Charter01-06-05MinCity of Longwood
2004- Charter Advisory Comminee
Longwood City Commission Chambers
175 West Warren Avevue
Longwood, Florida
MiN0TE8
]anuary 6, 2005 7.00 PM_
Present: Chair Craig VanHooven
Vice Chair Pam Holf
Member Daniel Burke
Member Autumn Doulong
Member Peter Ka[auskas
Linda F. GoR, Recording Secretary
1. CALL TO ORDER. Clmir VanHooven called the meeting to order et ]:090.m.
2. APPROVAL OF MINUTES: December 2, 2004 Regular Meeting.
Member Doulong moved to approve the minutes of December 2, 2004 as
presented. Seconded by Vice Chair Holt and <artied by a unanimous voice
3. PUBLIC PARTICIPATION. None.
4. REVIEW OF CHARTER.
A. Reatldress Article 111. Secion 3.05 (b)
Chair VanHooven Hated [he committce had received a response to their
random fiom the City Atromey regarding Section 3 OS(b) as it
references 3,09 for the purpose of inquiries and investigations.
Discussion was held regarding the response from the Ciry Attorney.
Member Kateuskas suggested if removing the first elavan (I I) words the
paragraph would make sense.
Chair VanHooven agreed, by removing this wording, the paragraph was
more aonststent with Sectioo 4 07 (2).
Member Katauskas moved that Section 3 OS -Prohbitions, (b)
interference with Administmtiat; be amended as follows'. the
words `F ceprj r the pu use o(Irtqulries mtd nrvzstignrioru-
render Sectiotr 3.09" be stricken, end the paagraph begins wish the
words "%he Commlaiort or its mambers shNl Aeol... " Seconded
by Member Doulong and cartied by a unanimous voice vote.
B. Article V, Sections 5,01 through 5.02
Section 5.01 -General Provisions
Chair VanHOO vad ecvept Sea on S.OI -General Provisions
(s)and (b)as en~Seconded by Vice Chair tlolrand ceniad by
Section 5.02- Pervonnel Polices
Chair VatA3oo vad to ceps 5.02-Pars nel Polici as
written. Sewnded by MembereKetauskasend tamed by a es
C Article V4 Sections 6.01 [hrongh 6.10
Sectioo 6.0t -Fiscal Year-Reviewed with no recommended changes.
Section 6.02 -Submission of Budget anA Budget Message ~ Reviewed
with no recommended changes.
Section 6.03 -Budget Message
Discussion was held regarding this paragraph being liseed in numeric
format.
Member Katauskas suggested the paragraph be broken down into shorter
mntencea rather than numeric format.
Member Kateuskas vad to modify Sec on 6.03 -Budget
Message, by putting a period e[ the end oPthe words "the proposed
budge+", beginning then with the words'l+sha/7
indite any mr(/ar ohmrgerjrnm +he nmrerrtyuv_"through to the
words for rvoh o/ranges", pursing a period at the end of that phras
boginning the next sentenco with "l+shal! srrmrnartae +he CYry's debt
positiar. "and the las[ sentenw ba; "!t shop lndnde arch o+her
rial as the Admnns+rawr deems derirab[e. "Seconded by Vice
Chaeir Holt anA tamed by a unanimous voice vote.
Section 6.04 -~ Budget
Chair VanHOOVen moved to aaapt Seaion 6.04-Budge[.
rely withou any modifca s. Secnnded by Member Doulong
and carried by a unanimous voice vote
Section fi.05 -Capital Program
Chart VanFiooven moveA to accept Seaion 6,05 io its entirety as
n. Seconded by Member Katauskas and carried by a
Sec oa 6 06 -Commission Ac[ion on Budget
Cheh Vardiooven moved to accept Sac[ion 6.06 in its entirety es
en. Sewnded by Member Durke and carried by a unanimous
Sec ou 6.0]-COmmisslOn Action on Capital Program
Chair Vatd{ooven moved to acept Section 6 0] in its entirety as
e2 Seconded by Vice Chair Holt and wrtied by a unanimous
Section 6.08 -Amendments after Adoption
Chair VanHOO ved to crept Sec[ion 608 in its entiretyaz
n. Sewnded by Member Doulong and tamed by a
Sect on 6 09 -Lapse of Appropriations
Chair VanHOOVen moved to accept Section 6.09 io its entirety es
en. Seconded by Member Katauskas and carried by a
Sect on 6.10 -Administration of Budget
Chair VanHOO ved to cept Sat on 6.10 in ~ rety
withou any modifca s. Seconded by Member Burke and
carriedtby a unanimouls voice vote.
