LPAMin07-14-99CITY OF LONG W OOD
LAND PLANNINCr AGENCY
Minutes duly I4, 1999
ATTENDANCE:
eoare: swB:
6obbi 6ullington. Yce Chairperson ley Sargent, Planning Division Menages
Nanry Childers John Groonendaal, Planner
Sal Orlando Beverly Majors, Planning Division Secretary
Joyce Helcher 1. F. Yelvington, Public Safety Department
Absent John Drago, City Administrator
Frank Hostetter, Building Official
Terry baker. Poblie Safety Direcwr
L CALL TO ORDER:
Robbi Bullington Vice Chairperson celled Ne meevng to order at 7.00 N M
A. F:leetion ofOReers
Ms. eullington opened the Floor for nominations for Chairperson
Ms. Childers oared BObbi BUllingeoo es Cheirpers noftlie Land Pletming
Agency. Mr. Orlando seconded the nomination There were no other nominations
for Chairperson.
Mr- Orlanda rnad~ a mariun ro Gase rde mm~frtatiwt for~C'lrairyerson. Ma.
Neleher.reronded iha motion. Ida rrrmian.vas unannnun.sly appruvud (JA{
There waa e vote for eobbi Bullivgton Pot Chairpus n. The nomination was
unanimously passed. end eobbi Bullivyrcon was nominated (4-0).
Miss Bullington opened the nomination for Vice Chairperson. Ms. Helcher
oared Sal Orlando. The nominaion was seconded by Ms. eullington Ms.
Childers nominated Mx Helcher for Vice Chairyuson Mr. Orlando seconded the
Mr. Orlando mruie a ma/lrrn ro elosv the nornenatlon jm Yrce Choirgermrz
Discussion Pollowed_ Ms. Helcher felt Mr_ Orlando was more qualified.
Thera was a voice vote for SaI Orlando es Vice Chairperson. Ayes were (J-01.
There was a voice vote for ]oyoe Helohw es Vice Chairpers n. Ayes were (1-4).
The vote indicated Mr. Orlando as Vies Chairperson oPtha Land Planning Agenoy_
2. CONSIDERATION OF June 9. 1999 MINUTES
Mr. Orlmrsdo made a rnotlorr ro approve rite Jiuta 9, 1999 rrrlnurer ax sobm)r1W Mr. ffelcltar
seconded dre ntorimt. The mariart tvac unanimously oppruved (A-0/.
3. PUHLIC f{EAR[NG'.
A. Article Vlll, Seetian 2FR0
The information on Agertde Public Hearing Item 3 A will be attached as a part of these
Mr. Sargent presented prooCOCpublication. The request is to repeal Article VIII, Section
24A0 of the Land Development Code (LDC) in its entirety (this Article deals with staffing
and is not an area that is required in the LDC), and placed in (with possible changes) in the
Administrntrve Seexton of the actual wde.
Discussion was opened. Ms Childers asked whet changes and that this be claziBed.
Mr. Drago edrtsad the Board that as tNe City Com ns desi o tnF:e [his t of
the LDC for a couple reasons. (I) ey Chatter, they havtesthe responsibTty to deterznine
what duti replaced under what Depart and in order to do that it is more
xpPropriate to be planed under rho City Admi r we Code i cad of [he LDC- (2)
There was some discussion about possibly daag so Bedding antd subtracting of duties in
in depart s_ Thix has of bee oted upon formally, it'sjust bee talked abou
bw order forthem to eMect whale uibture plans they have, this needsto be draft
with first Sothat is why this them is on the agenda. The item of where various functions
will fall under departments probably will be discuued at the July I9'" meeting.
Mr. Orlando asked Mr. Drago about the system that we're functioning under right now, if
M1e could elaborate how that goes step by step. how it works right now end what will we
wind up having after we make this change. tf procedures ere being changed. reporting
requir tesponsbil'rties.to understand not against anytNingjus wanttounderstand
whee he isnvoting for,
Mr. Drago_ Ifyou vote I'or it yoti re voting to tewmmond that that section ofthe LDC_
dealing with the c n of ce ain departments and how it functions and the
responsibilities be planed in the Administrative Code whero it belongs-
Mr. Sargent. One of the dories and responsibility of this Hoard is not staRmg, it is not the
LPA funttian.
