Charter06-25-86Minpresent. chairman
-Chairman
is keB ington
EdwarduNanasky
na ld 'P rry, City Clerk
Absent: James [<leinmann
1. Mrs. Dennrs called the meet i.ng to order at "1:10 P.M.
2. Approval of M s for May 28, 1986. Tne minutes of
May 28, 1906, were accepted as submitted.
3. Tne Committee r the proposed report t the Lo nywood
City Commission and madeedthe following changes: o
ended that Section 4.02 - CITx ATTORNEY, be amended
o deletee[ requirement t the City A ney have a o£
five years practice before the Florrda 0artbeforc appointmentum
enaea tnat s n 4.03 - xE
wex be amenaeateo aelete rreg~~reme~eTfo~ ann,Y,aiLE
appoin tmentTOR
C. Section 4.07111 - DUTIES of City Administrator.
The Committee added a endatioDn t the proposed a endment
n the r that therCitymCOmmissionodetermine the advisabi 1. i.ty
of incl udpi ngtthe -uilding Official a of t e individuals
l..i.sted i icl.e I requ i.r ing appointment by t ity Commission
since rt was required by the Southern Standard -uilding Code.
B.021c1. The Committee x ended [hat 5
8. 02 (c) becdeleted from the Charter rat herctnan a ended ifetne n
endations c ing 8.021a1 and Ib) w approved by t
embers of the Longwood city Commission. s believed thato
all the qualifications for City Commissioner a e listed in Section
3. 01 (b) and if the requirement £oz a Petition i ted, there would
be n notify a candrda to within five 151 edays that he/she
is qualif ied,to
n 4. 0~~11. The Committee r ended that the c
name forethe proposed change read S utherno5ta nda rd Building Codect
at ]T00 pomnitteeeegreedneo meet again on Wednesdeyo, S ly 2, 1986
m to r ew t proposed report prior submrssion to
es pectfuJl l~yp sQub~mitt~ed
C it~k erry ~i
fi'n` _ ~;a,nr~i ~'
=':_
E h[iip of ~~nngwnnD ~.
f`,~~'~r I7S IDleel P@nrren Aoe. ~ ~~
. ~ s~nn~lnnna. 3nmr(a2 az>>n-8197 ~,_~,_ r,
Tel. 8310555
Sune '25, 1986
NONORAHLE mAY02 AND CITY COMMISSION£AS
The Charter A appointed by the City C
tober 14 ev1985Cto r wwtbe Charter of the City of Longwood
and t make c endationsefor any changes considered appropriate
to the City Commission.
The Chax ter R e has held a total of eight m togs
ith the finalvm i~gmheld t s date. The Committee conducted
thorough r eof each s of the Charter and i s be-
lieved that theefinal list oftr ended changes williprove
beneficial and improve the Char tei~
The following changes are nezeby recommended:
n 3. 01 (el DATA OF O the
ntbe changed t end FS ing in date of nnewlyhelected
Commissioners to within 15mdays after election.
'^ The C endation w s based upon the belief that
ewly electediCOmmissioners should a their duties and respon-
sibilities a s possible to limitmthe "lame duck status of
outgoing Commrssrone rs.
Section 3. 01 (q) ELECTION A ended that the
cnangea ead ingto£s £iveo 151 c stoners
rns tead of 'consistin92ofrat leas [sf ive (51 commissroners .
it i hat C s pro ould permit r ing
the umberuof CommlesionecshshouldvcheoCity e rtne
umber of districts; however, i of the compacts geographical
limits of the city, five (s( arstrre is should be sufficient.
n 3. 05 (b) I -
endeacthat the s nEbe£changed to8readlasSfol loOwN ceptrfoimthe
purpose of inquiriesrand i tigations under Section 3E09, n ither
the Commission n embers s 1 deal with City 0££icers and
employees who a subject t endirection and supervision of t
City Administrator exc~e t through the administrator, and n ither the
embers shall give orders to any such officer or
employee, ne itheripublicly ox privately."
The C e believes that the word except" rs more clearly
unders toodmthane the word "solely".
An E9nnl fl7pynrtunitp 7emplo0er"
Section 4.06 AC'L ING CITY ADMINISTRATOR: ended that
n be a ended as follows: the fo llow~ g s
followingzthe f "In n shall a ingeCityce
Administrator berappointedcfor a per~odvexceeding 90 days."