D. Article VII, Satioos ].01 through ].02
Sa[ioo ].OI -Lend Planning Agency
Chair VaNiooven moved to accept Section ] 01 it its emirery
without soy modiECations. Seconded by Member Burke and
carried by a unanimous voice vote.
Section ].03 -Hoard of Adjustment
Chair VanHOO ved to rcpt Sett on ].02 in its emirery.
Saooded by Member Doulong and carried by a uoanimous voice
vole.
E. Article VIII, Sections 8.01 through fl.04
Section 8.01-City FAa[ions
Discussion was held regarding Section 8.01 (a).
The Recording Secretary Hated the City Clerk had pointed out the city did
not have en eleotion eaoh year and by amending Secion B.OI (e) to "ench
e/ecrim+yeor"would clariPY this.
Mambar Katauskas pointed out that Seaioo 3 01 (d) se(s the eleotion
yea s.
Member Katauskas moved to modify Section 8 OI -City Elections
(a)-Regular Elecions to read as follows: 'Th¢ mgnlar CT y
election shall be Nefd on 1heJlrsr lnes'day Per thefrrsrMmrday in
Nove+nber ofeaofi e[etliorryenr ns prever26ed in Secrinrt 3.0t (d). "
Seconded by Member Doulong and carried by a unanimous voice
Chair VanHooven moved to accept Secion 8.01 in its entirexy.
ceps for the a endment to paragraph (a) as prev usly stated.
Seconded by Vitce Chair Holt and caried by a unan~mous voice
Section 8.02 -Candidate Qualifying Procedures
Diecuesion waa held regarding this section in wmparison to Secion
J 01(b)_
Chair VanHoo en qua oned whether thin seo[ion belonged under Article
V II I_ He suSgested it could he amended and moved under J.01 (b).
Member Katauskas declared peregmph (a), ae statal, was not wmplete
He suggested, if no ving this tton, that paragraph (a)should read
"]he cmrddare may ynalJyJ r the Gry Commissirnr as oJlsrrici
Cammissfoner lrr accordmrce tvirh Nre remu prescribed m SecGOrs 3.01
~)...
Diacussioo was held regarding deleting paragraph (a), moving pazagraph
(b) ro 3.m ro) and eeleung s<mion s.oz
Member Katauskas moved to amend Section 3,01 (b), es
prewt usly amended, to nclude wording in the heading,
-onar~~ ~ Scon arrdcorma rear ra'reet , o
nolude subsection i Qualifying Foe, end omit Secion 8.02 a
''C'm+didare Qrvnl~irrg Vraeedrnes" in rely. To further
modify Section 3 0l (b) to dcletethe word hma subni e the word
and include m+dregrriremenrs in the frst sentar+ce~To further
mend by including asubsectionb "Acrd o: nlpnlared by Flon'da
.Srnrnres." Seconded by Vice Chair Molt.
Discussion ensued.
Motion cartied by a unanimous voice vote
Section 8.03-Form of Ralloa
Chair VanHOOVen moved to approve Section 8.03 es stated.
Beconded by Member Burke and cartied by a unanimous voice
Section 6.04-Elections
Chair VanHOO ved to approve Sec on 8.04 in its entirety as
written Seconded by Member Katauskas and carried by a
Discussion was held regarding the next meeting agenda.
Vice Chair Holt moved to wmpletethe review oP~he Chaser m the
eting. Seconded by Chair VanHOOVen and cartied by a
5. ADJOURN. Chair VanHOOVen edjoomed tha meeting ~04 1~~~'
' VflnHOOVen, Chair
ATTEST:
Linda F'. Golf, Reco~r~g Seerewry