Resolution 97-894ARESCA I FPO' NO 0-00 -A.
k RE'01-10N OF THF (Fly L-6WOM), FLORIDA, TO P.NIER iNro A,
AO;MFMEN'l WITH ME ILORIDA DEPARlIVENT OF TRANSPORIAHON
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and
NO Ak. HYFREFORE, Bl" R RMWNED By lHT � CHY COMflssUIN OF
THE "I'll OF LONGWOOD. FLORIDA A`t MUD—
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EMO t ord to be rOrded with Minutes of October 20, 1997
and Resolutione No. 894 and 894-A.
Resolution N 97-894 w adopted o April 1, 1997. This
solution number wanad--ttly used again (duplicated(
October 20, 199'1. gue t the duplication Of numbers being oa
the City Attorney advised that the and
solutions, ad op{ed o October 20, 199] be r numbered by adding a
Therefore, the ur ord sha11 reflect R solution N . 97-894,
adopted on April ), 1997, and Resolution No e91-894-A, adopted on
October 20, 1997.
Geraldine D. Zambsi, City Clerk
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—� AGENDA MEMORANDUM
FOIt: October 20, 1911
TO: HONORABM LE MAYOR AND CITY COMISSION
FROM: W. SHEL7'ON SMITH. CITY ADMINISTRATOR
VIA: John M. Brock, Cl--ity Services Dir-1,
DATE: OUnher 13,1997
SUBJECT: MOT Utility Rdocation Agreement
RECOMMENDATIO�
I recommend tl:et the City Commission adopt Resolution 97-894 authorm g the City to enter into en
ageement with MOT regarding celocalmg City Oflidcs pursuant to the US 17192 .vid,rung project (State
Projcat 77010-6533).
1?, PLANATION/BACKGROUND
The Florida Department ofT.ponatio. (FOOT) will itu(iate tlw widening of US 17/92IN,— n Shepard
Road and Lake Triplet Drive 6-1y 1998. Pan oflhe widetung activites involves relocating City water and
sewer lines.
PROGRAM IMPACT
Thc reloption ofanam City utWtics pursuar,t to the US 17/92 widening projece is exven(al w the projoca's
completion.
CALiMP—AC T
The City',, share of the reloea —eos(s has been budgeted in this fiscal year.
PREPARED BY:
omm�ur:�ItyyS�erv�ices D':rector
ORMITTED BY: _ /(Yw�� ,
Shclt o
u u
W. Smith. City Ad.",—.,
� ���1- LcRa of �angfuunh
April 18, 1996
M, John A. Murphy
Utility CooNlnator/Pr jeci Manager
GAI Consohants
201 Fast Pine Street
Suite 00
Orlando. F1, 31801
Dear M, Murphy
RE: Wit, No. 5117619, GAI Projeed No. 93313.10, Slate R-1 No. 15/600
Swt nalc Couoty, Parcel 1
.loin) 1{ighway Lfghl ing Agreement - MO'I /City of Longwood
U.S. 17/92 fmin Lnke Triplet Drive to Shepard Read
Etc1— are foar signed originals of the ref—,-d agree nt between MOT anA the
city of L ngwood end one oHginal Resolution No. 97-894Q
Upon completion of executing please return the city" public records' original m me at
the above address.
MS 7 Terry Armstr 11
AAminislretire Assistant
City Clerk's Offce
/ta
Enclosures: 4
CC: John Rrock- Acting Public Works Director (w/e)
IT—
Am
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011 (av�6o�aPE
AGENDA MEMNUANDUM
April 199>
NOR - MA ICR -M CITY
SHE TON SSION
VIA: John !1 ockMllitector of DPlanniCq — Building Servrces
I— March 25,r 199']
SUMIECT: Utility Relocation in US 17/92 Cost Sharing
MMBNDATION'
I r end that the City C adopt R solution 97-894 tU share i
theec of relocating City utilities pursuant to the US 17/92 widening
project (State Project 77010-6536).
ON/BACNGROCU+D
Th, Florida Department o£ nsportation (FDOT) will vitiate the
widening of US 17/92between Shepard Road and Lake Triplet Drive in late
1117. D ..ly 1 art of the widening acti'it" i ..Sues relocating
City water and s r lines. The City's share of the relocation cost it
$ 150,000. These must be available by the Fall of 1997.
Tee hrelocation of ertain CitY utilities pursuant to the Us 17/92
widening project is essential to the project's completion.
FIaw--IMIACT:
Approval of Resolution 91-894 will require a $ 150,000 expenditure from
FY 9'719s funds. s
ohn ock, Drrector of Planning 0 Building Services
SUBMITTED By c� c� W. Shelton smith, City Administrator
ORIGINAL
M. 1 of 5 (far CLcy)
OIL1.1 I1. ,C.
