No. 99-1494 . PUBLIC' WORKS (PUBLIC UTILITIES FUND BUDGET SUMMARY 1998 1999 1999 2000 ACTUAL BUDGET ESTIMATE ADOPTED TOTAL REVENUES AVAILABLE 5,450,683 5,673,963 6,164,403 5,678,732 r DEDUCT EXPENSES: L WATER 1,000,402 2,217,305 1,802,305 1,397,140 WASTEWATER 843,232 958,920 1,055,906 2,445,56() UTILITY BILLING 162,066 183;010 183,010 - TRANSFERS -OUT: GENERAL FUND 173,400 175,000 175,000 409,55() TOTAL EXPENSES 2,179,100 3,534,235 3,216,221 4,252,25() CASH RESERVES, SEPTEMBER 30 3,271,583 2,139,728 2,948,182 1,426,48'1. 1, t' L AdoQted Ciudget 59 Ordinance No. 99-1494 I L ti ` PUBLIC WORKS L ]PROGRAM[: PUBLIC UTILITIES MISSION: To provide the planning, organization, coordination. and supervisory services which are necessary to implement and control the functional programs which are the ~ responsibility of the Public Utilities Division. FISCAL_YEAR CLASSIFICATION TOTAL COST 1998 ACTUAL _ 1,780,957 1999 BUDGET 3,176,225 ` 19_99 ESTIivIATE 2,858,211 - ~ 2000 ADOPTED 3,842,700 GOALS: Master plan the public utilities service area and. water and wastewater systems. Conduct a rate situdy. Provide proper raintenance of the water and sewer systems. ' Inspect, test, certify and document backflow devices annually in accordance with F.A.C. regulations. RESULTS GOALS: i Provides better planning to implement the various activities in each program of public utilities. Determine an eq~;uitable rate structure that provides revenues sufficient to operate the public utilities division and its various programs. Ensure the health, safety and welfare of the public. - Ensure water quality through the installation acid maintenance of backflow prevention devices. Adopted Budget Ordinance No. 99-1494 60 r- PUBLIC WORKS - PROGRAM: PUBLIC UTILITIES/WATER LINE ITEM DETAIL - 1998 1999 1999 2000 ~ ACTUAL BUDGET ESTIMATE ADOPTED - - - ~ ~ PERSONNEL COSTS: ~ 1200 REGULAR SALARIES AND WAGES 356,442 373,780 373,780 400,300 1220 SICK LEAVE INCENTIVE 1,611 4,315 4,315 4,550 1230 LONGEVITY P'AY 9,413 10,150 10,150 10,050 1400 OVERTIME 63,727 53,000 53,000 65,000 2100 F.I.C.A. 31,086 33,890 33,890 36,870 - - 2200 RETIREMENT CONTRIBUTION 74,680 77,215 77,215 75,900 2300 LIFE AND HEALTH INSURANCE 27,026 30,615 30,615 34,400 2400 WORKERS COMPENSATION 9,020 9,340 9,340 9,270 . - 2800 SAFETY INCENTIVE 1,975 1,750 1,750 2,000 TOTAL 574,980 594,055 594,055 638,340 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 12,872 35,000 35,000 135,000 3400 OTHER CONTRACTUAL SERVICES 2,432 3,250 3,250 3,500 4020 EMPLOYEE DEVELOPMENT 5,230 9,500 9,500 10,750 4100 COMMUNICATIONS 2,250 2,250 2,250 - 4200 POSTAGE - - - 500 ~ 4300 UTILITY SERVICES 7.5,000 75,000 75,000 80,000. 4400 RENTALS AN]D LEASES - 1,000 1,000 2,000 4500 LIABILITY INSURANCE 14,502 21,000 21,000 - 4520 INSURANCE DEDUCTIBLE - 2,000 2,000 - 4600 REPAIR AND MAINTENANCE 75,026 85,000 85,000 100,000 4900 OTHER CHA.R.GES AND OBLIGATIONS 9,340 - - - 5200 OPERATING SUPPLIES 65,346 80,500 80,500 94,500 ~ 5400 BOOKS, PUBS,, SUBS & MEMBERSHIPS 749 1,700 1,700 3,500 6200 BUILDINGS - - - 18,800 6300 IMPROVEMENTS 104,394 1,221,000 806,000 278,500 6400 EQUIPMENT 84,366 $6,050 86,050 21,750 9800 RESERVE FOR CONTINGENCY - - - 10,000 ~ TOTAL 451,507 1,623,250 1,208,250 758,80U~ '1COTAL COST ]x,026,487 2,217,305 1,802,305 1,397,140 Adopted Budget Ordinance No. 99-1494. 61 PUBLIC WORKS PROGRAM: PUBLIC UTILITIES/WATER MANPOWE]Lt ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL f POSITION 1998 1999 2000 I UTILITIES DIVISION MANAGER 1 1 1 SUPERVISOR 2 2 2 BACKFLOW PROGRAM. ADMII~TISTRATOR 1 1 1 EQUIPMENT OPI~RATOR I ~ 1 1 1 EQUIPMENT OPERATOR II 1 1 1 PUBLIC WORKS TECHNICIAN I 2.5 2.5 3 PUBLIC WORKS TECHNICIAN II 3 3 3 PARTS CLERK 1 1 1 UTILITY PLANT OPERATOR 1 1 1 TOTAL 13.5 13.5 14 CAPITAI, OUTLAY 6200 -Buildings: Building for Well #5 (Church Ave. & Rangeline Rd.) $ 7,000 Improvements to `Nell #1 control building (CR-427 & Bay Ave.) _ 11,800 Total buildings 18,800 6300 - Improvernesnts: New 8" water line on Talmo St. between Oak Lane & Nursery Rd. 43,500 New 6" water line on Tullis Ave. between Reiter Ave. & CR-427 40,000 New 8" water line on US-17/92 between Oak Lane and Shepard Rd. 70,000 New 12" water line on Longwood I-][ills Rd. from. Hidden Oaks to Longwood Green 45,000 m New 12" water line on-North Street between raih:oad and Bennett Drive 45,000 - New 8" water line on US-17/92 between Kathryn Drive and 1500 feet north _ 35,000 Total improvemf;nts 278,500 Adopted Budget Ordinance No. 99-1494 62 i ti PUBLIC WORKS ]PlL20GRAM: PiUBLIC UTILITIES/WA'TEIt 6400 -Equipment: ~ Telemetry system upgrades{1 RTU, spare boards and software) 15,000 Gateway personal. computer (replacement) 1,800 Chlorine analyzer (new) 2,750 Test pump (replacement) _ 2,200 Total equipment 21,750 Total capital outlay $ 319,050 l~, i r I t... _ - Adopted [3udget Ordinance No. 99-1494 63 PUBLIC WORKS - PROGRAM: PUEL.IC U~1(LITIES/WASTEWAT'ER LINE ITEM DETAIL 1998 1999 1999 2000 ACTUAL BUDGET ESTIMATE ADOPTED SUPPLIES AND OTI~ER SERVICES: 3100 PROFESSIONAL SERVICES 4,224 - - 4300 UTILITY SERVICES 11,710 13,500 13,500 14,50(1 4600 REPAIR ANI) MAINTENANCE 