Resolution 99-0995RESOLUTION NO. 99-995
A RESOLUTION OF THE CITY OF LONC,WOOD, SEMINOLE
COUNTY, FLORIDA, AMEN DING RESOLUTION 99-9K REVISING
SECURITY PROCEDURES REGARD-G ABSENTEE BALLOTS;
PROVIDING FOR SEVERABILLFU PROVIDING FOR
DISTRIBUTION, AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, d,e Ciry ofLangvood de�sires ro m:,inrvin tl,.I,;ghcst sru,d:irds of
adho opcc 'c elec nhw. ,nd to vintnin ,he nnnucr inregriry aganling,hc
vdminLs,mnon ot'Io�i mui icipaleelcaioiss, and
WHEREAS, tl,e LG,is-,. en,cted nddinonal seventy measuros boring to Jo�vitb the
,ssuunu o[ nlueneee bvllo�,:,nd
WHEREAS, the Ciry Commisvon of tha City of I.onEvood has deter —d That
pmceduas,eg 1almg tit., and romplenon of abscnmo ball.,—
mu icipal alano,-[—ld be old,—,, highutshndud,,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF LONGWOOD, FLORIDA, AS FOLLOWS:
;:gr�yi y}: Absentee bnllot scairiryproeedures:,re hereby revisetl ceL,cdnpthc
and wmplct, t�bse e. bnllol' icip�al el,< dded Clnf
lh_ShoM1,— Prormlums It sarkg Abnnae tln(lair. ate,chsed hereto ar Atnd,ment":\ a.
though h,lly conained be,ein.
Ssction2: If any se e, dna or ph,,—d se ur p —dur is held
o be i- lido �nl byiny mpcc ,t —die,-, 1h. said I &.g,I,AI
us no way,-1 tl,evalidiry� co f the runnir,ing p-- of r,id proud, —,
S—i.. 3: Acopyof,his resnlunon.nd the Ciry fl�,g»rwASmedry PmaA,m Rrga,rArR
ALre„tee lia/(ars (Atred,ment"A") shall be bonvatd.d ro the Scininole C,—ty Supers-, of
81cr.tio,u' in a timely mm,n.r.
$t dQRA: 111is-1.1ov shall r.rnvi„ in cull F --d cHcct until s,pl,—."d,
amendM, re,AW or od,a,. —�1—d.
y i�;lY I. ao„J,ell I ,pr,,,lrs-lopa„i,.
i/, �.., .v..l �/
Paui l.,a+-csi��.�nd, �l.ii�o��
esolndon No. 99-995
Pag-3 ATTACHMENT A
CITYOFL.ONG\VtOODSL. JRI'IAPAOCFDUU:S
-GAMING ABSF FEE HALLO"CS
City of Longwood
1�5 \V'. \C'arrcn 32750
Longwood, ht -11,
Geialdin- D. 07,26 ri, City clerk
telephone: dfl'1.2fi0.}IAO
POLICY: ISSUANCE OF ABSENTEE BALLOTS
11xn d upo. Fld-sim of the Cty at I,ongvood to mainrain the Fitj�-st
andncds of,"' to pelt to dec on k", and ro itninnsin the uunost integity
rogrding the adminnst anon of IoMsmunicipd elcaions the foil—,g,bAl he the policy of the
City of Lnngvood regarding the and eomplec t abse ec Mllot . (Not
The dcsignxeion City Clert� Deputy Gry Clerk,�arnotherdesignatcd support stnfishnll apply vviifiinc
the procedures listetl herein in acmrdance with the laws of the City of Lonbnvood; howevee far
conase reeding the dassihcanon of City Clerk has bocci udlized her in.)