I'fflLl'1'1' IA_S'I'AL NONREI 6Y RSABLIF CO\TRACTOR
.�'ONRNInINURSABUi
CNd'A NP SCCT(F4N NO ' SR COUNTY Ff}R NO FA7
1IJ619 1J010fi536 ISI600 SEMI'JOLF�
THIS AGREEMENT, — antl 1.11—d mlo lib day Of . 1991.
by and"".
the STATE OF FI.ORIDA DEPARTMENT Of TRANSPORTATION, Inteinafi,r m(eaed 10 as Ne
FOOT. nn0 the CITY OF LONGWOOD. a Municipal CoryO,a 1- 1-11 fie, reierrM 10 uc UTILITY.
WITNESSETH:
WHEREAS. the FDOT is consnvcline, rLL n ru el11— x portion of the Slam Highway .. - Gglne
Synem duialvalxd by h1 FDOT as Slam Proj- No-'1]OIOn3535 Road N. 15OP0 (US 17/92). be11— Melody
Lane antl Shepard Road_ o -c s ie ce or 1 aM ienl, leloxalion .lnd/Or iwallalion of the Utility's (cilllles
a ony, over and/or node, se 11 bl,S-1,ll 'd 11
WHEREAS. IRI plans 11111x said construction.—,i...'na..on n. other tllarlls 10 be made. as above
�iencribxd. have bean leviawul by the FDOT and the UTILITY, said above descrilxd UTILI'CY relocutlov,
hb--f er re —d 10 as "Willy Wori": aM
111EA1, the IC,/n "Coss of Ulihly W.R shall include the antire umoam paid by the UTILITY p,aperly
.lnnbot Olc Io —1,'N" antl
WHEREAS. the UTILITY has ea —d its desire to assume all cods in .-1 by Nix Pill, WNI, and hax
'On
esled the FOOT to inclutle in said PC— certain plate and speciholions 10 l,,- Ne UTILITY'S needs: and
e WHEREAS. tFDOT nA Nave e UTILITY hdttennined ,hN it l O[d be 1, thb e en ml—,l of the general
public andwNe cronomiche advamage O(Mdl paniesaemu into n JOINT PROJECT AGREEMENT. hueinafver
Iete,red 1a as "JPA." providing for such work,
NOW, T]IEREFORE. in 1,,.uldela1io11 of the nlutual wvxnantN heleinallercoiaained_ i1 is agreed by d1e
an Ntes as lbRU".
TT1e FDOT and the UTILITY shall Pvrticip 1e in a IPA the s, p of which hill weer Only d1a I11LITY
hcilhy within Nx Ia of the project `included in the plain and eninlwe oFlllz FDOT ron O- n1orO sp-if-Ily
^described as IN adjaslmenl. ml—,lb,, and/or itulallalion of City (Racer and.—b, hcilitiu.
TI - C d IF,— S (000.00 (On li d "It, I1 usa td Doll'r9'ndt d g T ee., and
�:dL -ill of pap en -s xp 'fled'd . dbb
agreement.
2. Thz UTILITY will prepare. at its espetsse. 111a design and pluus for all of the necesay Utility Work
specified abova. and will Lumi.h m the 1 DO'1' no later ltan April I, Y4"/, complete Original plvns. name as FDUT's
contmcr plans. all suitable for reprodnaion b} the F➢OT. togzther with a mmplz2 set ofsprsifcanons covering all
s ctan 'reyuimtnznts for the Utility Work. Final plans shall bz wmplate in zvcry derail antl rvill ibd- a Summary of Quantities' sheet. ll It wibe thz responsbility of the UTILLIY m — dinare the dzcelopment of the
Utility Work plane' wish lta FDOI"S plat,. The FDOT_ upon request by [hc UTILITY. will IF,-1l all availabix
hlghwey information req— by the UTILITY for the dswelopnteni of the U111I1y Work plan.; and the FDO'I'shall
—pemte fully with rite UiI LITY to this end.
3- All of Ne work on Te IPA is t,1 be done a —Mina m the plans and specifications of the FDOT which
plate atM xpecifeations arc. by re(erznce hereto, made a part hereof Tha UTILITY will bz rexp.tniblz for verifying
IAe oewracy of tltz FDOT'S ran ', ..... s....I inl'omtmion. vnd will also be respotuible for any change m the
U'Fit ITY'S plans made necessary by errors or olnlssl.nn in tha FDOT:S survey in[onnvtion n. furnished .the
UTILITY. All errors.......— or changes in the design of the U11111y Work will he Ihe.ole rzspon.ibility of the
U I TY, In any —din b—d UTILITY and FDOT speclhcaloty, the FDOT'S speclFlolllons will --
All Utility Work coverinS pac Hlw,s to ba relocated w a p..il.n whhin lh. FDOT right of vvy w111 be
'S llm aootdinatton Of dte Utility Work wnh that of the
FDOT con r and other UTILITIES andlor heir r n will be the responsibility of Ne FDOT. and the
III LITY shall ..pant- fully In this mall... All idforin pion required for Changes or Supplmnemvl Agreements
pertaidmu .the Filly —1 had be prnntpdy fib, LheO .the FDOT by the UTILITY upon the rtq,-t Of the
FOOT.
