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PR 10-03-95 MinPARKS AND RECREATION ADVISORY BOARD LONGWOOD COMMISSION CHAMBERS 175 W. WARREN AVENUE LONGWOOD, FLORIDA OCTOBER 3, 1995 Present: Robert Wons, Chairman Mary Huttner, Co-Chairman Cynthia Latimer Gary Smock Robin Sargent Sub Committee Member: Phyllis Sheppard Guest: Vanessa Swartzbaugh Lindsey Swartzbaugh Jessica Zambon 1. CALL TO ORDER. Mr. Wons called the meeting to order at 7:05 p.m. 2. PUBLIC PARTICIPATION. A. GUEST SPEAKER VANESSA SWARTZBAUGH, LOCAL GIRL SCOUT TROOP LEADER, TO DISCUSS CHRISTMAS LIGHTING CEREMONY. Ms. Lomax introduced Ms. Swartzbaugh and told a little about her the things she has done for the City in the past. That is why Ms. Lomax requested that she be at the meeting. Ms. Swartzbaugh spoke about her troop decorating ornaments. Last year they got together and made crafts. They sold them at Longwood's annual Holiday Tree Lighting Ceremony Thrift Shop. The money earned from the sale is turned over to make food baskets for the homeless. Last year the girls sang, and held a cake walk. They are thinking of a craft for this year and they want to keep it simple and cost efficient. They talked about doing ornaments for animals like squirrels etc. They want to collect 200 pine cones for this years craft. Ms. Lomax is trying to find a chorus teacher for this years event. She is trying to get a singing group called the Calliopes. The girl scouts will do the baking for the bake sale. There are 20 troops with an average of 10 girls for each troop. Mr. Wons said he wanted to find out exactly what the girl scouts are willing to take on for the lighting ceremony. Ms. Swartzbaugh responded that there will be one bake sale for animals and one for people. P&RAB-(2)-10/3/95 They want to come up with something different for the girls to do this year as far as a craft goes. Ms. Swartzbaugh said that she is going to go through what she has and see what items for crafts they have and what she can get a good deal on. Last years project was very cost efficient but time consuming. Mr. Wons said he would see what materials he had that would otherwise go to waste. Ms. Swartzbaugh did not want the girls to have to do the same craft in scouts as they are doing in school. She wanted to know if the City had a budget for the project. Sandy confirmed that there was a budget for it. Ms. Huttner said she would supply the girl scouts with gatoraide for the ceremony. 3. DIRECTORS REPORT. Ms. Lomax asked that her report be moved to after critiquing the dog show. 4. OLD BUSINESS. A. APPROVE MINUTES FROM AUGUST 22, 1995 MEETING. Motion was made to approve the August 22, 1995 minutes by Ms, Huttner and seconded by Ms. Latimer. The :notion passed by an unanimous voice vote. B. APPROVE MINUTES FROM SEPTEMBER 19, 1995 MEETING. Motion was made to approve the September 19, 1995 minutes by Mr. Smock and were seconded by Ms. Latimer. The motion passed by an unanimous voice vote C. CRITIQUE DOG SHOW. Ms Lomax wanted to make sure that next years show made it in to the paper and she suggested that they make a back drop for the pictures to be taken. She commented that for the next years show the participants move around in a circle with their pets and the judges be positioned inside the circle. This way everyone can see the show. She also suggested that next years a limit be placed on how many participants are allowed to enter the show. There were 72 people in the building this year, the capacity for the building is 75. There would be a pre-registration for the dog show for the people sent flyers for the show. Ms. Latimer was concerned about a lack of participation this might cause if people think the show is limited. P&RAB-(3)-10/3/95 The board decided to take participants as they come. Ms. Sheppard suggested that we have two people at the door next year to handle the amount of participants quickly and efficiently. Mr. Wons said that Supreme Leather Restorers will make custom fitted collars for the next years show. We will furnish the materials and they will make them. Ms. Lomax called Petsmart and they said that if we call next year eight weeks in advance they will get support for the show. Mr. Wons wanted to know if anyone had received any feed back from the public. Ms. Lomax said that she received positive feedback from the public. Mr. Wons said that most people thought that the dog show was going to be formal and then learned that it was fun. 5. NEW BUSINESS. A. DISCUSS CHRISTMAS TREE LIGHTING CEREMONY. Mr. Smock would like a copy of everything that was done last year, special events, agenda, minutes, so that he has the information. Ms. Latimer wants to know exactly what the City does every year also. Gary Smock was excused at 7:55 p.m. Last year Ms. Lomax did the program for the ceremony. This years schedule is as follows: 4:30 to 5:00 girl scouts 5:00 to 5:15 longwood choraliers 5:15 to 5:30 Santa Clause 5:30 to 5:45 Master ceremonies 5:45 to 5:59 Children sing along 6:00 tree Lighting The board discussed having a food drive and select families in Longwood. The discussion then turned to the thrift store. Mr. Wons wanted to discuss caroling in the streets. The board expressed the need for a Master of Ceremonies. Ms. Lomax suggested that we have the Mayor as the master of ceremony for the Lighting Ceremony. Mr. Wons wants to firm up schedule and booking with the perspective parties that are involved. The board commented on what a good job the girl scouts did last year at the lighting ceremony. P&RAB-(4)-10/3/95 The next meeting November 7, 1995 is scheduled for the commission chambers and will be the permanent meeting place for the board. 6. ADJOURN. Motion by Ms. Latimer and seconded by Ms. Huttner to adjourn the meeting. The motion passed by an unanimous voice vote. The meeting adjourned at 8:45 p.m.