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LPAMin01-08-86LAND PLANN[Plf, AGENCY January 8, 1986 The Land Planni n9 Agency held its regularly scheduled meeting at ]:00 P.N, in the Longwood City Cpmnis si on Chamber on January 8, 1986. Present: Bernard Linton, Chairman East Lal:e Village - Braxton Green, Bob Herbert klaynie Paymaye sN. and Andy Reiff Robert Cochrane United Telephone Lo, of FL - JoAnn Nubbard David Vlickham Christian Nag1 e, City Planner Geri Zambri, Dep. City Clerk Absent: Robert Hammond 1. Mr. Linton called the meeting to order at ]:00 P.M 2. APP rovai of Mi notes: Mp Ciao by Mr. Hayn'i e, s conded by Mr. Loc hra ne to approve the Minutes of the December 11, 1985 mee ti n9 as written. Motion carried by a unanimous roll call vote. Hots on by Mr. Wickham to approve the Minutes of the December 18, 1986 meeting with the following addition to Item 3 and the fol lows n9 co rectimn: Motion should include the statement "also subject to apprpvai of alt agencies in the ar and also indicate that Mr. Linton be indicated as chairman and as havi n9 called the meeting to order. llpti on seconded by Nr. Haynie. 1lptipn carried by a unanimous roll call vote. 3. Final Plat fast Lake Vill age (Replat of Lots 1 Mrpuyh 10 and Lots iG through 21, lock 131-0, 1-n tzmi n9er's Addition H1 to Longwood. Oevel oiler: tlra x ton Green. Zoning R-i Mr. Na91e asked that his comments dated January ], 198fi be made a part of the record. Mr. Neg 1e stated Mr. Green was in the process of trying to get his subdi vi Sion plat ccepted and recorded in order for the City to take pv intena nce of the drainage and siree is which abut the subdi vi si nn but which ar opt included in the subject plat. Ne stated the construction plans we ccepted and approved by Li ty L~Imi scion on Auq ust 13, 1984 but the plat was ne erabrou9 ht forward and officially approved by the Li ty. He further stated that the subdivision improvements have not been nspected pr ccepted either. Mr. Na91e stated a performance bond wa er posted to his knowledge, which i.s conflict with the City's subdivision ordinance. Mr. Nagle stated that Mr. Greenidid not or i9i na to the subdivision but bought i[ mid- way through the pia ttin9 process and through an ov rsi qh t, or vol untari ly, chose opt to Finish the platting. Mr. Na91e stated this plat r,as basically a real at of the Ents~i nger's Subdivision - men is are dedicated to the City and there ar specs £ic statements that thepC ityehas maintenance responsi bilf ty for the stree {s no that abut the subdivision. Nr. Nagle further stated that if this plat is not cepted by the City, the City will have no le9ai m s to maintain the drat na9e because they have nil legal a Ne stated it wasene sary to resolve the Li ty's ability tp maintain theedrai na9e improvements should the Li ty so desire si the streets ar not a part of the plat and ar not directly related to the acceptance 04 this plat. eHpwever, Mr. Nagle stated, they are important because thaC is how each pf the homeowners ac s their property, I{e stated it umuld be up tp the Li ty as to whether they will ca teat the m intenan<e of the streets, particularly the M1alf streets, 12th Street and East Lake Street. Ile stated First Place East is of atlegpa [e width. He stated 14th Street, leads n9 to the subdivision, i slated to be paved and alt new development su ponds ng 14th Street is being a sled b300 per building lilt to be held in escrow for Future paving pf 14th Btree t. SSMr. Na91e sta tetl the land Planning Agency -2- January 8, 7986 Fouse Dads have been built up, however, there ar si ble normal drainage swales n the subdivision. Mr, tlagle stated the canments nfrom the City Enqi near and ORMBP have not yet been re ved. He further stated that the City Engineer had requested [M1at DRMP continue toe perform t nspecti ons and r s they had pre usly been 1nvol ved in theM1inspec bons. Na9l ees to tedeFi rea Police and 4la tero0epa rtments have no problems with the subtli of Sion. 11r. Na91e stated adequacy of ea menu to ac nn,oda to drat nage and ai so adequacy of roads thensel vas to corporate the drainage wa impor tz n t. Nr. IVa91e stated it was his understanding [hat the streets we stabilized