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LPAMin08-13-86LANG PLAPIN [116 AGENCY Longwood, Flo ri de August 13, 1986 Present: Bernard Linton, chairman John Massey, South Seminole Robert Hammond Medical Office Building it Ilerbert Naynie Phillip Hol li.s, Nelson Court Robert Cochrane subdf vi si on. David Wickham Representatives of Orlando Erlier- Lhristian Na91e, Li ty Planner prises of Orange Co., [nc. Geri tambri, Oep. City L1 ark Felton hicfra ry and Ln+is 4larren Andy flanni gan, Centex Nomes 1. P1r. Linton called the meeting to order at ]:4o P.Pt 2. Approval of Pli notes: Air. Id is kham referenced the July 23, 1986 minutes, Item Mo. 6. and stated that Mr. Cochrane stated his conflict of interest on the prof act at the beginning of the meeting and asked that the minutes be co ratted Yo reflect his statement. Mr. Wl ckham referenced the July 30, 19II6 minutes and stated that a a should be placed after the data in Item 3. Mr. Linton referenced the July 23, 1986 minutes, Item 4, and stated the last sentence needed clarification. Ne stated the last sentence sho u1d state "Mr. Loch cane asked if the Li ty would is boil ding permit if the parcel w s pt attetl and was told a bui1 di ng penni taco old be sued if the parcel w s platted, and that the enforcement of the deed re ric tions would have to be handled among the Sleepy Moll ow Hwneowners' 0.ssocia ti on,5t Mr. Ll nton referenced the July 23, 1986 minutes, and stated the second to adjourn was made by Pir. Haamond not Mr. Linton. Notion by flr. Wickham, s conded by flr. Haynie, to approve the Pli nu tes of July 23, 1986 and July 30, 1986 with the correc ti ens as stated. Motion carried by a una nr moos roll call vote. 3. Site Plan - South Seminole Medical Office Building ][. Owner: NCA Realty, [nc. John Massey, authorized representative. Location: NW corner of SR 434 and Il. Lake Street. 2oni ng C-3. Mr. Linton asked Mr. Nagle if there were any cha n9 es to the plans subsequent to the ty pi n9 of the notes. Hr. Nagle stated no. Mr. Wickham sta tetl sheet L[.ol wa not eal ed and signed. Flr. Nagle stated a landscape architect did not draw the plans and therefore were not sealed. Mr. Wickham stated he bet laved the plans should be sealed by the person who drew Chem irrespective of their discipline. Mr. kli ckham stated the island pl antin9s do not meet code. He further stated that palms vre un tad incorrectly. He stated code requires a tno far one ratio when palms a us ed. YeHeo Further ste tad he basically agreed rri th staff and OMM1IP co rents. Mr. Hickh am stated he did bel lave it would be difficult to ins mil a sidmraik on Vlest Lake Street because pf [he location of the ditch. Mr. Naynie stated he did not believe four pa rki n9 spaces sYiould be removed as ended by the Police Department. Mr. Linton questioned i s 1, 4 and 5 as to whether thesw i ms had been completed. Mr. Nagle stated HLA has preliminarily reed to granttea ements reques tetl by the City. Mr. Pa uc her stated due to time ns trai nts, HCA is unable to draft the proposed utility ea t agreements and do the legal s rvey work in time far consideration by the Li CysLOmm issi on but that HLA had wri ttenma letter attempting to give the City permission to enter the property to ai ntain the hydrants. He stated 41LA does intend to 9ra nt the easement and has started work on drawl n9 up the easements. Lend Planning Agency -2- August 13, 1986 Regarding ]tam 4, Mr. Nagle stated he is asking HLA to a end the note on the plans to say that the variance was granted. Mr, Nagle stated Item 5. has been completed. Motion by Afr. Naynie, s cond ed by Mr. 411 cNJtam, to re omnend approval of the si t¢ plan for South Sem inol eePiedi cal Office Building it subject to alt items addressed tonight being c rected and submitted to City Staff prior to being submitted to City Conuni ssi on,rs pecifi cal ly, items 1 and 4 as stated in City Planner's letter dated July 23, 1986 and Item 2, Fage 2, as referenced in City Planner's letter dated August T, 7986, also subjec t to any other outstanding iteniz referenced in staff letters being co rected and submitted tq Li ty Staff prior to bet n9 subnii tted to City Commission, such as landscaping plans being signed and sealed and existing water retention problems on the entire hospital site being corrected. Mr. Nagle stated the applicant had asked that