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PR 01-10-89 MinPARKS/RECREATION ADVISORY BOARD JANt1ARY 10 , 198' ~J' - Q~ ~ ~- ~i~ ~~1 rn.° PRESENT: BRET SEGREST NADIlVE 'BOLOS MARY VOLI~IING BII~ GOEBEL, DIRECTOR., PARKS & RECREATION ABSENT: CATHY SAVAGE-EXCUSID GUESTS : DAVE GANIBL~ , PRESIDEI~'T , LONG4100D BABE RUTH BASEBALL LEAGUE GARY PARI~R COTM~SSIONER CAROL ODOM MAYOR HANK HARDY 1. Meeting was called to order by Bret Segrest in the absence of Chairperson, Cathy Savage at 7:04 P.M. Members welcomed newly appointed member, Mary Volkening, representir~, District ;`2. 2. Motion/Ms. Tolos, Seconded/Ms. Volkenin~ to approve minutes dated 11/15/88. December 13, 1988 meeting was cancelled. 3. PUBLIC PARTICIPATION a. Mr. Dave Gamble thanked the board members and 1~s. Goebel for their support in Longwood Babe Ruth Baseball League. Mr. Gamble presented a proposal trat Longwood Babe Ruth Baseball League would purchase lights for Reiter Park and donate them to the city if the city would cover the cost of installation. Mr. Gamble gave a brief history of last years league, the participants grew from sixty to one hundred eighty participants, which one hundred twenty were Longwood residents. The summer league can handle a maximum of fifteen teams for seven to twelve year olds without lights because of daylight savings tithe and playing on Saturdays and Sundays. If lights were availble at Reiter Park the league could schedule two games an evening, ending appoxitna.tely 9:30 P.M. with lights on no later than 10:00 P.M., ar_d eliminate Sunday play. Mr. Gamble also notified the board that the league had been approached to hold the state torment in 1991 if the field was lighted, which would provide additional revenue to the city. b. After discussion from the board and asking Mr. Goebel's opinion, which he felt lights were a must to insure growth in the program and to be competitive, the following was decided. Motion/Ms. Tolos, Seconded/Mr. Segrest to approach the Commission for approval of the lights to be errected at Reiter Park with the following stipulations; No Sunday play No Saturday night play without prior approval of the Director of Parks & Recreation Check height of lights prior to approval Erect a buffer/backdrop or shades to defuse light from area housing Motion carried unanimously. 4. DIRECTOR'S REPORT a. Mr. Goebel began. his report with hopes that by the next meeting the vagancy in District ~~3 would be filled. His office is now located next to the Corarnmity Building. When the phone is installed it will be answered by City Hall and transfered to his office. He advised board members that this is an "Advisory Board" and no member is entitled to act alone. He has an open door policy and will be glad to assist the board in any way possible. b. The Recreation Department has purchased a see-saw and may be able to build a few swing sets with this years budget. The board will need to start thinking of purchases for next years budget. He will provide catalogs because a total amount of monies is needed to go before the Commission at budget time. c. Mr. Goebel will coordinate with Cathy Savage on the donation of twelve large tires to be placed in all the parks with the assistance of Public Works. d. The slide currently at Candyland will be placed at Sandalwood Park. e. The signs showing the park hours are still not erected. Nlr. Goebel has turned in two work orders to Public Works and found they have no record of his request. He will check again this week. f. Parks & Recreation staff will begin to install irrigation systems in the parks. The current goal is to complete one a month, although Reiter Park ball fields will be a priority in February because of getting the fields ready for Babe Ruth Baseball. g. Mr. Goebel will check with Don Terry on fixing the ditch and storm drain opening at Shadow Hill. Mr. Goebel feels this is a hazard and should be a priority. h. Ms. Goebel said a request was made by Ms. Tolos to have the trees .periodically trimmed in the parks. He requested that the board members make an inspection of the parks, he will check with Public Works because they may have a bucket truck, but a professional may be needed. If the board feels this is necessary they can approach the City Co~rnii.ssion. i. Mr. Goebel will contact Glatting & Lopez about the overlay on Candy- land Park. He has received changes on the orginal concept. A special meet- ing may need to be called for the board to review and to set up a workshop with the Cammi.ssloners. j. Mr. Goebel is to set a meeting with the City