about one year ago, however, it aDPea red nqw that they may require additional work. Mr. 1lagle also stated tM1at the proposed ea en is do not meet the required 16' width, but there is no flexibility now to in the wi dtM1 because almost ail of the lots have been built on. Flr. Nagle statedehis nmendati on was to re omnend approval of the plat subject to all staff <onmenis and conmen is of City Engineer and DRMP. Hr. 4lickham asked Flr. Nagle if Fe Fad spoken to DRMP regarding the plat. Nr. Nagle stated DR11P were working o men is and that they had met with Mr, Preen on site. DRMP stated to M1lr. Na91e that tFe Li ty must require a intenance bond. Mr. Nagle also stated [hat DRMP or the City En9f near would need to look at the improvements to make sure they conform to the construction plans and to as re that everything s done right. Ilr. Wickham asked if all the to [s and hou se sswere out of the IDD year flood plain and Mr. Nagle replied he believed they were. QueS ti on ar as to whether a 15' e ant w ary far the utility companies. Hr. Paymaye sh Stated there we wa tare lines in the side lot ea menu and the ea me nts served i my for drat nage easements. Mr. Paymalesh stated they had met all ofe the conditions that were imposed by the previous City En9 ineer. He stated the City Engineer asked them to provide drat nage swales, Fut they had demonstrated that wi tFout the use of a swat e, the storm water could ru off and out of the site. He Fvr ther stated that accord in9 to the approved construction plans, they did what they supposed to do. Mr. Paymayesh stated they had installed the water line, stabilized First Place East and furnished a gradi ng plan to establish where the storm water flowed. Mr. Nagle asked if a suhs to n ti al a ount of water flows qff the site and, if so, does it flow across private property or within ea ment areas. Mr. Green stated that no water ru s ofF the site other than what ran off prior to the ons true tion. He stated the tow spot is the intersection of First Place and 14th and the water ran there before and still does no Mr. Green stated they did not modify the exi sti n9 drainage system. Mr. Na97e asked if "AS Built" drawings we submitted to the City. Pir. Green stated that "AS Buil ts" of the water system were s uhnii tted but no gra di nq "AS Buil is". Itr. Nagle again sta tetl that "AS Bui lts" would be ne sary for the City Engineer to confi nn that the subdivision was built recd y. Mr. Linton stated that the LPA must be su verythi n9 is sit should berso that the City is not held responsible later. Ifre Green stated that the points sad no not ra sad previously and the drainage is ome thi ng tM1at will be difficul Cato deal wi tF as they were not required to deal ewi th sit previously. Mr. Green stated he was in a partnership when iFe subdivision started and wa nvol ved only in the construction aspect. Ne stated he later bou9 ht out hi sspartner and was noY familiar with tFe subdivision approval process. Mr. Linton stated that Nr. Gr en Fad been told not to continue to build tFe homes Pri qr to platting. Mr. Greenestated he always had intentions of r ordi nq the plat. Nr. Green sta tetl he put in the water tine and stabilized the stree hand CFe City ca out and inspected and said there wa no probl en. On April 29, 1904, Fe sia tetl, DRMPe f nspec tad and said no problem wi tF the exception of the Swale ditch al onq First Place and wi tFin the project and wi tFin IJe st, take Street. Plr. Green further stated that the Li ty dumped soft dirt over the sta bf li zed street and filled in the swales that were cut. Mr. Wickham asked Pir. Green if there would be a problem in Lantl Planni nq Agency -3- January 8, 1906 widening the ea amen ts. 11r. Green replied yes as most of the homes we sold. Mr. Green stated that on the lots where there was a drainage problem they providetl minimum 15' e menu. He stated he modified those ea ements to try to cooperate with the Ci tyase lr. Plagle stated the problem was compounded by the fact that lots have been sold and the City Aid not have tFe final say on the width of the ea menu Mr. Green stated that the ORMP letter of April 29, 1995 did not mention the Fact that those ea men is