The C e believes that a permanent City Adm.i.nistrator i
zequired fors the efficient administration of the City and c sidezs
90 days sufficient t to replace an Admi n.is tr ator who resigns or
one who is termznatedme
Section 4.07117 - POWERS AND DUTIES. It is zecommended that
this sec tron be amended to read as follows:
4. 0]111 The City Administrator shall appoint and when the
ity Administrator deems i ary f the good of the City,
may suspend o all Citycempl oyees and department heads i
oraance withrthevpecsonnel rules of the City of Longwood, Florida,
adopted pursuant t [he requirements Of this Chartec. vided,
however, all suspended or discharged employees or department heads
may i ocdance with [he personnel policy have their suspension
r dischaege r wed by the City Commission and p[ovidinn further
that the r ents of the Southern Suildi ng Code shall be
followed r uiaem th t e nd 1 of the Buildin
OfF'c'al."e
rsecti on 5.01 - GENERAL P VISIONS. It i ended that sub-
sectron S. OL Ia) c of_oepaztme_. besworded as follows:
"(a C of D The City Commission may by
ordinance e tablish City De partmen is i addition t those c ted
by this Charter and may prescribe the functions of all departments
cept that n d by this Char[e r, t a paeticular
department o oofficetmayaberd ued, o unless this Charter
p ecfrca y p vrdes, as gnedtto y they office oc p tment.
Section 3.10 - ACTION RE4u2 RING A ORDINANCE, lists the e tablish-
alteration o abolishment of any city department, office or
agency as an action requiring an ordinance.
n 5.01 Ib) D b Ad ended
thaYSthezlast sentence reading ith thet of therCity C -
n the Administrator may s the headtoE o
ofss uch departments o may appoint one person as thenhead o£cone
Or more of them." be deleted.
The C e believes that by dcleti ng the above s rt will
prevent the Administrator from se wing as both Adminis tr atore
and Department Nead and elim mater the possibility of the Administrator
serving in an illegal capacity such as Chief of Police.
Section 6.OSIa) CAPITAL P that this
n be a ended t ead asRfol ows: t"r(al r5ubmissfoa t
ThetAdministrator shall prepare and submit t the COmmzsszon a fiveon
year capital program by July 1 of each yeae.~
The Committee believes that additional t required t
submit a Eive yeaz capital program and i shoal dzbe submitted
with the budge[ which i required by July 1. ould be impossiD le
for the Administrator t submit a e year capital program without
information requr red and availab Sefduri ng the budget process.
n 6.0]Ibl Adoption. St i ended that this s
be a ended to read as follow "6. 0]Ib)eAdoption. The Commission by
solution shall adopt the capital program with o ithout a endmen[
after the public hearing and on ox before the last wday of the last
month of the current fiscal year."
The Committee believes that the adoption of the capital program
s dependent upon the budget adopted and t sequence should
be the s The dates fox adoption of rhea qe neral budget a
requi redato be held duei ng the m nth of September and by Florida
t be adopted prior to c mmencem of the next fiscal year.
This uwillurequire that the capital programeand the budget be adopted
prior to end of the cuzrent fiscal year.
n 6.08 - ApOPT.TON. It i dad
tha t6subparagraphs la(,k0(b)TandF lc( be a ended t eadethatethe
budget c only be amended by ordinance and that the word "resolution'
be deleted.
The City Attorney has advised that the ordinance adopting the
budget c only be amended by ordinance and that "resolution" should
be stricken.
Section 6.10 P and Obligations Pcohibi tad.
ended that theythi rd sentence which reads "Any authorization
o£cpayment oc incurring of obligations r iolation of the provisions
of this Charter shall be void and any payment s made illegal; such
shall be c e fox r val of any officer o employee of the
ity of Longwood,aPlorida, who knowingly authorized o made such
payment o red such obligation and said officer o employee
shall also becliable to the City of Longwood, Florida, for any
o paid." be ended t nclude the following additional -
ordings. ."how of hi ng inrthis Charter shall pre ant 1 ing
obligations or payment of bills when required due t ralcd is as[ec
uch as floods oc hurricanes or for other a<taons orequired by state
law such as legal advertising."
The Committee believes that there a
ce ption t n 6. 10 (al if n aryiuotherwiseata aoffi car
of the City o itytemployee would becsubjec[ to penalty far res pondin
to a ergencycunless prior authorization was recerved. by City
Commission.
enaea ehae
The Land Planning
itY C all m affecting the physical development of
the Citymandrshall be c salted o the comprehensive land plan, and
the s may be authorized o shall be required to be e ted by the
ity C n by the laws of the 5 of Florida, andathe Land
Planni nq Agen~y shall e any andtall other duties and responsi-
bilities as from t may be provided by law, thrs Chaster,
or ordinances of theeCityt of Longwood, Florida."
The Committee believes that Ue underscored word "and" makes the
ead m ctly than and the Committee r ends
tha to the word "and"cbe substituted for The Committeecalso
ends that the s n also read "and the same may be authorized
oreshall be requieed,e tence
Section 7.02 - AOJOSTMENT. ended that the
first s ce OAbe amended to read as foil ows:~"The City Com-
eshall by o di na nee e tablish a aed of Adjustment and
sha lls provide s andards and procedures forESUCh board to hear and
determine appeals of administrative decisions, petitions for var ra nces
The Committee believes that the w inq "appeals of administrative
decisions" reads m rately and ~orrectly than "appeals from
administrative decisionscu
Section 0.01"-. CITY ELECTION. ended that subsection
8. 01 (a) be a ended to read as follows:rs"Be01(a7 R gular Elections.