his site plan be considered at this Monday's Li ty Commission mee ti n9. Mr. Nagle stated he believed it would be impossible for the applicant to have stgrn~ater retention plans to co rect the existing drainage systrn~ completed in time £or Monday nigh is meeting. M1ir. tlagie stated the applicant intended to ask City Commission to aDProve the site plan and that the drainage problems on the re ai nder of the site be corrected not later than issuance of CO (Certificate of Occupancy). Mr. Nagle asked if the LPA wanted to delete 0£fi car Ros si's comments to delete £our parking spaces. It was the cq ncens us of the LPA to delete Officer Rossi's comment. Mr. iJegie asked the LPA 1f Chey wanted to delete his c ant raga rtlt ng requirement fora sidewalk along I~lest Lake Street. Plr. Nagle stated the applicant agreed to give an ea ment over the property but would expect the City to construct the side- walk. Mr.sMas say stated that due to the limited amount of area they have to build their retention area they did not intend to provide a sidewalk, He stated the ORB brought it up. lle stated HLA would give the easement but as ketl that the City tell them where to put it. Mr. Nagle stated he did agree it would be difficult to place along {lest Lake 8treet.Mr.INa ssey saidit would require time to as ss the drainage problems and that it would create a problem for HCA if the approval ofetheir site plan wa contingent upon the drainage being cqr cted, I~Ir. Pfa s say stated that Mr. Pauche rshas agreed they will bring the drat nagersys tam into compliance with the OER permit. He stated the site under approval now has totally different drat na 9e sys tam. He stated they would like to get their building started and would as the Li ty that they would clear up the dra inage problems prior to occupying theune building. Mr. 4li ckhem asked if any renedial action on the hospital site wouitl w have any effect on the new site and Mr. Massey replied it would not. Mr. Wickham stated if it did not, he would have no objection. Mr. Massey stated soils and hydraulic people would be an site tomorrow. Motion carried by a unanimous roll call vote 4. Final Plan and Plat -Nelson Court Subdivision. gavel opera Superior Construe tion Company, tnc. Location: S of Bi stl ine Ave„ west side of East Street. Zoning R-1. Mr. Nagle stated the issue of whether Ee st Street is in rile City o/ half in the County and half in the City has still not heen r solved. The Land Pia nni n9 Agency requested that a letter be sent to the County resolving the issue of East Street. The Plat submitted by the developer, Mr. Ilagle stated, dedicates Tract A tp the City, however, he stated, the City does not wish to accept dedication and maintenance. Ne further stated the applicant is proposing this as she does notwish to create a homeowners a ci ation to be res PUnsi ble far this maintenance as it is small subdivision andsit would be costly for a homeowners as ci ati on m ain rain those improvements. Mr. Nagle stated NER requires that som o attept responsibility fior the storm water sys ten unless the City Commission is wil l in9 to accept maintenance Land Pl annin9 Agency -3- August 73, 158E s shown in the plat. Mr. Na91e stated Lity Commf ssion will make the decision as to whether they will accept dedication for public use and public maintenance. M1ir. Nagle stated the retention pond wtii be re vi ng storm water fYOm ofF site due to natural land contours. He stated, thiscis a va11d point by the applicant for asking for L7 ty to maintain. Ftotion by Mr. Wickham, seconded by Flr. Namnond, to approve the final plan and plat for M1lei son Lourt Subdivision subject to the applicant complying with applicable staff and DRf18P coranents, also the applicant should re se the plans and plat in accordance with staff, ORMBV comnen is prior to submittal to City Lomni ssion. The LPA recessed from 8:05 PM until II:IB PM1I. 5. Variance - Beverly Enterprises. Owner/Applicant: Beverly Enterprises. Request to reduce number of parking spaces from 2 per unit to 1 per unit on proposed adult congregate livi nq fecil ity. Loca Ci on: SE corner of S Grant and First Streets. Zoni n9 L-3. (V-09-86) (PH 9-14-86) Mr. Nagle stated the apPl icant had requested that his apps ice Lion be tabl ei at this time. Motion by Mr. 411 ckhem, s conded by Mr. Nayni e, W table the Beverly Enterprises