did not meet City standards. Mr. Haynie asked exactly what had to be donee to record the plat. Mr, flaq le stated that DRMP and Dossi bly the City Engineer need to 90 out to the site and make su a all improvamen is have been put in plus make other recommendations as to how other situations can be resolved which are re Doable Lo the developer and and acce0 to ble to the City. Mr. Plagle stated the "AS Buil ts" of drainage and a ost estimate of what the developer pafd for those improvements also needed to be submitted to the Li ty. Mr. Green stated he would submit what was requested. Mr. Naqle also stated that sl e the streets re dirt, a estimate of the City's maintenance casts for one yearnwill be needed. Mr. Green asked hon will the problem of the City dumping dirt on the stabilized streets be rectified and also the fact that he had sta bi li zetl the street a year also and the fact that it had been used dvr ing that year. Mr. Andy Rd tff, Attorney for Mr. Green, stated they recognize the problems and want to get thi n95 rolling and suggested that some of these i sued be ra sad before the City Lmmi ssi on. Mr. Rieff referenced Section ]04.3.A. of Ordinance No. 495. Nr, 4li ck ham sug9es tad tabling the request until the next re9u lar meeti n9 to give the LPA time to get DAMP and City Engineer's comments and also allow staff and Mr. Nagle time to work with Mr. Green and hfs people. Mr. Haynie stated he did not like to table, but preferred to re mnend for or against with stipulations. Mr. Wickham s to teA he a9 reed with Mr. Haynie in most instances, but said it was difficult to make a renda ti on vi thout alt staff comments. Mr. Haynie stated he believed the probl ems ecovid be worked out with staff and engi neeri nq. Mr. Green stated that the only thing different today was what the City had done si e the inspection by DRMP. Pir. Na91e asked Mrs. Zambri to state what she had told Mr~ Green sane time ago. Mrs. Zambri stated Hr. Green was told that when Mr. F10rio of DRMP inspected the site he wa surprised to se any houses built and toitl Pirs. Zambri to relay to Mr. Green tha tsif any of the houses were sold, a Joi ntler and co ant would be required on the plat.. Nrs. Zambri stated she mentioned this to Mr. Green and also told him he should not be selling any more lots or houses prior to platting. Mr. Green stated Fe was goi nq to close on two more houses the next day. Mrs. Zambri said she sv9ges tad to Mr. Green that he should not sell any more houses as he was canpound ing the problem. 11r. Reiff stated it was the developer's intention to comply with the items mentioned and if the ea men is ar a problem and they cannot meet the 15' regvirmnen t, that perhaps they could work something out with the City. Motion by Pir. Vlickham to table the LPA decision until Che next regularly scheduled meeting to allow [f me for the aDPif ca nt to comDl ate so e of the items as well a allow time for DRFIP and City Engineer antl City Attorney to render an opinion on the project. Motion died far the lack of a second. Flr. Haynie asked the developer if he could canpiy with all of the re amnenda do ns Lhat Plr. Na91e had made. Mr. Green stated he had no probl an with the exception of Item NO. ] of Mr. Nagle's connien is. Mr. Green stated that in light of the fact that renti on wa made in April 1905 and that the critical a s between lots 1, 2, 3, 9, 10 and I1 all having 15' e ants, that he not be required to provide the required 15' easement betweena the other lots. land Pl anni n9 Agency -4- January B, 1986 Motion by Mr. Nayni e, s cooled by Mr. Vli ckham to re nmend approval of the plat subject to Mr. Green camel Yi n9 with all r ue sts made by Mr. Nagle and that the deve leper and staff and Mr. Na91e work o q to their satisfaction, any ou is tantli ng items, prior to bet n9 submi ttetl to City Commission. Mr. Cochrane asked to amend the motion to include that the developer conform to vnenda ti ons made dart ng LPA meeting and ail c rtunents of staff, Li ty Attorney, City Engineer and NRMP. Mr. Haynie- amended his motion to include Mr. Lochrane'S statement and Mr. Vli ckham amended his second. ttoti on as mended ca ried by a three to on vote with Mr. Haynie, Flr. Linton and Mr. Cochrane voting aye and Mr. 4ii ckhamevo ti ng nay. It was suggested that if Item No. ],concerning ea ment loca Lion s, of Mr. Nagl e's letter ca not be resolved, the plan could be brought to the City Commission for their decision as to how to resolve the fisue. 