L Upon delivery of the alucnmc bnlloc ro the Gq Clerk by d.c Suninolc County 1?1ecdons
Oftice.che b;J- —]be inspected fUpon
signnturc of raccipr by nc� City CILIA on nc� npproprinro loon assuppli-d by the Srminolc
county fleetions
tl.e\anlrs.pdaranltheOctync
mpenyinglpenncunon1 rGo[ryt¢ssCainiglerFrakcllsochnay ll demuplto�rlsiint
CtyClrkr e ""aIom t', gthtcFeawhnt sFietrshnetirhnceet<FFenFlCalollryabr ehnrsaod.lfl adbdliluc
tcisldeicng�r.it}T` nd oe1, tl auonFe
2 Reque rnhsen ee ballots registered vo in good stand, within the ir;pal
boundacir sof die Clry of L.ongvood shall be: eeptod by ncr � Gry Q,in p.. o,by—il. by
relephoneor 6y facsimile machine. All such mq.—Shall be ph-1 on the cipy's approved
AFsentec Hxlloc licquesr h—, hereto attached as Exhibit" I', in,dung by the actual
peudontt/decror or by the City Clerk, it the ruluesc ¢made by telephone, facsimile machina
r through v csponden All quc mode by fats mile or th—S, w
respond- cshll be appended to the city nppmved Alssenree Ballot R-quesr Form. The
Gry Clcc4 shall make every d o dcre �c the mquc - mad- by a registered
-lh�m good stmdingwithin the iopalhoundnr�4,1,a Gry ot(ongwoai as h-d
_d by, the Seminole Coung I�:lecnons Office Sald cool -motion shall be made i, a
vmely manner so as nor to copal, th- J-livery of the nbscntce ballot to the per Doer.
Any voter who has registered by mail and has nor previously voted in the wu-ty in whicF Fe
or she �s rcgsrcrM mnsr vote in penon:
Itasolndon No. 99-995
page J ATTACHMENT A
U dm prm - wFich he rshc is regismrMro
Ar the oFlia of the Supervixor of l'Inciions (dre Ciry=Clcrk).
This pro doe t t apply to rvho midal ro tc by idvsc ec ballot , lhr nc�
Uniformed and Overseas Citiacns Absentee Voting A¢,'Ihel`o, 1, AacssiFiliry for 1,
cldcdy and Idandl,rppcd AeS ornny Of— h. day law. o..... r who is aisenr From nc�
wunry and does nor phn to reeum berom lie day of the elecnon.
(the Vo— Regisrrenon lisdng provided by rFe Seminole Co..q Supers-icor of lilectioivs will
indicate thou voters who r,istvted by mail and did n x pm -,sly vote in dhc County.)
R gthie evenV,t the peririoncr uispnpolier dtl I,y lhe nSedmm oblee oCnotlxry cuIrrrecnt oScmOinofilce Crooudnary Ciry of
Lw-dthe Ciry Clerk shall coon'. the ElecrioOffice ro nscer[ain, in u timJy manna.
whether she pendoner isaregistered ligood standing—nc� C=ry ofl.ongwood and
proceed accordingly aos twnabb nFcAaasentee bettor will orrvill11 nor beisuevi
In rFu rnc� Ciry(d l,&I snc� per...... c,--dv c in good
ranrfng.as orrti abov,rha .twit shall mvkce tty cl tolephon or the mail sun fee
odiy dto pe er drat naise aballot will nrr be fnna rdN cnJ lharihc
aloe Or/peti r�shoulJ vn cr the note County Nk OlTi.. rnm,hes s
of �heb rover rcgLcrrar v'1'hrc'.6 Clerk shall determine nc� goodsrao�l —,,o heaiscnrcI
erby as tiagd nr, ,e is I'mledenrhuc tole Coan7 Rc{gsrcreJ
Voters' I_isr as e mpiled Fy tFe Semmole County Glecnons Ofnr<in auorchnre wide
V tic Ciry (lark determines a req.— for an abs —, ballot'¢ being made by an individnal
who hasm ovedo side die city tin and raid individual h, r dunged his or her
regisrarion1. thenmv )reclna,the City Clerkshallnotify the clecror/petit- ver'Al, in
dog that said decor/pa co t the 5em tole Counry lrl¢ ns Offi nd
anrdana with presniriied d-ecdon law. ]'he Ciry Clerk shall nor knowingly provide
n nhse ec bdlor any registered r silo ved from tFc Inngwood dry lim and
iuiled to notify the Counry IJecnoiss Of[ce dint Fe or sha u residing in a new prcemee.
