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PR 08-08-89 MinPARK/RECREATION ADVISDRY BOARD August 8, 1989 Present: Bret Segrest, Chairman Pat Hockenberry Mary Volkening Bill Goebel, Parks/Recreation Director Absent: Kay Gamble - Excused Michael Fugate - Unexcused 1. The meeting was called to order at 7:21 P.M. by Mr. Segrest. 2. Mr. Segrest stated that Mr. Fugate will no longer be on the advisory board. Mr. Goebel suggested that Dale Lilly may be interested. Ms. Volkening stated that Mr. Lilly was interested but has since changed his mind. Mr. Segrest spoke with Commissioner Poelking about a replacement. Mr. Goebel will also check with City Clerk Don Terry to inquire if he knows of anyone interested in joining the Parks and Recreation Board. Ms. Volkening suggested that Mr. Segrest contact Mr. Terry in regards to mentioning the additional member need in the newsletter. 3. Motion by Ms. Volkening/Seconded by Ms. Hockenberry in approval of the 6/20/89 minutes as amended and the 7/11/89 minutes as presented. 4. PUBLIC PARTICIPATION None 5. DIRECTOR'S REPORT a. Mr. Goebel discussed the Babe Ruth State Tournament. The Babe Ruth Baseball Commissioners will be meeting on October 7, 1989. At that time Mr. Goebel will advise if the 1990 Tournament will take place in Longwood. b, There will be the final budget workshop on August 24, 1989 at 6:00 P.M. Mr. Goebel encouraged alI members to attend if possible. Mr. Goebel expressed his thanks to all that attended the last workshop and for their support. c. Summer playground program is over as 11, 1989. Mr. Goebel stated that all was an average of 90 to 95 children out ofi the 120 registered. All counselors will return next year. that sometime after the first of th in the fee would have to be reviewed. of Friday, August went well. There attending per day but two of the Mr. Goebel stated e year an increase PARKS/RECREATION ADVISORY HOARD Page Two d. Mr. Goebel displayed a Construction Schedule for Candyland Park. He is planning for a mid February 1990 opening. Mr. Goebel commented on scheduling baseball for March 1990, and Softball to start around March 15th. He is figuring on around 20 to 22 Babe Ruth baseball teams and 45 to 48 Softball teams. Ms. Hockenberry questioned about a buffer between the park and the housing. Mr. Goebel suggested a hedge, to fill in beneath the trees. He feels that the trees and hedge together could help to block the ball field lights. Mr. Volkening asked what type of poles will be used to hold the lights. Mr. Goebel advised that the poles would be concrete and wired down the center of the poles. b. Mr. Goebel at this time advised the board that he would have to be leaving. He was planning to visit a fellow employee, Ken Peters, in the hospital. 7. There was a few topics that the members wanted to discuss with Mr. Goebel briefly. a. As for old business Mr. Goebel state that he has not seen or heard anything from the Eagle Scout that wanted to do some landscaping in Reiter Park. b. Ms. Volkening stated that she did not resign from the Christmas Parade Committee. Her budget was approved by the commission. There will be a notice in the newsletter of the need for help regarding the parade. c. Mr. 5egrest commented that people are still parking in Arbor Park. Mr. Goebel suggested contacting the police department. Mr. Segrest stated that it is the same people each time. He suggested "No Parking - Vehicles Will Be Towed Away" signs might keep people from parking in the park. Mr. Goebel stated that this is a problem we may have to tolerate until construction is complete. d. Mr. Goebel reminded members that the meetings would have to be changed to another day. Ms. Hockenberry suggested changing from the second Tuesday of each month to the first Tuesday of each month. Ms. Volkening advised that there needs to be a letter to the commission members to advise them of our request to change the scheduled meetings. Motion by Ms. Volkening/Seconded by Ms. Hockenberry as per the members request, PARKS/RECREATION ADVISORY HOARD Page Three e. Ms. Volkening questioned using volunteers to help with keeping the parks manicured. Mr. Goebel explained that would be fine except that there can be not usage of power equipment. Mr. Volkening feels that five people together for 2 or 3 hours weeding and mulching would make a considerable difference. She also stated that possibly Public Works could make a small sign saying "Beautified by help from ETC, ETC". f. Ms. Volkening advised the board of the dedication of Cathy Lodding Park scheduled for Monday, August 21, 1989 at 6:30 P.M. The dedication will take place in the park. g. One item of new business that needed to be discussed with Mr. Goebel before his departure was the state of the 1989 Budget. Ms. Volkening questioned the amount of monies spent and the amount remaining. Mr. Goebel stated that he did not know. Ms. Hockenberry asked if there was enough to purchase something needed for one of the parks. Mr. Goebel stated that he would have a figure and some catalogs at the next meeting. At this time Mr. Goebel excused himself from the remainder of the meeting. 8. Old Business (not previously discussed) a. Ms. Volkening advised that the sheds at Reider Park have been taken down. The area where the sheds were is possibly going to to be a dirt baseball field for T- Ball. b. A discussion began regarding the Candyland entrance sign. Mr. Segrest feels strongly that the entrance should be off of Grant Street. Ms. Volkening explained that Longdale Avenue is going to be resurfaced. She feels that the south side should be the main entrance. Mr. Segrest commented on having a sign of some kind on the corner. Mr. Volkening agreed, with an arrow pointing in the direction of the entrance. Ms. Hockenberry questioned the entrance over by Skylark. Mr. Volkening feels that entrance will have to be a secondary entrance with a big wide gate on wheels. PARKS/RECREATION ADVISORY HOARD Page Four c. Mr. Segrest brought up the discussion of City Park Signs. Ms. Volkening expressed that she has tried for three years to get the park signs. Mr. Segrest stated that they don't need to be on main roads, just on small neighborhood side streets leading to the parks. Ms. Volkening feels that the board needs to push for these signs. d. Pruning the trees at Reider Park have been discussed with Mr. Goebel and Mr. Abels stated Ms. Volkening. To date, it doesn't appear to be of the utmost concern. 9. New Business (not previously discussed) a. Ms. Volkening ask what kind and where to put the new equipment that can be purchase with the monies remaining in the 1989 budget. Mr. Segrest stated that he feels all playgrounds should have swings and a sliding board. Sandalwood Park was consider since they already have the poles for swings. Ms. Hockenberry expressed the need for improvements in the Sandalwood Park. She commented on the 10 foot drop off, she feels the park needs fencing. Mr. Segrest suggested Raven Park could use a two seat swing. Raven Park presently does not have any swings. Ms. Volkening expressed that Raven Park is over ran with equipment. Mr. Segrest stated that swings would fit nicely behind the tree. Mr. Volkening said she wanted a picnic table in that spot. Ms. Hockenberry expressed concern over the piece of equipment (bus) in Highland Hills that is falling apart. She would like to see someone fix the wood and tires on this equipment. b. Mr. Segrest told the members that Contractor Tire will give away tires. Ms. Volkening advised Mr. Segrest to contact Contractor Tire to see if they would donate and deliver. Could also use tires for bumpers for the see-saws. c. Mr. Segrest questioned if the equipment in Reiter Park could be use elsewhere. Ms. Volkening stated that all the equipment was in bad shape, not reusable. PARKS/RECREATION ADVISORY BOARD Page Five d. Members to make a list of parks needing swings and tires, to supply to Mr. Goebel at the next meeting. 10. Ms. Volkening made the motion/Seconded by Ms. Hockenberry to adjourn the meeting at 9:23 P.M. Respectfully submitted, Dawn Jackson