Resolution 96-883RESOLUTION 96-883
A RESOLUTION OF TI1E CITY OE LONGW OOp,
FLORIDA, AMENDING THE 1997 MANNING DOCUMENT,
AND PROVIDING FOR CONFLICTS, SEVERAI3ILH'Y AND
AN EFFECTIVE OATS.
WHEREA^ C' C ' ' ~ C" >od, Flortda, has
tletecmmetl that- .r n ~..~~ ,,,
WHEREOF ~. i~n~~~~ c. ~Wda., ..,: amendments
or,nA )se's E~aga), ~~~
NOWT THECITYCOMMI.SSION
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POSITION DESCRIPTION
TITLE ACCOUNTING COORDINATOR
DEPARTMENT FINANCE
PRIM,lliY FU-NOTLQlx':
This i omplex paraprofessional work in the analysis and recording of ac Ling transactions,
maintenance of accounting rewrda and pragamtion of internal and external gnavaal reports
SOURCE OF CI IPERVI$JON:
Work is perlbrmad under Me general supervisrov of'the Finevee Director.
~SI_PER~r1S14N OF OTHERS'.
None.
MAIOR AREAS OF ACCOUIJ]'ANILITY_
Maintains the G'ty's general ledges to include compilation evd prepmetiov of various fivanoial
reports',
Prepares adjustingjoumal entries for a variety of situations to maimain account accuracy throughout
[he year; prepares year-end audit adjustmems as appropriate;
Performs month-evd closings; mns month-end reports and distributes them accordingly',
Performs yes -end closings, including mlloverofbalance sheet accoon[s and enwmbrances;
Establishes new funds and account lines as needM:
Compiles iNbmietion for budget amendments and transfers for presentation ro the Ltiry Commission
to order to accommodate the changing needs of the City s departmental budgets'.
lnte with depart ruponding to que eons during budget preparation end throughout the
year regarding aaount balances;
Assisss with budget preparation and maivteine the budges in the Ciry's compv[er software',
Processes [he daily each receipts. and oversees the cash receipss operavons by dire tivg aII revenues
to the appropriate aawnts_
Uses spreadsheet software to prepare the daily cash report to determine cash on hand end to ensure
balance ix adequate; advises Finance Director when there are excess Nvds to invest
Reeonoilas monthly bank statamams to the general ledger end cash report for aoooraty; identifies
ertors and initiates corrective action;
foordina es proce sing ofthe v us HTE softwa e applica nterface with
the general ledger; fists in the resolution of software probltems within the vane sapprcan ,
Sets up and maintains and invoices loans for development assistance fees',
Invoices other egen ~u for venous eccnnnts racwvable per interlocal agreements,
Meivtaiar 9e, calculates, prepares report and check requests for County Roed ImpaG Fees colleted
through the Planning & Building Department;
Assists ~v the development of acconvting procedures and rystems to meet management needeq
Performs other duties as required.
DESIRED OUALIPICATIONS_
Gradna n Rom high sohooL or GED, and e e bookkeeping experience. Considerable
knowledge of IBM AS{400 operations, HTE software systems, generally accepted accounting
principles az applied to govunmevtel units, and kcal government budge[ing methods
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STAFFING LEVELS (F. Y. 97)
DEPARTMENT F.Y. 96 F.Y. 9'I
City Cierk i (+i P.T.) 5 (+i P.T.)
Personnel (Secllon) 2 (+1 P.T.) 2
Cify Admini iralor 2 2 (+i P.TJ
Purchasing 2 2
4}nance > Q
Utility Finance 3 3
Police 39 Q~(il2ANT) 40Q=GR.INT)
Fire ZS 2R (+1 P.T.)
Pievniog & Nuilding Services 9 9
Parks& Reerrafion 6 (+2 P.T.) 8 (+2 P.T.)
(+2 TEMP)
Eogineuing/PUblic Works
Administration 3 3(+t'CGhIP)
6ngineering/Pubiie Works
Design Inspection Section 3 3
Enginecring/Pubiie Works
Street Division 9 9 1/2
Evgiveering/PUbiie tYOrks
Fleet Division 3 },
Engineeriny/Pubiic Works
Water Division II 111/2
E1~ginonring/Public Works
r Wastewater Division 2 2
TOTA1. 132 (+4 P.T.) 130 (+> P.T.)
