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PR04-04-06AGENDA PARKS AND RECREATION ADVISORY BOARD 175 WEST WARREN AVENUE LONGWOOD, FLORIDA April 4, 2006 COMMISSION CHAMBERS 1. Call to Order. 2. Approval of Minutes March 7, 2006 Regular Meeting. 3. Public Participation. 4. Old Business. A. Recreation Program Manager's Report. 5. New Business. 6. Adjournment. 7:00 PM Notice: All persons are advised that if they decide to appeal any decision made at these meetings/hearings, they will need a record of the proceedings and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record to include the testimony and evidence upon which the appeal is to be based (per Sec. 286.0105, Florida Statutes). Persons with disabilities needing assistance to participate in any of these meetings should contact the A.D.A. Coordinator at 407 260-3481 at least 48 hours in advance of the meeting. Future Meetings: May 2, 2006 June 6, 2006 MINUTES PARKS AND RECREATION ADVISORY BOARD 175 WEST WARREN AVENUE LONGWOOD, FLORIDA March 7, 2006 COMMISSION CHAMBERS Present: Abigail Shoemaker, Chair Elsie Richardson, Member Mary Volkening, Member Kitty White, Member Fran Meli, Recreation Program Manager Chris Capizzi, Recreation Program Coordinator Linda Goff, Recording Secretary Absent: Bob Driver, Vice Chair Gino Gavoni, Member 1. 2. 7:00 PM Call to Order. Chair Shoemaker called the meeting to order at 7:14 p.m. Approval of Minutes February 7, 2006 Regular Meeting. Member Richardson moved to approve the minutes of February 7, 2006. Seconded by Member White and carried by a unanimous voice vote with Vice Chair Driver and Member Gavoni absent. 3. 4. Public Participation. None. Old Business. A. Recreation Program Manager's Report. Ms. Meli introduced Chris Capizzi, Recreation Program Coordinator. She reported they were preparing for Easter. She said the February Bluegrass was not well attended, although they did have four outstanding musicians. She stated there was a large Bluegrass Festival being held in March so the regular musicians would not be in attendance. She reported the Senior Matinee feature in March would be Sisterhood of the Traveling Pants. Ms. Meli gave an update on the City Parks and said the status has not changed since last meeting. She handed out and reviewed copies of the conceptual plans for Reiter Park and Smallworld Park. She advised they were waiting to apply for the St. John's Water Management permit and were hoping to break ground in P&R 3-7-2006/1 September for Reiter Park. She advised the City had been awarded a $200,000 grant for Reiter Park that has a provision for a set completion date. She said the tree grant would be utilized for planting trees in both parks. She advised the City would be applying for a Community Development Block Grant (CDBG) for Smallworld Park. She reported Magnolia and Sandalwood Parks will have covered pavilions. Highland Hills Park will be renovated following the completion of the stormwater project. Ms. Meli reported the Easter Egg Hunt will be held on Saturday, April 8, 2006 starting at 9:30 a.m. in Candyland Park. She stated there would be a jump house and they would possibly have train rides. She said they would be increasing the number of gold eggs in each age group. She explained the children finding the gold eggs would receive a prize. She stated they would be stuffing 1,000 bags to hand out and would be looking for volunteers to help. Chair Shoemaker said she read an article in the Sentinel regarding bike trails. Ms. Meli said the City of Longwood has been asked to give a presentation to the County Commission on March 28, 2006. She stated Deputy Mayor Anderson would be making the presentation. She said the trails were being proposed from Candyland Park down Credo to Orange then down Orange to Ronald Reagan. She advised they would like to continue the trails down Church to Reiter Park and continue on Church to Rangeline, then up Rangeline to E.E. Williams. Chair Shoemaker said the wooden bridge connecting the sidewalk on Church by the Citgo was very narrow. She inquired if it could be widened. Ms. Meli said she would contact Mr. Smith regarding this. Discussion was held regarding the sidewalks and trails. Mr. Capizzi said he has put together a tentative itinerary for Summer Camp field trips. He reported he conversed with representatives from Winter Springs and Casselberry and they would be collaborating on some field trips. He advised Lyman High School would be shared with Casselberry this summer. He said this provided for a good opportunity to combine the camps for some dodge ball or kick ball tournaments. He has been working on an informational sheet for parents and this would be included in the water bills. He said they would be offering a slight discount for early enrollment and payment. He advised he spoke with the camp director from last year and he would be returning. Ms. Meli said they would be teaming with Winter Springs to share a bus for middle school field trips. Chair Shoemaker suggested they look into holding sleepovers. P&R 3-7-2006/2 Mr. Capizzi said he would like to implement some various sports clinics. Ms. Meli said they would be looking into offering a Spring Break Camp for next year and other camps when children were out of school. Ms. Meli said they were working on Rock the Park. She said school ends May 24th and suggested Rock the Park be held on Friday, May 26th. She stated they would have summer staff hired by then and hoped to have the counselors involved in this event. She suggested they have a DJ or a band. She said they did not want to have a skate demonstration because the children attending want to skate and are not able to. Chair Shoemaker suggested a radio station or band would be better than a DJ. Member White expressed concern regarding holding this event on Memorial Weekend. Ms. Meli advised the other option would be Friday, June 2°a. She said Summer Camp started June 5th and they preferred to hold Rock the Park prior to Summer Camp. She said they would keep working on ideas and report back at the April meeting. Discussion was held regarding the music at Rock the Park. Ms. Meli suggested a DJ might possibly have censored versions of the music teens prefer to listen to. Chair Shoemaker suggested holding teen dances. She said there was a building on Mingo Trail in which the City held dances in the past. She suggested the City look into renting a building for this purpose. 5. New Business. None. 6. Adjournment. Chair Shoemaker adjourned the meeting at 8:12 p.m. Abigail Shoemaker, Chair ATTEST: Linda F. Goff, Recording Secretary P&R 3-7-2006/3 _....,_.