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PR 11-12-96 MinPARKS AMID RECREATION 175 W WARREN AVENUE LONC~WOOD, FLORIDA COMMISSION CI~IAMBERS 1`IOVEMBER 12, 1996 PRESEl`IT: LYI`IDA KATE, SAl`IDY SI~iEMOSKI, MARY I~UTTIYER ROBERT WOTS, LYTTE BRECKOT, ROBIT SARCiETT, ~~'~~~~~``~ ~--{~"t ~ ~r '~~ ~~ GUEST: GIRL SCOUT TROOP 394, LEE ATTE BRODEUR, KATIE ZAMBOT, LAURET RI~IODES, JACLYT CiRECiORY, JESSICA ZAMBOT, GRACE STEVEN GIRL SCOUT TROOP 9~0, CfIRISTITE RAULERSOT ALSO ITCLUDITCi: VATESSA SWARTZBAUCiI~i, SI~IRLEY ZAMBOT, KARET RAULERSOT 1. CALL TO ORDER. The meeting was called to order by Co-Chairman tIuttner at 7:15 p.m. A. ELECTIOT OF A CIIAIRMAI`I Motion was made to nominate Ms. I•Iuttner for chairman by Ms. Shemoski. The motion was seconded by Mr. Wons. The motion passed by an unanimous voice vote. 2. PUBLIC PARTICIPATIOT - Ms. Vanessa Swartzbaugh spoke about the Christmas tree lighting service and the girls participation in the event. This year they will have a cookie and a wildlife ornament station. She displayed an ornament and asked for the boards opinion for the color of the ornament. The consensus of the board was to have mixed colored ornaments, half white and half silver. There will be a wreath that the children can take home and they have fun foam that the children can color if they want. The girls will cut magnetic tape to place on the back of the ornaments so it can go on the refrigerator. The girls will also have a box to exchange non-perishable food items for an ornament. In addition, there will be face painting, a cake walk, and Pg 2 sing songs. There will be an adult at each station and there will be older girls that will help out. The Girl Scouts will make a line to help with crowd control. They do need additional garbage cans. 3. OLD BUSIl`IESS A. APPROVE MII`IUTES OF THE OCTOBER 15, 1996 MEETII`IG Motion to approve the minutes of the October 15, 1996 meeting was made by Ms. Sargent and seconded by Mr. Wons. The motion was approved by a unanimous voice vote. B. DIRECTORS REPORT Ms. Lomax wanted to let Ms. Swartzbaugh know how very much she appreciates her and that she will have garbage cans for the event. Ms. Lomax wanted to let them know that the finance and community buildings are already decorated for Christmas. The board asked for a letter to be drafted to the Police Department inviting the officers to attend the ceremony. It was suggested that the fire truck with Santa come straight from Candyland to city hall instead of driving through some neighborhoods. Ms. Kane made a motion that Santa come straight from Candyland Park to City Fall. The Motion was seconded Ms. Shemoski and passed by an unanimous voice vote. Ms. Lomax has the advertisement for the event on the city water bill, there were 500 flyers made, and the newspaper was contacted. Ms. Swartzbaugh wanted to know how many children the Girl Scouts need to accommodate. The board would like the word to get out to the ~IOA's about the event. Ms. Lomax said they will start decorating City Mall at the end of the week. She is trying to get a P.A. System. Chief Chapman has been very helpful in assisting to purchase a P. A. System. If a P. A. System is not purchased in time for the event. She has candy canes and has reserved the Santa suit. pg 3 Last year the money for the tree was donated by Saddle-Up and then purchased at a good price. Ms. Lomax said that we need a big tree. Ms. Sargent will not be able to attend the ceremony. Ms. I-Iuttner wanted to know if we could ask the Ijistorical Preservation Board to assist with the event. Ms. Swartzbaugh received the approval of the board for the location of her booths. Ms. Swartzbaugh wanted to know if the added stations do alright this year, would the board think about adding more stations next year. Mr. Wons made a motion that we stay with the same kind of program as last year. This was seconded by Ms. Shemoski and passed by an unanimous voice vote. The Girl scouts excused themselves from the meeting at 8:00 p. m. Ms. Lomax said that the sleigh will be cleaned. The suggestion was made to ask for the help of the P. D. for crowd control. Ms. Breckon would like a letter sent to say that we would like to invite the P. D. to help and ask them to work with the board for this event. Ms beckon said that she has two radios that could be used for this years' event. 4. TIEW BUSIl`IESS Mr. Wons needs to put all board things on hold. He does not feel that he will be beneficial to the board. And he will tenure his resignation. He expressed his wish however, to be a subcommittee member. Ms. Breckon wanted to bring up the fact that there are still lights on at the ball field. The lights did not come on until the half way through the game and it interfered with the practices. She feels that there needs to be a master key made. This will be inexpensive and may help the problem. Ms. Lomax responded by saying that she had someone look at the lights and they said that there was nothing wrong. Mr. Warren Brown l~ ~' said he would make sure that the lights are working. She says that there is an ongoing problem with the lights. Sandy says that she wants to work it out. Sandy keeps hearing that the lights keeps tripping. She will take any suggestions anyone has concerning this matter. Ms. Breckon suggested a few things to help with the situation. A. CHRISTMAS TREE LICiI~1TII`1Ci CEREMOI`IY This was already discussed in Public participation and the Directors Report. 5. ADJOURI`IMEI`IT Motion to adjourn was made by Mr. Wons and seconded by Ms. Shemoski. The motion passed by unanimous voice vote. The meeting adjourned at 8:30 p. m. Respectfully submitted, Debby Reimers, Recording Secretary