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PR09-04-02PARKS AND RECREATION ADVISORY BOARD COMMISSION CHAMBERS i75 WEST WARREN AVENUE LONGWOOD, FLORIDA MINUTES SEPTEMBER 4, 2002 PRESENT: Mike Holt, Vice Chair Ted Daugherty, Member Chuck Gilmore, Member Rex Antlerson, Member JoAnne Rebello, Member Leslie Waish, Recreational Programs Coordinator Lortaine Fortest, Recording Secretary Nadine Tolos, Visitor ABSENT: Gerald O'Keefe, Chair Kim POug, Member t. CALL TO ORDER Mr. Host called the meeting to ortler at ]:05 p.m. 2. PUBLIC PARTICIPATION Mr. Holt invited Ms. Tolos to join the Board at the table to tell the Board what she thought residents of Longwood woultl like to see at the Christmas Evens. Ms. Tolos thought it should be called "Celebrate the Season antl Tree Lighting Event. The Board might also expand the time to include the Snow House that was at Celebrate the Season at Candylantl Park last year. She said the part she took last year was getting d5% of the items which ere donated to the event and helping where she was nestled. She would also like to see the Arts 8 Crafts table increased, and Santa stay longer by taking breaks every so often, also more advertising started sooner. Fresh trees were put around the snow house last year then donated to needy families after the event with decorations so they couitl decorate the frees themselves. Everything left over also went to the families. She saitl she sold be more than willing to work with the Boartl this year again to help in any way she might be needed. She thanked the Board (or leriing her speak to them. P. 8 R. Minutes September 4, 2002 P9 2 7. OLD BUSINESS A. Approve August T, 2002 Minutes. MSC (Antlerson/Rebello ~ to approve the August T, 2002 Minutes. Motion passed 6-0-2 with Members O'Keefe and PFlug absent. B. Coordinators Report Ms. Walsh confinnetl the date of Saturday September 21, 2002 for the Bike Rodeo. Time is 9:00 a.m. to 12:00 p.m. We will have Mike on the Bike from the Seminole County Sheriff's Department, he's a little character that rides a bike and answers all the children's questions. The obstacle course will be set up, there will be all kinds of inforrnationai books set up in tlifferent as to check helmets antl safety items on all bikes. Volunteers will be at different tables to do a safety check on all bikes. They will be tesletl to see how safely they ride and H they know the safety rules of riding. Prizes given throughout the day will be bikes, regec[ors, antl pads. There will be juice, water, and cookies and Ms. Walsh will ask [he Girl Scouts to help pass out refreshments. The Police Department woultl be doing finger printing. A fomf will be given out to the parents to HII out the particulars of [he bike antl keep on Ole at home in case of theft, so they can prove the bike belongs to them in case of recovery. All volunteers should be there at B:OOa.m, to start at 9:OOa.m. Time for the Christmas Event was brought up again antl it was decitletl it oultl start at 2:00 p.m. until 6:15 p.m. since Celebrate the Season was now added to the program. This discussion was then tabled until nezt month so [hey could start the discussion for plans for Halloween. 4. NEW BUSINESS A. HALLOWEEN EVENT Ms. Walsh said Thurstlay, October 31, 2002 starts The Fall Festival, from 5:00 p.m. to 10:00 p.m. and at the same time the Board is volunteering to work " Booville", which is a Haunted House for the little ones 6 years old and under. It's free for all and it will also continue on November 1" and 2"a All ideas are welcometl. There will be Polaroitl pictures and she hopes to have something [o attract the chiltlren's attention like, " CliHOrd the Big P. 8 R. Minutes September 7, T002 Pg.3 Retl Dog". The Board Members may dress up if [hey wish to. Also try to think of an eye catching theme upon entering. Ms. Walsh then went on to speak of the grant monies being made available from the Flodtla Recreation Development Assistance Program jFRDAPj. the FRDAP grant provitles matching funds of up to $200,000 to organizations who apply and eam the required points necessary to be eligible to receive the grant monies. A certain number of points are warded to an organization that discusses the Brant with its Atlvlsory Committee. Ms. Walsh explained that the grant is being sought in order to refurbish Reiter Park. The total cost of the project will be over $500,00. The awarding of the gran[ will not take place until November. If the grant is ived, the City will have two [o three yeare to have the project ompletetl. Ms. Walsh then responded to questions from the Board relative to the Reiter Park project. Ms. Walsh saitl rules and regulations for [he Parks Boartl were never adopted. A copy was distributed to all in order [o review for the next eeting when it can be discussed by Me Board and sent to the Commission for approval. Ms. Walsh said the election of Officers of the Board will be scheduled for the October meeting. 5. ADJOURNMENT Meeting was adjoumetl at 8:15 p.m. V ~ ~J/~ / ik Vice Lorraine Forcest, Recording Secretary