PR 02-14-89 MinPARKS/RECREATION ADVISORY BOARD
FEBRUARY 14, 1989
PRESENT: BRET SEGREST, Vice Chairperson
NADINE TOLOS
MARY VOLKENING
PAT HOCKENBERRY
ABSENT: BILL GOEBEL - EXCUSED
CATHY SAVAGE - EXCUSED
GUESTS: COMMISSIONER TED POELKING
JACKIE SCHAEFER
1. Meeting was called to order by Bret Segrest, Vice Chairperson, in the absence of
Chairperson Cathy Savage, at 7:00 p.m. Members welcomed newly appointed member,
Ms. Pat Hockenberry, representing District #3. Members welcomed guests
Commissioner Ted Poelking and Ms. Jackie Schaefer.
2. Motion/Ms. Tolos, Seconded/Ms. Volkening to approve minutes dated 1/10/88 with
correction on date to read 1/10/89.
3. PUBLIC PARTICIPATION. No one was scheduled to speak for the public.
4. DIRECTOR'S REPORT. None. Parks and Recreation Director had a previous commitment.
5. OLD BUSINESS
a. Ms. Tolos requested discussing previous old business before getting into
plans for Candyland Park. Ms. Tolos referred to 1/10/89 minutes, page 3, #5,
Old Business, about the recommendations made to hlr. Goebel about the 6 parks
other than Candyland Park. Mr. Goebel had estimated that 50% of the improvements
could probably be accomplished in a month. Mr. Goebel was not present at this
meeting to make his report and there was no written report available. tbs. Toios
also stated that her observations as of this past Sunday, as we71 as of a week
ago this past Monday, nothing had been done. General discussion continued as
to why past requests had not been met by the Parks Director such as:
(1} Clarification of Sunshine Act as it pertains to the Board. Motion/Ms.
Volkening, Seconded/Ms. Tolos to send memo to Commission suggesting review
of Ordinance 818 which was obsolete as of 6/6/88. Motion/Ms. Volkening,
Seconded/Ms. Tolos to send memo to Commission suggesting change on Ordinance
No. 888 dated 6/6/88 under David Gunter's signature, Section 1 to read as
follows: "ALL CITY PARKS SHOULD BE OPEN BETIJEEN THE HOURS OF 8:00 A.M. -
SUNSET. CHANGES IN HOURS MUST AND SHALL BE APPROVED IN WRITING BY Di RECTOR
OF PARKS AND RECREATION". Motion unanimously passed to have put on agenda
for next Commission meeting.
(2) Information was requested on equipment purchases for playground equipment
not yet received as outlined under Old Business in 1/10/89 meeting minutes.
PARKS/RECREATION ADVISORY BOARD
FEBRUARY 14, 1989 Page Two
(3) Ms. Volkening showed picture of the Shadow Hill drainage project
where she pointed out there was a wide open ditch and danger of a child
falling into it. She suggested sending a memo to Public Works Director
suggesting a metal grating be put over overflow of Shadow Hill drainage
ditch project. .
Motion/Ms. Volkening, Seconded/Ms. Tolos. Motion unanimously passed.
Discussion continued as to why where was such a lapse of time in getting
work done. Ms. Tolos felt there has been a lack of supervision of
workers. These workers are not receiving proper guidance on laying
irrigation system. Ms. Tolos asked that it be noted in minutes that she
paid $1.00 for copies of Parks/Recreation budget; park irrigation system
plans and purchase orders; contract of Glatting & Lopez she requested from
city hall. She asked that the city attorney clarify whether or not a
board member should pay for said copies and if she would be responsible
for paying for and circulating copies to other board members at meeting.
{4) Ms. Tolos mentioned that nothing had been heard by Board on Summer
1989 Playground Program. Mr. Goebel and supervisors of this program were
to meet and discuss plans on 1/11/89.
(5) Ms. Tolos asked if there was a difference between Committee and Board.
Reference was made to Rules and Regulations, City of Longwood, mentions
PARKS AND RECREATION ADVISORY COMMITTEE. Ordinance No. 689, which was
approved and passed 4/15/85 refers to PARKS AND RECREATION ADVISORY BOARD.
In the current draft of Rules and Regulations, the word COMMITTEE will be
changed to BOARD. These Rules and Regulations have not yet been approved
by the Commission.
2) REVIEW OF RULES AND REGULATIONS.
ARTICLE I - NAME. NO CHANGE
ARTICLE II - PURPOSE. NO CHANGE
ARTICLE III - MEMBERSHIP. Motion/Ms. Tolos, Seconded/Ms. Volkening to
read: A. The Board shall consist of five (5) members appointed by
the City Commission from among the residents of Longwood. MEMBERS OF
THE BOARD MUST 8E AT LEAST 21 YEARS OF AGE... Motion unanimously passed.
ARTICLE IV - OFFICERS. A. The officers shall be a Chairperson and a Vice
Chairperson. THE PARKS AND RECREATION DIRECTOR SHALL ATTEND ANY AND ALL
MEETINGS OF THE BOARD UNLESS EXCUSED BY THE CHAIRPERSON OR VICE CHAIRPERSON.
