PR09-30-03WSPARKS AND RECREATION ADVISORY BOARD
CONLVIISSION CHAMBERS
1751\ EST WARREN AVENUE
LONGWOOD, PLORIDA
MINUTES
WORK SESSION
SEP UMBER 30.2003. 7:00 P:N
Present: J-t,l,R
Joanne Iilte o
Chuck Gilnwre
Kim Pil,
Judy Puh
Patti Yorfv
Absent: Ted Daughmty(unexcused)
Also Present. Commissioner Bundy'
Cpn1111t5s len er Maingot
Ken I,evenlhal. Park & Recreation Cnordinatnr
PatHtk \IIIIer. Interim Community Services Director
Paul Sizemore Administrative Ntern
Lor re Pm rest, Recording SecreL�ry
LindG.M Dep— City Clerk
Abbie Slmemaker - "bit,
George McKenzie, Public
I. CALL TO ORDER. Chair I10—lied the meeting to order It 7(0
2. Discussion of"Rock The Park" on Oetubm, 4, 2003.
Chair 1 tolt staled that prior to discussion of"Rock the Park" hew-ould like to
entertain a motion to uspend the rules.
Ms. PFlug moved to suspend the Hiles.
Ns. Rebell, asked why they were suspending the rules.
Chair bolt stated so they could talk Feely.
Ns. Gaff pointed out this w-as a work session and stated [here really should not be
motions durinn a worA session.
Mr_Levent'nal reported they had securedth,—icesofa DJ. Hedlslrfbutedan
ootllne overview ofthe event highliuht, fie also went over the time schedule of
and re iwed a pres release for"Rock the Park`. He reported the event
at IM p,m anenm_ Hrev d ds G I n nO µe iewed a site planet u for the sp of
the event_ Ile statedstaffwotild like w propose the ball fields off lunits Ile
pared around a volunteer sheet.
Ms. Rebell" asked how other people interested in volunteering would sign up.
Mr. Leventhal stated if the members knew of anyone who wanted to volunteer
they could sign them up on the volunteer shew.
Mr. Miller stated the radio station has done a goodpb ad—i,mg the event and
has been room- public Service Annopneentents.
Mr. Leventhal stated they visited the high schools and middle schools to make
known the --
Mr. Gilmore stated they had dlscossed targeting 12-1 t year olds_ He stated
middle and M1igh school ages were good aces. fle Hated naff had doneagood job
inputting the eventto�atht stated there were nlsh kwg homecoming
dances scheduled for Saturday nisnt_ He suggested checking school calendars in
tha Comm for scheduled events.
Discussion was held regarding a mmtnity calendar.
%1, )'o« y asked for hrrtber e pi nwion ,gWing check in_
Mr_ Leventhal explained —1, pars ould be give a 6,11,G for a door priz
when checking m and this also would allow staff to keep track fthe number m
ettcuda ,
%I, Yorty asked if the city was responsible for those attending.
11,. (filler stated the it, was not responsible tfe stated [he 61, is ptoviding an
open event for entertainment.
Mr. Gilmore suggested the lights remain lit on the ball field.,
Mr. Leventhal stated that public works staff avill be at the event and able to assisl,
He funher stated that flood lights would be used to light the worts b6,,S used for
demonsvauons-
\1s. Rebell" asked 1f there waspill; to be seating at the t1 r 11 nouns whoa the
DJ would be set up.
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