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PR 06-18-91 MinWSPARKS/RECREATION ADVISORY 80ARD WORK 5ESSION JUNE 18~ 1991 PRESENT: MARY VOLKENING-CHAIRMAN DAVID BARKAN NANCY HARRIS LISA KRIST BILL GOEBEL-DIRECTOR OF P/R ABSENT: VINCE WARREN-UNEXGUSED 1. Ms. Volkening called the meeting to order at 7;03 P.M. 2. Motion by Ms. Krist, Seconded by Mr. Barkan to approve the minutes of May 7, 1991 regular meeting and May 21 and June 6, 1991 work sessions. Motion passed unanimously. 3. Ms. Heisler passed out maps that were highlighted with various colors to signify areas where the July 4th flyers will be passed out. Members selected the area that they preferred and Ms. Heisler will contact Mr. Warren to arrange a time for him to pick up his share of the flyers for distribution. Members will concentrate on business locations that receive a high amount of customer volume, mostly retail businesses. 4. Ms. Krist had spoken to Mr. Wloskek that day concerning the car registrations. Ms. Heisler had only received two registrations. Mr. Wloskek believes that we will receive more, but as in most cases, people tend to procrastinate and wait until the last moment. Mr. Wloskek did state that we have competition with a car show that is being held in St. Cloud, Mr. Wloskek, or a representative from the Gator State Late Great Car Club, will attend our July meeting. 5. Members had a general discussion on purchasing trophies and the disadvantage with such a small turn out of registrations on how many to order. Ms. Volkening has worked with Triple A Trophies and will contact them and try to work out the details of last minute ordering. 6. Board members discussed games and prizes at this time. The games will be; sack race, three legged race, softball throw. water balloon toss, relay race with cups of water, and possibly an obstacle course. Mr. Goebel has approximately two dozen small trophies that could be used for the children's games. The donation of cookies that Ms. Volkening received from Keebler could also be passed out as prizes. Members decided to run games from 10;30 a.m.-11:30 a.m. and again from 12:30 p.m.-1:30 p.m. with a five minute break between each game. The fingerprinting booth will be opened from 10:00-12:00. The dunking booth will be opened whenever it is convenient for the "dunkers". Mr. Goebel will purchase perforated tickets to be used for the drawings for the donated merchandise. Ms. Krist will design the voting ballots for the classic cars. The cost will be X1.00 for a combined raffle ticket and a ballot. Dunking booth tickets will also be X1.00 for three throws. The ceremony for honoring all armed forces is still being worked on. Mr. Goebel believes he has a name and number to the reserve unit on W. Warren Ave., he will furnish the number to Ms. Neisler and she will invite them to participate. 7. Members decided their duties for the day of July 4th; Ms. Neisler will have the fingerprinting booth, Ms. Krist will sell tickets for voting/raffle and the dunking booth, Ms. Volkening will have the games, Mr. Warren will man the dunking booth and Ms. Harris will be a floater. Ms. Volkening will bring cash and change for the cash box. Mr. Goebel will bring four folding tables and table cloths. An emcee was discussed, Ms. Krist offered to call out the door prizes. Ms. Volkening felt that an emcee was not really needed, all volunteers could pitch in and do announcing. Ms. Volkening requested that Ms. Neisler check with Mr. Terry about the availability of having a police car and fire truck for viewing that day. 8. All members are to call Ms. Neisler with any updates they may have concerning the 4th and she will notify the members if needed since the next meeting isn't until 7/5/91. Ms. Neisler will also notify the VFW, Missing Children Center and Mr. Stan Wloskek and request their attendance at the 7/5/91 meeting. 9. Mr. Goebel passed out copies of the revised 91192 FY budget. Mr. Goebel went through the budget in detail and explained the areas where the Parks and Recreation Dept. budget was reduced. Mr. Goebel felt that there would probably be no further reductions, and if there were it would definitely effect the level of service. Mr. Goebel urged members to be present at the budget meetings that are held with the Commission, which is tentatively set for 7/22/91. 10. Motion to adjourn by Ms. Krist/Seconded by Mr. Harris. The meeting adjourned at 8:25 p.m. The next meeting is scheduled for 712/91, Respectfully Submitted, Eva Neisler, Secretary