Resolution 99-0986RESOLUTION NO. 99-986
A RESOLUTION OF TrIE CITY OF I.ONGWOOD, SEMlNOLE
COUNTY, FLORIDA, AMENDING RESOLUTION 9fi-862, REVISING
BEf.UR[TY PROCEDURES REGARDING ABSENTEH BALLOTB;
PROVIDING FOR SEVERABILITY; PROVIDING FOR
DISTRIBUTION, AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Longvood deyircs to,nvntain the hiyAtes[ stwdords of
adher o pernn e else n htv and to wnrun tltc uunost,ntegrity regarding the
admm,stravon of local mu icipalvelecvons,grid
WHEREAS, the 199] Session of the Legislanre enacted additional sauvry• mcasveu~
ha.+ng ro Ao tviM the rcwanu, of sbsentm ballon_ w,d
WHEREAS, the Ciry Commission of d,e Ciry of I.ongvoad has devmnined thst
procedur sreguhdng Ute and complevon ofabsentee ballo~in
mu icipal elecao:u shouldsbc held mthe highest srandar~.
NOW, T}IEREPORE, BE IT RESOLVEll BY TIIE CITY COMMISSION UP
THE CITY OF LONGWOOD, FLORIDA, AS FOLLOWS:
Seeuon l: Absentee ballotsersdry procedures aze hemby rcvisad se~rding the
and complev of absen ee ballots icipal else doled Gry of
LwgrrnoASen rsryYroreN,rzrttegard[rvg A6renrc Rdlvrr, atmd,ecl hererouAttaehment ~.as
though fully contained herein.
9ECi~2: IEVny secdon, sentence. clauve or phrvse ofsyd security procedures is held
to be in.alid or wteonstitudonal by any court of competrnt lurisdietion, then said holding shall
in no vay afFecr the vilidity of dte mma ivgporron ofsaid procedures.
scc+~9.B~: A copy of mie rernlnenn aria me a~ry flA»Q>raaesrn~ry~ »atm„,ar ~~,~
A2mree BdGtr (.9rrachmene "A") shall be forwarded ro dre Seminole Counry Supereiror of
FJtttions N a timely marine[.
1CS1i4Il4: 'lltis Resoludon shill remain in RII (ores and effect until supplemu,ted,
amended repealed or otheavise vltued.
ResoWnon )9-9tl(+
Page 2
~~: 'Ih'ia Iieso~~lw//an shall rake eNecc upon ~u~ edopnon.
\dopred this ~/y~ day of~G~/J .e~,i9~.
CI'1't' QF LO;-~;~D, CI,ORIllA
C_eii ~, Ii ~,. r
1] PE
~6
Geraldine D. Zambn, ~ CIecA
.lppcovcd a.~ ro Poem mid Icgaliry fix the wm end reliance of ~hc Giry of Longvood 19oridi
only. ~_~\/
5==-~'~2'__~
Richard S. Taylor )c,C y
Resolution Vo.9?986
AmcFment:\
Page 3
C11'Y Ot LONG\POOD SEGUR11l' PRpCEDUIiIS
REGARDING ARSENLEE-A1.1.0'1'S
C=ry of I.ongwoad
l1i \\'. \l'atren:\venue
Longwood, t1, 32']10
Gerald'me D. Zambti, Ciry Clerk
'telephone 10].260.3.410
POLICY: ISSUANCE Of ABSENTEE 6ALLOTS
Based upon Y'brsda Stmtne, 101.62 and the of tFe City of l.ongwoodmmainrav+d+e hi~est
standnMs ofadherm<eropertinent sate nn Mws anu'. taro the urmose inecgdeg
regvniing rheadm of loc~lmi <,. loving shell be du policyofrFc
Ciryof i.ongwoodureganling the issuance,m:u,+t..+ance~anu completion of absenee ballo¢. (Noce:
The desip~ation Ciry Clerk, Deputy City Clerk or otFer designated suppon sea SSheil apply within
Ae pmcedutes lured heroin in acwtdance with the lavs of the City of Longwood: Fowever. For
conase mading, the classification of Ciry Clork haw barn udlieed herein.)