The Ciry Clark A,Jl it cep, hr resp—Ibdhlyro pea pally dere cnc�rc
Ideoriry of wry pclinonor who clainss m be a t,gi—,d voror/peririonerwilhi.lhc ury li-,
of I—p—d cvicepr the Ciry Clerk shall,—, ro see picture idc nd .t votris
rcgsmnion I.D. card and shill dercrmhle if tic peddonu/elector is n registerod voraaa
prexnhed above pd r mv¢,;.tgn,, absentee ballot n pa on en nu clecror/ped Doer.
In tFc tr d�c pc cr/dec or has los mid e0 's l.U. card. tho Cily (d,k skull as , ],c
pen r in the pro -obrvu tinge 's IrU. card xnd m,iy upon tho pmsannnon
othaeper nnl idut n by the pear r abse x Fnllor o nc�
ped cr/clsec f rhe�fihec is Po'�nJ ro ha n g��ad st��nding witF IFcS tole
C..,dy{-Ii—01Ticc. All-1, rcgvhri,-shall be fisted by the Ciry Clerk vvirFin dtc
Itcs -.. No. 11995
Page 5 ATTACHMENT A
of she abs. co lrallor logh¢ oachM as ha'hibi�'2", r�nm�ned [or die
purpos of mi king the rcy��e tdlsrcibut ,and cemin of ubsenmc tnllon.
\\'n or Jephomc reyue .aloe ce Mllots shall bra ceptcd by the C., Clerk fr
midtcdac mb �ofibc elec mediate family_,, m�nee mts legal
gue,dixn �ldiccclly in rsucted by the dm make such n reque .the Cary Clerk slnll
i the n log m tied for the purpos racking the reque
disc but vodm of�abse c. balloan bdl—n II" t—d- of nc� pa
making tl„mgac Nl hind ca icd nbscn,ec balloa shall be so noted rviflbin the comment
section of tlac nbsu�ae ballot log
The Cry Clock Snell provide by mail. in Arson, or by facsimile machine any numb,, of blank
city appmved Abse ee Nallot Rcque any individual reque tiny mid reque ,
bue shall only acu:pr such t vibes fully ex red and signed by ran cl« or/regisrered�
ngoodret:mding svirh dreN role Counry Ides rs OtTic
rcgis�rnd vo wubin nc, Gry of l.ongnaood. In Arc mid rcyuc and
wi,hout dse pert nd/o, sigmam frh„lee od,epnxmred va ¢roc
City Clork mall mote ante1- to mnmct nc� pe, ooner wneaning nc�¢ m.mern.
1'he C., Clerk and/or rha Supervisor of Fdecvons shall compare signanves on all lolly
Scvmd, relumcd abscn,ce ball,,,, wish nc� regl--i corers sigmamres on frla in dre
eminole Cowty I_Iccnons Otiice p,io, to dre c.-mmg of Iheabsa�roe ballots, Any
.rani abunlec ballora wnich come under gncs,ion ray',, :,,ends,,. of Id.cdoas or Oly
Clerk due ,elnnngm sing in qua nnblci .A
abre ,u bailor, niudingalgnatu ming rhho authoo ainfJividualro
n nb,cn,cc ballot for an abs.nc el�ctor. shall be prescn,ad'ro nc� C—.,mg Board, as
r abscnz-, under,he City Cod,, Hal der ning the a cepcsnce or dened of
,betrn bull,,, prior n+ die coUndng of dia ab—n;ochallor;.
