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PR 05-07-91 MinPARKS/RECREATIDN ADVISORY HDARD MAY 7, 1991 PRESENT: MARY VOLKENING-CHAIRMAN CURT FEYERHERM NANCY HARRIS LISA KRIST GARY PARKER VINCE WARREN HILL GOEBEL-DIRECTOR OF PARKS & RECREATION GUEST: MIKE WARMAN-VFW REPRESENTATIVE 1. Ms. Volkening called the meeting to order at 7:05 P.M. 2. Motion by Ms. Krist/Seconded by Ms. Warren to approve the Apr-il 9, 1991 minutes as submitted. Motion carried unanimously. 3. Mr. Warman was introduced to the board and is representing the local VFW concerning the July 4th barbecue. Board members and Mr. Warman had a general discussion on the barbecue at this time. The main concern of the VFW was leftover food, Mr. Warman asked if the City would be willing to buy back any excess food. The baard replied that this event is being run on donations and felt the City would not agree to such an arrangement. The members decided to have a menu consisting of hamburgers, hot dogs, baked beans and chips. The VFW will decide on the price of the barbecue and keep all proceeds and leftovers. Members reminded Mr. Warman that this is a day planned for families and the cost should be affordable. The members decided to plan the day for 400 participants. The VFW will not handle any soft drink sales, only food. Mr. Warren was requested to contact the Missing Children Center to see if they would be interested in selling and staffing a soft drink booth. Mr. Warman will confirm with Mr. Goebel as soon as possible after speaking to the VFW membership, Ms. Volkening thanked Mr. Warman far coming and also expressed thanks for the VFW supplying an Honor Guard for the flag raising ceremony planned for the 4th. 4. The board continued discussion on the July 4th festivities. The time was set for 10:00 A.M. through 4:00 P.M. Ms. Krist reported back to the board that she had spoken with Lt. Yelvington regarding the "Bike Ride". Lt. Yelvington brought up some legitimate concerns on how returning bikers would be handled, since people would be leaving at different times. The board decided to cancel the bike ride and replace it with a "Bike Rodeo" and also encourage the children to decorate their bicycles. Ms. Krist was disappointed that the event would be scratched but felt the board could organize the bike ride at a later date. Ms. Krist volunteered to head the bike rodeo, she had already spoken to several bike shop owners and would contact PAGE TWO P/R MINUTES, 5/7/91 them again with the changes. Mr, Parker suggested that possibly the shop owners would be interested in fudging the event. Lt. Yelvington will supply forms and instructions on fingerprinting the children. Ms. Neisler offered to do the printing and will contact Lt. Yelvington for instructions. Ms. Volkening checked with the Police Dept. on using a dunking booth. The P.D. had borrowed the booth from the VFW and suggested not using it because of the poor condition. Ms. Volkening will check to see if one could be obtained elsewhere. Mr. Warren does not have a commitment for participation from a radio station as of tonight. He will contact Ms. Neisler as soon as he finds out. The board began discussion about how to handle the registration of the cars for the car show. The board decided to have Mr. Warren check with the Chevy Club and find out the easiest way to handle and report back by the next meeting. Ms. Volkening requested that a cut off be made for registration by the third week in June. This would enable the board to have an idea as to how many cars would be participating and for what categories, so ribbons and trophies could be ordered. Mr. Warren is also to contact Ms. Krist after meeting with the Chevy Club for any information they that may want to be included in the flyer and/or registration form. Ms. Volkening will be contacting Channel 6 about community advertising for the nth and the possibility of a local T.V. personality attending the event. Ms. Neisler will check into newspaper advertising, Ms. Volkening reviewed who was responsible for different events and assigned responsibilities as follows: Curt Feyerherm-Line up volunteers to help, contact Homeowner Assoc. to advertise in their newsletters and request volunteers. Nancy Harris-Call for quotes for participation ribbons and trophies. Lisa Krist-Organise bike rodeo, write and layout flyer, make car registration form if needed. Gary Parker-Plan games Vince Warren-Check car club and radio station, contact Missing Children Center about soft drink sales. PAGE THREE P/R MINUTES, 5/7/91 Eva Neisler-•Fingerprinting, newspaper advertising. Ms. Volkening requested that members contact Ms. Heisler about any updates weekly and she could filter the information to the board and staff if necessary. The board members decided that the check for the Missing Children Center should be presented at the July 15th Commission Meeting. Ms. Volkening requested that Ms. Heisler contact Ms. Zambri about adding this on the agenda for that week. 5. Director`s Report Mr. Goebel passed out copies of the Summer Playground program. The program is very successful and has always been filled, in fact there is always more people interested than can be accommodated. Registration opens for Longwood citizens on May 20th, with open registration on June 3rd. The program has two sessions with a week break in between, this allows for family vacations. Children may sign up for single sessions, and there is a discount for multiple children attending. The program has weekly trips to area attractions, such as Wet-N-Wild and other days are filled with swimming, bowling, movies, and roller skating. Mr. Goebel is especially proud of this program, the children enjoy themselves, it is affordable and well planned. Mr. Goebel passed out a map showing the Island Lake property under consideration for future park land. Mr. Goebel informed the board that Mr. Terry had spoken to Mr. Deas and they were still interested in selling, there is forty acres of dry land which half is buildable, The owners will contact the City shortly with a proposal. Mr. Goebel said the City inquired about this property five years ago and the asking price was one million dollars. He feels that they may possibly go down on their price. The property abuts the West side of the Longwood Commerce Park. When these buildings were erected it took four feet of fill to acquire the needed elevation. Mr. Goebel feels that too much fill would be needed and doesn`t think the state would allow them to build for environmental reasons. Grant money is available through the Dept. of Natural Resources, Mr. Goebel will fill out the preliminary forms which are due by 6/30!91. Mr. Goebel reminded the board that this type of purchase would need to be put on a referendum and they would need to lobby for the passage. Currently the City is short approximately 25 acres in park land. Mr, Goebel passed out a map showing the tentative Christmas Parade route for this year. The staging area would be at the South side of Lyman High School and the parade would go North on CR 427 on the East lanes (the southbound lanes would be opened to PAGE FOUR P/R MINUTES, S/7/91 traffic because of the divided highway) to either Lake Ave. or Maine St. The reviewing stand would be at the Wildmere Shopping Center. Confirmation from Lyman High School and the owner of the shopping center is still needed. Ms. Volkening questioned when the remainder of the fencing for Reiter Park would be erected. Mr. Goebel stated that this would not be completed until the next budget year. Ms. Harris had received complaints about the high grass at Small World park. Mr. Goebel said that the mower had broken down but the grass should be cut by the end of the week. Mr. Goebel explained that budget preparation has begun and would gladly accept any recommendations from the board. He explained the reviewing procedures and would supply members with his proposed budget and any changes that would be made. Last year the advisory board was present during the Commission review and it seemed to make a difference. He requested that the board be present for this year during the review. Babe Ruth Baseball will be hosting the State Tournament this year on 3uly 11th through the 15th at Candyland Park. b. Motion by Ms. Harris/Seconded by Mr. Warren to adjourn the meeting at 9:15 P.M. The Advisory Board will begin having meetings every two weeks until after July 4th, the next meeting is scheduled for 5/21/91. Respectfully Submitted Eva Heisler, Secretary