I. Upon delivery of theatnmtce bvlloes eo the City Lluk by dec Seminole County Elections
Offim, the ballots shall be b+speaed For numerirnl sequea+ce and wmplerenas. Cpon
signante of receipt by tFe City Clerk on the apptoprinte form as supplied by eho Seminole
County Elections Office, ehe City Clerk shill dopwit tl+e nbscnree balloa and all
ompanying pettn+ent mvraivls in tltc city milt located wid+in d+c City Ilzll building. the
C tv Clerk shall remoee d+e ballot matedals (tom the cult for the purposes of the issuance.
once,
and completion of the bailors, reaming the absu+cee ballors ro the se<unry of
tFe vaulrupon d+c execution of awsigsed svotk invol+v+g d+eabsenree ballon
L Requests For absentee balots tram registered voters in good standing within the municipal
boundaries of the Ciry of IAngvood shall be accepted by dte Cig~ Clerk in person, by mail,
by telephone, oc by hrsimilo machine All such requcws hall be placed on the city's
approved.ibsentee IS:dlot Request fvnn, hercro vtvched u E+hibir "l" i wntlng by the
cnal petitioner/e or by tl+e Cry erYy if d+c request is made by telephone, F vsimile
a<hm or d+rouE esponden e.:\Il revue smade by fats Wile or el+rough
rzewpon.'. esFnll be aooendedcm the city approved l6srntee ballot Requet
I~ortnn Tt. ~-. ~: <. n-~ Fes!! make ry ef(ott ro detmnine ti+e teyuest is, in het. made by a
regiseerel ~ ~ g.+ind+e municipal boundaries of the (:'ty of 4ongwood
m~liwred.vith, end oy, va:~ n+ole r.ounry Elecnons Office Sad confirmation sFdl be
made in a timely mnnnuso a. nor m impede the Aclivriy of the absrnree ballot ro tFe
perivoner.
Resoludon \0.99-9A4
_\xrachmem:\
page
In shoe nr Ma pen or ilea Heil robe on the rr Sam role County
Registeced Voren' Lisa as supplied by dne Suninole County Electons Office to the Ciry of
Longwood, the Chp Clerk shall contacr the Eleedons Office ro aseeereirti in a vmeJy trvwtnar.
whethu the poddoner is a regisre<ed voter in good standingwithin the Gry oELOngvood
and proceed accordingly us ro whexbtt tin vbsrntec ballorwill orwill nor be ivwed.
In Me nrthe City Gerk des as the pen registered tic in good
crattding, as et Cotth above, the Clwk shall make every atfoa a telcpbon or tlac mail
oufy the peddoner thvx nn nbsonxea balloe will nor be fonvwdM and there the
elector/petidoner should contact the Seminole Counr N.lecdons ORica containing doe
s of their vorcr reynsxr„don. 'Ibe City Clark shell dcrctmine the good rtanding of the
absentee voxer b} uccnaining char the petitioner is listed on the cutrenx 4minole County
tiegstered \'oem' Lisr ti~ compiled by the Seminole Connty Elections Office in vcwrdans
with prescribed hw.
