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PR 01-09-90 MinPARKS/RECREATIOtV ADVISORY HOARD January 9, 1491) PRESEiVT: Bret Segrest, Chairman Nat Hockenber:-y Mary Parker P'lary ~.'olkening i<av Gamtale Bill Goebel, ParkslRecreation Director GUEST: Don Qwens Dave Johnson 1. The meeting was called to order by Mr. Segrest at 7:04 P.hl. 2. I`1r. Segrest asked if there were any questions regarding the minutes from the last meeting. Copies were made for the two guest, howe~ser nothing more was ever discussed about the previous minutes. Consequently the December minutes were no~i~ approved. 3. PUBLIC PARTICIPATION A. Due to othea- obligations Mr. Abell was unable to attend the meeting . i~1r . Segrest suggested resc!-~edu 1 i ng ~~1r . Abell for the next meeting. I"lr. Owens wanted it noted that he and Mr. Jahr-~son attended the meeting solely to talk with Mr. Abell. Mr. Covens and Mr-. Johnson excused themselves from the meeting. =+. DIRECTE]R " S REPrJRT A. Mr. Goebel advised t!-~e board that the equipment for Reiter Pa;-k was ordered. However the board neglec~'ted to chose the colors. The board selected the -Four up rights to be green and the platform brown. H. Mr°. Goebel advised the board of the progress at Candyland Park. The slab ~"or the bleaches, benches, concession stand, etc. have been completed. Fencing will be done on i;he east side and should be completed by the end of January. Due to the cold weather, two back flow preventei-s broke. Sprigs were scheduled to be planted by the first of December, but were delayed. Since the Christmas freeze there are no sprigs to be found. Sodding is the only option if the fields are to be ready in time. f`?r. Pa.rker questioned the difference in money for sodding in the place- of sprigging. ~8,OOG.4C3 a field wa=_ Mr-. Goebel's reply. Ms. Volkening wondered when the multi-purpose field would be able to be t_zsed. She wanted to know 3.f it could be used on the 4th of July. I`1r. Goebel advised that the PARKS/RECREATIOfV ADVISORY BOARD Page Two field will definitely be finished b~. then. To continue Mr. Goebel's report of Candylar~d's progress, he explained that the landscaping will be an on-going thing. There are now twenty trees. Fortunately na ne were lost to the freeze, The city has received one quote on the construction of two new tennis courts, These courts will be lighted, as will the basketball and volleyball courts. Mr. Goebel stressed that the r?al. problem is the sodding instead of the sprigging. C. Ms. Volkening questianed what if anything is planned for Arbor Park. Mr. ~;oebel commented on the problems of carvings in the picnic tables and that there are plans to cover the tables to prevent further carving. P~.:blic darks has been collecting Christmas trees. Dnce the trees are made into mulch, all the paths in Arbor Park will be mulched. Telephone poles will be used as a railing to help keep vehicles nut of the park. D. Ms. Hockenberry asked if it would be possible to get a Financial Report on the Candyland Park Project. She also questioned the length of time for Phase I on this project. i1r. Goebel stated that he would give the board members a copy of the Financial Report ors Candyland. He further stated that the grant completion date is January, 1991. 5 . NEt~! BUS I f~;ESS A. f'Ir, Segrest requested a copy of any scaled drawings of tf~e parks. B. The need of a light in Shadow Hills Park was a concern of Ms. Hockenberry. C. Ms. Volkening e>:plair,ed her interest in July 4th. She has discussed with several people about having a "4th of July Family Day Picr~i.c" at Candyland Park. She also spoke with Nir. Abell. Mr. Goebel advised that the park will be ready and he felt it was a nice idea. D. Due to other obligations, Mr. Goebel excused himself from the meeting at 7:55 P.{`1. E. Back to the 4th of July Family Day, Ms. Volkening commented on getting clubs and/or organization to help with this project. Ms. Hockenberry stated she did not Have a problem with the Family Bay picnic but she felt that the "Community Project" for Reiter Park needecl to be finalized and acted on before another project starts PARKSIRECREATIO9~l ADVISORY BOARD Page Three underway. Mr-. Parker agreed with Ms. Hockenberry. l~lr. Segrest stated that E-re thought tl-re reason for scheduling Mr. Abell to attend this meeting was to discuss the Communit+,~ Project. I`1s. Gamble questioned if there would be amble parking. Reiter Park has the hospital parkis7g area, but Candyland will only have it's own parking lot. Ms. Volkening explaired she was trying to think of something special to do in each park. Something to generate an interest Pram the Longwood residents and introduce the residents to the different parks. Mr. Segrest stated that he felt the board should not have to be responsible for organizing these activities. At this point Ms. Volkening reminded the bnard of clubs and/or organizations getting involved. Mr. Segrest suggested forming a committee to plan organized activities. Motion made by Ms. Volkening>Seconded by Ms. Gamble to start forming a committee to meet at the next Parks/Recreation Advisory Board meeting for the purposes of organizing activities within the city parks. The vote consisted of ayes by all except Mr. Parker, who voted abstention. 1=. Ms. HocF;enberry asked if there was any way that Reiter Park could be rearranged, especially the ball field. She advised the board that a firefighter was hit in tl~e head recently. Not to mention the children running across the street chasing balls. I~Ir. Par4c.er explained that an e;~:tended overhang would be added to the fencing. Mr. Segrest agreed that Reiter Park is not a safe park. Ms. Volkening suggested getting with Mr. Goebel to see what, if anything can be done. Mr. Segrest suggested discussing this with Mr. Abell during next month's meeting. ~. OLD BLSINESS A. Ms. Hackenberry continued her quest to determine what is tl~is board's purpose. Ms. Volkening suggested contacting Mr. Abell to put the board on the agenda for the next commission meeting. The members continued to discuss areas of dismay. Mr. Parker stated he has a problem with a paying league virus a league that pays nothing. General discussion continued regarding changes that were made without the board being advised or considered. Mr. Segrest asked the board if they would like to call a special meeting with Mr. Abell or wait until the next scheduled Parks/Recreation Advisory Board meeting. Ms. Volkening proposed that Ms. Jackson get with Mr. Abell' secretary, Mr. Taylor to see when he has some free time to meet with the board. A small agenda was prepared. PARKS/RECREl~T I Of~! ADV l SORy BGARD Page Four 7. Tie meeting was adjourned at 8;45 P,~1. with tt~e Ms. Volkening/Seconded by h1s. Gamble. Respectfully sudmitted, motion 4y Dawn Jackson