Mr. Orlando: [don't disagree with that.
Mr. gergene.It was put in the Codeond should not have been in the Code_ This repeal is
o rake it out of the LDC.
Ms. 8ullington'. Is this the only administrative thing in the Code that we are looking to
<nange~
Mr. Drago. At this time. yes. If they hires consultant w review the CDC. you will
probably see svtme other areas oPtlse LDC tltet'is probably best suited for beautifroation or
e ordinance rather than the LDC. so (hose areas will probably be looked at to
batter dehnoate to a Cand Planning Agency relative to the LDC versus
BeeutificatioNNuisance Codes.
Ms Heleher: Ace [hue any othu Tabor related ankles er sections? Mr. Sargent. No.
Ms_ Childus_ Does this mean that this committee would be defunct later? Reply, No.
again LPA does not have the responsibility of'dealing with staff for the city-
Mr_ Odendo_ The feu that the LPA does not have the responsibility ofdealing wi[h city
staff is understood.
Ms. Bullinglon_ Bur there ere two things happening her it sjust not taking it out of the
LUC. its changing staff responsibilites.
Mr_ Drago_ That is a separate issue that the City Commission will deal with on July 19.
Ms. Bullington. Well all 1 want to vote on is vo take it out ofthe LDC 1 don't went to
talk about who gets staffed where.
Mr Dingo: That's wrzea_
Mr. Orlando: lust Far my personal knowledge, is there a problem with the way that it-s
been running and how long has it been running [liar way+
Mr_ Drago'. I <en say that any decision [het the Commission makes I donl believe is going
to be predicated on tiro (3ot [hut somebody is doing a bad job- it may be a wncoption
Mr. Orlando: I'mjust sayinK it might be a problem in the way ofits organiutional and I
am tMng to understand what brought this on now.
Mr. Drago'. It is the prtmgati eof the sty Com make the perceptio endpoint
tnat cenain functions, in order to best serve the public may be better suited undo one
depart nt than other it doe mrhet the wrten[way its funuioniug is no[
function nK properly, nobody is doing e good job or badjob, itsjust that if the Ciry
Com on [ Is that certain fitnuions can be best suited in a certain division of section
to best suit the public than I dilok that they want to see if that holds true. It does not
n that the c t operation is not fungi ning, that employees are doing a bad
jobeit s absolutely not tine. It is a matter of perception of their minds that it can bo best
suited to ethe public unduadifferent artangem
Ms. Bull ngten_ Currently the 8uilding/Inspectiorrs functions are under Public Sa@ry or
Police Departmem?
Mr. Drago: Yes.
Ms Bulling[on: And that includes all the things listed hwe the land development
regulations the o cupation licenses tha nmsances and all tbet_._eorreq.
Mr-Drago: The LDC is undw nspea under planning The inspect
division has code compliance. building and zonings pertniuing and polipe invutigati
Anything to do with planning or land development codes is under the planning divis~on of
<omm pity servtccs.
Mr. Sargent: There is two different divisions we are talking about, one is planning and [he
odsw aspect swhieh includes the LDC regulations anA pan ofthet is code
enforc w. Than you have occupational license. pan of that is Fire Marshall
w_Nuis codeenPorce nt_gaage sale, code enforcement and then you have
building codes. So you Ireve covered everythin6 undw inspections
Mr_ Drago_ Actually the Division of Plannin6 is already stated in the City Code, chaptw
two and it was duplicated
Ms. Childus: I have heard that beck in'92 it was a whole diMuent se[up and then [hey
changed it_ now ere we going back pro-92, is that what this is, is this a whole different
bellgeme?