It the Giry Clrslc demrmines a inquest bran absenree Mlloris being made by an indir~iduvl
who has ludo Hide the Ciry lim and said indieidunl has cchanged his or her orets
regisrcadonom the new precutcr, the Ciry Clerk shall nodfy the elector/petitioner verbally or
zing char said elec or/pen rshvll co rthe San note County PAec ns Office and
ordrvr witla pre cubed elec on lawa~Ihe Giry Clerk shall nox knm~inglp provide
an aebsmeee bvllotem tiny re~smred voxe who mO.ed kom the Longwood dty limit and
bled w notify the County IJacoons Ot'fice door he or sheu revidinyin n n w pre nice
The Giry Clerk shall in no matter vccept Mn responsibility ro personvllp determine dre xmc
ideneiry of tiny pen who dnii robes regarued vo er/pen .whin theory lim
of Longwood c~cepx the Ciry Clerk shill requesr ro see picture idutdfindon and n votei s n
registtation I.D. card and shall dexennine if the petitioner/elector is a regisered vorer as
presmbed above prior ro issuing tit abscneee ballot in parson w an elector/petidonec
In the c me the peu er/ale< or hvs for soil vo 's I.D. card. the Ciry Clerk shill wort
ehe petitioner in the process of obraining a new voter's I.D. ®rd and may upon the
presmttion of ocher personal idcndRotion by the pcddoner issue an absmxce billox to the
petitioner/elector if the elecror's name is found ro be in good smndingwith the Seminole
County F.lecdott Office 111 suds irregulvridesshvll belisted by the City Clerk.vidtm the
mm nofdae vbsmxee ballot log hereto amched as E~'bbir"2", maintained for
the purpose of tricking the request, distnbudon, and return of absentee ballot.
3. \ nttm or eelephonie reynerts for vbsentee billot shall ba accepxed by the Ciry Clerk kom
svd elec mbct of Ae cite mediate hmly, or kom dre elcc 's legal
tots im
guwd'mt If directly insnvcxi by dte elector to make ouch a request The Cwty Clerk shall
on the comment secdon of a log maintained for the purpose of rocking the request.
d smbueon, and rettim of absentee ballot. the relvdonsirip ro the elector ot'the person
tnsA'rtg the mque Iivrd raaied absctteee bailors shall taro notetl within the commenr
recbon of thcabarntee bailor log
Rerolutlon y:a. 99-986
lmchmrnt 1
Page S
'lfic Giry Glerk shall provide by mvll,;a person, or by fvaimile mvdtine any n,unbcvof
blank ~ry approved Absenee Billot 2equut fom» m any individual tequestingsaid request
(pmts, but shall only accept suds loans whrn Wlly Qewrwl and signed by mt
elec or/registered vo whoa to good sw.dingwith the Sem hole Cowry Elec
O(fifs a m{ [tired v within the City of Longwood. In the e snid [egotist (one
wined svidtout the p~mnmt infonnntion and/or no signature of Ae elector/regitered w
vomr_ the Cn'tj Clerk sM1aU make an effott to taint[ the peddoner concerning tliese maaeo.
ltte City Clerk and/or the Supervisor of 1!leetions shell compare signatures on ell fully
uted. r med absen tie ballots wiA the regnsrered vo signora n file in the
Sominole Counry rJauons Otnce pnorrodie <oundng of [fie absentee ballots. My
med abscnrec ballots which corm ender qucsnon by dse Supervisor of Elections or City
Clerk due ro foots relating to missing inromtation or yuesdonvble u~fortnatlon on the
absentee bvllor, including signaemes, or concemting the wtthonzarion of an individuil to
vi absrntee hallo[ loran absv~t alecmr, shall bas presentetl to tl+c C mmssing Roard, as
fotmuhted wader the Ciry Codc for a Envl de<ison concerning the acceptance or denivl of
Ae absrntee ballot prior to d.e wonting of the absrntee ballon.
1 'the G'ty Clerkshall mainrainalogofabsmcee bvllon mailed and retained, nodng the dvrc
mailed, Ae aatt mmmea, era ones noting vty apeaial commrnrs nn aild mg. ~rne cry clerk
shall inspau dtis log f ordu to assure these duplicate ballon are nor mailed/provided to or
for Ae pendoner/elcaor.
"ITe CtyClet6 shall.rn `absen mthe sec nthea ~ If the
er has been delivered [o the Pre ct CIerIS dte CiryrClak shell eclephomcvlly vdvise the
Precinct Clerk ro waste "absentee neat ro the vorer s name on the io>ter.
