PR07-08-03~~
~. PARKS AND RECREATION ADVISORY BOARD
COMMISSION CHAMBERS
175 WEST WARREN AVENUE
LONGWOOD, FLORIDA
MINUTES
JULY 8, 2003
Present: Mike Hoit, Chairman
Chuck Gilmore, Vice Chairman
Tetl Daugherty
Kim Pflug
JoAnne Rebello, 7:02 arrivetl
Patti Yorty
Leslie Walsh, Recreation Program Coortlinator
Paui Sizemore. Administrative Intern
Debby Reimers, Recortling Secretary
i. Call to order.
Chairman Holt called the meeting to order at 7:00 pm.
~ Chairman Holl welcomed Patty Yorty, who was recently appointed to the boartl
and the other members of fhe boartl introtluced Themselves.
Ms. Walsh introtlucetl Mr S'¢emore to the boartl.
The boartl as a whole expressed their sympathy Io Board Member Daugherty
because of his wife's illness antl hospitalization.
2. Public Participation
There was no public participation.
3. Old Business
a. Approve June 3, 2003 Minutes
MSC [Gilmore/HOIt] to approve the minutes of the June 3. 2003
meeting. The motion passetl 5-0-1 with one seat vacant on the
boartl.
b. Coordinators Report
Chairman Holt mentioned that fhe Clty Commission approvetl the "ROGc
the Park" event and 9rantetl $500 to help cover expenses for the event.
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Ms Walsh asked the board when they want to holtl the event. Her
suggestion was to hold the event in October because the board would
then have time to advertise the event antl the weather would be nicer.
The board discussed when they coultl hold the event based on other
events the city was holtling arountl the same time periotl.
Ms. Walsh asketl the boartl what type of atlvertisement antl music they
anted at the event. She wanted to know if the boartl wanted to charge
n atlmission fee. She let the boartl know that during the even) one of the
felds al Cantlylantl Park may be in use for a softball game.
Member Pflug asked, antl all were in agreement, that the event woultl be
heltl from ]'.00 p. m. l0 10:00 p.m.
Member Rebello wanted to know what the board thought about possibly
welcoming teen bantls to perform at the event, which may bring more
teens out as well.
Ms. Walsh agreed that there could be teen bantls along with a D.J. at the
event.
Member Gilmore suggestetl getting a ratlio station instead of a D.J. for the
event.
Member Pflug said she woultl also like to see a radio station Instead of a
D.J. at the event because they always have things to give away. She
asked if they coultl get a ratlio station Ilke Mix 105.1 or %L106 ]where
they play a variety of music.
Member Yorty asked if the bantls would have to audition and if the boartl
was going to limit the types of bands that would be allowed to play.
Member Daugherty asketl if the boartl thought it woultl be better (o have a
D.J. the (first time the evenf was held.
Ms. Walsh liketl the idea of having a ratlio station this time because she
thought it woultl Increase the turnout al the event.
The boartl tlecided to first let Ms. Walsh attempt to get a Ratlio Station for
the event and if she was unable to get one, she woultl then secure a D. J.
for the event. The event would be held on October 4, 2003 from ]'.00 p. m.
-1o:ao p.m.
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Ms. Walsh then went over the preparations for National Night Out. She
hatl met with Officer Herb Stewartson from the Police Department antl
with Mr. Sizemore. She hatl contactetl different attractions and wrote
letters to local restaurants in the City of Longwootl for tlonations of tickets,
Scots antl footl. She hatl received some responses antl she was
working with Sprint and Bright House for tlonatlons as well.
Ms. Walsh saitl Officer Stewartson has a cometly club that would come
out and perform for 2010 30 minutes. They are sending a demo tape for
her to review.
Ms. Walsh said she was also working on having a skate board
demonstration at the evens as well.
Chairman Holt asked if she could get the skate board tlemonstrafion for
the °Bike Rodeo' event as well.
Member Rebello saitl a local resident, George McKenzie, was donating
1,000 to 1500 glow-in-the-dark necklaces.
Ms. Walsh said she was purchasing inkless fnger printing packets. There
woultl be Police Explorers available at the event to help anyone who may
need help, or parents were welcome to take the packets home to use
Them.
Ms. Walsh showed a necklace that lights up which she was purchasing for
the event. She was looking at getting tattoos as well with the Longwood
Police Department star to give away. The event would also have a moon
walk and obstacle course. OHlcer Stewartson has requestetl the Hum-V
antl the Helicopter for the event. Mike on the Bike, McGruft the Crime
Dog, Fredtlie the Flre Engine, and a rollover vehicle, footl and goodie
bags would be there as well.
Ms. Walsh saitl she was thinking of having a hand stamp for everyone
going through. She was working on getting a PA system and she was
requesting superheroes. They were going to use a flatbed truck for a
stage.
Ms. Walsh saitl there would be tickets given for food and prizes. She saitl
the event would run from 6'.00 p.m. to 9:00 p. m. and asketl that the
volunteers meet at Cantlyland Padc by 500 p.m. She said this event
wcultl be advertised on the next water bill.
Member Rebello asketl if they were going to have signs on the road this
year to announce the event.
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The boartl finalized the rest of the tletails for the event
Since National Night Out was scheduled the same night as the regularly
schetluletl Parks & Recreation Atlvisory Board meeting, [he boartl
eschetluled their next meeting to Wednesday, August 6, 2003. at ]'.00
p m.
4. New Business
Member Pflug let the boartl know that her research shows Longwootl was
charleretl 125 year ago and she woultl Ilke to see the city holtl a celebration for
their anniversary. She saitl the Cily of Sanford as well as other cities celebrated
their anniversaries as well.
She envisioned celebrating with bluegrass music along with having cake and ice
ong with women tlressetl in periotl attire who would give lours of [he
Hilt r'IC Dlstricl. She saitl she was not sure of tha exact tlate when tha titles
actual charter was atlopled. She asked ii the boartl could help organize a small
celebration.
Member Daugherty suggestetl that Member PFlUg coultl contact some of the
oltler resitlents for information regartlinq the city's history. He also suggestetl
that she coultl talk with some of the oltler citizens who attentl the Bluegrass
Festival held at the Community Building every month.
Member Ptluq said she thought it woultl be nice if something simple coultl be
tlone. She tlid not want to see the city's 125 year anniversary pass without any
recognition.
The board discussetl the possibility of holding the event al the Community
euiltling. Ms. Walsh'mformed the boartl that the builtling was booked solid antl
woultl not be available for use.
Member Pflug wontleretl if the celebration coultl be heltl on the front steps of City
Nall. She saitl the Historic Society was oif for the summer antl does not meet
again until September.
Ms. Walsh saitl she tloes not see this as a recreational event. She believetl it
was a Historic Society event. The board agreetl with Ms. Walsh.
It was the consensus of the boartl that Member Pflug wcultl bring her idea to the
ext City Commission meeting under Public Participation as a representative of
me boom.
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5. Adjournment
TM1e meeting zdjournod at 8'.?0 ~,>.m
4 cording Sacrmtary
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