33,598 50,000 50,000 50,00(1 ,e 4900 OTHER CHARGES AND OBLIGATIONS 293,702 416,720 416,720 425,23(1 5200 OPERATING SUPPLIES 3,335 10,000 10,000 12,00() 6200 BUILDINGS - - - 2,00() " 6300 IMPROVEMENTS 1.32,322 433,900 530,886 1,911,83() 6400 EQUIPMENT 28,175 34,800 34,800 20,000 7 ] 10 BOND PRINCIPAL 238,097 - - - 7210 BOND INTEREST 9,307 - - - _ 9$00 RESERVE FOR CONTINGENCY - - - 10,000 T'OTAL 754,470 958,920 1,055,906 2,445,56() TOTAL COST 754,470 958,920 1,055,906 2,445,560 h CAPITAL OUTLAY 6200 -Buildings: Building for Grant St. master lift station $ 2,000 6300 -Improvements: Baywood Industrial Park -new collection system 403.,981) Oxford Street -new colleaction system between Wildmere Ave. and Lyns Dr. 167,220 SR 434-Evergreen Avenue -new collection system.betweenGrant St. and Maine Ct. 183,131) SR 434-Pizza Hut -new collection system between Oxford St. and East St. 90,000 Bennett Drive -new collection system 240;000, i US-17/92 -addition to existing system between SR-434 and Shepard Rd. 510,500 ~ Orange Avenue -addition to existing system between Highland St. and US-17/92 60,000 West Pine Avenue-new dry line from Milwee St. to dead end 57,000 ' East Pine Avenue -new collection system between CR-427 and Grant St. 60,000 i East Bay Avenue -line extension from Lake View Dr. to existing system 15,000 West Warren Avenue -new collection system between Oak Reserve and Tire Kingdom 35,00.0 ' US-17/92 -new collection system between Kathryn Dr. and E~.~zo's restaurant 90,000_ ~ Total improvements 1,911,830 ' 6400 -Equipment: ~ R.emote telemetry units for Reiter Park, Evergreen Ave. and Arby's lift stations (new) 20,000 Total capital outlay $ 1,933,830 Adopted Budget Ordinance No. 99-1494 64 iII 4,-~ ' FINANCIAL. SERVICES PROGRAM: UTILITY BILLING ] LINE ITE].~I DETAIL 1998 1999 1999 2000 ACTUAL BUD1.pET ESTIMATE ADOPTED ' PERSONNEL COSTS: 1200 REGULAR SA:LAR:IES AND WAGES 92,257 92,295 92,295 - 1220 SICK LEAVE INCENTIVE 578 1,065 1,065 - 1230 LONGEVITY I'AY 2,350 2,500 2,500 - 1400 OVERTIME 83 1,000 1,000 - 2100 F.I.C.A. 6,846 7,420 7,420 - 2200 RETIREMENT CONTRIBUTION 16,223 16,900 16,900 - 2300 LIFE AND HEALTH INSURANCE 5,885 6,590 6,590 - i 2400 WORKERS CGMPENSATION 654 690 690 - 2800 SAFETY INCENTIVE - 100 100 - i TOTAL 124,876 128,560 128,560 - r SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES - - 10,000 - 3200 ACCOUNTING AND AUDITING 7,000 7,200 7,200 - 3400 OTHER CONTRACTUAL SERVICES 7,133 8,000 8,000 - 4020 EMPLOYEE DEVELOPMENT - 10,900 900 - . 4200 POSTAGE 14,974 17,500 17,500 - 4600 REPAIR AND MAINTENANCE 150 350 350 - 4700 PRINTING AND BINDING 2,217 3,000 3,000 - 4900 OTHER CHARGES AND OBLIGATIONS 575 3,500 3,500 - 5100 OFFICE SUPPLIES 364 500 500 - 5200 OPERATING SUPPLIES 1,458 1,500 1,500 - 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS - 200 200 - 6400 EQUIPMENT 3,319 1,800 1,800 - - - _ TOTAL 37,190 54,450 54,450 - _ TOTAL COST 162,066 183,0].0 183,010 - This program has been moved to the General Fund. I Adopted Budget Ordinance No. 99-1494 65 FINANCIAL. SERVICES PROGRAM: UTILITY BILLING MANPOWER ANALYSIS POSITION 1998 1999 2000 UTILITY BILLING MANAGER 1 1 0 METER READF;R 1 1 0 ' CUSTOMER SERVICE REPRESENTATIVE 1 1 0 TOTAL 3 3 0 L This program has been moved to the General Fund. l~, 1~ Adopted Budget Ordinance No. 99-1494 6~ i ~ CITX ?CLERK PR®GRAM: CEl!'IETEI~Y F~JND MISSION: To provide quality service to the public in making final resting place arrangements along with the highest standards of maintenance possible for existing and future cemetery/ ~ coloumbarium facilities and preservation of all. burial and historical records. i~ i FISCAL, YEAR CLASSI]~ICATION TOTAL C05T 19'98 ACTUAL 2,313 1999 BUDGET 5,825 1999 ESTIMATE 5,825 2000 ADOPTED 29,500 GOALS: Pave the Longvrood Memorial Gardens Cemetery Road, from the circle to the gate at the . . r Credo Street entrance. Complete a connparison study of lot prices, to make Longwood's prices more competitive . ~ with the market, yet still affordable for the public. Select a consuhtant to design coloumbarium units (cremains wall). RESULTS O>F` GOALS: Allow funeral processions access to Phase III., where most burials are now conducted. Provide addrtu?nal revenue to fund projects related to continued beautification and maintenance o1F the City cemetery. Increase the number of spaces available and utilize the•cemetery to a greater capacity. Adopted Budget Ordinance No. 99-1494 CITY CLERK l-- CEMETERY FNND BUDGET SUMMARY 1998 1999 1999 2000 ACTI7AL BUDGET ESTIMATE ADOPTED FUND BALANCE, CICTOBER 1 37',615 48,142 48,142 49,97'7 ADD REVENUES:. 