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Charter04-18-02MinCity of Lon9wootl 2001 -Charter Advisory Committee Longwood City Commission Chambers t]8 W. Warren Avenue Longwood, FL Minutes April 18. 2002 Present: Jimmy Ross, Chairman George McKenzie, Vice Chairman Gail Brown, Member JoAnne Rebello, Member Geraltline D. 2ambri, City Clerk Absent: Lynette Dennis, Member (excused) t. CALL TOORDER. Chairman Ross called the April 18, 2002 Chader Advisory Committee meeting to order at 7'00 p m. 2. APPROVAL OF MINUTES OF MARCH 28, 2002. Member Brown moved to accept the Minutes of March 28, 2002 as submittetl. Seconded by Chairman Ross. Motion carried by a voice vote. with Member Dennis absent. 3. REVIEW PROPOSED CHARTER AMENDMENTS SUBMITTED BY MEMBER REBELLO. Member Rebello presentetl her first recommentlatlon that being to amend Section 10.01(a). She proposed that the Charter require that the five members of the charter committee be requiretl to reside in antl represent on district. She discussed the vagueness of the current anguage and wished to Gadfy it as well as assure citizen representation from each commission district. Vice Chairman McKenzie indicated concern that it wultl be tllfficult for the Com rs to be able to find people willing and qualifietl to serve from all districls,ne Member Rebello suggested using language such as, "shall try" to appoint from each district. 2001 Charter Advisory Committee 4-18-02/19 Chairman Ross saitl in his judgment a charter revision wmmittee is not representing tlistricts, as the committee is not dealing with issues, such as, the paving of roads, and he shared Vice Chair McKenzie's thoughts, in that he was more interestetl in quality, notjusl a willingness to serve, and the pars 's background in government antl that supercetles where the person lives. Member Rebello moved an amendment to Section )0.01(a) of the City Charter as !allows: Charter Review. The Commission shall, ham time to time, and not less than every .......................... The Atlvisory Committee shall consist of five f61 members each ember res'rling and re entlnq a Commission DisMCt. Motion failed for lack of a secontles Member Rebello presented her secontl recemmendation, saying she believed it was very important for the Commissioners to also attend work noting many important issues are tliscussetl for lengthy pedotls of fimenprior to final approval at a regular meeting. She said many items of importance require much study antl it was not possible for the type of and study accomplished at a work session to be tlone at a regular meet ng. She also objeIXetl to Commissioners, who do not attend work sessions, to expect to tliscuss the entire issue at a regular meeting. Member Rebello movetl to amend Section 3.06(6) of the Charter to adtl language as follows: Forteiture of Office. ACOmmissioner shall fodeit hislher office ... if a Commissioner fails to attend three (3) consecutive regular meetings andlor three (31 consecutive scheduled work sessions of the CiH Commission without being duly cased by the commission. Sewntletl by Uce Chairman McKenzie. Member Brown was in agreement that electetl officials should be required to attend the work sessions. Chairman Ross said he bellevetl work sessions were just that, work 0 official business or votes coultl take place. Further, the City's Com s also work to earn a living, and some have more trouble than olhersrin attending but most try to make the work sessions. Mr. Ross notetl there were some grammatical errors in this section and asked that the Gty Clerk attempt to correct them. Vice Chairman McKenzie understood the issue of Commissioners working, but saitl he did not see why someone woultl run for office if they could not afford it or have the time to tletlicate. 2001 Charter Atlvisory Committee 4-1&02/20 Mr. Ross took issue with the words na tl/or, Motion carried by a three/one/zero roll call vote. with Member Rebello, Vice Chair McKenzie and Member Brown voting aye, Chairman Ross voting nay, with Member Dennis absent. Ms. Rebello presented her third recommendation to amend Section 3.09 (b) of the Chatter to require that the Commission's rules end order o[ business be adapted by ordinance versus resolution, as presently done. Member Rebello explained that she believed the changes to the Commission's rules should be by ordinance because the public hearing requirement for atloptlon of ordinance allows for public input and adoption by resolution does not require public hearing. Member Rebello moved to amend Section 3.09 (b) as per her mentlation_ Seconded by UCe Chair McKenzie. Motion failed to carry by a two/twolone vote, with Member Rebello and Vice Chairman McKenzie voting aye, Member Brown and Chairman Ross voting nay, with Member Dennis absent. Chairman Ross said the last sentence in section 3.09(b) Is superfluous in that the minutes and audio tapes are a public record as per the Stale Statutes and he would revise his vote if Ms. Rebello would amend her motion to delete the last sentence. Member Rebello moved an amendment, to delete the last sentence of Sec[ion 3.09 (b). Seconded by Vice Chairman McKenzie. Motion carried with by a voice vote, with Member Dennis Absent. 