Administrator and City Engineer to coordinate demolishing the buildings, filling and grading Candy- land Park. Mr. Bo Simpson is donating fill from the construction site of Oak Villas. k. Parks & Recreation will begin preparation for the Easter Egg Htmt at Reiter Park. 1. Tennis Program currently has eighteen students. Thirty percent of the registration fee goes to the city. m. Dance Program has fortyfour children registered with thirty percent of registration fee as income to the city. n. A meeting is scheduled for 1/11/89 with Mr. Goebel and the Supervisors of the Summer Playground Program. They will be discussing field trips and activities. Mr. Goebel has approached the Termis & Dance instructors to offer lessons after playground hours. o. The city should hear if the grant for Candyland has been approved no later than the beginning of March. If we are turned doom or the amount of the grant is much lower than applied for we will reapply for the next year. p. The softball fields at Candyland will be the priority for the new park in order to have the facilities ready for the teams. q. A general discussion coamenced, Mr. Segrest questioned on haw long Candyland Park would be closed. Mr. Goebel hoped to have the park opened for the ball teams by September 1989. Mr. Segrest asked Mr. Goebel to take an inventory of the existing lights at Candyland. Discussion was made to move the lights from Candyland to Reiter Park and have Babe Ruth Baseball pay for the installation. It was decided to go with the orgiu~l plan concerning Babe Ruth Baseball buyingthe lights for Reiter Park and the city installing them. New lights would be purchased-for Candyland and the old lights used for area racquet ball, tern~is and basketball courts. 5. OLD BUSIl~IESS a. The Parks/Recreation Advisory Board made reccmrnendations to Mr. Goebel for area parks as follows: Sandalwood-Irrigation systegn, swing set, slide, two tires, replace chain on t e~etFier ball, remmve stump, paint see-saw and install fire bumpers, fence south and east where embanlmnent is, and ant killer. Mr. Goebel said they would fence with Oft. fence from Candyland and replace Canctyland with and 8ft. fence. Highland Hills-Irrigation system, additional grass, swing set, basketball hoop repaired, two tires, equipment painted, pipes on the slide plugged, review by Mr. Goebel as to the possibility of adding to the existing half basketball court to make it a full court. Shadow Hill-Irrigation system and install a backflow preventor, three tires, B.B.Q. pit removed, paint see-saw and install tire b~unpers, fix ditch (ref: Director`s Report item f.). Small World-Irrigation system, sod, one tire, paint equipment, move the park sign to the main entrance, level dirt. Raven-One swing set, one tire, sod at entrance, sign, reinforce fence post. Reiter-'Three tires, swing replaced, see-saw repaired, move fence on the N.W. corner and remove old buildings. b. Ms. Tolos inquired as how long these improvements would take. Mr. Goebel estimated that 50% probably could be accomplished in a month, he will report back at the next meeting. 6. NEW BUSYNESS a. Board members requested copies of the 1988 schedule for the Suim~er P~laygzound Prograzm for review, Mr. Goebel will furnish. b. Ms. Tolos suggested an amendment be made to Ordinance 818, •showing the operating hours of the parks be 8:00 A.M. to sunset, this would eli- minate seasonal signs. c. Ms. Tolos would like the Parks/Recreation ,Advisory Board meetings to be advertised. Ms. Neisler will check into notifing the newspaper prior to each meeting. d. Ms. Tolos would like review of the Rules and Regulations for the Parks/R.ecreation Advisory Board on the next agenda. e. Ms. Tolos questioned if anything could be done about some of the head stones in the cemetery that need to be repaired. Mr. Goebel explained this was not up to the city to maintain but offered to check with Mr. Terry as to contacting the plot owners as to possibly refurbishing. f. Ms. Tolos recommended monthly ant control in all the parks. Ms. Volkening questioned installing feeder pockets on the. irrigation systems -for insect control. Mr. Goebel felt this was expensive and a possible hazard because of the children in the parks. g. Ms. Tolos requested that six to eight bushes .are needed to fill ixi the hedge at Highland Hills Park. Mr. Goebel said that would probably be possible in the spring. 7. Motion to adjourn by Mr. Segrest/Seconded by Ms. Tolos. The meeting adjourned at 9:46 P.M. The next meeting is 2/14/89. Respectfully Submitted, Eva Neisler, Secretary