361-1000 INTEREST EARNINGS 2:,415 500 2,660 1,720 364-1000 CEMETERY LOTS 10,425 6,000 5,000 6,000 TOTAL REVENUES AVAILABLE 5C?,4'S5 54,642 55,802 57,697 DEDUCT EXPEN]D]:TURES: OPERATING EXPENNSES x!,313 5,825 5,825 29,00 TOTAL EXPENDI:T'URES :!,313 5,825 5,825 ~ 29,00 FUND BALANCE, SEPTEMBER 30 413,142 48,817 49,977 28..197 i e... Adopted Budget Ordinance No. 99-1494 68 i~ . ~ CITY CLERK PROGRAM: CEN[ETERY FUND r' r' - LINE ITEM DETAIL +o. 1998 1999-. - 1999 2000 ~?CTUAL BUDGET ESTIMATE ADOPTED SUPPLIES AND OTHER SERVICES: 3400 OTHER CON'T'RACTUAL SERVICES - 2,000 2,000 7,000 ~ 5200 OPERATING .SUPPLIES 2,313 3,825 3,825 2,500 6300 IMPROVEMENTS - - - 15,000 j 9800 RESERVE FO;[~ CONTINGENCY - - - 5,000 - - - TOTAL 2,313 5,825 5,825 29,500 TOTAL COST 2,313 5,825 5,825 29,SOUi i CAPITAL OUTLAY 6300 -Improvements: ~a.. Extend paved road through to Credo Street entrance $ 15,000 Adopted Budget 69 Ordinance No. 99-1494 i lm ADMINI~~TRATION ' PROGRANJ[: HISTORIC PRESERVATION EOARD FUND MISSION: To preserve, improve and revitalize the historic district, and to promote the community's historical resources and reclaim t;he community's historical heritage. FISCAL, YEAR CLASSIFICATION TOTAL COST 1998 ACTUAL 6,668 19:9 BUDGET 23,500 1'9'99 ESTIMATE 23,500 ' 2000 ADOPTED 23,500 GOALS: To work with the City to create a cohesive plan of improvements for the Historic District. To provide a mechanism for enabling the Historic District to become self-sustaining. RESULTS mF GOALS: Provide more opportunities for public use and enjoyment of the Historic District. `9 Ensure continued improvement and support fc?r the Historic District. Adopted Budget Ordinance No. 99-P494 70 r ADMINI',?TRATION 13ISTORIC PRIE~SIERVATION BOARD FUPVD BUDGET SUMMARY t I 19!?8 1999 1999 2000 ' ACTI7AL BUDGET ESTIMATE ADOPTED - - ~ FUND BALANCE, OCTOBER 1 32,,936 41,059 41,059 29,659 ADD REVENUES: ~ 344-9000 BRICK S~.LES 450 300 200 200 361-1000 INTEREST EARNINGS 2:,212 100 2,300 1,000 362-3000 RENTS A]~iD .ROYALTIES 5,174 7,000 6,600 6,000 366-1000 DONATTC?NS 2:,955 2,500 3,000 2,500 TOTAL REVENUESi AVAILABLE 4',727 50,959 53,159 39,35'9 r DEDUCT EXPENDITURES: OPERATING EXPENSES Ei,668 23,500 23,500 23,500 TOTAL EXPENDITURES 6,668 23,500 23,500 23,500 ~ FUND BALANCE, SEPTEMBER 30 41,059 27,459 29,659 15,859 r Adopted E3udget Ordinance No. 99-1494 71 ADMINI'.iTRAT[ON PROGRAM: HISTORIC PRESERVATION BOARD FUND LINE ITEM DETAIL 1998 1999 1999 2000 ACTUAL BUDGET ESTIMATE ADOPTED ~ - - SUPPLIESAND OTIEI:ER SERVICES: 4900 OTHER CHARGES AND OBLIGATIONS 3,963 8,500 8,500 8,500 6300 IMPROVEMENTS _ 2,705 15,000 15,000 _ 15,000 TOTAL 6,668 23,500 23,500 23,500 TOTAL COST 6,6F8 23,500 23,500 23,500 CAPITAL OUTLAY i L, 6300 -Improvements: Additional cost to add l;~rick to paved streets $ 1 x.000 l~ Adopted budget .72 Ordinance No. 99-1494 r L, PI1)BLIC SAFETY ,r PROGRAM:..POLICE EDUCATION FUND MISSION: To provide both job specific and state mandated training, and provide for individual and organizational development while reducing potential liabilities. FISCAL YEAR CLASSff~ICATION TOTAL COST 1998 ACTUAL 11,439 1 X99 BUDGET 26,500 1999 ESTI}MATE 26,500 2000 ADOPTED 26,500 GOALS: ,Y ~ To complete the following core courses within the recommended time frames. Officers with 61:0 18 months of employment: - F.C.I.C. Basic Telecommunications • -Radar Operations -Domestic Violence - Community 1?olicing L Officers with l.8 to 30 months of employment: -Interview anti Interrogation • L, -Narcotic Identification - Criminal Law - Crisis Identification . Officers with 30 to 48 months of employment: -Field Training Officer - Special Tactical Problems - First Response; Negotiations -Writing Interviews and Reports • Adopted Budget Ordinance No. 99-1494 73 i=. PUBLIC SAFE'T'Y PROGRA1Vl[: POLICE EDUCATION FUND Officers with 48+ months of employment: -Advanced Report Writing - Advanced Investigative Review - Instructor Techniques i Senior Patrol Officers and Supervisors: -Line Supervision . - Middle Management i -Managing the Patrol, Traffic or Field Trainint; Function RESULTS OI+ GOALS: _ To ensure that police personnel are similarly tr;~ined and educated, providing a base from which they will each be able to identify specific training related direction and needs, during. the course of their career. r- I i L Adopted Budget Ordinance No. 99-1494 74 L,. PUBLIC SAFETY POLICE EDUCATION FUND BUDGET SU1~ZIVIARY ].998 1999 1999 2000 ACTUAL BUDGET ESTIMATE ADOPTED FUND BALANCE, OCTOBER 1 28,913 42,318 42,318 49,618 L" ADD REVENUES: 351-3000 LAW ENFORCEMENT EDUCATION 22,971 10,000 31,300 20,00() 361-1000 INTERES'T' EARNINGS 1,873 500 2,500 2,120 TOTAL REVENUES AVAILABLE 53,757 52,818 76,118 71,738 DEDUCT EXPEND][TURES: O)?ERATING EXPEN~iES 11,439 26,500 26,500 26,500 ~ TOTAL EXPENDITLIRES 11,439 26,500 26,500 26,50() ~ FUND BALANCE SF;PTEMBER 30 42 318 26 318 49 618 45 238 ~ > r Adopted Budget Ordinance No. 99-1494 75 PUBLIC SAFETY PROGRAM: POLICE EDUCATION FUND LINE ITEM DETAIL 1998 1999 1999 2000 - ACTUAL BUDGET ESTIMATE ADOPTED L~ SUPPLIES AND OTI~ER SERVICES: 4020 EMPLOYEE DEVELOPMENT 11,439 24,000 24,000 24,00(1 5200 OPERATING SUPPLIES _ - 2,500 2,500 2,500 TOTAL 11,439 26,500 26,500 26,50(1 t 'TOTAL COST 11,439 26,500 26,500 26,500 v., L r I Adopted Budget .76 Ordinance No. 99-1494 PUBLIC SAFETY ~ PROGRAM[: SPECIAL LAW ENFORCEIVIENT TRUST FUND 1VIISSION: To provide a strong commitment to the effort of reducing the threat of crime and conditions that would adversely affect the public safety of our community. FISCAL YEAR CLASSIFICATION TOTAL COST - 1998 ACTUAL 15,250 19_99 BUDGET 9,500 195?9 ESTI]VIATE 17,000 2000 ADOPTED 61,150 