The City Clerk shallm a logofabse gee hallos Han ied d r, ocd, nodng rhed,in
mailed, cne date mod rot ands ting any,pecialsc� vuI 1.,'I'n, City Clerk
slsall inspect phis login .,de, ro assu,e tha, duplicnre I,Alois rare nor mailed/provided ro or ta,
she pennon../elector.
She C., Clerk shall,vrire"ahsenre2'nee,ro ,hc elettorS name on the voter roster if nc�
er has been .li dvemd ,n Mc precinct C—, rbe Oq Clerk sMll Jephonically advise nc�
Precinct Clerk ro.anre "abxcnnc nrac co nc� a W, n,-, oa the roarer.
>. Iicqucs¢ toe absenrec bnllors ro be physically picked op by a Action designated h) the cletto,
and delivered by nc, designee to nc� elect,,, shall be accepted under rh, follo..ing—dirinns:
dalgiac sr provi& atho and siynrM I, the elec
r iringthcd ,grace and specifying to which ,Ice nlhe abc ce ball., is bug
.equated. Such .v n pernicswn shall b.ap,,&d m the a .,,:rppmved Abcnmc
Bvllot R.qual F.—
Ite'oludon N'.99-995
page G ATTACHMENT A
13. A designrc is I'un rcd ro pick up and deuce oral o o abset ee Lall'r per elec
other than dre designe n ballot wpt f tt bvllot' pickexl up fo mben of the
daignce median amily�dofnedu dnsigttees—p d-erc t. Aild,-d'd garen
s;bling'.tbe design:. or designees spw Aspetialelec od'andagen mlr
el«non slnll be wnsidemd as sepvram elsutions for the purposcc oFthLc policy. e
C. Said deli - shall provide v pie: ciders adtiv 's lice other ni4ar
idea +, deemed s'fbcic tr bythe Gry Clerk andm mplero .dvvlt here
,,—hed as1ahbir"Y% priorro hand tnM.,absentee balloras pr—,.bed abote.
Upon receipt of writttn authorind'n by an elecmr designating nn Individual ro pick up
vn absentee horror for v City election. the following prornlnrc wbl be Nllmvcd:
(l) The Giry C..,,hullp,.,.tthewrittenaOff—vetion by facsimilerothe
Seminole Counq� Supen'uor of Elecuo:ss Office wids for Verihcxrion of
Voters Slgrntt:rc, herero a[mcl�ed as 1 ihihir"i".
(2) Upon eceipt mrhe Supe of Elec ns Office of rbe
-dory of i—h sign...... ho C'ny Clerk shall proceed to ue the Inll't nd shall
gite the bvllot o rba{cs,- t electron day or up ro four (4) dvys pri r ro nn
election for delivery to the clean,.
(3) In the event the El--- Office determines that he vorci s sigttna+rc is inculid
for purpos n ten ee bvllot, the City Clerk shall p.wide the
designee with n wpy of rhea mile response trom the 171-1., 011— regtMing
the settus of their vorer mgiso-vdon.
G. If the voter Is mnnble t' mail or pr son dly deliver th—.,bsentee LalloS dre vorer may
designas in w�iting'a third peon oho shall,— th6, ballot for them. The designee must
povide tadnrn vuthorization( itrcn authoti.nrion form herero attached as L'shibh"6")
om the vorer and a picture i&Ififi anon. No person may return more than nw Irdl'ts per
al—i-, :,, addition to tlten o vm and those of thmr:mmodiate ht miry.
7- Absen-e Mlott shell be —pldby me Clry Clerkonvl "I:W p.m clecclon night whereupon
the A— "ballots will be removed from the vault and vn ecmuming'I'Al be made of dre
number of ballots issued, the number retumcd anti number not rctumed; them numboss
ust balance with the number of lrvllors isued. (Copy of the Ballot Acconntingnnd
T''tnstn:ttal Porn u arreebed herero , Exhibit"5".)
