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PR 07-11-89 Min PARKS AND RECREATION ADVISORY BOARD 3uly 11, 1989 PRESENT: Bret Segrest - Chairman Mary Volkening Kay Gamble Bill Goebel ABSE1dT: Pat Hockenberry - Unexcused Michael Fugate - Unexcused GUEST: Michael Abels - City Administrator 1. Meeting was called to order by Mr. Segrest at 7:45 P. M. 2. Before approving the minutes from the 6/20/89 meeting, Mr. Segrest questioned why the minutes did not mention the discussion about the large pipes behind Raven Park. His concern is the safety of the children that play in that area. Mr. Goebel stated that the gates should be locked. Mr. Abels stated that there is going to be a storage building built behind Public Works and that these pipes will be stored there, if they are not already installed. Mr. Goebel explained that in the minutes, on page two and three, he was noted a making a motion. Page two should be changed to read Ms. Gamble and page three should be changed to Ms. Hockenberry. Minutes will be approved at next month's meeting on August 8, 1989. , . 3. Mr. Segrest welcomed Michael Abels to the meeting. Mr. Abels asked the members to try to be at the Budget workshop on the 20th. Mr. Segrest suggested contacting the homeowner associations and advise ,them of the up coming workshop meetings. Mr. Segrest, Ms. Gamble and Ms. Volkening will each call an equal number of homeowner association presidents. Mr. Goebel feels that the residents should come to the commission meeting, but that the"board members should come to the workshop on the 20th. 4. Mr. Segrest questioned if we Commissioner Poelking about a new Michael Fugate having missed three expressed that the advisory board will show up for the meetings. Mr. get in touch with Mr. Fugate and Mr. should discuss with representative due to meetings. Mr. Goebel does need members that Segrest stated he will Poelking. PARKS/RECREATION ADVISORY BOARD July 11, 1989 Page Two 5. Ms. Volkening informed the board and plans to inform the commissioners that the Christmas Parade Committee is disbanding. She is handing in her resignation. No one showed last week for the meeting. Mr. Abels expressed his concern for lack of support from the people of Longwood. Mr. Abels advised the board that the city is planning to start a quarterly newsletter. His hopes are that this newsletter will be able to help notify the residents of Longwood to matters as this one. Unfortunately this newsletter will not be out in time to help with this situation. Ms. Gamble suggested a one page flier that ask for help with the Christmas Parade. Then keep them on the counter at City Hall where the residents can see them. Ms. Gamble suggested that when the members are calling the homeowners association presidents regarding the budget meetings that they should also mention the need for assistance with the Christmas Parade. 6. DIRECTOR'S REPORT a. Mr. Goebel discussed the proposed budget. He reviewed the hand outs, explained any changes. Mr. Goebel expressed the importance of the advisory board attending the workshop meetings. Mr. Goebel also expressed that the press will most likely be at these workshop meetings. he advised the members to talk with the press. b. Summer program to begin the second (4 weeks) session. There are 120 children registered. c. Babe Ruth Baseball eleven and twelve the nine and ten Goebel was approac the 1990 Hine and July. attended the State Tournament. The year olds came in 3rd place, while year olds came in 4th place. Mr. hed by the state commissioner to host Ten Year Old State Tournament next d. Dave Wickman is preparing a color drawing of Candyland Park. Mr. Goebel also plans to set up a construction schedule, giving start and completion dates. Mr. Goebel also wants to start some plans for the landscaping. Possibly even start planting some trees in the area where no trucks or construction will be taking place. PARKS/RECREATION ADVISORY BOARD July 11, 1989 Page Three e. Ms. Gamble offer a summer camp ended. the program. dance program to start after the Unfortunately no one signed up for 7. OLD BUSIt1ESS a. Ms. Gamble questioned the dedication of the park to Cathy Lodding. Mr. Segrest stated that Don Terry announced it at the commission meeting. At the next commission meeting a date will be set for the actual dedication. b. Mr. Segrest thanked Mr. Goebel for moving the picnic tables in Arbor Park for the Skylark homeowners association picnic. Mr. Segrest also advised that people are starting to park in the park. c. Mr. Segrest asked if Mr. Goebel had seen the trees at Candyland Park that are in bad condition. Mr. Goebel is not sure if these trees are on the Candyland property. He will find out. d. Mr. Segrest wanted to know if we are going to close Candyland Park. Mr. Goebel advised that the park will be locked as of the next weekend. Mr. Segrest suggested a nice sign be placed stating the park is closed due to construction. e. A general discussion began regarding the maintenance of the small neighbor parks. Ms. Gamble explained that she had thought that possibly someone who lived in a neighborhood and has his own landscaping business might be willing to maintain the "park in his own neighborhood. Mr. Goebel stated that the problems that in the past had kept some of the small parks from being maintain properly have been ironed out and all should run smoothly from this time forward. PARKS/RECREATION ADVISORY BOARD July 11, 1989 Page Four 8. NEW BUSINESS a. Mr. Goebel advised the members of a young man who is trying to earn his Eagle Badge. He approached Mr. Goebel for permission to put a walkway on the east side of the tennis courts. turn it into the park area and open it up to the playground area. In the volleyball court area he wants to put railroad ties and sand, to help create a beach volleyball setting. He also wants to plant trees along the fence. This is to be at his expense and he hopes to have it done by September. b. Mr. Segrest asked Mr. Abels about the 8uarterly Newsletter that the city has been discussing. Mr. Abels hopes to have this started by next month. This newsletter will go to ail Longwood residents. He also stated that he wants this to be very professional, especially the first one. We have to let the people of Longwood get a good feeling about this newsletter. Ms. Gamble stated that she has a computerize program called "Page Maker". She will be willing to help with this project if needed. Mr. Abels advised that Mr. Don Terry will be heading up this Newsletter. c. Ms. Volkening questioned if the old sheds behind Reider Park were going to be knocked down. Mr. Goebel advised that the sheds are to be taken down after the new fencing is put up. Possibly the weekend warriors can do this job. Ms. Volkening expressed concern for whomever does the job, due to large number of snakes that are currently in that area. d. General discussion began over the location of the Candyland Park signs. Ms. Volkening inquired as to which entrance is the primary entrance. Mr. Goebel stated that the southeast corner entrance will be the main entrance to the park. Mr. Segrest felt that there should be a sign somewhere on Grant Street, due to being more visual and more traffic flow. Mr. Goebel stated that there has to be a sign at the entrance as well as a sign showing assisted funding from the Department of Natural Resources. Which he feels can ail be on one sign. PARKS/RECREATION ADVISORY BOARD July 11, 1989 Page Five e. Ms. Volkening asked Mr. Abels if it would be possible to have small "City Parks" signs on the roadways to advise the residents of the parks. Mr. Abels stated he would check on this. He was not in favor of advertizing the small neighbor parks. Possibly the larger parks, Small World, Reider and Candyland once the construction is finished. f. Pruning the pine trees in Reider Park was a topic Ms. Volkening wanted discussed. Mr. Goebel explained that our bucket truck will not go over 20/25 feet. We would have to have someone outside of the city do the work. Mr. Abels advised the members that the city bucket truck is nat in operation at the present time. 9. Motion by Ms. Gamble/Seconded by Ms. Volkening to adjourn the meeting at 9:25 P. M. Respectfully submitted, Dawn Jackson