GOALS: L To comply with the provisions of the Florida Contraband Forfeiture Act by contributing at ~ least 15% of the annual. accnial of seized funds to the support of community crime prevention programs. To fund the police mission in areas where there; are no budgeted provisions. RESULTS O~+ GOALS: To assist the community in providing safe alternatives for the area youth in a drug anti alcohol free environment promoting crime prevention through education. To enhance the working environment of the Criminal Investigation Unit with more efficient equipment without using tax dollars. Adopted Budget Ordinance No. 99-1494 77 i PUBLIC SAFETY ~ SPECIAL LAW ENFORCEMENT TRUST F1JND BUDGET SUMMARY 1.998 1999 1999 2000 ACTUAL BUDGET ESTIMATE ADOPTED ~ - FUND BALANCE, Q)CTOBER 1 27,335 19,819 19,819 65,219 t" ADD REVENUES: 35.1-2000 CONFISCATED PROPERTY 6,42.1 2,500 56,000 5,000 361-1000 INTEREST EARNINGS 1,313 50 1,600 1,610 TOTAL REVENUES AVAILABLE 35,069 22,369 77,419 71,829 - DEDUCT EXPEND;I7CURES: OPERATING EXPENSES 15,250 9,500 12,200 61,150 ~ TOTAL EXPENDI7'iJRES 15,250 9,500. 12,200 61,15() i ~,o, FUND BALANCE, `SEPTEIVIBER 30 19,819 12,869 65,219 10,679 t! Adopted Budget Ordinance No. 99-.1494 78 PUBLIC' SAFETY PROGRAM: SPECIAL LAW ENF®RCEMENT TRUST FUND LINE ITEM DETAIL I 1998 1999 1999 2000 - ACTUAL BUDGET ESTIMATE ADOPTED - - SUPPLIES AND OTI31~R SERVICES: 3500 INVESTIGA"]CIONS S,S00 2,500 2,500 - 4900 DONATION~t 9,750 7,000 14,500 13,25() 5200 OPERATING SUPPLIES - - - 4,410 - 6400 EQUIPMETIT' - - - 43,490 TOTAL 15,250 9,500 17,000 61,150 TOTAL COST 15;250 9,500 17,000 61,150 ''y OUTLAYS 4900 -Donations: Project GRADD at Lyman High School $ 1,500 Project GRADD at Rock Lake Middle School 750 Safe Kids Program 1,000 Center for Youth Diversion, Inc. 10,000 Total donations 13,2S+J 5200 -Operating Supplies: 12 Nextel pager/phone;s 1.,690 41 uniform badges 2,720 Total operating supplie;s 4,410 ~ 6400 -Equipment: 6 portable radios for Ciirninal Investigation Unit (new) 17,200 Replace 2 personal computers in Criminal Investigations Unit 3,901) Replace vision night scope in Criminal Investigations Unit 2,400 8 800 MHz radios 19,990_ Total equipment 43,490 Total outlays $ 61,1 SO h Adopted Budget 79 Otdinance No. 99-1494 L._. i COMMUNITY SERVICES PROGRAM: STORMWATEI2 MANAGEMENT F~JND MISSION: To provide for the health, safety anal welfare of residents by regular maintenance programs to insure the proper functioning of drainage systems and facilities. ~ FISCAIL YEAR CLASSIFICATION TOTAL COST ~ 1998 ACTUAL 118,053 1999 BUI:?GET 593,745 1999 ESTI2vIATE 225,200 2000 ADOPTED 740,000 GOALS: Continue with :inspection, monitoring, and cleaning procedures of all City catch basins, open channels, and storm drains to meet new Federal. regulations as established by the NPDES Stormwater Permit Program. Inspect underground facilities for leaks and repairs as needed. - Utilize private .contractors to maintain retention ponds. Develop a city wide drainage infrastructure map. ` RESULTS OF GOALS: Cleaner and sa:fe:r. storm drains, catch basins, and open channels will reduce the amount of pollutants entering the City's drainage system and retention ponds. L Maximum efficiency of nuisance water run-off: Highly attractive and functional retention ponds at the least possible cost. Develop an inventory of city wide public and private drainage systems to ensure futw-e flood protection. Adopted Budget Ordinance No. 99-1494 80 _ COMMUNITY SERVICES STORMWATER MANAGEMENT FUND Bl[TDGET SUMMARY i _ 1998 1999 1999 2000 ACTUAL BUDGET ESTIMATE ADOPTED - - - FUND BALANCE, OCTOBER 1 71.3,029 841,469 841,469 909,889 ADD REVENUES: 361-1000 INTEREST EARNINGS 45,883 5,000 42,000 28,740 363-1250 STORM'WATER SERVICE FEES 317,116 310,000 313.,500 310,000 TOTAL REVENUES AVAILABLE 1,076,028 1,156,469 1,196,969 1,248,585 DEDUCT EXPENDI'TURES': OPERATING EXPENSES 1.18,053 593,745 225,200 740,000 OPERATING TRANSFERS-OUT: PUBLIC UTILITIES ]?UND 11,880 11,880 11,880 - GENERAL FUND 104,626 105,000 50,000 100,000 TOTAL EXPENDITURES 234,559 710,625 287,080 840,000? FUND BALANCE, SEPTEMBER 30 841,469 445,844 909,889 408,589 I i e._, Adopted Budget Ordinance No. 99-1494 8 1 r COMMUNITY SERVICES PROGRAM: STOP:MW~,TER MANAGEMENT FUND ] " LINE ITEPvI DETAIL 1998 1999 1999 2000 ' .ACTUAL BUDGET ESTIMATE ADOPTED SUPPLIES AND OTHER SERVICES: • 3100 PROFESSI01`IAL SERVICES 61,245 28,000 161,300 50,000 3400 OTHER CONTRACTUAL SERVICES - - - 50,000 4300 UTILITY SERVICES 724 900 900 1,000 4600 REPAIR AND MAINTENANCE 5,945 14,000 14,000 50,000 4900 OTHER CHAI(tGES AND OBLIGATIONS 1,863 - - 10,000 5200 OPERATING SUPPLIES 458 1,500 1,500 - 6100 LAND - - 500 - 6300 IMPROVEME~,NTS 47,818 549,345 47,000 569,000 9800 RESERVE FOR CONTINGENCY _ - - - 10,000 TO"CAL 118,053 593,745 225,200 740,000 ~ TOTAL COST 118,053 593,745 225,200 740,000 L CAPITAL OUTLAY 6300 -Improvements: ~ Modify drainage on East Palmetto Ave. between Grant St. and the railroad tracks $ 114,000 ~ Readjust elevation Oak St. between Maine Ave. and Lake Ave. 44,000 Modify drainage system on Credo St. and Land Ave. 366,000 ' Modify drainage