ARTICLE V - ELECTION OF OFFICERS. NO CHANGE
PARKS/RECREATION ADVISORY BOARD
FEBRUARY 14, 1989 _ Page~Three
ARTICLE VI - MEETINGS AND QUORUM.
A. Re ular Meetings. REGULAR MEETINGS OF THE PARKS AND RECREATION
ADVISORY BOARD SHALL BE HELD AT 7:00 P.M., ON THE SECOND TUESDAY OF
THE MONTH. ...REGULAR MEETINGS SHALL BE HELD AT THE LONGWOOD POLICE
DEPARTMENT. ....REGULAR MEETINGS SHALL BE POSTED AND ADVERTISED.
B. Special Meetings. .....MEMBERS SHALL BE GIVEN AT LEAST 48 HOURS
fvOTICE OF SUCH SPECIAL MEETINGS.
C. Cancellation of Meetings. CANCELLATIOfJ OF MEETINGS WILL BE MADE
BY CHAIRPERSON OR VICE CHAIRPERSON BY A TELEPHONE CALL OR A WRITTEN
POLL BY A QUORUM OF BOARD MEA1BERS. CANCELLATIONS SHOULD BE POSTED
AT CITY HALL AND ADVERTISED IN THE NEWSPAPER. MEMO NOTING CAN-
CELLATION WILL BE SENT TO THE COMMISSIONERS.
D. uorum. A quorum of three (3) regular members is required to
conduct business.
ARTICLE VII - VACANCIES.
A. Failure to attend two (2) consecutive regular meetings without a
valid excuse tendered TO EITHER CHAIRPERSON OR VICE CHAIRPERSON prior
to.....
ARTICLE VIII - AMENDMENT.
A. THESE RULES AND REGULATIONS MAY BE AMENDED BY A TWO-THIRDS VOTE OF
THE BOARD, A QUORUM BEING PRESENT, WITH COPIES OF ANY CHANGES BEING
SENT TO THE COf~MISSIONERS.
ARTICLE IX - MEETING FORMAT AND AGENDA.
A. 4) PARKS AND RECREATION DIRECTOR'S REPORT SUBMITTED IN WRITING
AT ALL MEETINGS.....
7) INVITED GUESTS....
8) ADJOURNMENT.
B. An agenda shall be prepared prior to each regular meeting. All
members of the Board are encouraged to submit items for the
agenda to the CHAIRPERSON. The Chairperson will contact the
Parks and Recreation Director to finalize the agenda by noon,
WEDNESDAY, preceding the SCHEDULED meeting.
PARKS/RECREATION ADVISORY BOARD
FEBRUARY 14, 1989
Page Four
P1otion/Ms. Tolos, Seconded/Ms. Volkening that Rules and Regulations of Parks and
Recreation Advisory Board, with changes noted, be adopted and Board reconvene
as soon as possible to review and then be sent to Commission for approval.
Motion unanimously passed. Rules and Regulation changes to be mailed
with minutes.
(6) Board had brief discussion on Parks and Recreation budget expenses. It
was suggested that Board's Vice Chairperson request the Chairperson to approach
the Mayor on having a joint in-house work session with Commission and Parks and
Recreation Board to discuss problems.
(7) Ms. Volkening suggested that it be noted on next agenda for Public Works
Director to attend next meeting. Ms. Volkening to call Chairperson on this.
(8) Motion/Ms. Tolos, seconded/Bret Segret that any memo from the Board have
automatic carbon copy to Commission. Motion unanimously approved.
APPROVAL OF PRELIMINARY PLANS FOR CANDYLAND PARK.
General discussion of changes made to the concept plan.
Ms. Volkening mentioned state department has park designers available for
park design at no cost to city.
Ms. Tolos suggested we fold up plans and approach Mr. Farach, give him
dimensions of park and he can come up with a park design. Suggest to
Commission there not be a community center there. It be scratched.
Suggest soccer and football fields be put there. Out of 3 ball fields,
that no more than 2 fields be rented out at any one time. That one field
be available for residents use -- for open play. Ms. Tolos also noted we
have a major crisis in the city, no practice fields.
Ms. Tolos requested copy of Glatting and Lopez contract be given to
Commissioners, and it be noted that plans were not finally approved
by Board at this meeting.
6. NEW BUSINESS
a. Ms. Tolos referred to Article V of Rules and Regulations, "Election of
Officers" which states."nomination of officers shall be made from the
membership at the annual organizational meeting to be held in October...."
Ms. Tolos suggested we elect new officers to serve from now until
October. It was decided to put request on agenda for March meeting.
Motion seconded/P1s. Volkening.
7. Motion to adjourn by Ms. Volkening/seconded by Ms. Tolos. The meeting adjourned
at 10:04.p.m. The next meeting is 3/14/89.
Respectfully submitted,
Jackie Schaefer, Secretary