PR05-06-03Parks and Recreation Advisory Board
_ Commission Chambers
i]5 W. Warren Avenue
Longwood, Florida 32]50
May 6. 2003 Minutes ]00 p.m.
Present: Mike Holt, Chair
Member Ted Daugherty
Member Kim Pflug
Member JoAnne Rebello
Marilyn Partlo, Interim Recreation Director (arrivetl ai ]:11 p.m.)
Leslie Walsh, Recreational Director
Debby Reimers, Recording Secretary
Absent: Member Rex Anderson (Unexcused)
Member Chuck Gilmore (Unexcusetl)
Member Craig Van Hooven (Unexcused)
1. Call to ortler.
The Chair calletl the meeting to order at ]:06 p. m.
2. Public Participation.
There was no public participation.
3. Old Business.
Member Rebello, referred to the Work Session that was cancelled, antl said she knew the Board
embers re io choose 2 endeavors that they would like to work on and then present them to
the City Commission for their approval. The endeavors she hatl chosen were something for
antl midtlle school age chiltlren. She expressed her concern that the City of Longwootl
tloe not have activities [hat target these age groups. She suggested a !ew activities to the
Board.
Member Pflug saitl she had worketl on an idea for the teens and wanted to present the itlea [o
the Boartl calletl "Rock the Park". She passed a handout to the Boartl giving specifc details of
her itlea.
The Board discussed Ms. Plug s itlea.
Ms. Walsh brought up the subject of National Night Out which Is held in August. The Board
asketl that it be tliscussed at the next meeting.
The Boartl tliscussed whether all residents receive a water bill or not. A member of the
audience provided the answer to the Board and said everyone In the city receives a utility bill,
n if they do not receive a water bill. The audience member said she hatl previously
researchetl the same question in [he past.
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MSC [HOIllRebello] to suspeptl the rules. The motion passetl 4-0-3 with
Members Antlerson, Gilmore antl Van Hooven absent.
Chairman Holt said the Board needs io make a decision on ideas they want to present to the
City Commission In time to be considered in the upcoming budget.
Member Phug said she attended a fishing event sponsored by Altamonte Springs. There were
two trophies: one most caught, one biggest fish.
Ms. Walsh said Shadow Hilts is the only lake located in the city Ilmits of Longwootl with public
s where people can fish. She thought it would be fun. She said she was involved in a
father/son Flshing contest.
Member Pflug saitl Ovletlo holtls family tlenoes entl woultl like to see more than rys<sporting
entl held in Longwootl, such as music antl cultural events. The Board discussed where a
dance could be held.
Chairman Holt said he met with the Tourist Club and their focus is to go on adventures. He
posed the question to them asking if there were senior programs available, what would they like
to have. He said the members of the club were resitlents of surrounding cities which alreatly
had senior programs.
Member Rebello wantetl to fnd out what the moss popular activity for seniors is because she
oultl like to have a senior program that will succeed. The Baartl tliscussed various senior
aotlvities.
Chairman Holt asked Director Walsh ii they called it a Seniors Program could the city
employes take oars of the dotalis of running it.
Ms. Walsh said Longwood employees woultl not be able to run ii because they have their
regular jobs iq do antl woultl not be able to take on additional tluties required to run a Senior
Program.
Chairman Holt saitl as a Board they would ask staff to come up with the plan.
Ms. Walsh said the Board could ask the Commission to tlecitle if they would need to look for a
senior volunteer or angular staff person that they would pay to run the program.
Member Rebello saitl she believed [hat one of the sunountling cities has Meals on Wheels
come in and deliver footl to the seniors who attend their program.
Ms. Walsh said that Casselberry has a Senior Center manager as well as atltlitional staff
members and was able to hantlle their program because of it.
Chairman Holt said what he believed the Board wantetl to focus on is a senior antl teen
program.
Chairman Holt asketl antl the Boartl agreed to unsuspended the rules
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Member Rebello asked Director Walsh if these program nstttuted with an event held
onth or once a week and how many additional staff members she would need to
handle the event.
Ms. Walsh responded that she believed one pad-time employee would suffice if the event was
only held once a month. If the event was held rtrore than that, it would require an additional full-
time staff member. She also said it may take afull-time employee to get the word out about the
program since it would be a new thing.