system at SR-434 and Harbor Isle Way 45,000 I $ 569,000 Adopted Budget Ordinance..No. 99-1494 g2 PUBLIC WORKS PROGRAM: PUBLIC FACILITIES l[MPROVEMENT FUND MISSION: To I?rovide safer and pedestrian-friendly streets, sidewalks and rights-of--way. FISCAL YEAR CLASSIFICATION _ TOTAL COST 1998 ACTUAL - 19_99 BUL?GET - 19_99 ESTIiv1ATE - 2000 ADOPTED 3,111,000 GOALS: Begin implementation of the City's model street paving program for soil based streets. Provide modifications to the sidewalk and roadway system. RESULTS OF GOALS: - To provide for the safe movement of pedestriar? and vehicular traffic. To provide the least.inten-uption to the flow of pedestrian and vehicular traffic. Adopted Budge[ Ordinance No. 99-1494 83 PUBLIC WORKS PUBLIC FACIL:~':CIES IMPROVEMENT FUP~1D BUDGET SUMMARY 1'998 1999 1999 2000 ACTUAL BUDGET ESTIMATE ADOPTED - - _ , FUND BALANCE, OCTOBER 1 - - - "d ADD REVENUES: 312-4100 LOCAL OPTION GAS TAX - - - 200,000 361-1000 INTEREST EARNINGS - - 83,340 • 363-111D STREE"C PAVING ASSESSMENTS - - - 115,200 OPERATING TRAN;iFERS - IN: GENERAL FUND - - 3,591,210 _ ~ TOTAL REVENUES AVAILABLE - - - 3,989,750 DEDUCT EXPEND`[7CURES: r~ OPERATING EXPENSES - - - 3,111,000 TOTAL EXPENDITiJRES - - - 3,111,000 • FUND BALANCE, SEPTEMBER 30 - - - 878,750 - _ l-., Adopted [3udget Ordinance No. 99-1494 84 f L.,. PUBLIC WORKS PROGRAM: PU~I,IC FACILITIES IMPROVEPiIENT FUND - LI1VE ITEIVI DETAIL 1998 1999 1999 2000 ACTiJAL BUDGET ESTIMATE ADOPTED SUPPLIES AND OTIHER SERVICES: 3100 PROFESSIONAL SERVICES - - - 25,000 6300 IMPROVEMLNTS - - - 3,076,000 'r 9800 .RESERVE FOR CONTINGENCY - - - ' 10,000 ' TOTAL - - - 3,111,000 r TOTAL COST - - - 3,111,000 d.. ~ CAPITAL. OUTLAY 6300 -Improvements: Paving: 1st Place (14th Ave to 12th Ave.), 13th Ave. (1st Place to 12t1•i Ave.) and 14th Ave. (CR-427 to Lommlar St.) ~ $ 300,000 East Street - SR-434 to Wildmere Ave. 300,000 Seminole Ave. -Credo St. to Wayman St. and. Wayman St. to Lake View Dr. ~ 400,000 East Warren Ave. - Myrlae St. to Lake View Dr. 970,000 ~ Georgia Ave. -Wayman St. to Lake View Dr. 150,000 East Palmetto Ave. -Grant St. to Wayman St. 450,000 Lake View Dr. -Orange Ave. to Georgia Ave. 130,000 West Pine Ave. - Milwet: St. to end @ railroad tracks 180,000 _ Total paving 2,880,000 Other: `'r Install sidewalks on Easy; Palmetto Ave. between Grant St. and the railroad tracks 76,000 Install right turn lane Grant St. @ SR-434 on the south side 100,000 Median beautification Sl[~-434 between Central Florida Parkway & Mingo Trail 20,000 _ Total other 196,000 Total capital outlay 3,076,000 i r ty Adopted Budget Ordinance No. 99-1494 g 5 PUBLIC. WORKS PUBLIC FACILITIES CAPITAL IMPROVEMENT PROGRAM PROJECT The City Commission approved the paving of all soil based streets utilizing the model street paving prototype, which includes sidewalks, driveway aprons, drainage improvements, landscaping and assessing abutting property owners 40% of the construction cost. With all soil based streets paved; the City will realize a reduction in cost attributed to operating and maintaining the City's grader (which will. no longer be needed) and the cost. of shell rock. The project will also provide for the safe movement of pedestrian and vehicular traffic and improve the overall value of properties abutting the paving projects. FISCAL YEARS 2000/01 2001/02 2002/03 2003/04 East Bay Ave. East Pine Ave. Ridge St: Oak St. Oxford St. CR-427 to Oleander St. CR-427 to Oleander St. SR-434 to Oak Lane Warren Ave. to Wildmere Ave. to and Grant St. to end Orange Ave. Bistline Ave. Longwood St. Jessup Ave. Hardy St. Church Ave. to Oleander St. to Oak Lane Florida Ave. Maine Ave. to Lake Ave. Palmetto Ave. Lake View Dr. US-17/92 to Talmo St. Milwee St. to Freeman St. Woodcock St. Rosedale Ave. Oleander St. Credo St. Maine Ave. to Lake Ave. Credo St. to Wayman St. Jessup Ave. to SR-434 Bay Ave. to Overstreet Ave. Rosedale Ave. Grant St. to CR-427 Myrtle St. Lake View Dc. Bay Ave. to SR-434 Seminole Ave. to Rosedale Ave. Longdale Ave. Lake View Dr. to Evergreen Ave. Highland St. CR-427 to end Talmo St. SR-434 to Oak Lane Magnolia Ave. Grant St. to 400 block Adopted Budget Q ~ Ordinance No. 99-1494 ( ( f [ [ ~ f ~ ~ f ~ f ( ~ f i~ f ~ ( f PUBLIC WORKS PU3L IC FACILITIES CAPITAL IMPROVEMENT PROGRAM 2 1 zoo 1 io2 2002/03 2003/04 2004/05 ESTIMATED COST $5,410,000 $610,000 $1.,200,000 $1,200,000 $1,200,000 $1,200,000 FUNDING SOURCES One mill property tax Local option gas tax 40% assessment cost Interest earnings TIME 12 months 12 months 12 months 12 months 12 months SCHEDULE Completion within the fiscal year of each project ESTIMATED ANNUAL OPERATING The City's cost to maintain soil based streets would be reduced by $25,000 annually. The annual cost to maintain COST a paved street for the first five years is small and depends on repairing any damage incurred during that time frame. Adopted Budget ordinance iJo. 99-1494 87 r~ r C r r~~~ r~ r r~ ~ r r r r~ r r-~ r PUBLIC WORKS PITBIlIC UTII,IT'IES/WATER CAPITAL Ill~IPRO~EMEN'I' PROGIZAIVI DU v~ECT The projects listed below address improvements to the water system in the form of