.~. Requests forabsmma halloos to be physiWly picked up by a person desigvamd by the elecror
and delivered by Ae designoe ro the eleemr shell be accepted antler tl.e following wndidom:
A. '1Tc desigtaa must provide wrirrm authorisation t'romand si~ei by dtc slecror,
ming the designee wtd specifying foravhich eleNon the nbseneee ballot u beusg
mgaested. Such written peamission shill be appended w tlse ciry's appmced Absentee
LYallot Request Porm
U. Adesigsee ulimitcdropid; up vtd ddivcrvroW ofnvo absentee hello[ pea election
other than the desigsce i own ballot ettept For ballots picked up for members of the
designee's immedate Emily; defined az dsignee's spouse parent child, grandparent or
sibling ofthe dcsignes or designee's spouse. A speunl eleetion, tvn off, wtd a general
election shall be considered as separate elections for the purposes of this policy.
G Said des~iee shall providea pieta eidendfin adm 'slice otlr¢ miler
idendEcadon, deemed sufficient by Ae City Cluk and masse complete ws affitlavir
haram atraehvJ as Exhibit °3"; poor eo bend wryinganyabnenweballot as prescribed
abo. e.
Resoludon \0.91-9BG
jaachmrnr
Page G
Upon ceipt of+vn authott n by w elec t desigtvtLtgan individual eo pick up
w absmree billot Eo ~Cty election the following procedure will be follo+vad:
(1) the Ciry Clerk shall trvssmit the wnaen audtorintion by 5<similnmthe
Sean note County Supen rof EAec ns Ofhce witl~a ftequcstfnr \'evficanon
oP\~oeeks Signnturc, hororo attached m~ Exhibit `+".
(2) upon receipt oFveriflcvnon(rom Ae Supervisor of Fl«rons Office of dte
vvlidity of suds si~vntq the City Cled shall proceed to i~ve the ballotwd
shall give the bvllot m that desigter! on election day or up to four (1) days poor
to w clecnon for deliveay m the eleem~
(3) In the event the PAecdons Office demtmines chat the rotets signammis invalid
for purposes of i»vance oleo absentee ballot, Ae Cty Clerk shell pro+ide the
designoo+vNt v copy of dte facsimile asponsc fiom the El«tions Ofhiw
regazding the status of thrr+ote tcE snanon.
6. .46senta bailors shall be accepred by dte City Clerk wtll ?:JJ night ahaeupon
theabsmtee balloamll be removed from the voulr and a't acc.:_' ~Ao of the
tuber of bailors issued, then tuber med, and n tuber mben
sc bvlan MAthen mbec of ballot ued (Copy of the BillotA mu ring sod
'1'ansmiml Eorm is anad~ed hcrcm as I zhbit"5".)
the Ciry Clerk shall sign tl+e L slier lccounting and "1'rwsmittil Eonn sod record dtereon
the tune of depaaure for het/his hwal delivety~ of the bvllars to the Seminole County
I:let~ons Office in Sanford, Fioridv. Vcnncavon of sihnsau~res shell be mede by dte Ciry
Clerk/Seminole County Supcn'isor of I?ICCtions on those absen[ee bailors not pre+iously
checked. Onceali the signawrec ho+'e been vetiEed, the City Cluk shall then dcliveiall
abseneee bnllon. for canvassioywd tnbulation, ro the Cry of Longwood Canvassing Board,
who have assembled in the Srminoic County I:ICCdons Office One of dse membeas of the
Cwvusing Bostd shill sigt for receipt of the ballots on dse Bsllot ~ccowting sod
SransmireJ Pomc noting the time of receipt wd the numbu~ ofabsentee balloe. receteed
l,'pon completion of the cam..ssing of bailors by the City- of Longwood Canvassing Board,
vbsrntce balors shell then be mmed ovet ro the Settunolc Cowry Supervisor of Eiectione'
roc official mbuivdon and inclusion with Citywide election resoles.