Variance as per applicant's request. M1lotion carried by a una nl mo us roll call vote. 6. Variance - Orlando Enterprises of Orange Co., Inc. Owner: Construe tion Enter- prises of Florida. Location: 5 side of SR 434, immediately nest of Let's Putt America. Request for cross Bas event parking. Zoning L-3. (V-10-86) (PX 9-14-86) Fir. Loch ra ne stated he had previously filed a conflict of interest on the ShopPes of Isl end Lake Prpjec t, however, he sta tetl, he had no direct interest in the taco Bail projes t. It was the co s of opinion of Che LPA that Mr. Loch rave did not need to fide e conflict of interest as he had no tlf rect interest in the Taco Bell project and no conflict of interest existed. t~ir. PIa91e es ked that his comments dated August 11, 1986 be made a part of the record. Mr. IVag le suggested that the LPA evaluate the request a9ai nst the sl criteria far qra nti ng of a variance as stated in Li ty of Lo n9wootl, Ortli nance No. 495. f4o tion by Pir. Nayni e, s <ondetl by Mr. Hamnond to Fend approval of the Variance requested by Orlando Enterprises of Ora n9e Co. Yet nc. Motion carried by a u nantraous roll call vote. ]. Recomnenda tion LP City Conmission raga rtli ng request from Lewis 4la rren for driveway cut(s) from property on the east side of 6uc ksaw IJay, ma In road to proposed Hidden Oak Estates Subdivision. r. Linton sia tad tlu ri ng the approval of the Lentex plan and plat for Ni dden Oak Estates Subdivisien, Mr. Vla rren had requested three cuts onto Bucksaw Vlay. Flr. Linton stated City Lorvni ssi on granted him o t (me ing of February 1I, 1986) as Mr. 4la rren had no set plans for the subdreiding oftthe land. Mr. Linton further .stated Mr. Warren again has asked the City for two cuts, based on the fact that he had sold half of the property to Mr. Pict ra ry; Li ty Commission referred the matter to the LPA for their re mendati on. Ai so, plr. Linton stated, Centex had begun co struction of twocen tra nee watts, o n the east and one on the west of thoen tra nee. Mr. Linton stated construction on theowalis had been sto ppetl by the Building Depart- ment as Centex had failed to obtain a perm'i t. Mr. Linton further stated that Lity Commission has asked LPA to resolve the issue . Land Pl anni n9 Agency -4- qu9 ust 13, 1986 Mr. Linton passed the gavel to Dlr. 41ann4ond and made a snots on to re mend to City Commission that the action of the COmnii ssi qn as taken at thei rc~eg ul oily scheduled meeting on Eebruary 1], 1966, as reflected in the minutes of said tla [e, stand as motion and passed by the Comm ssion. io wit, Lentex Homes build the wall on the west side of Bucksaw IJay as agreed to by Plr. Andy Han nigan and not to build o east all. It is reconmended that Dlr. Lewis Marren and D9r. McCrary request curb cut(s) through pro Der channels by applying for their permits th rou9n the Building OeparLnent of the Li ty of Longwood util izi n9 the proper forms and pro- cedures for su h cut and subm, tti ng a proper survey of site plan of the area for which curb cut(s) are being applied for. Normally pefmissi on would nave to be requested from the Homeowner's Association of the Hidden Oak is to tes Subdivision before pets ti on in9 the Ci ty, depends n9 upon when such request shall be made. If a nomeowne rs' a cf ati on is not yet in being, applications will be made directly to the Ci [y of Longwood Buil di nq Oepa rt Hen [. Motion seconded by Itr. Vli<kham. Mr. Sato, Cor Lesu Covrt, stated his home was on the west side of the entrance wall being constructed. Ne stated he had tried to obtain in£grma ti on about the wall, heign t, type of construction, aesthetic valve, and no ould give him then infgrma tign. Ne also stated he tlfd not se any pernii is posted. Ne stated he had hea rtl the wall would be 5' nigh.. He sta tedeif residents erected 6' fences behind the 5' Centex wall it would be detrimental aesthetically to ho th properties. Mr. Hannigan stated it was always their intent to build the entrance wall on bmtM1 sides. He stated the signed plat shows an easement on both sides of entrance eed;caeed m me Homeowners. Mr. Nagle stated that the City has legal ability to allow curb cuts and require cuts to be placed within the ea nent area and to ne cans trotted in cceptable manner to the City. He further stated, it wov id be advisable that tneacu is be done no o [hat