water quality and additional storage capacity for finished water. Tl?e on-site chlorine generation system is needed to meet future EPA and state regulations relative to water quality. The generation system will reduce current operating costs to chlorinate the City's potable water supply and relieve the City from future EPA regulations relative to the way it presently chlorinates the water supply. The additional ground storage capacity for potable water is needed to assist the City in meeting peak demand consumption and additional fire flow requirements. Future system improvements will be based upon the recommendations from a hydraulic study of the system. FISCAL YEARS 2000/ 1 2001/02 2002/03 2003/04 2004/05 On site chlorine 1 million gallon generation system ground storage tank ESTIMATED COST $1,500,000 $500,000 $1.,000,000 FUNDING SOURCES Public Utilities Fund Revenues TIME 12 months 12 months SCHEDULE Completion within the fiscal year of each project ESTIMATED ANNUAL OPERATING COST $45.,000 $2,000 Adopted Iludgct Ordinance No. 99-1494 RR PUBLIC WORKS PUBLIC UTILITIES/WASTEWATER CAPITAL IMPROVEMENT PROGRAM PRO.IECT The City Commission approved a policy regarding the installation of wastewater facilities to all commerciaUindustrial areas in the City and the mandatory hook-up to the wastewater system by the abutting businesses. The projects listed below comply with the City Commission policy. The installation of wastewater facilities abutting commerciaUindustrial properties has shown to increase the value of those abutting properties. Furthermore, the health, safety and welfare of the community is protected by reducing the likelihood of any public health problems associated with septic system failures. Future projects will be determined based on the recommendations of a master wastewater study. FISCAL YEARS 20 0/0 2001/02 2002/03 2003 4 2004/05 Historic District Milwee Street south sewer collection sewer collection system system ESTIMATED COST $675,000 $400,000 $275,000 FUNDING SOURCES Public Utilities Fund Revenues TIME 12 months 12 months SCHEDULE Completion within the the fiscal year of each project ESTIMATED ANNUAL OPERATING COST $5,000 $3,000 .Adopted Budget Ordinance No. 99-1494 QQ GL®SSAI~Y GF BUDGET TERMS ACCOUNTING AND AUDITING: All services received from independent CertiFied ~ Public Accountants, including the annual audit. AD VALOREM TAXES: Property taxes computed as a percentage of the net value of real or personal. property, expressed in mills. .Ad valorem taxes are recorded "net" of discounts, penall:if;s and interest. The millage rate is set during the budget process and is adopted by ordinance. ADMINISTRATIVE TRANSFERS: See Operating Transfers. ADOPTED BUDGET: The official budget as approved by the City Commission prior to the start of each fiscal year. .J! APPROPRIATION: The legal authorization b}' a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in ~ amount and to the time when it may be expended. , BALANCED BUDGET: A budget in which current revenues equal current expenditures. The state or local government may set the legal requirements for a balanced J budget. BOOKS, PUB]L[CATIONS, SUBSCRIPTIONS AND MEMBERSTIIPS: Books, except those pl~rchased for library use, ;subscriptions to various publications, memberships to 'professional associations, and renewal fees for professional licenses. ' BUDGET: A spending plan that balances revenues and expenditures over a fixed period of time, usually a fiscal year, that includes, at least by implication, a work plan. BUDGET AMENDMENT: A revision of the adopted budget that replaces the original provision. Budget amendments may occur frequently throughout the fiscal year, as spending priorities shift. ~ CAPITAL IMPROVEMENT PROGRAM:.A plan for capital improvements to be implemented each. year over a fixed, period of years to meet the capital needs arising from ~ ~ the assessment of long-term needs. It sets forth each project in which the government is to have a part, and specifies the resources e:~timated to be available to firiance 'the projected expenditures. CAPITAL OUTLAY: Expenditures resulting in the acquisition or addition of fixed assets. Examples include land, buildings, machinery, equipment and vehicles. COMMISSION DEVELOPMENT: Seminar and conference registration fees, as well as travel and per diem and other incidental travel expenses incurred in attending seminars and conferences. .J 90 _ GLOSSARY OF BUDGET TERMS COMMUNICATIONS: Includes all telephone, cellular telephone, Internet access charges and T-1 Lines used in the city-wide computer network, as well as communications charges for the Police Department's laptop computer project. COMMUNITY :RELATIONS: Costs of providing periodic newsletters to residents, as well as to offer programs such as the Halloween carnival, Annual Fun Dog Show, Spring Egg Hunt, Holicla.y Tree Lighting, bluegrass picl:-ins, etc. CONTINGENCY ACCOUNT: An account set aside to meet unforeseen circumstances. This type of account protects the local governrrient from having to issue short-term debt to cover such needs. DEBT SERVICE: Annual