Fib plans and.pecllicati.m hereinahzr referred m. and shall feceive all bids for and la all contracts for said Lill,
Work all at the sole expeme of the UTILITY- All bids for said Utility Work shall ba taken int. ......
r.........
...intha
award of bid on the LDOT Project and be UTILI rY xIIAI have the rieltt m review and reject any antl all bids on the
Utility Work. If.aid bids arcei the FDOT'S estimated ws by morethanlen I, t ,d (109d ffi, It eery sleet
w pa ldp,b in the cos imvlved in ltc Utiliry W- Such Panicipation shall be limbed .the diffeb— br< —
Ili FD—S offillbl z.l lilz plus ten pgrcem (1.1) and the anroum awarded for the Utility Work. In the event the
FDO'T does not elect m Participate in the manner prescribed abnvz and the bid is rej,—d by the UTILITY. then the
UTILITY shall ar i ran espen e, for thro e pmpt c n t t of - Utiliry WVork in accord— xt h the
relarvnon schedule submhtad IF, lte UTILITY. In the gvenloihUTIL11Y el , Ibis option_ the UTILITY shall
,bc FDDT of i,s imen, avd request ,he ,ethnd .[ d,c depusi,<d funds. Upon the,eeeip, of such vmiee_ Ne
rs`DOT shall amend the bigh,ray c.n„act docvmettts pfi.r to sword. 'fhe UTILITY shall c.opem,c sri,h the ITI—I
n, c., m Medele ilk sequence.1 ,h, UTILITTY'S work sa as n., to delay ,he work of,he 1 DOT'13 mntaac,oa.
Tl,e UTILI"TY shell defend Illy Ie .l claimx of,he FDOI S contractor due,. delays caused by the UTILITY'S
failure,. comply with their bl.ca,i.n '6-1z avd shall e.n,ply —h all provision ofthc law and ,he FDOT
"U,ili,y Aee.,nm.datlon ManulL The UTILITY xhall not be respotu'iHe for delays beyond i,, nonnul —I—l_
this p'_ n
All udjvstn,ents. relocn,ions, ay-irs Ind ib,denrcl, required to he pe,fum,ed tb the exinine mili,ies
..ot ma-
includM in this co, ,rill be,he sole,espon-th, of the UTILITY and will be
e handled'
unde,a sepa,a,e agree—i, and u,ility relow,ion zG,edule_ All rvch,r.,k 1,1. be wb,dina,ed with ,he c.nsa,uc,lon
of,his p,oju, and in a manner,ha, will no, cause delay ,.the FDOI'con„evt.r.
]. AII--es and work unde„he wnstmaion cnmact shall he perfonnW lb,hv satLsfaction of,he
DISTRICT DIRECTOR OF OPERATIONS .r designee, vbI he shall decide all quenio„s, tlifhwl,iu and dispums of
w,a r "hid may urine under o, by rensun of.cud, con,rec, l.r U,ili,y Work; the p,oseav,i.n and
fulfilln en, of,he sun hvs dteaunder. and ,he ehaaetec, qusli,y, aznoum and salve ,he,eot: and his decision upon oll
.mites. 4ucs,ions and dlspwes ,be¢unde, rhell be Ona1 an0 c.ndusivu noon the par0,, beam.
8- The UIIII I screw thnt i, witl, a, leas, sever 17) days prior,. the FDOT'S advertisine,he wns„u.,ion
'.pi.auc fo, bid f 'h 1h FDOI' 'd p) g (1 %F—CEA C .)' I,
of %I>U 000.0(l forp } ne„ of xviI Uil',y ,rk I, he,he ae u l bid a nou „plus all.,rnnees is
,he amoun, Previously provided. ,he UTILITY ag—, hat wi,hin founecn(14) wleede, days of
n, t t a ton by Ih FDOT, i, stroll 11-ail uddillnal payment dte mtvl umonnt p,.ri- poor,. award If d,e
bid equals the bid amount plus allowances. Rod, par,i,s f,nhcr aBrf-e the, In the even, b."I billinS pvavan, to d,e
s .f 111, egre ""' less ,ban the advance paymem. -refund of the excess will be made b) Ne FDOT ,. the
UTILITY and""'
n the es n sat tea ,illiv , h,en Ill, edwtt p . n,. II Tf1LITY b P-y tl e
.-il nal Toro-11 webin ronv "11) Tara from IN da,e of d.: tn.mre.