Mr. Drago: I dog t know what was beck in 1992, I don t think their current organiaationel
changes vnll go back w 1992, it will probably be somewhat of a crass between what [hey
have now and I99?_
Ms. Bullingon: 1 am going to ask Joyce s question ayaiq is this the oNy staff related
admimstrettve Issue in the LDC that you aze taking out!
Mr. Sargent: It was put in the section of administration that covws all the boards end
staging should not be in there.
Ms. Ilelcher So basically we are correcting an error.
Mr. Drago_ Thin wxs a planner's prerogative end nobody was paying attention to deteils_
Mr. Orlmrdo mnJe a minion rhat the fmrl Ylm~nirig Ayer~cy recurnmorrd ro the Cfy
Cotanrtssian the repeal oJArrlc[e I'l11. Swion 2f A0, of the Land Oerelnpmeru C.Me in
tirery. Mt Hatcher sewndedehe tnarlon. ]he• morlarr wasapyroved uxattfmous[~~
la-d/f
Ms Bullington asked that the motion be stated again. Mr. Orlando repeated the motion
Miss Bullingwn asked for public wmment or discussion.
Mr. esker. The main reason I am here is mainly because oPthe fns that the City
Adminisnator and I had talked about this quite a Cew times and tlto timing oPthis reams to
be a little different and a little odd. What you all's part of or involvement in is relevant and
understood. When you finish here it will go back to the City Commission .they'll follow
through with it and handle it. The oNy reason I came here this evening is to scan here and
express my eoncemz 1 can t help to believe that this, in honesty. I think is probably a
little hit political, the way things arc done now is being done under my supervision as a
department head and supervirors under that, Lt. Yelvington who oversees the inspectionz
equivalent investigation unit. which is effected by code enforcement. bolding o~eials and
estigations- By them doing theirjobz they are going to create certain problems within
the city, a Dods enforc m they ate going to hev ma people upset bec e they ar
gating cited, if it's any otther type of violation they are going to raeeive wncem It junto
a linlei cthat all ofa sudden this change needs to be done after thec not
Parks and Publ~nSafety back in Apnl I99~, that s when it was originally created. That's
originally when the building division came under our authority. Who created it, who gave
us. I dori t know, 1 just know that part ofthe reason was that before the current
building ofHcieL Mr_ Hostetter there were three other building officals in the cry that
worked under building department who worked with the planning department. There
me problems the last official was Kiven sevual written warnings end the decision
w made that the two di~i cold be separated betty en planning and building to
separate the fnition and eon'centrate on new construction and improve the relationship
between the two different groups. We f I, in honesty, that we have been able to
wmplish that undo the curtent proc s that we follow now. I have Clore superv n oC
prz we
are fn'endly on ra getting perrtuts don noble t
without the hassles clone division blaming another division foreworak they did do, or work
they did not do. It bas worked so far The only other thing I can say is ourrendy we do
ask cu z the w may hev n opDOn airy to evaluate our
mspec on dvin oncperf~tm cet lhave reeeivede3l wn ompfim ntheinspee
divi n_ We have heard [het n the past r three o the that there e apparently n
complaints that evidemislly in feted all tohie change, that er LL
Yely ng[on has never received any wmplainiz I have not reeeivednanyswmplaints crony
type of problems we have with building inspections or code enPOreement besides the
mal ci ompleinz (have tried to Ares evaluations to the Ciry Commission,
for [hem to reconsider soy rypa ofchange they may have. 1 feel personally tltet there is
n this change than what is being said, perhaps I should not be saying
thatebu~l enrol also think that if possible, that iCwe have an opportunity to remain like
w, do rho cases and rho job we are doing, and if there is a problem it should
probably be directed to myself, the Ciry Administrator the supervisor that is currently
ningthe section overthere and handle those problemsacwrdinglY- Kaep the political
mvnlve t oPit much as can, however I do Dot deny the fact that the City
Comm omy bon ss the Ciry Adminisvator has every right to change whatever they
feel aa'far as the admi organization within and I do understand that I just think
that at [his time that the timing N wrong I think [het thus could possibly be more
volved then what is actually coming out in the open, but because of politics sometimes
people have w do certain things to keep everybody happy. Theta all I should say at this
Ms. Bulling[on: Mr. Baker, when this was pm under your direction, do you have smfft
Mr. Baker. I cu ently hav saff It is my enders ending the[ Bally proper that
this mole was put in LDC. how is betrre you right now and there has to be a
n Ia it to ge[ your blessing end will the City Commission take it [hat the LPA is in
agrseemelt with this dtenge and obviously they will go flour rhea
hdr. Orlando'. Let me Hate, 1 can only speak f r myself 1 go to great lengths to avoid
pan an polities 1 do not want to get calved with pani an politiez I've lived in the
omh gem halo c uvty area for the lase 33 yeazs I have scan this rummuniry when it was
very. very (small grow to where w. Whether what you say or not is true or not, I
personally can't really use that es a decision making ability, we hevebeen asked to make a
change that everybody agrees should be made This function should not be in the LDC.
