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PR04-01-03PARKS AND RECREATION ADVISORY BOARD COMMISSION CHAMBERS iT5 WEST WARREN AVENUE LONGWOOD, FLORIDA APRIL 1, 2003 MINUTES PRESENT: Mike Hol[, Chair Ted Daugherty, Member Rez Anderson, Member Chuck Gilmore, Member Kim Pgug, Member JoAnne Rebello, Member Marilyn Pardo, (Interim Coordinator for Parks and Rec.l Debbie Rentro, Property Maintenance Supervisor Butch Bundy, Commissioner Lorraine Forcest, Recording Secretary ABSENT: Craig Van Hooven, Member (unezcusetl) 1. CALL TO ORDER. Mr. Holt calletl the meeting to order at 7:00 p.m 2. PUBLIC PARTICIPATION. Mr. Holt welcomed Commissioner Bundy to the meeting and asked if he had something he would like to say. Commissioner Bundy thanked everyone for doing a great job. The other Cora and he commended the Parks Board for all it has tlone throughout the years. He understootl teenagers were hanging around Arbor Park at night and jumping on the equipment meant for toddlers. He spoke to the Chief of Police and the City Administrator concerning the problem antl they are in agreement that programs for teenagers are eeded. He said he is aware of the Board working on coming up with ideas to present to the City Commission for consideration, as items for the new budget will be decitletl on in June. He also wanted the Board to know that whatever the Boartl comes up with, they will not be responsible for mooing these programs. He said if additional people ate needed to run these programs the City Administrator will have [o make arrangements in the budget forthem. Parks & Rec. Atlvisory Boartl Minutes April i, 2003 P9.2 Commissioner Bundy said sometime over the nett six or eight months nstruction will begin on the new fre station, which will have a meeting facility. Also, he offered his help anytime the eoard may need his assistance. Mr. Molt inquired as to how much time the Board hatl before [he budget was implemen[etl. Commissioner Buntly said it hatl to be given to the City Administrator by June i, 2003, so he could Fgure it into the budge[ before he hantls it to the Finance Department. He said from [here it goes to [he City Commission by the end of June or the beginning of July. Mr. Holt asked when the Board decidetl on an itlea, what is the process to bring it before the City Commission. Commissioner Bundy suggestetl preparing a list of ideas agreetl upon by the Board, and sending i[ to the Commission in the form of a memo. Also, the Board might consider attending the Commission Meeting when the item is brought forward, so both sides couitl discuss the itleas submittetl. Mr. Gilmore asked when [he Board would need to present a public participation to the Commission. Mr. Bundy said it woultl have to be sent to the City Clerk's Department to be put on the agentla the Monday before the nett Commission meeting. 3. OLD BUSINESS. Mr. Hoit asked for approval of the March 4, 2003 minutes. MSC (Antlerson/Daugherty) [o approve [he March 4, 2003 minutes. Motion passed 6-0-1 with Member Van Hoovan absent. Mr. Hoit asked Ms. Pardo for [he CooNinators Report Parks & Rec. Advisory Board Minutes APriI i, 2003 Pg.3 Ms. Pardo saitl she contacted a few of the cities about the activities they provide throughout the month for senior citizens and passed out a packet she put together fior the Board. Mr. Gilmore said the other cities seem to use County facilities as well as their own and inquired how they go about doing so. Ms. Pardo saitl each school makes their own arcangements with the County. Ms. Rebello informed the Board there had been a meeting with [he Commissioners and the Seminole County School eoartl and they seemed to be willing to sharing their facilities. Mr. Holt saitl he was giatl she brough[that subject up as he noticed the County was reaching out to the communities and being very cooperative in sharing their facilities. Re also thanketl Ms. Pardo for all the work she did in putting the pamphlets together. Ms. Pflug stated the City of Casselbercy had a Senior Center Advisory Board which was having a meeting on April 6, 2003 at 2:00 p.m. in the Senior Center, and the Board members may want to attend. Ms. Pardo and Mr. Gilmore saitl they would try to attend. Ms. Rebello suggested a Work Session meeting. Mr. Antlerson asked for a general consensus of the Board to pick two topics tram Ms. Partlo's pamphlets to discuss at the Work Session. The Chair asked the members if all were in agreement to do so. Ali agreed they would tlo so. Ms. Renfro told the Board the Tourist dub has been in the city more than 50 years and their members enjoyed coming to the meetings. Mr. Holt suggested maybe inviting the President of the Tourist Club, Mr. Berg, to attentl the Work Session with some ideas he would like to see Implemented. Parks & Rec. Advisory Boartl Minutes April i, 2003 P9.4 Mr. Anderson complemented Ms. Renfro on how nice the city looked with regartls to all the plants and flowers she maintains. Mr. Holt asked for nominations of a Vice Chair. Mr. Anderson nominated Mr. Gilmore. Ms. Pgug nominated Ms. Rebeilo. Mr. Holt nomina[etl Ms. Pgug. Mr. Holt asked for a show of hands for Mr. Gilmore, i[ was a unanimous vote for Mr. Gilmore. All con9ratula[ed him and welcomed him as the new Vice Chair. 4. NEW BUSINESS. Mr. Holt asked it there was any new business. Ms. Rebeilo brought in an article about jumping water /ountains like they have at Wal[ Disney World, which the City of Winter Springs is putting in e of their parks. She understood that i[ was acquired by a grant, and thought since it would be a long time before Longwood wouitl acquire a pool, she thought [his might be something the Board could look into. She asked the Recording Secretary to please make copies for the Boartl antl bring them to the Work Session. She also inquired about how the liability issues appiietl. Commissioner Bundy spoke about liability issues with [he city concerning chiltlren and sports, but said a few years ago the Legislator did extentl reign i unity to ail home rule cities, and since Longwood has a Charter, the city is a home rule city. Ne said there is a cap of two hundred fifty thousand tlollars ($250,000j, so the Boartl should not let that tleter them from coming up with ideas that [hey would like to see implemented. Discussion ensued about the Easter Egg Event concerning the time, and eggs being ready and everyone's job when they arrive. Parks 8 Rec. Advisory Board Minutes April 1, 2003 Pg. 5 5. ADJOURNMENT. Mr. Molt adjourned the meeting a[ 8:15 p.m. // Mi of , h i/ Lorraine Forrest, Recording Secretary