The City Clerk shall sign the Ballot Accounting anJ 1'ransmitetl [btu and record thereon the
of dcpartnrc for 4,/his h—i Jcliv of Ili, bvllot, ro the Semuiole County Elections
Office in S-t Id, Iloridv. Venfi:ationofsignatutcsshAl be mud, by the Gq
Clerk/Scm hole Co nryg— '.Glee tth'se nbse ecbvllon oeprev U.IIIy
chcded. ll, signatures havo heent�eri1. lhthe Cry Clerkshall then dclivcroall
absencee Alballots. for eanvassingand rbulation m the (,ity of Cnngvond C—ssing 600rd,
licsolunon No. 99-99i
Page 7 ATTACHMENT A
,,ho hav mFlad �n the Sem role County Elec ns Offi e. One ftlre tube Fnc�
C�nva„ing Board shall sign for recayrr of the ballor� on the BvllorAmnundnq andrs o
iransm�rrnl lroem,n tntg the nmc oft uipr ontl Ae number of nF,enrec ballon rc�ereed.
Upon mmplction of nc� rvnvnssinq of Iralbrs by - Cry aflnng dCam�ssing 13oara
atrsenme ballots shall then he tamed over to rho Seminole County Supervisor of b:lc7ioiss for
omdal ebuReon and indn,mn rnnh an.cide cleermn rc,nle,.
UotrhesenrferlheectConiry'6delclorn bythe Gy's CaIl ihe Cty Cerk hallffmlab
nedopes contained the vorers'cernhetre, the o p—llabsentee Faller log,and the absentee
ceque ands mber,,q., -dubs,-bnllor 11,-1hin the Ciry vaolr for Cher
period presvbed by Inrv. 'Che Ciry Commission shall ccrdfy the decvon resin¢ ar eFe acre
regolnr or special tolled mcrvng.
8. The City Clink nrny assign vanons aspens of work relanngro are uvvancc of absentee Mllots
support riff. ho tithe goal of tFc Clerk`s Offi-11-1 the handling ofab,
ballorc aria per trials rclnmtg ro coid—kro indi,dualsys pocsiblei ardor,
mr mcy iry�u, arlrcaFsenree lnllorinq sysrem and e—,—auy pos,ibifty for
ArracFm
Exhibirl - Alsscnrcc l3vllor Rcgncst torn
Exhibit 2 - Record of Absentee Elecroa
Exhbir3-Afhdavir ro Oberin an Absentee & Ilor
C*hibirl-licquc rot VcrifiCadOn of Votr�S;gntrt�
Lahibir 5- Ahsansree t3allo[ Aaroundng &Transmittal Form
Exhibir6-Voter Aurhorivnrion Form
ABSENTEE BALLOT REQUEST FORM FOR CITY OF LONGWOOD
FQV85T AN
aEQutsT-florlela Wrr rry
tnu ,ao. arm B w loran atr�ure. mliw.IPI Q
nrI Y
REQUEST eY IMMEDIATE FAmItYmEmef0.
ina�-o
�8eu a sre ou a arem
min —
'—IGNATURE MUST BE PROVIDED BYTHE PERSON MAKING THE REQUEST
zW
�a
�=
C�
ti
O
AFFIDAVIT TO OBTAIN AN ABSENTEE BALLOT
(Section 101.62(4), F.&)
to obtain an absentee ballot for the
antl M1ave providetl wdhen authorization from said elector.