4. Soecial Exception -Request to locate a public atilt iv { an R-1 eoning district. Owner: Charles W. Stvm. App icant: United Telephone Co. of Florida, by JoAnn Ilubbard. Location: SE corner of Rangeline Road and E. E. INi ili amson. PH 2-10-86. Mr. Linton stated that the City required a si 9ned and sealed survey and sf to plan of the project for their file. Nr. Nagle asked that his comments dated January ], 1986 be made a part of the record. Mr. Nagle stated the United Telephone representative had also submitted a preliminary site plan which he believed they were reques tf n9 - CPA's re mmendatipn. Mr. Nagle stated the phone cpmpa ny has proposed a e curb cut qn E. ECn4lil li amson for their proposed transfer sta is on. He stated thewproposed curb cut is within 25 feet of an i sti ng curb cut. Ne stated his re mnenda tion was that the phone company revise-~ the proposed cv[ and make use of either one of the easements owned by the City for their access. Mr. Na91e stated one of the easements is paved and ru along the east boundary of the phone company's property and intersects with E. n E. Ilil damson. He further stated that there is a 16' wide ea ment that abuts the south side of their site. He stated this ea ment is not paved but is cleared. Mr, Nagle stated he believed the design could ac amnotla to use of either of the City's ea men is but said he would prefer the easement off of Rangeline Road be used as sRangeline Road i e of an arterial road. Mr. Na91e also asked that at least I6 trees be in tai nedY especially the large camphor trees. Mr. Nagle also requested that the building be painted a light green to blend with the landscape. Ms. I{vbbard apologized for submitting the preliminary plans so late and said the final plans would be signed and sealed and would be forthcoming. Mr. Nagle stated the eleven plans submi ited would all be regUi red tq be signed and sealed. Ms. Hubbard presented pictures of a in9 {atilt ty to the LPA. She stated the buildi n9 would be approximately 64Uxsgt fie s ounded by chain link fence. The facility would be a ned and would have threerpa rking spaces. She stated [M1ere ould be no tower, w r poles. Ms. I{ubba rtl further stated Uat a uch pf Lhe natural buffer as rpossi ble, utilizing Lhe camphors, would be retained. Ms. Hubbard silted they would probably request to rempv any dead trees qr trees of nsequence and then add extra landscaping. Ns vellubba rd stated she believed the c~ug9estion by Mr. Nagle of using one of the City's ea en is for their ingress/ egress could be worked out. Ms. Hubbard requested that themcompany colors be used on the building (earth cp lors) as Lhey were used uni formiy on their buildi nos around ' the state. Mr. Nagle stated he had no objection. lir. lYic kham stated there were e items ant tke0 on the site plan. Ms. Hubbard stated ii was a preliminary plan and the final plan would be specific. Land Planni n9 Agency -5- January 8, 7986 Motion by Mr. Nayni e, seconded by Nr. Wickham, to re entl approval of the Special Exception requested by United Telephone to locate a public utility in an R-1 zonf ng district as requested, subject to comnen is of Mr. Na91e and ccnenen is made at this meeti n9. Motion carried by a unanimous roll call vote. Motion by Mr. Wickham to re e the order of Agenda Items 5 and 6. Motion seconded by Mr. Haynie. Motion carri edsby a unanimous voice vote. 5. Oi scussion of proposed Ordinance No. ]S1. Ordinance No. ]51 was discussed and amended and will be retyped with amendments as sv9ges ted and submitted as an aadempm to the m, neeee. Motion by flr. 4layni e, s conded by Mr. 4lickham to re mmend approval of Ordinance No. ]51, as amended, toethe City fionmiss ion. Motion carried by a unanimous vo, <e vote. 6. Addi tionai Disc us lion Items. There were no additional discussion items. ]. Meeting adjourned at approximately 9:50 P. M. Geri Zambri, Dep. City Llerk Li ty of Longwood, Florida