PR 05-07-91 MinPARKS/RECREATIDN ADVISORY HDARD
MAY 7, 1991
PRESENT: MARY VOLKENING-CHAIRMAN
CURT FEYERHERM
NANCY HARRIS
LISA KRIST
GARY PARKER
VINCE WARREN
HILL GOEBEL-DIRECTOR OF PARKS & RECREATION
GUEST: MIKE WARMAN-VFW REPRESENTATIVE
1. Ms. Volkening called the meeting to order at 7:05 P.M.
2. Motion by Ms. Krist/Seconded by Ms. Warren to approve the
Apr-il 9, 1991 minutes as submitted. Motion carried unanimously.
3. Mr. Warman was introduced to the board and is representing
the local VFW concerning the July 4th barbecue. Board members
and Mr. Warman had a general discussion on the barbecue at this
time. The main concern of the VFW was leftover food, Mr. Warman
asked if the City would be willing to buy back any excess food.
The baard replied that this event is being run on donations and
felt the City would not agree to such an arrangement. The
members decided to have a menu consisting of hamburgers, hot
dogs, baked beans and chips. The VFW will decide on the price of
the barbecue and keep all proceeds and leftovers. Members
reminded Mr. Warman that this is a day planned for families and
the cost should be affordable. The members decided to plan the
day for 400 participants. The VFW will not handle any soft drink
sales, only food. Mr. Warren was requested to contact the
Missing Children Center to see if they would be interested in
selling and staffing a soft drink booth. Mr. Warman will confirm
with Mr. Goebel as soon as possible after speaking to the VFW
membership, Ms. Volkening thanked Mr. Warman far coming and also
expressed thanks for the VFW supplying an Honor Guard for the
flag raising ceremony planned for the 4th.
4. The board continued discussion on the July 4th festivities.
The time was set for 10:00 A.M. through 4:00 P.M. Ms. Krist
reported back to the board that she had spoken with Lt.
Yelvington regarding the "Bike Ride". Lt. Yelvington brought up
some legitimate concerns on how returning bikers would be
handled, since people would be leaving at different times. The
board decided to cancel the bike ride and replace it with a "Bike
Rodeo" and also encourage the children to decorate their
bicycles. Ms. Krist was disappointed that the event would be
scratched but felt the board could organize the bike ride at a
later date. Ms. Krist volunteered to head the bike rodeo, she
had already spoken to several bike shop owners and would contact
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them again with the changes. Mr, Parker suggested that possibly
the shop owners would be interested in fudging the event.
Lt. Yelvington will supply forms and instructions on
fingerprinting the children. Ms. Neisler offered to do the
printing and will contact Lt. Yelvington for instructions.
Ms. Volkening checked with the Police Dept. on using a
dunking booth. The P.D. had borrowed the booth from the VFW and
suggested not using it because of the poor condition. Ms.
Volkening will check to see if one could be obtained elsewhere.
Mr. Warren does not have a commitment for participation from
a radio station as of tonight. He will contact Ms. Neisler as
soon as he finds out.
The board began discussion about how to handle the
registration of the cars for the car show. The board decided to
have Mr. Warren check with the Chevy Club and find out the
easiest way to handle and report back by the next meeting. Ms.
Volkening requested that a cut off be made for registration by
the third week in June. This would enable the board to have an
idea as to how many cars would be participating and for what
categories, so ribbons and trophies could be ordered. Mr. Warren
is also to contact Ms. Krist after meeting with the Chevy Club
for any information they that may want to be included in the
flyer and/or registration form.
Ms. Volkening will be contacting Channel 6 about community
advertising for the nth and the possibility of a local T.V.
personality attending the event. Ms. Neisler will check into
newspaper advertising,
Ms. Volkening reviewed who was responsible for different
events and assigned responsibilities as follows:
Curt Feyerherm-Line up volunteers to help, contact Homeowner
Assoc. to advertise in their newsletters and request
volunteers.
Nancy Harris-Call for quotes for participation ribbons and
trophies.
Lisa Krist-Organise bike rodeo, write and layout flyer, make
car registration form if needed.
Gary Parker-Plan games
Vince Warren-Check car club and radio station, contact
Missing Children Center about soft drink sales.
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Eva Neisler-•Fingerprinting, newspaper advertising.
Ms. Volkening requested that members contact Ms. Heisler
about any updates weekly and she could filter the
information to the board and staff if necessary.
The board members decided that the check for the Missing
Children Center should be presented at the July 15th Commission
Meeting. Ms. Volkening requested that Ms. Heisler contact Ms.
Zambri about adding this on the agenda for that week.
5. Director`s Report
Mr. Goebel passed out copies of the Summer Playground
program. The program is very successful and has always been
filled, in fact there is always more people interested than can
be accommodated. Registration opens for Longwood citizens on May
20th, with open registration on June 3rd. The program has two
sessions with a week break in between, this allows for family
vacations. Children may sign up for single sessions, and there
is a discount for multiple children attending. The program has
weekly trips to area attractions, such as Wet-N-Wild and other
days are filled with swimming, bowling, movies, and roller
skating. Mr. Goebel is especially proud of this program, the
children enjoy themselves, it is affordable and well planned.
Mr. Goebel passed out a map showing the Island Lake property
under consideration for future park land. Mr. Goebel informed
the board that Mr. Terry had spoken to Mr. Deas and they were
still interested in selling, there is forty acres of dry land
which half is buildable, The owners will contact the City
shortly with a proposal. Mr. Goebel said the City inquired about
this property five years ago and the asking price was one million
dollars. He feels that they may possibly go down on their price.
The property abuts the West side of the Longwood Commerce Park.
When these buildings were erected it took four feet of fill to
acquire the needed elevation. Mr. Goebel feels that too much
fill would be needed and doesn`t think the state would allow them
to build for environmental reasons. Grant money is available
through the Dept. of Natural Resources, Mr. Goebel will fill out
the preliminary forms which are due by 6/30!91. Mr. Goebel
reminded the board that this type of purchase would need to be
put on a referendum and they would need to lobby for the passage.
Currently the City is short approximately 25 acres in park land.
Mr, Goebel passed out a map showing the tentative Christmas
Parade route for this year. The staging area would be at the
South side of Lyman High School and the parade would go North on
CR 427 on the East lanes (the southbound lanes would be opened to
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P/R MINUTES, S/7/91
traffic because of the divided highway) to either Lake Ave. or
Maine St. The reviewing stand would be at the Wildmere Shopping
Center. Confirmation from Lyman High School and the owner of the
shopping center is still needed.
Ms. Volkening questioned when the remainder of the fencing
for Reiter Park would be erected. Mr. Goebel stated that this
would not be completed until the next budget year.
Ms. Harris had received complaints about the high grass at
Small World park. Mr. Goebel said that the mower had broken down
but the grass should be cut by the end of the week.
Mr. Goebel explained that budget preparation has begun and
would gladly accept any recommendations from the board. He
explained the reviewing procedures and would supply members with
his proposed budget and any changes that would be made. Last
year the advisory board was present during the Commission review
and it seemed to make a difference. He requested that the board
be present for this year during the review.
Babe Ruth Baseball will be hosting the State Tournament this
year on 3uly 11th through the 15th at Candyland Park.
b. Motion by Ms. Harris/Seconded by Mr. Warren to adjourn the
meeting at 9:15 P.M. The Advisory Board will begin having
meetings every two weeks until after July 4th, the next meeting
is scheduled for 5/21/91.
Respectfully Submitted
Eva Heisler, Secretary