principal and interest payments that the local government owes on money it: has borrowed. DEPARTMENT': A major organizational group within the City with overall management responsibility for an operation or a group of related operations within a functional area. DIVISION: Ari organizational subgroup of a dfpartment. EDUCATION 1[NCENTIVES: Per LPFFA union contract, compensation paid for achieving certain educational levels related to the fire service. Associates Degree - $600 per year, and Bachelor's Degree - $1,320 per year. EMPLOYEE DEVELOPMENT: Seminar and conference registration fees, as well as travel and per diem- and other incidental travel expenses incurred in attending seminars 1 and conferences. ENCUMBRANCE: Budget authority that is set aside when a purchase order is approved. It assures the supplier that funds will be available when the order is fulfilled. EXPENDITURES: Decreases in net financial resources. Expenditures include current ; operating costs requiring the current or future. use of net current assets,' debt service and J capital outlays. EXPENSES: Decreases in net total assets. Expenses represent the total cost of operations dui-in~; a period regardless of the timing of the related expenditures. FINES AND FCIRFEITS: Includes revenues received from fines and penalties imposed for the commission of statutory offenses, violation of lawful administrative rules and regulations, and for neglect of official duty. Forfeits include revenues resulting from confiscation of deposits or bonds held as performance guarantees and proceeds from the sale of contraband property seized by law enforcement agencies. 91 G]LOSSARX OF B~T]DGET TEAS FICA: Employer portion ('7.65%) of Social Security and Medicare matching contributions. m' FISCAL REAR: A designatedl2-month period for budgeting and financial reporting purposes. The City of Longwood's fiscal year is from October 1 to September 30. FIXED ASSET: Vehicles and equipment costiiZg $750 or more, including shipping and G, installation, which has a useful life of more than one year. FRANCHISE FEES: Fees levied on a corporation or individual by the local government c,; in return for granting a privilege, sanctioning a rnonopoly, or permitting the use of public property, subject to regulation. Contracts between the City and the individual franchisees i are adopted by oriiinance. FUND: An independent fiscal and accounting entity with aself-balancing set of accounts. Governmental accounting information is organized into. funds, each with separate assets, liabilities, revenues, expenditures and fund balances. FUND BALANCE: A term used to express the equity (assets minus liabilities) of ~ ~ governmental and fiduciary fund types. Portions of a fund balance may be reserved for specific purposes, such as contingencies or encumbrances. ~ GENERAL. FUND: The general operating fund of the City. All general tax revenues and other receipts that are not allocated by law or contractual agreement to another fiord are accounted for in this fund. HOLIDAX PAY: Per LPFFA union contract, to be paid at the employee's straight-time rate as each City-observed holiday occurs. 11.3 hours for shift employees and 8 hours for non-shift employf;es. INCENTIVES: Per PBA union contract: Basic, Career and Advanced Education. incentives; Special Assignment stipends; and Teen Center Duty. INFORMATION ANID EVIDENCE: Payments made to reward individuals and to~ purchase specific undercover operations equipment. . INSURANCE ~IEDUCTIBLE: Amounts paid for replacement of lost, stolen or damaged property when there is a deductiblf; amount not reimbursed by insurance. , Usually $500 per occurrence. INTERFUND 'f][ZANSFER: The transfer of money from one fund to another within the ~ . governmental unit, including operating transfers and residual equity transfers. INTERGOVE]Et1vMENTAL REVENUE: Incaudes all revenue from federal, state and other local government sources in the form of grants, shared revenues, and payment in lieu of taxes. 92 GILOSSARX OF BUJDGET TERMS INVESTMENT INCOME: Includes interest earned on funds invested pursuant to the City's investment policy and Chapter 218.415, Florida Statutes; the net increase (decrease) in thc° fair value of investments; and gains (losses) realized from the sale of investments. I><JOE: International Union of Operating Engineers, Loca1673. LEGAL ADVE1EtTISING: Payments to newspapers and other publications for printing public disclosures, notices of public hearing, a~.dvertisements for bids and employment opportunities. LIABILITY II`TSURANCE: Premiums paid for all insurance carried for the protection of the City such as fire, theft, casualty, general and professional liability, and auto coverage. Rates are determined by Public Risk IVlanagement. ]LIFE AND HEALTH INSURANCE: City's share of premiiuns, in accordance with Personnel Policy ,and union contracts. LOCAL OPTION FUEL TAX / ALTERNA'CIVE FUEL. A 1,2,3,4,5 or 6-cent local option fuel tax _ which can be utilized by the county and municipal governments for ' transportation expenditures or revenue received from the sale . of an