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PR08-07-02PARKS AND RECREATION ADVISORY BOARD COMMISSION CHAMBERS 175 WEST WARREN AVENUE LONGWOOD, FLORIDA MINUTES AUGUST ], 2002 PRESENT: Mike Holt, Vice Chair Ted Daugherty, Member Kim PFlUg, Member JoAnne Rebello, Member Leslie Walsh, Recreational Programs Coordinator Lorraine Forrest, Recortling Secretary ABSENT: Gerald O'Keefe, Chair Rex Anderson, Member Chuck Gilmore, Member 1. CALL TO ORDER Mr. Holt called the meeting to order at ]:05 p.m. 2. PUBLIC PARTICIPATION There was no participation. 3. OLD BUSINESS a. Approve JWy 2, 2002 Minutes. MSC (Daugherty/Rebello) to approve the July 2, 2002 Minutes. Motion passed 4-03 with Members O'Keefe, Anderson, and Gilmore absent. Mr. Holt remarked how well he thought National Night Out had gone, and all agreed. He said how helpful it was that they had shirts given to them to wear and Ms, Walsh agreed that it was great [hat Albertson's food store had donated mem. Ms. Rebello commented that next year more drinks than food should be supplies as the workers also hatl to have them. She thought more water should have been given, but Ms. Walsh saitl i[ was less ezpensive to supply sodas. Nezt year [hey will set up coolers with mote water. P. & R, Minutes e- 7- 02 P9 2 Ms. Rebello said the only negative comment she heartl about the night was there was not enough help at the finger prtnting table and the wait was too long. Next year there will have to be more people to help move the line along. All thought the Pbe Department and the Super Hero's ditl a great job. The face painting which was done by Lyman High students also went well. Discussion continued that next year the food [able will have to be arranged so they get the footl before dessert. Also tickets should be marked with beginning and entling numbers so a count can be kept of how many people me to the event. An estimate was about 400-500. Suggestion was made to put up barrier lines Oke they do at the att2gions to move the lines fairlyl quickly. Mr. Holt inquired about the sign for Sandalwood Park. Ms. Walsh said a quote for the paving and grading hatl been received and a requisition will be done and work will probably begin in about a month. A company will then do [he sign and install it. 4. NEW BUSINESS A. Coordinator's Report Ms. Walsh passed out a flyer about the annual Bike Rotleo Event which would be held on Saturday September 2i, 2002, and said it would be sent out in the September water bill. The event will be back at Ciry Hail this year. She will get with ~cer Gioielli to set up the courses they hatl last year at Longwood Elementary School. This all relates to bike safety, which is at tliffereM levels to get their passing stickers. Then their helmets antl bikes e checketl. She said she was sure vouchers for helmets will be given out at the event. There will also be priz s of bikes, helmets, stickers, and locks given away, A tent will beset up to keep drinks, cookies, Chips, juice, and water. Ms. Walsh asked Mr. Holt if he touitl get the layout of the obstacle course from the lady from the Grove Organization that helped last year as it contained 10 or t2 stations. Discussion continued regarding other things that may be done, and it was noted there was still another meeting before the event. P. S R. Minutes 8-7-g2 Pg.3 Ms. Walsh then moved onto the subject of the Annual Tree Lighting Even[, which she saitl she expects is going to be discussed by the Commissioners as to whether there shoultl be more then one event. She then asked for input. Mr. Daugherty said like he [hough[ last year, there should only be one tree lighting ceremony in town and it should be in front of the City Hail. All agreed, but Ms. Rebelio. She said she would like to see it expanded to "nciutle the snow house that she had gotten set up last year when she worked the Celebrate The Season Event. Ms. Walsh Thought the dancers could be set up on the stage in the new Com unity Building and Santa would sit in the gazebo, then leatl everyone back to light the tree. MSC (Daugherty/Ppug) to approve one Annual Tree Lighting Event for the City of Longwood, vote passed 4-g-3 with Members O'Keefe, Antlerson and Gilmore absent. Ms. Rebelio again indicated her desire to have the event expanded and if it was not, she woultl withdraw her vote to approve. Mr. Holt said this vote was for approval of the Tree Lighting Event and that further discussion coultl take place. Ms. Walsh said she needed to know, as as possible, how long the event would be so she maid book the school groups. Discussion continued with respect to atlvising the school groups as to time and how long they needed to be available. During discussion Mr. Daugherty advised that his term would expire shortly and he woultl not be seeking reappointment to [he Board. Discussion continued witM1 respect to the Board's Rules antl Procedures and which Pariamentary Procedures were in effect. Ms. Rebelio said she believed the adopted parliamentary procedures were not Roberts Rules of Order, but were procedures written by Ms. Randi Sutphin. Mr. Holt asketl that the Secretary check into what procedures were in effect. P. & R. Minutes 8 7-d2 Pg. 4 Mr. Holt matle a motion to adjourn, seconded by " ^- '-erty. "'^5 p.m. motion carrietl 4-0 3 with Members q'Keefe, t.:. .., and .:`..ore absent.