The regular City eLec tion shall be held on the first Tuesday of
November o£ each year."
The Committee believes that the City's election date should be
changedto c espond with 5 and N nal elections. s believed
that changing the date of thetelec ti ontwill promote greater c
participation in the election process.which will be beneficialtforn
all cr t.v zens.
n B.O1 - CITY ELEC'LI ONS. It i ended that Section
B. 011d1 cCOnduct of Elections. be a ended [ eadmas follows: "Section
B. Olldl Conduct of Elections. Except a otherwise provided by this
Charter, all regular and special elections of the City of Longwood,
Florida, shall be conducted i ordance with the Election L
of the State of Florida and theaCOde of Ordinances of the Ci tywof
Longwood. •'
e coauniteee b anoala be a ended t
reflect that the Citylm omplytwit hethe elections laws of the 5
of Florida and that the ut ordinance should be a ended to read Coded
of Ordinances s all ordinances will become part of the Code of
Ordinance Following adoption.
n 8.02 - CANOI O_ATE NOMINATING P ended
that title be changed t ead C E QUA INGBPROCEDURES ei
of the followieg recommendation that n ingy petitions be discontinue
also recommended that Section 8.021a)tbe a ended t ead a
follows: "6.021a) Voters. Any qualified v mof the City maysqualify
for the City Commission as a district Commissioner."
The Committee believes that a n petition s Quid be
discontinued and if this r rsvapproved, Section 8.02
will require amendment as recommenaea.n
n 8.02(61 - ended thaT subsection 8. 02161 be
changedct s follows is sc0216) Qualifying F -refundable
qualifying feedof 550.00 shall be required of eachecandidate."
The Committee believes that tM1e qualifying fee should be
sed From 525.00 to $50.00 to help defray partial c o£
the election and to discourage anyone from submitting a frivilous
qualification.
Section 8.021c) - ended that subsection 8. 02 (c) be
changed t ead as followsis rBC 021c). cedure after Filing.
election authorities shall n tify each c dilate for the position
of district C ithin five I51 w inq days if he/she has
satisfied the requirements prescribed by this Charter:'
The Committee believes that each candidate should be informed
wvtvn a period of fume that he/she is qualified as a candidate.
- FORM 0 ended that E
3 beta ended 0by deleting firs OtTS whit hmreads as followsin
e Comm~i ssion by ordinance shall pcescreibe t f ballot includi
ethod for listing candidates for Commissioner hel c~ti ons and any other
City election."
TRe Committee believes that the form of the ballot i dequately
red by the election laws of the State of Florida.
tome t p sc rrbe the format for each electron bys
o~ai~a~~~ent
n 8.04 ELECTIONS. ended that subsection
8.041a1 cbe a ended t cad as Followseco~^~^8.04(a) General Provisions
and idates For office of c under this Charter shall r
ithin the C n Oistrictsi owhich they r side and for whichn
they shall qualify Dana be elected at large foe such office by
re cerving the kighest number of votes cast."
Tne C e believes that this a endment will eliminate
the need formr sally, r -off election
uchnless tnasfos the Rregular election and the Commute
does n believe that the result will necessarily reflect the will
of the people.
n 8.04 ELECTIONS. Lt i ended that s
8.04161 sbe deleted svnce there wouldr otmbe any requirement nfor
a .run-ofF election.
e Committee believes that electing the c didate with the
highest number of v will zeflect the will of the people
and will eliminate the sunnecessary expense of eun-off elections.
be amended to read as follows: "8.041b). Single Candidate. In the
a designated s the Commission to be filled a election, that
is/he and will be
callylelecPedswitnout his/he~tnameobeinq listedfon the ballot
and public notvice will be given."
the c ends chat the requirement that a Ingle
a ndidate be listed o of he ballot i ary and does st a omplish
any purpose and cou ldnr salt i elec tionsthat w ary due
three candidates beingaunopposed. This r ntls happened
vn the City of Altamonte 8pri ngs and the cost was rn excess of 56,000.
10.01(c) be a ended t s Follows: "10. Ol lcl .Charter R
The City Commmssion shallaaErom t and n t less thaw cry
three (31 years, appoint a Advisory Charter Committee for the purpose
of reviewing the Cnarter of the City and submitti nq r endations to
the Commission for proposed a endments o ofo~he Charter.
The Advisory Charter Committee sna11 be established with one I1)
for a period not to exceed one (il year
the Chart cr be amended to he/she where "he" now appears
the r enaction of t e ebarter Aaviaorr c~
able o ~ ee prepared; xhat the s of the ~
eaa.ing; and enat the
agar i~~i~ae the words cxxnmEa - xxsmonxc clTs
the x endation of the Charter Advisocy Committee
that [beyCi ty Commission adopt a solution to e tabu sh a
nable fee for validating any petition submitted for inrtratrve
or re terenanm.
Respect£u11y submitted,
Lynette ~ nnrs Alice L i<k Bullington
Chairman e Co-Chairman Member