I HEREBY CERTIFY THAT
11 1 — not I -- of the above eleclofs immediate family
El I — I —b., If- above elecor s—W. family — my relationship to the ele
antl That have
I�- — that any person who perpetrates any fraud in connection with ,y vote t, b, cast violates , ,
U1, 1 5., and — be Convicted If A .1my If the lhlltl 1.9.1 .,1 11D.d up to. N. —1.,impIi--
for I, TV f. years_
U—, p.-It— If perjury. I d-1 that I have — the foregoing affidavit — that the fads 1— 11 if are
BALLOTMAY ONLY BE DELIVERED TO AN ELECTOR BY AN AUTHORIZED
I DESIGNEE FOUR 141 DAYS PRIOR TO AN ELECTION. i
Em-4
CITY OF LONGWOOD
REQUEST FOR VERIFICATION
Date:
To: Seminole County Supervisor of Elections
From: Geraldine D. Zambri, City Clerk, City of Longwood
Subject: Request for Verification of Voter Signature
_ __ (see attached request)
(Name of Voter)
® Valid Signature ® Invalid Signature
(-E. i-1) (scseoi-)
RETURN TO: Geraldine D. Zambri, City Clerk - FAX #260.3419
Exhibit S
ABSENTEE BALLOT
ACCOUNTING AND TRANSMITTAL FORM
ELECTION
Gty of Longwood, Florida
# OF ABSENTEE BALLOTS ISSUED
# OF ABSENTEE BALLOTS RETURNED
# OF ABSENTEE BALLOTS NOT RETURNED
BALLOTS TRANSPORTED TO SEMINOLE COUNTY
ELECTIONS OFFICE
BY:
TIME LEFT CITY OF LONGWOOD CITY HALL, P.M.
BALLOTS RECEIVED BY:
(MEMBER OF CANVASSING BOARD)
TIME RECEIVED.
#ABSENTEE BALLOTS RECEIVED
#ABSENTEE BALLOTS PRESENTED TO SUPERVISOR
OF ELECTIONS FOR TABULATION
lueev.�vocs�we000se�c.v.�roamswcmoxvwvn
ADDITIONAL NSTRUCDONS� &fiibit 6
WARNING! YOUR ABSENTEE BALLOT SHOULD BE RETURNED BY MAIL.
If that is impossible.
If they er lsu nama blem il or personally deliver the ballot, Me voter may designatem writing a third
personowho shall return Melr ballotfor Mem. The designee must provide written authorization from Me
and picture itlentificat!on. No person may return more than two balloa' per election, In addlclon to
Me and those of Melrimmediate lamlly.
I, (Print Name o(Votep authorize (Name of
Deign J oret�rn myabsentee ballot for me.
(Signature of Voter)------------
OFFGEUSEONLY: Typeol Pttture ldonrt(Imrlon Prodvc� 60E St�Hl�ihals)
ADDITIONAL INSTRUCTIONS:
WARNING! YOUR ABSENTEE BALLOT SHOULD BE RETURNED BY MAIL.
If that is impossible.
If they —bl, I mail orpersonxlly delive+the ballot the votermaydesignate in writing a Mied
person who shall re mMelrbellot for them Thedesigneemust providewritten authorization lrom the
and picture idemllication. No person mny return more than two bailors per election, in addition to
r Meier ownand Moseoftheir immediate family.
1, ,Pdnt Name pfvoten auMpnze NName pf
Uesigneel To —C my ab—, , baio[forme_
csignature of Vote11
OFFICE USE ONLY: ype NPicture 9aH lnniahl
ADD7 ED'ALLUSTH.UCTIGNt
WARNING! YOUR ABSENTEE BALLOT SHOULD BE RETURNED BY MAIL.
If th.11"im ossible.
If the voter is unable to mall or personally Mi— the bahot the voter may designate in wiling a third
person who shall 1-110161 ballot for Mem. The designee must provide written auhorization from the
the:raM plcturetdentlfia Nopersonmayretrrrn moretFan two balb¢per ele�lon, In addition to
vM Mose of their irntmetliate hmily.
I, (Print Name of Voted authorize (Name of
Oesigneel I'o return my absentee ballot forme.
ISignatureo(Voterl
OFFICE USE ON LY. Tspeol PlCum I P-- ISOE SIaIf lnaialsl