Upon completion of the oFicivi rabWvnon, and cetvhcvrion oFrhe rrsul¢ of du Citp
elecdon by the City's Canvnssing Boarcl, the City Clerk shall rerzin the official absrnt elector:
balot m.elopes contvinetl the voters' cvrtiEcate, the ongnal abseneee ballot log sod the
absen requ~a (ono anA n mber.sequrnced absen tie bailor tubs within the City cult for
the time period pruuibed by law. 'Ihe Ciry Commission shall ceatify the olcuion resui¢ of
the next regular of special called melting.
Resolution \0. 99 9SL
jttachment A
Page 1
t. 'the City Gerk may usi~ van aspec of wort tehnng ro the i of able ee balloa
o rvpporc staff; ho..evex, it is the gonl of the Clerk's U~ce m limit the handling ofabsenree
ballon vtd pervnrnt materials relating ro said work to as fete individuals a possible in order
ttun inregity in the absrn ice balloringsystematid eliminate any possibility fox
mchm
Exhbit 1 -.,{bsenic¢ llallot liequevt Donn
Exhibit 2- liecoxd of Absancee Llectoxs
Exhibit 3- Affidavit m Obew+ v+ Absentee Hnllos
C-_-0rbieA-Request for Venfxadon of Vo[cr Sigtamrc
E.~hibie i -:16senfee l3ailot Accoundng& l'ransmitrvl Form
EKhbt7
ABSENTEE eA00T REQUEST FORM FOR CITY OF LONGWOOD
REQVFSi nN neSENiFF. BA1loi
E
xEQUFSi-Fb~3e law rpu~resall of the inloemation iuiid in
IiMvoterism ® rcyue.i loran abenien~Ilo~.IPlrnre REQU
E ieY imMEOiAiE 4AMilY MEMBER Ofl 1£GAL4UnNOiaN-
~~~I
s t«a mm~+ad ias aro em M ine.nie.
~aa ~a1 VO~rs~wai 5~cury m~u~ ~ ov ,rn en ____
o
A SIGNATURE MUST BE PROVIDED BY THE PERSON MAKING THE REQUEST
RECORD OS ABSENT ELECT'OR'S
Exhi4lt.;k
AFFIDAVIT TO OBTAIN AN ABSENTEE BALLOT
(Section 101.62(4), F.S.)
I nave been aamed:ea by
mama of alano,l
to obtain an absentee ballot for the
I HEREBY CERTIFY THAT
lam notamember of the above electots immetliate family
^ lamamemba~nnna anova eleaors lmmadiate ramilraaa mrrelaoonsmproma aleaor ie
and that I have producetl picture identifcation as tlescdbed below.
(type ofideno'ficama)
I untlerstantl that any person who perpetrates any food in connection with any vote [o be cast violates s.
104.041, F.S.. and can be convictetl of a felony of Ne thlrtl tlegree antl finetl up to $b,o0o antllor impnsonetl
far up to five years.
Untler penalties of perjury. I declare that I have read the foregoing atftlavit antl>hat the tads sta[etl in it are
Fxhibi~ 4
CITY OF LONGWOOD
REQUEST FOR VERIFICATION
Date:
To: Seminole CounTy Supervisor of Elections
Fr, Geraldine O. Zambri, City Clerk
City of Longwood
Re: Request FOr Verification of voter Signature.
(see attached request)
(name of voter)
^ Valid Signature ^ Invalid Signature
Return to: Geraldine D. Zambri, City Clerk -FAX #2663419
Ex "
ABSENTEE BALLOT
ACCOUNTING AND TRANSMITTAL FORM
ELECTION
# OF ABSENTEE BALLOTS ISSUED
# OF ABSENTEE BALLOTS RETURNED
# OF ABSENTEE BALLOTS NOT RETURNED
BALLOTS TRANSPORTED TO SEMINOLE COUNTY
ELECTIONS OFFICE
TIME LEFT CITY OF LONGWOOD CITY HALL P.M.
BALLOTS RECEIVED BY:
(Member of Canvassing Board]
TIME RECEIVED:
#ABSENTEE BALLOTS RECEIVED
#ABSENTEE BALLOTS PRESENTED TO SUPERVISOR OF ELECTIONS
FOR TABULATION