4. REVIEW MEMORANDUM TO THE CRY COMMISSION WITH PROPOSED CITY CHARTER AMENDMENTS. Chairman Ross said the new matter would be to adjourn but before that he would hope the Committee would have finished its work this evening mentlations to bring forward. He referred to the Summary that had been prepared by Ms. Reimers, and noted the two proposed changes, which were approved tonight, which would be added to this summary. Mr. Ross then referred to the two items he submitted to the Committee this evening, each paragraph being independent of the other. Uce Chairman McKenzie asked if the Committee had voted on Member Rebello's main motion. Chairman Ross agreed the vote had not been taken. 2001 Charter Advisory Committee 4-18-02121 Member Rebello reiterated her motion to amend Section 3.09 as per her recommendation as with amendment. Vice Chairman McKenzie seconded. Motion carried by a three/one/zero voice vote, with Member Rebello, Chairman Ross, antl Vice Chairman McKenzie voting aye, Member Brown voting nay with Member Dennis absent. Chairman Ross continued on the matter of forwarding the additional items, which he had proposed, to the Commission. He saitl neither hatl any place in the Charter, however,as citizens, he believed they could so advise those whom they elect as to their thoughts antl ideas. He minded that originally he considered recommending the first item as an mentlment but later withdrew tha[request. He proposed these Items be ndutletl as the last two paragraphs in the report. Member Rebello saitl she agreed with what he was saying but did not believe it was the purpose of this Committee to look at what was wrong with the Cotle and personnel and would not vote to go ahead with this. As to the sewntl item he submitted, Chairman Ross reminded that the Charter Committee began in December, not September, and wished to so advise the Commission, antl asked that the Committee adjourn sine die. Member Rebello noted the Commission was a IiM1le tartly in make appointments antl, perhaps, they were having [rouble fntling members and, therefore, it began late. Chairman Ross reminded that the Charter says the Charter Committee shall continue in existence for a period not to exceed one year. He then asked that both be accepted for inclusion in the foal report. Member Rebello asked that each item be voted on separately. As to Item 1, Chairman Ross asked that it be included in the final report, noting Member Rebello hatl already said no. Member Brown hatl no objection as long as R was submitted as two separate ideas and that the third paragraph In Item 1 be moved to where it woultl be the final paragraph- Vice Chairman McKenzie agreed as long as they were done as two separate pages. As to Item 2, there were no objections to its inclusion. Chairman Ross said the date of the adjournment, once determined, woultl be inGutled in the last sentence. 2001 Charter Advisory Committee 4-t8-02/22 Discussion ensued as to when another meeting woultl be held In order for the members to affix their signature to the report that will be forxardetl to the City Commission, Ms. Zambri said adding the additional two recommendations made at this ning's meeting would not be difficult in that the language had been prvovitled by Member Rebelio and if the Committee so chose, she could have the final summary of all recemmentlations prepared for signature and she wultl fax a copy to each Committee member for review and each could at their own convenience, wme to her offce, and sign the summary. Chairman Ross noted that the language for one of the recommendations had not been prepared. Ms. Zambri noted that she could prepare the language so that the procedure for Initiative and Referendum would be writlen similar Yo the procedure for Charter Amendments, Section 1Q01(b)(1)l2) and (3) In acwrdence with the recommentleticns of the proposer which were approved by the Committee. Chairman Ross said that was the intent and the process Ms. Zambri mended woultl be acceptable to him ii all the other members agreed. And, if so, the committee could adjourn tonight. Member Brown preferred that the date of atlloumment coincide with the last signature on the memo. Member McKenzie suggested that Chairman Ross be the final signature on the memo. All were in agreement. Chairman Ross then said the Committee, however, has to be in session to adjourn and if the process mentioned was agreeable to all and if the committee agreed that It was acceptable for him to meet with the Clerk to dot all then s and ss the t's, the Committee could atljoum this evening. There were no objections. 5. ADJOURN. Chairman Ross moved to adjourn the Charter Advisory Committee ne die. Seconded by Member Brown. Motion carried by a voice vote, with Member Dennis absent. The meeting adjourned at ]:45 p.m. Jimmy Ross, Chairman 2001 Charter Advisory Committee 4-1&02/23