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PR04-06-04MINUTES PARKS AND RECREATION ADVISORY BOARD 775 WEST WARREN AVENUE LONGWOOD, FLORIDA Apdi 6, 2004 COMMISSION CHAMBERS 7:00 PM Present: JoAnne Rebello, Chair Abigail Shoemaker, Viee Chair Nonda Meng, Member Elsie Richardson, Member Fran Meli, Parks and Recreation Manager Lintla Goff, Recording Secretary Commissioner Brian D. Sackett Patrick Millet, Intedm Community Services Director Absent: Christine Balair, Member (Excused) Jon Hoyle, Member, (Excused) Kimberly Pgug, Member (Unexcused) i. Call to Order. Chair Rebello calletl the meeting to order at 7:05 p.m. 2. Election of a Vlce-Chair. Chair Rebello opened the floor for nominations of Vice Chair. Chair Rebello nominatetl Abigail Shoemaker. There being no further nominations, Chair Rebello Gosetl the nominations. Nomination canied by a unanimous voice vote. 3. Approval of Minutes -March 2, 2004 Regular Meeting. Vice Chair Shoemaker movetl to approve the minutes of the Regular Parks and Recreation Advisory Board meeting of March 2, 2004 as submittetl. Seconded by Member Richardson and carried by a unanimous voice vote. 4. Public Participation. Commissioner Brian Sackett Ihanketl Ne Boartl antl staff for the Easter Egg Hunt. He stated it was a flawless event and a good way to celebrate with families. He declaretl the city nestled to pursue funtls for bike trails. He inquired whether the Parks and Recreation Boartl could be involved in pursuing these funds. He stated he would like to see a working relationship between the CiTy Commission and the Parks and Recreation PSR 4-64004/ 1 Advisory Board. He requested the Board also consider in what areas the trails should be. Ms. Melt advised that trails ware an item itlent~ed in the Parks Master Plan. She stated it would ba an advantage if fhe trail could hook into the wunty's trail system. Commissioner Sackett agreed, and stated that Mayor Anderson had alluded tc, there are funds available and Longwood needs to Gaim their share. Ms. Melt agreed that she would like to pursue funds from Ne county. Chair Rebello asked if the Master Plan was showing the trails connecting to all parks. Ms. Melt responded in the at(rmative. Discussion was held regarding the Parks Master Plan. Ms. Melt declared fhe Board has been very involved with events and anything under trails would also involve Nis board. 5. Old Business. A. Park 8 Recreation Manag¢fs Report. Ms. Melt reported that Amy Stevenson has been hired as a Community Services Coordinator. She is a graduate student at UCF in Public Administration. Ms. Stevenson will primarily be working in Recreation. Ms. Melt reported the Easter Egg Hunt was held on Saturday, April 3'". She stated there were three golden eggs in each of the age groups. The Community Officer was present and there was a fire truck there. She deGare0 that they needed to tlo a better jab with publicity. She said she would be suggesting a quarterly newsletter in fhe water bills. She statatl they were hoping to past events at the parks throughout the city. Ms. Melt reported there were approximately 75 in attendance at the last Blue Gress. She stated the Historical Society sold coffee and desserts. They have requested to sell products each month at Blue Grass. Ms. Melt reported that the rnetl softball is half way through the n. She slated the Longwood Longshots were improving and having fun. She statatl there were 25 in attendance at Seniordse today. She has ordered a lapel microphone for instructor to weer. P8R 4£-2004/ 2 Vice Chair Shoemaker slatetl the Seniorcise insWIXOr was very positive and uplming. Diswssion was held regarding the Seniordse Program. Ms. Mali reportatl Blue Grass would be heltl at Lyman High School for the months of April antl June. She stated they would have signs postetl with directions. She advised they woultl also have someone outsitle the Community Builtling to iMOnn anyone who may not be e of the change. The June event will be a Blue Grass Appredation Day antl will be gearetl toward a family event. She reportatl that following this event, Blue Grass woultl remain at the Community Building. Ms Meli advisetl the Senior Matinee starts this month. It will be heltl the thirtl Wednestlay of the month. The Matinee's will be a brown bag lunch, with the dry providing beverages and popcorn. Ms- Meli reported Ney will begin registering city resitlents for Summer Camp on April 12 Non residents will have the opportunity to register the following Monday. Summer Camp will be heltl at Lyman High School and they will have use of the pool every afternoon they are not on a feltl tdp. $he stated there woultl be two feltl trips planned each week antl on Fridays Ney will have a pizza party or a cook-out She atlvisetl they will be hiring a director, counselors antl Junior counselors for the Summer Camp program. Discussion was held regartling student volunteers. Ms. Mali reportatl the following updates for parks: • Magnolia Park has been dearetl and fll tlirt brought In. Playgrountl equipment is in antl they are schetluling installation. • Reiter Park plans are being drawn up. Tha two ball felds at Reiter Park will be removetl. • Smallworld Park plans have been tlrawn up. There will be playgrountl equipment, basketball halt-court, and a unity room attached to the fre station. The tennis courts will be removetl. • Candylantl Park has hatl the donation of irrigation by the Babe Ruth. They antidpate the feltls will be reatly by fall. Ms. Mali reported National Night Oul is schetluletl for August 3i°. Dlswssion was heltl regarding National Night Out. Discussion was heltl regartling the Rodc the Park event. P8R 46-2004/ 3 8. New 8usincss. Member Mang inquired how to adtlress issues brougtri up of last evenings Commission mealing. She stated ana item was in regards fc no smoking signs at city parks. Mr_ Miller explainatl the City Gommission gave dlr¢IXlve for Adminisfraiion to bdng back an ordinance deraillrLq how fhls woultl be implemented- He statetl the City Commission could also ask the Parka and Reueaflon Advisory Board [o research antl make rewmmentlations on specrfic items. Chair Rebello asked If the new members wore aware the City Commission has an ortlinance that passetl the first reading requiring fnancial dlsofosure for the Darks and Reueaflon Advisory Boartl members. 6isouaslon was held regarding fjrtandal disclosure. Chelr Rebello sfatatl the Commlealon has dekermined to make the regulations equal far all boards. She advlmad once this ordlnenoe passes she woultl no longer be on (he Parks and Recreation Advisory Boartl. She stated the public hearing was scheduled for May t7°'. T. Adjournment. Chair Rebello atljourned the ma Sat 8:t4 p.m ~..atW., ATTEST. Linos'.. -ding Seueiary P8R 4-fi-2004/ 4