MSC [HOIURebello] to proceed with identifying all procedures needed to
establish a seniors program and a teen program.
Member Rebello asked what the Board needed to do to evaluate the cost involved in running
these programs.
Chairman Holt said the Board can now work out all the details of the program and present the
program to the City Commission.
Member Rebello said that if nursing homes are allowed to bring (heir residents to the program,
they need to have Ne staff from the home stay with their residents so the City of Longwood
does not become a sitting service; restrictions need to be established.
Chairman Holt said that there should be a limit as to the number of people allowed to participate
in the program- This way he felt they could tell the nursing homes how many participants they
could invite.
Member Rebello does not want to exclude those seniors who are in a home. but wanted to
make sure that there would be enough room for other seniors who do not belong to a retirement
facility.
Chairman Holt said he just wanted to have all [he details of this proposal typed up in a line
itemed, so staff could go over it and answer all the particular questions and reflect the cost and
then present it to the City Commission for consideration in the budget.
Member Rebello asked what the results were with a past survey which was completed a few
years ago which asked what programs the residents wanted.
Ms. Walsh said the results where in the master plan packet; it was focused on the youth, but
believed the seniors were mentioned as well. She said she will check the results and bring it to
the next meeting.
Ms. Walsh said until now there has not been a big push io have a senior program because all
the surrounding cities offer senior programs. With the new community building, there is new talk
that the city should be able to offer a senior program.
Member PFlug had a copy of the master plan and referred to Page 12, which referred to the
rvey, and said the new community center was needed to serve bosh the needs of seniors and
youths. Page 12, Section B, final paragraph, was read verbatim by Member Plug.
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Chairman Holt wantetl to implement what the survey saitl. One item of concern is transportation
for the seniors to the program.
Member Rebello asketl if something could be worketl out with the Seminole County School
Board to oRer transportation to the seniors.
Chairman Holt saitl churches might be able to transport seniors since they do not use their
buses during the day.
The eoartl tliscussed possible means of transportation for the seniors.
Ms. Walsh suggestetl looking into what other cities with senior programs do and then, if there is
a big need for transportation, researching it further.
Chairman Holt said he would like to have an answer to the Transportation question before it is
brought to the City Commission.
Ms. Pardo commented that the City of Winter Springs had a contract with Lynx to pick up
seniors but was not sure how the contract is written or what the cost is.
Chairman Holt asketl Director Walsh if she could call Lynx and fnd out more information about
transportation of seniors.
Member Rebello said she wantetl to see if Director Walsh coultl also check antl see what the
best tlates and time would be to holtl the program.
Chairman Holt asked that this discussion be tabled until the next meeting when the rest of the
Boaftl could be present antl, in the meantime, the city stall coultl work out the tlelails. He asked
stall how long it would take to come up with the cost involved with running a program and the
details antl cos[ involvetl with each aspect of whatever program the Board wants to know about.
Ms. Walsh asketl if the Ci[y Commission wanted stall to do the cost analysis.
Chairman Holt saitl most seniors he spoke with wantetl some type of an exercise program.
Member Rebello said she was looking for more of a social event.
Member Pflug agreetl antl said she was looking for card or Board games.
Member Rebello said she felt the program needed to be for both men antl women antl was not
e i! m ould attend a lauercise class and though[ men were looking for something more
Ilke a soc al event.
Chairman Holt asketl that Member Rebello pick one program she woultl like to see
implemented.
Ms. Walsh saitl from her experience Bingo is the most popular game seniors like to play. She
said [he exercise classes are important but the attendance is not as great as the games. She
said this is because you tlo not have to be In shape to play Bingo.
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Member Rebello asked if possible to do something social for the seniors such as Bingo or If the
~ city could have cartl games for the seniors. She asked what the cost is involved with Bingo.
Ms. Walsh said you have to have a caller, which court be a staff person. For aerobics you have
to have an aerobics instructor that could also be a stall person.
Chairman Holt saitl that he believed there is a Federation that you have to belong to in ortlef to
have Bingo antl asketl staff to please look into it.