(+3 TEMP)
MANNING DOCUMENT (F.Y. 1997)
CITY CLERKS OFFICE
City Clerk
Deputy City Clerk
Adm nistraave Secretary
Occupational License Clerk
ReceptionistlCiuk 11
Special Worker (Par[ Time)
PERSONNEL SECTION
ror..onnnl Aammiao-mme oeDeer
rnrsonnel Asaistam
CITY ADMINISTRATORS ONEICE
City Administrator
F.vecutive Secretary
Secretary (Pert Time)
PURCHASING DEPAR'CNIEN'1'
Purchasing Director
rnronasmg Ternniaan
FINANCE DEPARTMENT
Finance Director
Accounting Cluk II
rayrolVAcconntiny Clerk
Axcounlingfittk-}if Au~nun(ing Coordfoa\or
POLICE DEFARThIENT
Chief of Police
Assistant Chief of Police
Administrative Secretary
Record Gerk
Evidence Custodian
Secretary
omren tza>
serseams lv)
cewen ~ 1~
\(ecnaMC II
Manning Document
Page Tu'o (2)
FIRB DEPAIi'PMENT
Firc Chief
Administrative Secretary
Records Gerk (Part'1'ime)
Fire Pre on Bur au Cirief
Battalion Chief f3) e
Lieutenao[(5)
Engineer (8)
Firefighters (%)
Fire Captaiv
PLANNING & BUILDING SERVICES
Planning @ Building Servicas Director
City Planner
Secretary
Planning Aide
Building Official
Building Assistant
Building Inspector
Cade Cnforeemevt OtYSCer
Clerk 111
PARILS d RBCRRATION
Parks & Recreation Director
Parks & Grounds Maintenance Supervisor
Parks & Grounds Maintenance \4orker 1(6)(+i Temps)
Park Attendant (2 Part Time)
ENGINEERING/POBLIC WORKS
ADMINLS'fRATION DIVISION
Public Works Director/City Fargiocer
Administrative Secretary
Public Works Technician (t) (+1 Temp)
ENGINEERING/P111t1,IC WORKS
DESIGN INSPEC'PION SECTION
Surveyor/CAD Operator
Construction Inspector/Dept. Sat'ety Coordinutor
Sign Specialist
Manning Document
Page Three (3)
ENGINEGRING/1'UBLIC WORKS
STRF.E'C DIVISION
Soper ended[
Super
Equipment Operator 1
Equipmem Operotor 11
Public Works Technicians (6 ]/2)
Public Works Technician 11
ENGINEERING/PUBLIC WORKS
FLGGT DIVISION
Mechanic II (2)
LTI'ILITY .4000UNTINC,
Accounting Manager
Accounting Clerk ll
Meter Reader
ENGINEERING/PUBLIC WORKS
WATER DIVISION
Superintendent
Superv
BafkDOW Program Administrator
Equipment OPerotor 1
Egoipmeoi Operator II
Public Works Technicians (3 ]/2)
Public Works Technicians 1[
ENC,INCERING/PUBLIC WORKS
WANTEWATER DIVISION
Public Works Technician I
clam operator
AGENDA MEMORANDUM
TO: IIONORADLE MAYOR AND CITY COMMISSION
FROM: W. SHELTON SMITH, CI'IV ADMINISTRATOR
DATE: DECEMBER I6, 1996
SUBJECT: AMENDMENT TO THE MANNING DOCUMENT
RECOMMENDATION'
We recommend the[ the title of "AocOnnt Clerk III" in the Finance Department ba changed to
"ACCO ming Coordiftator and that the Manning Document beamended via Resolution co reflect this
chance.
FXPI ANATIONBACK(:ROIINO'
The employee in this position, Kathleen Dutcher, hasbeen perfuming duties outside the scope ofthis
pos on for er four yea We a reque ring a title change only, so that her pas and job
description will Bette represem the contribution she makes to the Finanee Department.
PROGRAM IMPACT.
The employee's job description will also be changed to reflect the specific duties performed by this
position.
FISCAL IMPAC"P
None. This is a change in title only. Salary and pay grade will not be affected.
PRFPARFD HV' ~1'riJ~-~..4.~~
Monica D. Mitchell, CPA/, CGF~O/. Finance D(i~re~c/to(~r
SIIRMITTFD DV' /l ~~/~ ~(.~..,XG/ ____________
W. Shelton~h City Admini