annual decal fee imposed on motor vehicles operating on alternative fuel. This 'is distributed to counties and municipalities in accordance with Chapter 336.025 and Chapter 206.877, Florida ~ Statutes. LONGEVITY P'AY: Payment of up to $75 :per year of service, up to maximum of $1,000, in accordance with Personnel Policy and union contracts. LPFFA; Longwood Professional Fire Fighters Association (Union); Loca13163: ` OFFICE SUPIP]LIES: Materials and supplies utilized in normal office operations, including stationery, preprinted forms, paper, charts and maps. OPERATING SUPPLIES: All types of supplies consumed in the conduct of operations, such as food, fuel, lubricants, chemicals, laboratory supplies, household items, institutional supplies, computer software, uniforms and small furniture and equipment e items costing under $750. Does not include materials and supplies unique to construction or repair of roads and bridges. i OPERATING TRANSFERS: Ongoing operating subsidies between funds. OTHER CONTRACTUAL SERVICES: Custodial, janitorial, and other services procured independently by contract or agreement with persons, firms, corporations, or other governmental units. Includes maintenance and service contracts on office equipment. 93 GLOSSARY OF B~JI)GET TERMS OTHER CHARGES AND OBLIGATIONS: Includes all current charges not otherwise classified. OVERTIIYI[E: Payment to non-exempt employees for additional hours worked in accordance with the Fair Labor Standards Act. PARAMEDIC 1P'AX: Per LPFFA union contract, compensation paid to certified paramedics of $3,:100 per year. PBA: Central Florida Police Benevolent Association, Inc. (Union) POSTAGE: Charges for postage meters, and other shipping charges such as UPS and Federal Express. PRINTING ANDS BINDING: Costs of printing; binding, and other reproduction services which are contracted for or purchased from outside vendors. PROFESSIONAL SERVICES: Legal, mediical, dental, engineering, architectural, appraisal, and other services procured as independent professional assistance. i REGULAR SALARIES AND WAGES.: Includes salaries and wages for all full-time and part-time employees who are members of the regular work force. RENTALS AN:® LEASES: Amounts paid for the lease or rent of land, buildings or equipment, including vehicles, except for capital leases with abut'-out provision. REPAIRS AND MAINTENANCE: Costs incurred for services and supplies used for ~ the repair and maintenance of buildings and equipment, except custodial and janitorial services. RESIDUAL E(IiJITY TRANSFERS: Non-routine and non-recumng transfers of equity between funds, suich as the transfer of residual balances from a discontinued fund to the general fund. RETIREMENT 'CONTRIBUTIONS: Employer contributions to the Florida Retirement System (for employees hired before 12/31/95) ;end the Florida ]Municipal Pension Trust e'. Fund (for employees hired after 1/1/96), for general and high-risk (police and fire) employees, as well as the City Commission. The City Administrator's retirement provision is negotiated and approved by contract:. REVISED BUDGET: The official budget as adopted and subsequently amended by -the City Commission through the course of the fiscal year. 6-' ROAD~MATE>EZ][ALS AND SUPPLIES: Materials and supplies used exclusively in the repair and reconstruction of roads and bridges. 94 GLOSSAIf~Y O>F' Bi:1DGET TEl[2MS ,m, SAFETY INCENTIVE: Per ILJOE union co~itract, $25 per worker and $50 per crew leader awarded a.t the end of each quarter to pe;rsonnel who are members of a crew with an unblemished. safety record for the quarter. ~ SAFETY SUPPLIES: Includes items such ;~s barricades, safety gear, first aid kits, respirators, fire extinguishers and safety lighting;. SICK LEAVE INCENTIVE: Payment of up to 25% of sick leave earned but not used during the previous twelve months, in accordance with Personnel Policy and union contracts. SOLID WASTIE: DISPOSAL: Payment made to a third-party contractor for residential solid waste and recycling services. Commercial customers contract individually with the company of their choice, from those operating with a franchise in the City. SUPPLIES / Pl[tOGRAM RELATED: All sports event trophies, shirts, nets, balls, " ~ backboards, goals, standards, etc. used in recreational league programs. ~ ~.J TEMPORARY EMPLOYMENT: Includes wages for full-time and part-time employees who a.re not members of the regular work force. TRAVEL AN1C1 PER DIEM: Costs of public transportation, lodging, mileage reimbursements and per diem paid in accordance with Florida Statutes, tolls, parking, and other incidental gravel expenses, including ear allowance. UTILITY SERVICE TAXES: Taxes levied b;y the local government on the purchase of utility services within the jurisdiction, in accordance with Chapter 166231, Florida Statutes, and Chapter 21 of the Longwood City Code. UTIY,ITY SERVICES: Electricity, gas, water, sewer, and other utilities services, except telecommunications. . WORKERS' COMPENSATION: Premiwns paid for workers' compensation insurance. Rates are determined by Public Risk. Management. i J 95