you s the t ming I'm going to leave [het for the n xt level, which u the City
Com and the City Admi and yourselPw work ov[_ Let me also point
uv if Isuvderstand properly, wha[evuawey we vote this issue still goes to the Cty
Comm and they'll voce the way theyw oche only thinglcan take into
onside anon is what I'm hearing is the wayat ahouldthave been and this is the way it
should be and 1 am going to vote to see thnt happens. My recommendation is do it [he
proper way. Now ifthat -s poli[ical.l don't want [o know. It's not this Boards
function end 1 hoPa it is neveeronght to that level. I aDPreeiate your oendor with us and
bringing it o our ettevnoa but 1 need to not my wnsotous way it should be in the aode_
Ms. Bullivgton:l also would like to speak to rite fact that if in feu. this gives us staffing
ability than it needs to ba our ofthe LDC and 1 agree with that. 1 want it clearly
understood drat by votin6 ro take it out of the LDC it doesn t mean the[ I agree with [he
s[aifing changasjust rf it is something that needs to be Uone to clean up the LDC, that`s
fine. but tits makes it sound like (and why 1 asked you to do your moron one more time)
is that it isjust a vote to take it out of LDC, and it doesn't speak to the actual natAvg
changes. whe[her re for ar again and I w t that enders ood. Thai s for my personal
feeling As (r es politics, l have been a viuimnof a political sntatiun, and 1 can
undesond that feeling aM 1 am having e difficult time wi[h [hiz When staff changes are
made midyear that there are reasons other than what is the best ehlug eo do_ I~ s some
ties personal feeling who[ [hey went to have done tc someone else and i[ heppenz I want
to go on record as I vnll have to vole Por i[ to be moved ou[ of LDC es staff
recommendation bur 1 do not agree with the s[aff changes nor go along with [hem
Mr.Or'lendo_ I am sure, at this point, wa don t event know Ifthare will bechangez maybe
re ssignmen[s.
Ms. BullinSton_ Yes, the reassignment of staff and under what manage.
Ms. eullington asked if there was anymore diswssion_ No one else wished to make
additiorul wmment or diswsson.
Ms. Xe]cAer made a nronor~ to elosc ~sc~~.ximi. Mr- Orlando seconded the rnarran. [he
rnouon r~ro nnm„mn:~Iy vt,.o~ad p-nl.
J. NEW BUSINESS-none
a. oED RUSINess: none
5. DISCUSSION AND SCIIF.DUI.E FOR FUTURE AGENDA ITEMS:
There are no fuwre agenda items at tbis time, there will probably not be a meeting untJ
Septembu.
1. PUBLIC COMMENT:
Mr_ Orlando allowed the Board to A ow Chet two weeks ftom yesterday (loly 21'°) he is
scheduled for hip replacement surgery at Seminole Hospital He should be out ofcommissioo
about rwo weeks and tben win be on ennehes or a similar devise
6..ADJOURNMENT:
With no fuahar businene, Chair adjourned the meeting