Il,, pay,nen,.f b- as mlurted above willbe made ss follows (choose
Dhaclly to,he FDUT for deposi, Imo,he Su,e I'ansp-b-iion Tres, Fund_
Dep.si,.1 pmvlded in,he u11bld Memo,Indum.f Agreetncnt (Fell lbi, A) lb --UTILITY,
FDun OT, d,he Florida De{n„nIl
l f —1 I11-11ce Dis'i' o('Reasu,1, M111: 11011.0009Qor
gra,zr)
9_ upo„ e.mple,i.n and amD,ance of the work. the UTILITY shall b.,con«ol, n,ain,uin Ind be
responsible f., all of its [neili,ies, arr..rding 11 the rcrc,ns of Ne Tillh} Pennl,. The UTILITY Ft„hc, agree to
n .,ply wi,h all p,oruioas' If,he F-I "Ilblay Aec.tnmod-,i.,, hl-nn-I'
10- The UTILITY wvenants and aerees 111a1 it s1,11, to the extent pemritted by lax. iudrannif , defend save
�tnd Ito 10 m e Ne FOOT fmm any and all legal ae claims or demands by any person o ¢al a lily a_ r
the FDOT efisiof 2 out the iti m penlcipalion in this Agreenlenr-
I- Upon final paym o the c n r or for th, 111lre prof . the IUCU shall, wihin ne m1 red eighty
(Itl0) days. famish Ne UTILfTY wish Iwo 121 copies of its final andcmYplete billing of all wss on "At in
w t e t m with the xork pe-t-d hereunder, such nammeut 10 follow na closely as p—i- the oNer of I,, l—s
inc0 in the job enimA, The finial billing will show the dsscription and site of Ne prj— Ne date on which
I oie firs work vas per£onlutil or the dart II x 1c Ire .0 wot xes pet ut me r Ire lasr t n of billed eepefce w .
11 uaW: and the loa�tion where Ne recoNs and accounts billed eau be elldited_ oA wn re r s shall w ds and acwunt
be suhject 10 nadir by a representative of the UTILITY wltdln three (3) years after aeceplauce a llle project. It the
went £final cost is less than the a-- peyote., Nc FOOT will refund the balance 1. the UTILITY. If the final
n ezcee z re ....
a ce payment_ Ne UITLI'CY will be imvieevl for the balance. Upon 1-1pt of Ne hnai invoiw.
the UTIL ITYd.villdmimburse the FOOTin the amo11n1 of such aclnal con within furry (40) days. 'fhe UTILITY shall
pay an additional charge of IT per monlh on any invoice 1wt paid within the time specified in Ili,preceding sentence
omit 111e Invalcc is pall
I?. The UTILITY rhall pay the FDO r'S reasonable nttomeyi fzuz avd wort c.,A it it,, FOOT prsvaiis in
litigwion for the enforcenssm of the Prov&ions of paragr,ph, h 8 or k2 N of IhLs Agncmetll.
13- This document inwTummz and includes all prior ii—link,. , cormspondutw. wnversakli ,
agreements or alder l-mg, pli-t, 10 the matters wnninN herein, and the parries agree Ihel there are no
lent _ agree+nena or understandillgr. concerning the 111b'e11 Yeller of this Agreement Chet as not contained in
tlois tlocumenl_ AccoNinely. it greed 1ha1 no deviation from the Icr11ss hereof xhall be prMlate9 m 11 any prior
reprzrenmtion or agreemalls wheri�er oral or written. It is funkier agreed thm no modifcalion, enlendmem of
altermion in the terms or cnndirioos contained herein stroll be ci (calve unless eomnlned In a wrirzen documall
ezewred xirh 111e same formality end of equal dignify 1111,111,-
14. This Agreement shall be goverlfed, m-pretzd and coaslt'uetl newrdinp to the la.vs of the Slate of
Florida.
I5. If any pan of N'1s Aeleetnent shall be determined to be In"M or unenfbacvble by a wan of competzm
jurisduitrn_ or by any other leeally constituted body having Ilk, ixdiction to make such de� -Yahoo, the
lnmelnder of IllAgreunem ""'Iremain in NII (ores e1M eft a provided that the pan of 111e Ag-111 nl rims
velldated or declared unenforceable is not nlalzrial to the imended operation of Nis Aereemenl_
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lI I I I 111TAILl FIONS 111) ADlUl I kl— the v.vccwion of hn> soppiemenlnl A,111-1,
I �unal nnr. ry of ro.<,ne
tm�. e. wiase sE.�r
ATTEST.
I �R�ICII AryTSS FEDC2nL in%L� 59-IfIDRT9fi
DtPARTMEN'�01�Ih'SURANCE. DIVISION OE TPEn11111
Ili�ic 1
ATTEST