Lentex does not expend monies to build a solid wall and then have to cut hpl es in it for the entrances to the properties. Dfr. Nagle stated the following information would have to be submitted by rvtr. Vla rren and Mr rvlcL ra ry: details of how cuts will be made, radii, width, elevation of cut, passible impact on dies Hoge ys ten, location of cu ts, f, mi ni mum dtsta nce of 100' from Longwood Nil is Rmatl). Flr. McL ra ry stated he and Mr. IJa rren have no objection to the wall, dependent upon what it looks tike. Mr. Tilley, Director of Land Oevel opment for Centex, stated the wall wf 11 be solid brick, 5' high, n cut outs. Mr Loch re ne asked Flr. Hannigan if he had any objection to the cuts in the east wall. Dlr. 4lan nigan stated nmi as long as he knows e~nere they need tp be placed. Mr. Hannigan asked why he was not permitted to obtain bus ltl ing perms tr. Mr. Nagle stated the non-issuance of building permits was not related to the wall. Mr, Linton withdrew his motion and Mr. Wickham withdrew his second. Motion by Mr. 4layn ie, s conded by Mr. 4lamnond, to reconmend that Hr. Vla rren and Mr. McCrary be permitted one driveway cut ea cn for their property onto Bucksaw Way at locations desi9 na ted by City Engineer, iii th cuts being a m of 100' from intersecting right-mf-way of Longwood hills Road, with a properi tads us per City Code, and upon proper application to the Building Oepa rtment fora Building Nermi t. Mr: Warren asked if a pem4it'is required now. He i,as informed that if he wanted Centex to leave the openinryin thewai 1, they must ma ke application Haw and they an be approved based onthe submitted information, with approval by the City Engineer. Mr. Warren wa informed that the permit is valid for si months. Mr. Hannigan asked 'ifs eon would a end the m on to state that only two cut emd We Heim; rated. gmrvir.eHayn;e a ended His mot;on m incl nee the tataeenn enat f of two cuts be permitted along the east wall of Hidden Oak Estates Bubd ivesion onto bucksaw Way with the stipulation that the cuts be placed per [hap appl ice tion ece iv d a d an approved Building Permit. Motion nd amendment to motion s nded by hlr. Hammond. 1lmti on d amendment to motion carried by a unanimous Land Planning Agency -3- Auyu st 13, 1986 roll call vote. 8. Di scuzsion: Proposed Rules and Re9ul ations for land Planning Agency. Mr. Linton asked if there w any items that the LPA members would like to add to the rules and proceduresere Mr. Plagle stated under 2.1 Regular P1ee ti ngs, the words "a needed" could be added to the end of the sentence, so that the LPA urould not have to hold a meeting on those specific nigh is if there were no items to review. Mr, Magle stated under 2.3 Public 4lea ri ngs, the Statute number is 163. It was agreed that under 8.1, Order of Motions, nos tpone indefinitely should be struck. Mr. Wickham suggested that under fi.3, Disorderly Conduct at Fleeti ng s, that provision should be made for renoval of the chair, in the event the cM1a it becomes disorderly. Provision for renoval could be the sa as for any other disorderly Ders on, with the Vice Chai rnian assuming tJie du ti esmof the chair. Mr. Loch rane sugges tetl, under 4.1 Quorum, that an affirmative vote of a simple majority of members percent be required in lieu of an affi mia tive vote of three (3) or more members of the Land Plan ni n9 Agency. 9. Adtli tional Discussion Items. Plr. Loch rane requested that the LPA packets be ready py Friday PM1f, to give Che LPA members adequate time to re ew the packets and v sit the sites. ltr. Nagle stated the Planning Department would try to get the packets completed by Friday PM. Mr. Nagle stated the City Comni scion has agreed to hold a joint meeting with the LPA on August 2], 1986, at ]:00 PM and to invite interested citizens and all City board members and Department Heads to hear a presentation from Ivey, Dennett, Na rris and 41a 11 s, planning co sul to nts, on the Jpda to of the Comprehensive Plan and land Use El event. Ile stated a would be sent to all Board members and interested citizens and Depa riment headsoi nvi ti ng them to attend this educational/informational need ng. Mr. 41a11er tha nketl the Land Plan ni n9 Agency for their recomnenda bons regarding the 4la rren issue. ID. lleeti ng adjourned at 10:0D PPi. Geri 2ambri, Deputy City Clerk City of Lo n9wood, Florida