Chairman Holt asked chat fhe BoaN pick one activity for the seniors. The Board further
discussed which program [hey wanted for the seniors.
Chairman Halt asked Ms. Walsh if she could fnd out what expenses other cities hatl In holding
cartl games for seniors. The Boartl was In favor of having Board games and playing cartls for a
sensor activity.
Chairman Holt then asked the Board to start discussing what they woultl like to have for teens.
Member Rebello saitl she liketl Member Ptlug s itlea for "Rock the Park" and would like to see if
it coultl be implementetl. If [he funtls are available, she woultl Ilke to see it startetl temporarily
this summer.
Chairman Holt asked stall to look at the itlea antl to work on It as they need to.
~ Ms. Walsh likes the event idea; however, she asketl the Boartl if they coultl see the Police
Department sponsoring it instead of the Parks antl Recreation. It woultl be better if Police
Offcers antllor maybe Police Explorers staffed the event.
Chairman Holt saitl he didn't think the Board cared who ran the event as long as the city
sponsored the event. The Board agreed.
Chairman Holt said that the two ideas the Boartl was working on woultl neetl to be brought
before fhe City Commission as two separate agenda items.
Ms. Walsh suggestetl chat the idea of "Rock the Park" be brought to the Police Department prior
to bringing it before the City Commission to see it they have enough staff to sponsor it.
Chair an Holt asketl Ms. Walsh it the Boartl needed to ask staff to contact Director BakeYs
office and present the Idea to him.
Ms. Walsh said since Chairman Holt has alreatly spoken to Director Baker concerning activities,
he should bring this idea antl tliscuss it with him.
Chairman Hol[ asketl for the original motion to be amentletl antl to be split up into two motions.
He then, referring to what he believed to be proper Parliamentary procetlure, saitl he can only
entertain a motion and as Chairman was unable to make a motion. He said this is the way the
~ Boartl will proceetl until Parliamentary Rules antl Procedures are brought forth.
Member Pflug asked for clarification from the Chairman as to what he is looking for
P&ft-5-06106/03
Chairman Holt saitl he is looking for two separate motions for each event instead of one motion
ncompassing both events.
The Chairman said if there was no further discussion on the original motion then he woultl ask if
the Board was in favor of the original motion. The Board was not in favor of the original motion
and so if failed as the Boartl was opposed to the motion.
MSC [Rebello/Pflug) for the Board to proceetl with identifying all procedures
eeded to have a senior progra implemented to have cartl gam and
board games. The motion passed 4-0.3 with Members AndersoneGilmore
and Van Hooven absent.
MSC (RebellolPflug] to ask staff ro approach the Police Department to see if
"Rock the Park" is something they would be willing [o entertain.
Chairman Holt asked if the motion could be amentletl to say"...in conjunction with the
Parks and Recreation Advisory Boartl'.
Member Rebello amended her motion as follows'.
MSC [RebellolPflug] to ask stall to approach the Police Department to see it
"Rock the Park" is something they would be willing to entertain In
onjunction with the Parks and Recreation Advisory Board. The motion
passetl 4.0-3 with members Anderson, Gilmore and Van Hooven absent.
Chairman Holt then asked [hat the Board go back to the original motion
Member Rebello made and asked the motion be read to the Boartl. After
asking if there was any further tliscussion on the original motion, the
Chairman asked if all were in favor and that motion passed 4-0.3 with
Members Anderson, Gilmore and Van Hooven absent.
Chairman Holt believetl that this is how it was supposed to be tlone and said if he was
wrong he will go back later and amend the motion.
MSC [Rebello/Pflug] to approve the minutes of [he April'I, 2003 meeting. The
motion passed 4-g-3 with Members Anderson, Gilmore and Van Hooven
absent.
4. New Business.
Member PFlUg had positive input from the public regarding the ramps at the new facility in the
park.
Member Rebello wantetl to know when the Board wantetl to start falking about National Nlghl
Out.
Ms. Walsh saitl that it should be tliscussetl at the ne# meeting antl asked that it be placed on
the next agentla.
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5. Atljourn.
Chairman Holt adjournetl the meeting at 8:45 p. m.
MI Holt, Chair
>1
Debby- rs, Recartling Secretary
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